HomeMy WebLinkAboutAGENDA REPORT 1990 0725 CC REG ITEM 11CBERNARDO M. PEREZ
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
PAUL W. LAWRASON, Jr.
Councilmember
LILLIAN KELLERMAN
City Clerk
TO:
FROM:
DATE:
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or 199
M E M O R A N D U M
The Honorable City Council
Steven Rueny, City Manager
July 20, 1990
ITEM -1 I •
STEVEN KUENY
City Manager
CHERYL J_KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
ommunity Development
DENNIS DELZEIT
City Engineer
HN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
SUBJECT: Consider Addition of Temporary Office Space at
City Hall
As the Council is aware, we have terminated use of the
relocatable building that formerly housed the Star Club. The
owner of the building, Gelco, is scheduled to remove the
building from Flory School in the near future.
The City is planning an expansion to the existing City Hall.
$54,000 in professional services is budgeted in 1990 -91 for
preparation of expansion plans. An estimated 18 months will
be needed for planning, design and construction phases.
Presently, no funds, other than the aforementioned $54,000,
have been reserved for this project. Options for financing
the facility, along with a space needs evaluation, will be
part of the preliminary planning phase.
During 1989 -90, the City added an Administrative Secretary
and Public Works Director, and displaced the Sheriff's office
to create a dedicated employee lounge area. In 1990 -91, the
City is adding a Solid Waste Coordinator, second Code
Enforcement Officer, Account Clerk, half -time Recreation
Coordinator and permanent part -time Records Clerk. To
accommodate the space requirements of these positions
requires displacing the Sheriff a second time, using the
small conference area in the Community Development Department
for office space and possibly doubling up in one or more
office areas. The temporary building would allow us to avoid
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
The Honorable City Council
July 20, 1990
Page 2
these situations, provide City Hall space for the Sheriff and
possibly Building and Safety operations. Offices for the
Sheriff and Building and Safety would centralize most City
services at City Hall.
With the addition of several staff positions since initiation
of construction of the current City Hall, and several since
its dedication in October 1988, we have reached maximum
utilization of available space. The potential use of the
former Star Club building would provide needed space until
expansion of permanent space can be accomplished. The
subject relocatable has approximately 2,000 square feet and
two restrooms (outside dimensions are 36' x 301). Staff is
currently researching the cost for extending necessary
utilities, refurbishing the interior, and related
information.
Gelco has offered to sell the building to the City for
$55,000, including relocation and set -up (piers and tie -
downs) . This offer excludes utility hook -up, ramping and
skirting. A lease would be $1,663 per month for a minimum
period of 12 months ($19,956 per year) plus $15,000 for
placement and removal. The purchase of this building is
recommended. When the building is no longer needed for City
Hall office space, it could be used at the planned public
works facility.
Available funding sources include City Hall Fund ($54,000),
Gann unappropriated balance ($64,747), General Fund Reserve
and, on a pro rata basis, the Community Development Fund and
Gas Tax Fund, depending upon the City's use of the building.
STAFF RECOMMENDATION (Roll Call Vote)
Appropriate funds from one or more alternative sources to
purchase the former Star Club building as temporary City Hall
office space, and direct the Public Works /Facilities
Committee and staff to continue to develop related costs.
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