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HomeMy WebLinkAboutAGENDA REPORT 1989 0315 CC REG ITEM 09A MOORPARK ITEM -90 ELOISE BROWN PK STEVEN KUENY PP ��t Mayor £oP 9Z City Manager BERNARDO M. PEREZ o CHERYL J. KANE Mayor Pro Tern City Attorney CLINT HARPER, Ph. D. O PATRICK RICHARDS, A.I.C.P. Councilmember C% Director of PAUL LAWRASON 9°oq 1�' Community Development Councilmember 9TFO �`'' R. DENNIS DELZEIT SCOTT MONTGOMERY City Engineer Councilmember JOHN V. GILLESPIE RICHARD T. HARE Chief of Police City Treasurer M E M 0 R A N D U M TO: The Honorable City Council FROM: Patrick J. Richards, Director of Community Development DATE: March 9, 1989 (CC meeting of 3/15/89) SUBJECT: 1989-•90 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM ($178,290.00) -- PUBLIC HEARING BACKGROUND The City of Moorpark has been participating in two Community Development Block Grant programs since 1985. One grant, the Small Cities Grant, ended on December 31, 1988. This grant contributed $600,000 to Villa Campesina Affordable Housing Project where 62 residential lots are being developed for low income participants. The second grant is called the Urban Counties or Entitlement Grant. Since 1986, the City has been receiving funds under the Entitlement Program as a subgrantee of the County. Six cities in Ventura County receive funding for the Community Development Block Grant through the Department of Housing and Urban Development as administered by the County. The County allocates funds based on the combined population of these cities, and the unincorporated areas. Funds received by the City can be used for eligible activities ranging from public improvements to social services. Use of the funds must address one of the three national objectives of the program: 1) a minimum of 60% of the funds must address the needs of low and moderate income people; 2) eliminate or prevent slums and blighted conditions; 3) when no other financial resources are available, to meet needs which are particularly urgent because existing conditions pose a serious or immediate threat to the health and welfare of the community. The City cannot spend more than 15% of its allocation on social services,. Additionally, administrative costs are limited to 15% of the County' s total grant allocation. The City has addressed a variety of projects since 1986 including improvements to the Senior, Center, a curb and 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 March 9, 1989 page 2 gutter program, and affordable housing needs. These projects have been summarized as follows: Grant Use of Funds as Year Amount Allocations Approved by City Council 1986-87 $133,660 $113, 160 Virginia Colony street improvements (curb & gutter) $ 20,500 Senior Citizens Center 1987-88 $134, 116 $ 3,546 Additional funding for Virginia Colony $ 75,000 Cabrillo Economic Development Corporation - Pre-development costs and site location for low/moderate income housing $ 5,000 Networking for Housing in Ventura County - revolving loan fund for affordable housing. $ 50,570 Senior Center 1988-89 $124,336 $ 19,070 Administrative Costs for Grant management $ 30,266 Additional funds for Virginia Colony $ 75,000 Affordable Housing/ No specific uses were approved by the City Council 198 -90 $178,290 $158,480 To be determined by the City Council $ 19,810 Administrative Costs (not officially allocated) DISCUSSION The City of Moorpark has received formal and informal proposals from a variety of organizations. Two organizations formally represented their proposals at a public hearing with members of the staff on March 2, March 9, 1989 page 3 1989. These organizations were funded as part of the 1987-88 program and have returned this year with similar proposals. Cabrillo Economic Development Corporation Cabrillo Economic Development Corporation submitted a formal request for $50,000 to continue the 1987 project, and $4,000 for a child care research study. The 1987 proposal received a $75,000 allocation from the City for site location and pre-development costs relating to a 50 unit affordable housing project. The child care study would focus on the needs of the Moorpark Community, and work towards the development of a child care policy for the City. After reviewing this proposal , staff feels that the City should consider deferring this current request until the 1990-91 CDBG funding cycle. This recommendation is based on two factors: 1) the 1987/88 grant project (for $75,000) will not be initiated until this year, and the City should wait to see how this funding is used before allocating additional money; 2) the City has applied for a $25,000 child care research grant from the State and is waiting for a response which could take up to 90 days, therefore in order to avoid redundant funding for this need, staff recommends waiting for a response before considering funding the $4,000 proposal . Networking Networking for Housing in Ventura County submitted a formal request for $10,000 to continue their ongoing loan program administered through a joint powers agreement with the County. The County is still preparing the joint agreement. The City' s 1987 grant award for $5,000 has not been used as of March 1989. To date they have not requested an agreement. Staff recommends deferring the request for additional funds until the actual use of the 1987 funds takes place. The City does not have information on the number of Moorpark residents previously served or projected to be benefitted by this proposal and staff does not recommend funding their proposal until an evaluation of the $5,000 grant can take place. Senior Citizens/Life Line A variety of informal proposals have been considered that relate to senior citizens in the community. Staff has considered funding a staff position to provide meals and services to the Seniors. This proposal is not supported by the current number of meals served or services requested by the seniors. This type of program would qualify under HUD regulations as a new public service. Staff has also considered a proposal for the purchase of a "Life Line" system for the Moorpark seniors. The "Life Line" program is operational in the City of Simi Valley and provides Seniors with a device which allows them to remotely dial the telephone in case of an emergency. Simi Valley' s program works in conjunction with the 24 hour emergency facility at the Simi March 9, 1989 page 4 Valley Adventist Hospital . Simi has recruited volunteers for monitoring, maintenance and installation of these devices. The devices cost approximately $500 each. Staff recommends that if Council considers this proposal , that the City purchase the devices, and then delegate the administration of the program to a local public service group. More research would be required before a formal proposal could be developed. Reading Program for Adults Staff has considered an informal proposal from the Reading Program for Adults for approximately $12,000. This program would provide professional tutors by staffing a specialist on a regular weekly schedule at the Moorpark Library. The specialist would be capable of providing people who can't read English with the necessary skills they need. Half of the funding would be for salaries, and the other half would compensate for start up costs including materials and advertising. The program has been functioning in Simi Valley for two years funded by the C.D.B.G. program. The County Library Adult Services Department was unable to submit a formal proposal at this time. Graffiti Graffiti removal was another proposal considered by staff. Implementing the program could be difficult under the national objectives because the need for graffiti removal is City wide and not a specific need of low income neighborhoods. A graffiti removal machine could be purchased for $3,500, staff availability is an unanswered question, plus the City' s liability of removing graffiti on private property. Staff recommends that Council continue to pursue this objective, but with funds separate from the CDBG program. Housing Rehabilitation Program Staff has also considered a housing rehabilitation program. Housing rehabilitation involves structural improvements to the existing housing stock by providing loans to low and moderate income people. The City of San Buenaventura currently has a very successful program that primarily benefits potential first time home buyers (by allowing them to purchase substandard housing utilizing CDBG funds to rehabilitate the house), and senior citizens who are unable to finance necessary improvements to their houses. The program is based on the reality that the cost of land in California is making new affordable housing difficult to obtain. Additionally, the rehabilitation program would be a positive step towards preserving the original homes of the community. Administration of the program will entail the establishment of a loan fund at a local financial institution. The fund requires an approximate $100,000 base which could be provided by taking the 1988-89 funds for affordable housing ($75,000) and adding them to $25,000 from the 1989-90 allocation. March 9, 1989 page 5 Curb, Gutters and Sidewalks The last proposal staff considered is a public improvement project in the Charles Street neighborhood. The neighborhood qualifies as a low and moderate income area according to the Bureau of the Census block group statistics. A curb gutter and sidewalk program would provide needed public facilities for this area of the City. This project could be implemented in conjunction with the proposed redevelopment efforts and other City funding sources. Additional funding for public improvements in the Virginia Colony and/or the Walnut Canyon area is another option for consideration. Affordable Housing In the past, the City has concentrated on the affordable housing issue. In 1987 the City allocated $75,000 to CEDC for this purpose. In 1988 the City set aside an additional $75,000 for affordable housing without specifying a specific program. This year the City could put the entire allocation of $178,290 towards affordable housing totalling $328,290 for all three allocations. This money could towards land acquisition which is the most difficult step for providing affordable housing to Moorpark residents. Status of Past City Council Allocations Previous allocations under the entitlement grant have not been utilized yet but are part of the cooperative agreement with the County. The proposed uses approved by the City Council can be summarized as follows: Program Years Total Virginia Colony 1986-89 $150,518.00 Senior Center 1986-88 71,070.00 Networking 1987/88 5,000.00 CEDC 1987/88 75,000.00 Administrative 1988/89 19,070.00 The City has deferred implementation of CDBG projects in the past in order to focus on urgent matters or projects with statutory time limits for City action. It is important that the City implement (expend grant monies) prior year projects in 1989/90. Therefore, the administrative allocation is more important to the City than in past years. The City Council can choose to convert the administrative allocation of $19,810 (as it did in past years), but because prior projects are near the implementation stage, this is not recommended. Pending sufficient progress on prior projects, the City can anticipate funding for future years at equal or modestly higher amounts than in previous years based on the City' s increase in population (also based on the assumption of continued budget allocations for the program on the Federal level under the new administration). March 9, 1989 page 6 The Virginia Colony project will be initiated after staff surveys the neighborhood and verifies the income status of the residents. The 1980 census data did not provide sufficient detail of this area, and HUD requires documentation of the low/moderate income status of grant recipients. The Senior Center project is approaching the bid preparation stage. The CEDC project will proceed pending contract negotiations between the City and CEDC. The Networking project will progress when the County completes the joint powers agreement. It is important to remember that 15% is the limit for social service activities (such as the Reading Program for Adults, senior citizen programs, and graffiti removal ). The City Council has not allocated CDBG funds for social services in the past. Summary Many proposals have been considered by staff. Each proposal is feasible under the HUD national objectives. The variety of projects presented in this report touch on past intentions of the City Council , and provide some new alternatives for consideration. Staff is optimistic that the City Council will be able to see the results of past allocations in the near future. RECOMMENDED ACTION 1. Utilize the 1989/90 Community Development Block Grant funds of $178,290 as follows: A. $ 19,810 for administrative costs B. $ 25,000 for a housing rehabilitation program C. $ 8,000 for Senior Citizen meals D. $125,480 for 1) Senior Center construction 2) The balance used for street improvements in the following areas; Charles Street, Virginia Colony, Walnut Canyon 2. Defer consideration for award of additional funding for Cabrillo Economic Development Corporation and Networking for Housing in Ventura County until the 1990/91 funding cycle. 3. Designate use of the $75,000 from the 1988/89 grant for housing rehabilitation in order to implement the City' s affordable housing objective. Attachments (1) Cabrillo Economic Development Proposal (2) Networking for Housing in Ventura County Proposal Item 9.A. 1989-90 Community Development Block Grant Entitlement Program ($178,290.00) - Public Hearing MOORPARK, CAUFORNIA City Council Meeting of — 1982. age-eL1 /9 9-90 ACTION: ( do. ik g/o rfc11) , , e'n 44 7hi. ) / 14_a y /0,aa-a . aa4c.e-e_ e /77, e-t-t) ' CEO _� .L ,vrLcle»cow • a-nuPd-P4_ Qirc� ALA e-r7r1 e „I • NETWORKING FOR HOUSING IN VENTURA COUNTY 1536 Eastman Avenue, #6A Ventura, California 93003 February 27 , 1989 (805) 644-4453 MEMBERS OF NETWORKING Pat Richards Affordable Communities Director of Community Development City of Moorpark Area Housing Authority 799 Moorpark Avenue of the County of Ventura Moorpark, CA 93021 Cabrillo Economic Development Corporation Dear Mr. Richards : Commission for Women As you know, Networking for Housing in Ventura County is applying for CDBG funds for the 1989-90 fiscal year. Ventura E1 C del Condado We have enclosed a co p pp de Vent copy of our completed application form for the County for your review. Many Mansions Briefly, Networking, a non-profit corporation_, h' Project Understanding established a county-wide revolving loan fund 1-0 Religious Coalition provide "seed money" for the construction of ne' T low for the Homeless moderate income housing according to HUD/CDBG While there are still some resources available for construction and permanent financing of new proje<_ . our fund provides a unique resource for start-up cots . These funds will allow non-profit agencies and �r_ iva.te developers to acquire property,- and begin the pe.rrri.'- application process . The shortage of low/moderate income housing is County wide. It is difficult for each city, with limited resources , to address this project on an individual basis . By contributing to a centralized loan fund, the cities and the county can provide a unified source of funds and an approach to helping solve our law/moderate income crisis . Additionally, you can help to provide new units of housing in areas of the county that a?-e underserved, which will be of direct benefit to your residents . Ode currently ask that your City contribute $10 , 000 to a revolving loan fund which we hope will reach $575 , 000 by January 1990 . All of our Networking members join me in thanking you for yyour support of this important project. Sincerely, Lynn Jacobs President RECEIVED bg MAR 1 1989 Enclosures C4 Of MOOfpar� 6 SIR `�F'EEUY' #0 `4 ,i i�4 a.r ? , c TEL t'10 NETWORKING FOR DOUSING IN VENTURA COUNTY 1536 Eastman Avenue, #6A Ventura, California 93003 (805) 644-4453 March 7 , 1989 MEMBERS OF NF,TWORKING Affordabic Communities Area Housing Authority Patrick J. Richards of the County of venture Director of Community Development City of Moorpark Cabrillo pn t]cvclornment C n 7 y 9 Moorpark Avenue Corporatio Moorpark, CA 93023 Cc,mroisslon fo, Wuulnn Re: 19891990 CDBG Proposal El Conellio del Condado Revolving Loan Fund de Ventura Many Mansions Dear Mr. Richards: ProjectUndcrstandiog At the March 2 , 1989 hearing you asked what would happen Religious Coalition to the RevoJ.Vi_ng Loan Fund if Networking went out of for the Homeless business. Ne=tworking expects to continue as an actively functioning organization. However, if it were to dissolve, any undisbuxsed funds would be returned to the granting jurisdiction. Talc member organizations of Networking would decide what to do with any disbursed funds ; they would either be returned to the granting jurisdiction upon x'epdylncnt, or an alternate structure would be set up for the Revolding Loan Fund. please contact me if you have any othor questions . Sincere}-Y' f Karen Flock Board Member kf QTY OF VENT,,-FA 1989-90 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT PROPOSAL - I. APPLICANT INFO RQ TION (Completion Instructions Attached) 1. Project Name: Networking Revolving Loan Fund 2. Applicant/Organization: Networking For Housing In Ventura County 3. Address: 1536 Eastman Avenue #6A, Ventura Zip 93003 4. Contact Person: Lynn L. Jacobs Phone: 644-4453 5. Federal I.D. No. or Social Security No. (Non-profit Corp.) : Pending TOTAL This Project 6. CDBG Funds Requested: $ 60 , 000 $ 60 , 000 7. Type of Project: Revolving Loan Fund S. National Objective (check one) X Lov and Moderate Income Benefit Slums and Blight Urgent Need 9. Community/City in which the proposed project is to be located: Th rou qh out Ventura - 10. Preliminary environmental determination: N/A 11. Person completing this form: Karen Flcok 12. Designated Analyst at time of Proposal: J. Ann Hewitt 13. Date Filed: February 22 , 1989 pp4/iah/g/1 1/6/89 16 A. PROJECT DESCRIPTION - (Narrative (Attach any preliminary plans or drawings) 1. Detailed Narrative description: See following page . 1. Need(s) to be addressed: Throughout the County, there is an extreme shortage of low/moderate income housing. The Revolving Loan Fund will help provide "seed money" for the construction of new units of low/moderate income housing to address this need. pp4/jah/g/2 1/6/89 � l Loan Fund (RLF) is a project to establish a local sosrcc= c prede- velopment funds to assist with the development of low/moderate income housing. Low/moderate housing is defined as that which is affordable to people at or below 80% of the area ' s median income. In the devel- opment cycle of low/moderate income housing , access to seed money for early project expenses such as land, options , market studies , prelimin- ary architectural and engineering drawings, is crucial. The RLF was created by Networking in 1987 and received initial capitiliation approximately of $75 , 000 from the County and three cities. This proposal requestes an additional contribution of $60 , 000 . The useful- ness of revolving loan funds has been proven in other communities. The long term goal ( 3 years ) is to incrementally capitalize the RLF at $595,000 from local government CDBG sources. The fund is capitalized now at approximately $75 ,000 . Once the fund is active, Networking will challenge private lenders to match the fund on a 1 :1 or 2:1 basis so that it can be increased over time. The RLF will be managed by Networking, which is a 501 (c) (3 ) nonprofit corporation. Policies and operating procedures have been prepared in conjunction with County staff and are detailed below. The fund is available to both nonprofit and for-profit developers of low income housing. Borrowers must demonstrate that their proj- ect will benefit low income people, and that their project can reasonably be expected to be completed successfully. RLF Policies and Procedures The RLF will make loans for affordable housing projects (affordable to persons below 80% of area median income) to be used for any predevelopment expenses except administration or project management costs. The RLF will make high-risk loans, but the degree or risk will be an evaluation factor in judging applications. The interest rate on loans made by the fund will be 3% simple interest, with interest payments deferred until loan repayment. A maximum of 35% of the money in the loan fund will be lent to any one project, although this may be reevaluated later. The decision to make loans will be made by a Loan Committee composed of three representatives independent of Networking members and one representative from each of the jurisdictions which has provided money for the RLF. Security for loans will be in the form of a loan agreement, which will be based on that used by the Corporate Fund for Housing. Repayment of loans shall normally be out of construction financing. The maximum term of a loan shall be five years unless waived. Applicants will be required to fill out an application and supply other information as requested. The Committee will consider the following information in judging applications, and may consider all relevant information: -2a- Z ` LEI o* site ^c-. .o 3 ) Applicant ' s experience in aevecpng housing ; 4 ) Other funding committed to the project ; 5 ) Level of local approval, including zoning status , for the prcject; and 6 ) Long term maintenance of project as low/moderate income housing. During its first two years , administrative costs for the RLF were covered by Networking ' s contribution. During this year, Networking will request $10 ,000 from Ventura County for administrative costs . 1. Project Name: NSA 2. Zone District: Is this project consistent? 3. General Plan and/or Area Plan Designation: Is this project consistent? 4. Identify local permits required to approve project (i.e. , Site Approval/ Conditional Use Permit, Planned Development Permit/Building Permit) : 5) Have permit applications been initiated? Status?: C. PROJECT LOCATION & SIZ N/A (Cities: Provide USGS Quad Sheet vith project area shaded) 1. Street address, cross streets or affected area boundaries: - 2. Assessor's Parcel Number(s) : 3. Legal Property Owner(s): 4. Census Tract Number(s) : 5 Parcel Size: pp4/jah/g/3 1/6/89 c � iv j'A SURROUNDING LAND USES N/A pp4/jah/g/4 1/6/89 1. Access to Site Existing: Proposed: 2. Drainage Existing: Proposed• 3. Domestic Water Supply Existing: Proposed: 4. Water for Fire Protection Existing: Proposed• 5. Sanitation Existing• Proposed• 6. Natural Gas Existing: Proposed: 7. Electricity Existing: Proposed: pp4/jah/g/5 1/6/89 F. FIS70F.TC r:rcrF.JAT10N N. A J. _ Age of Structure: 2. Status as "Historic Place" : 3. Has the structure been remodeled? If so, how and when? pp4/jah/g/6 1/6/89 17 A. MANAGEXEhT INFOF":A'.ION 1. Responsible Organization (Attach additional sheets) . Networking For Revolvinq In Ventura County 2. Has you agency received previous CDBG funding from Ventura County? X Yes No If "No", please provide evidence of any previous experience with other Federally funded programs. Source Purpose Year Amount B. CITIZEN PARTICIPATION (Cities Only) Notice b minutes of meeting(s) Attendance records Press Release Advertisements/flyers Petitions Endorsement letters Public Displays C. PROJECT BENEFICIARIES (Provide source documentation, i.e. , census tract data, surveys, etc.) 1. Total number of persons to be served by the project. 2500 Networking projection 2. Total number of low- and moderate- 2500 Networking requirement income persons to be served. 100 $ 3. Number and percent of elderly N/A to be served. $ 4. Number and percent of minorities N/A to be served. $ 5. Median income of area served. 940 , 400 Ventura County data pp4/jah/g/7 1/6/89 I. Obiect`ve X Low and Moderate Income benefit Slums and Blight Urgent Need 2. Eligibility Narrative The revolving loan fund will provide new housing units for approximately 2500 low/moderate income residents of Ventura County. E. TIMETABLE/MILESTONES Milestone Start Date Comyletion Date Apply for 1989-90 CDBG funding 2/15/89 3/31/89 Contracting with local March 1988 Ongoing governments Solicit matching funds November 1988 Ongoing Solicit applications March 1988 Ongoing Allocate funds November 1988 Ongoing Disburse funds April 1989 (est) Ongoing ` Monitor recipients April 1989 Ongoing Prepare required reports June 1987 Ongoing F. MAINTENANCE AND OPERATION COSTS Applicable Not Applicable x If applicable, see attached Maintenance and Operations budget commitment (Attachments "A" and pp4/jah/g/8 1/6/89 A. FUNDING REQUESTS 1. CDBG Funds Requested: $ 60 . 000 This application. See attached Exhibit 1 . _ 2. Other Funding Sources: Amount Source Date Funds Committed $ 60 , 000 County of Ventura 1987-89 $_ 9 , 000 Pt. Hueneme 1987-88 $ 5 , 000 City of Moorpark 1987-88 Funds Requested $290 , 000 Exhibit 1 2-22-89 $ 25 , 000 B. I.A. 11/88 $100 , 000 B. I.A. Members 2/89 100 , 000 Bank of A. Levy 2/89 B. PROGRAM BUDGET MNARY COST CATEGORY CDBG SHARE S OTHER SOURCES $ TOTAL__§ 1. Personnel: a) Wages b) Fringe Benefits 2. Consultant/Contract Services: 3. Construction: 4. Travel: 5. Space Rental: 6. Consumable Supplies: 7. Rental, Lease or Purchase of Equipment: B . Insurance: 9. Other * (include in-kind) : 60 , 000* **515 ,000 575,000 TOTALS * $10 , 000 Administrative Funds $50 , 000 Revolving Loan Fund Capitalization **Revolving Loan Fund Capitalization pp4/jah/g/9 1/6/89 z c 1. WAGrS: ACTUAL HOURLY # HOURS MONTHS TO YEARLY POSITION/TITLE RATE(SALARY) PER WEEK BE EMPLOYED COST S_ Subtotal: 2. FRINGE BENEFITS: TYPE OF COSTS _PERCENT OF SALARY/CALCULATIONS YEARLY COST S FICA SDI S7T WORKERS' COMP Subtotal: B. ESTIMATED CONSTRUCTION COSTS 1. Architectural and CDBG OTHER TOTAL engineering services: $ 2. Site acquisition: $ 3. Local review application: $ 4. Labor and material: $ 5. Other: $ TOTAL $ C. OTHER COSTS (attached) $10 ,000 Administration $50,000 Revolving Loan Fund pp4/,jah/g/10 1/6/89 CERTIFICATIONS The undersigned agency hereby certifies that: A. The information contained herein is complete and accurate. B. It shall comply with all federal and county policies and requirements applicable to the CDBG program. C. The federal assistance made available through the CDBG program funding is not being utilized to substantially reduce the prior levels of local financial support for community development activities. D. It shall maintain and operate the facility for its approved use for a period of not less than twenty years, unless given specific approval from HUD to do otherwise. E. If CDBG funds in the amount of $ 60 ,000 are approved, then to the best of its knowledge, sufficient funds will be available to complete the project. Networking for Housing In Ventura County AGENCY Karen Flock, Board Member TYPED NAME AND TITLE OF OFFICIAL �� �L t SIGNATURE ( 805 ) 659-3791 TELEPHONE NO. DATE pp4/jah/g/11 1/6/89 MAIh'TENANCE AIM OPERAT1ON CO?�:'1--Eh'T Project: N/A Target Area: Name and Address of Prospective K b 0 Entity: The governing body of the above named Public, Quasi-Public, or Non-Profit entity has the financial capacity and is villing to assume the maintenance and operation responsibility and costs associated with the indicated Community Development project. This body has reviewed Part II of this form and to the best of its ability has determined this budget to be a true and accurate estimate of the annual K b 0 costs for the proposed budget. It is understood that vithout a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant Program. Should this project be funded, a formal H & 0 contract between the County and M & 0 entity shall be written and signed before any funds can be released. NOTE: Community Development Block Grant Funds may not be utilized for ongoing maintenance and operation costs of capital improvements/facilities. Signature Title Date pp4/jah/g/12 1/6/89 larger Area : - A. CTIL_TIES Estimated Dollar Value Electric $ Water Gas Telephone . Trash Service Other $ - B. MATERIALS TOTAL Janitorial Supplies _ $ Office Supplies Recreational Supplies Ground Supplies Other $ C. MAINTENANCE - CAPITAL IMPROVEMENTS TOTAL Repairs of Building, Equipment $ Maintenance of Equipment Improvements to Property Other $ D. INSURANCE TOTAL Liability $ Fire Other $ E. PERSONNEL* TOTAL POSITION OF PEOPLE MAN-HOURS Janitor $ Secretary Administrator Outdoor Maintenance Program Staff TOTAL $ * List # of people and man hours based on 2080/hrs per year. Dollar Value must include salaries and benefits. F. M 0 ANNUAL TOTALS (Sum A, B, C, D, E) $ G. REVENUE SOURCES ** ** List out all sources such as budget sources, memberships, user fees, rental, etc. BUDGETED REVENUE TOTAL $ ASSETS/DEFICITS (F-G) $ Prepared by: pp4/jah/g/13 Signature Title Date 1/6/89 VENTURA COUNTY INCOME FIGURES NUMBER OF PERSONS IN FAMI Y STANDARD 1 2 3 4 5 6 7 g Very Low Income 14,150 16 .150 18,200 20J200 21,800 23A50 25,050 26 ,650 Low and Moderate Income 22.600 25 850 29,500 32-30-0- 34 300 36 350 38 350 40,400 Median Income 29 400 33 050 36,750 40 400 42 700 45 ,000 47,300 49 600 * Source: HUD 1/29/88 with adjustments relative to moderate income per family size by County. For the purposes of the CDBG program, low and moderate income shall be defined as 80% of median income. A four (4) person household is used as a standard, however, some activities may need to take into consideration family size. pp4/jah/g/14 1/4/89 1988-89 N/a CITY: GENERAL ADMINISTRATION COSTS 1. TOTAL CDBG FUNDS REQUESTED: $ 2. ADMINISTRATION COSTS: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ Project Name: $ TOTAL $ pp4/jah/g/15 1/6/89 3 Se,pv COST CATEGORY CDBG SHARE S OTHEF SOURCES S* TOTAL S 1. Personnel: a) Wages b)' Fringe Benefits 2. Consultant/Contract Services: 3. Travel: 4. Space Rental: - S. Consumable Supplies: 6. Rental, Lease or Purchase of Equipment: 7. Insurance• Other +t B. (include in-kind) : TOTALS * If costs are to be shared by other sources of funding, including CDBG funds from other jurisdictions, identify the source of funding, grantor/lending agency, and cost category information below. 4. OTHER FUNDING SOURCES Amount Source Date Funds Committed Funds Reouested pp4/jah/g/16 1/6/89 2-7 3 . r CZrT � US71F7CA,77 S !FFPS0N7; A. WAGES: ACTUAL HOURLY HOURS MONTHS TO YEARLY POSITION/TITLE RATE(SALARY) PER WEEK BE EMPLOYED COST S Subtotal: B. FRINGE BENEFITS: TYPE OF COSTS PERCENT OF SALARY/CALCULATIONS YEARLY COST S FICA SDI SUI WORKERS' COM? Subtotal: pp4/jah/g/17 1/6/89 NETWORKING FOR HOUSING IN VENTURA COUNTY LIST._ OF ATTACHMENTS Applications for 89-90 CDBG Funds Mission Statement Board of Directors List Articles of Incorporation Bylaws NETWORKING FOR HOUSING IN VENTURA COUNTY Applications for 89-90 CDBG Funds Camarillo $ 25 , 000 Fillmore 10 , 000 Moorpark 10 , 000 Ojai 10 , 000 Oxnard 50 , 000 Port Hueneme 25 , 000 Santa Paula 10 , 000 Simi Valley 50 , 000 Thousand Oaks 50 , 000 Ventura City 50 , 000 Ventura County 60,000 Total $350 , 000 NETWORKING FOR f{C)UiS I NG IN VENTURA COUN'T'Y Mission Statement Networking for Housing in Ventura County (Networking ) is a partnership of public and private groups that seeks to increase availability of decent affordable housing for local residents whose incomes are 80% or less of the median income in the County. Networking proceeds from the conviction that people are en- titled to decent housing, and will work to generate environment for the creative solution of housing problems. Ventura County is a rapidly growing county where no overall plan for the development of affordable housing exists. However, the current large scale investment in the county presents a unique opportunity to provide housing. Networking will educate the public, advocate policies, iden- tify resources, coordinate efforts of diverse agencies , and initiate and structure particular programs. It will work throughout the county and seek the cooperation of all level of government and the private sector. 1!Y Vi,iviu. Board of Directors Member Or anizations Representative to the_ Board Affordable Communities Lynn Jacobs Area Housing Authority of Ventura County Carolyn Briggs Cabrillo Economic Development Corporation Rodney Fernandez E1 Concilio del Condado de Ventura Marcos Vargas Many Mansions Joe Leggett NAACP June Williams Project Understanding Pat Driskell Religious Coalition for the Homeless Esther Sorkin Ventura County Commission for Women Karen Flock Ventura County Commission on Human Concerns Rochelle Stephens bg:V03. . 3Z r i t _ai►\ .f i - State -� 3 California OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is f ull, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this JUL 2 9 1987 JeUREKA lW 0 Secretary of State cq �P Q FORN �3 ARTICLES O : NCORPORATIOh * ( F D L E M lair dP.:.�d k Sru*'"d d"Uaw d CQkfW7= OF tnr NETWORKING FOR HOUSIN8 IN VENTURA COUN1 JUL. 101W W= FA Ell SM"of We t ARTICLE I -- _— The name of this corporation is NETWORKING FOR HOUSING IN j VENTURA COUNTY. ARTICLE II A. This corporation is a non-profit public benefit corpora- tion and is not organized for the private gain of any person. It is organized under the Non-profit Public Benefit Corporation s Law for charitable and public purposes. B. The specific purpose of this corporation is to expand the ' opportunities available to low and moderate income residents of Ventura County to obtain affordable housing. The corporation will encourage the construction of new affordable housing which would not otherwise be available to low and moderate income people in Ventura County. ARTICLE III The name and address in the State of California of this corporation ' s initial agent for process is : WILLIAM C. KENNEDY ' Attorney at Law 132 South A Street Oxnard, California 93030 Telephone: (805) 487-6531 ARTICLE IV The authorized number and qualifications of members of the corporation, the classes of membership, if any, and the property, voting and other rights and privileges of the members shall be as set forth in the bylaws and liability for dues and assessments and the method of collection, if any, shall be set forth therein. ARTICLE V A. This corporation is organized exclusively for charitable purpose within the meaning of Section 501 (c) (3) of the Internal Revenue Code. B . No substantial part of the activities of this corporation shall consist of the carrying on of propaganda or otherwise at- tempting to influence legislation and the corporation shall not participate or intervene in (including the publishing or dis- tributing of statements) any political campaign on behalf of any candidate for public office. ARTICLE VI On the dissolution or winding up of this corporation, its assets remaining after payment of, or provision for payment of all debts and liabilities of this corporation shall be dis- tributed to a nonprofit fund, foundation or corporation as or- ganized and operated exclusively for charitable and/or public purposes and which has established its tax exempt status under Section 501 (c) (3)of the Internal Revenue Code and Section 23701 (d) of the California Revenue and Taxation Code. July 8, 1987 Date Sign t re of I orporator) Lynn L. Jacobs Type name of Incorporator I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution i my act and deed. (Sign t re of Inc rporator) BYLAWS OF NETWORKING FOR HOUSING IN VENTURA COUNTY ( A California Nonprofit Public Benefit Corporation ) Article 1 : Name Section 1 . 01 - Name of Corporation The name of this corporation shall be Networking for Housing in Ventura County . Article 2: Offices Section 2.01 - Offices The principal office for the transaction of the business of the corporation shall be located in the County of Ventura , California. The directors may change the principal office from one location to another. Any change of this location shall be noted by the secretary on these bylaws opposite this section , or this section may be amended to state the new location . Section 2 . 02 - Other Offices The board of directors may at any time establish branch of- fices at any place where the corporation is qualified to do business . Article 3 : Objec- L' VeS and FurpcsE ; Section 3 . 01 - Objectives and Purposes The corporation shall be dedicated primarily to the promo- tion of the general welfare and economic development of low in- come and moderate income persons and groups residing in the Ven- tura County area , and as stated in greater detail in Article 2 of this corporation ' s articles of incorporation ; specifically to encourage the construction of new affordable housing for low and moderate income people . This corporation has been formed under the California Non- profit Public Benefit Corporation Law for the public and charitable purposes described above , and it shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall consist of the publication or dissemination of materials or statements with the purpose of attempting to in- fluence legislation , and the corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office . The corporation shall not, except to an insubstantial degree , engage in any activities or exercise any powers that are not in furtherance of the ' charitable and public purposes described in the articles of incorporation . Article 4 : Dedication of Assets Section 4 . 01 - Dedication of Assets The properties and assets of this nonprofit corporation are irrevocably dedicated to public benefit and/or charitable purposes . No part of the net earnings , properties , or assets of this corporation , on dissolution or otherwise , shall inure to the benefit of any private person or individual , or any member, director or officer of this corporation . On liquidation or dissolution , all properties and assets and obligations shall be distributed and paid over to an organization dedicated to charitable public purposes as described in Internal Revenue Code Section 501 (c ) ( 3 ) . Article 5 : Membership Section 5. 01 - Membership Any organization of good character and dedicated to the pur- poses of this organization who meets the following requirements may become a member of the corporation : a . Payment of annual dues within the time prescribed by the board of directors ; b. Demonstrated interest in meeting the housing needs of low and moderate income people . C . Those not already members of Networking on Housing in Ventura County as of July 1987 must be approved for membership by vote at a meeting of members . d. Each member organization shall name a representative who shall exercise the member organization ' s vote at meetings. Each member organization may name an alternate representative or representatives who will act in the absence of the representative. -3a- Section 5 . 02 - Fees , Cues and Assessments Each member in good standing must pay within the time and conditions set by the board of directors ; the initiation fee and annual dues in amounts as may be fixed from time to time by the board of directors . _ Failure to pay dues within the time prescribed by the Board shall cause automatic termination of mem- bership by operation of these bylaws . Section 5 . 03 - Transfer of Membership No member may transfer , for value , a membership or any right arising from it. All rights of membership cease on the member' s resignation , death , dissolution , termination or removal . Article 6: Meetings of Members Section 6. 01 - Place of Meeting Meetings of the membership shall be held at any place within or outside the State of California designated by the board of directors . In the absence of any such designation , +embers ' meetings shall be held at the principal office of the corporation . Section 6 . 02 - Annual Meetings An annual meeting shall be held on the 2nd Monday in August unless the board of directors fixes another date and so notifies the members as provided in Section 6 . 03 of this Article , Section 6 . 03 - Notice of Annual Meetings a) General notice contents : All notices of annual and regular meetings of members shall be sent or otherwise given in - accordance with Subsection (c ) of the Section 6 . 03 not less than ten ( 10) nor more than ninety ( 90 ) days before the date of the meeting . The notice shall specify the place , date , and hour of the meeting , and the general nature of the business to be transacted. So long as less than 33 1 /3% of the members attends an annual meeting , no subject may be acted upon that was not in- cluded in the notice of the meeting. b) Notice of certain agenda items: If action is proposed to be taken at any meeting of the members of approval of any of the following proposals , the notice shall also state the general nature of the proposal . Member action on such items is invalid unless the notice or written waiver of notice states the general nature of the proposal ( s) : ( i ) Removing a director without cause; ( ii ) Filling vacancies on the board of directors by the members ; ( iii ) Amending the articles of incorporation ; ( iv ) Voluntarily dissolving the corporation . c ) Manner of Giving Notice : Notice of any meeting of mem- bers shall be given either personally or by first-class mail , telegraphic or other written communication , charges prepaid , addressed to each member either at the address of that member ap- pearing on the books - of the corporation , or the address given by the member for the purpose of notice . If no address appears on the corporation ' s books and no other has been given , notice shall be deemed to have been given if either ( i ) notice is sent to that - member by first-class mail or telegraphic or other written com- munication to the corporation ' s prinicpal executive office , or ( ii ) notice is published at least once in a newspaper of general circulation in the county where the principal office is located . Notice shall be deemed to have been given at the time when delivered personally or deposited in the mail or sent by telegram or other means of written communication . d) Affidavit of Mailing Notice: An affidavit of the mail - ing or other means of giving any notice of any members ' meeting may be executed by the secretary, assistant secretary, or any other party of the corporation giving the notice , and if so executed , shall be filed in the minute book of the corporation . Section 6. 04 - Special Meetings a) Authorized Persons Who May Call : A special meeting of the members may be called at any time by any of the following: The board of directors , the chairman of the board , the president, or by five percent ( 5%) or more of the members . b) Calling Meetings by Members : If a special meeting is called by five percent ( 5% ) or more of the members , the request shall be submitted by such members in writing , specifying the general nature of the business proposed to be transacted , and shall be delivered personally or sent by registered mail or by telegraph to the president , vice-president , or secretary of the corporation . The officer receiving the request shall cause notice to be promptly given to the members entitled to vote , in accordance with the general provisions of Section 6 . 03 , that a meeting will be held , and the date for such meeting , which date shall not be less than thirty-five ( 35) nor more than ninety ( 90) days following the receipt of the request. If the notice is not given within twenty ( 20) days after receipt of the request, the persons requesting the meeting may give the notice . Nothing con- tained in this subsection shall be construed as limiting or af- fecting the time when a meeting of members must be held when the meeting is called by action of the board of directors , the chairman, or the president. Section 6. 05 - Quorum a) Percentage Required: 3 members shall constitute a quorum for the transaction of business at any meeting of the membership . b) Loss of Quorum: The members present at a duly called or duly held meeting at which a quorum is present may continue to transact business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum, if any action taken ( other than adjournment) is approved by at least a majority of the members required to constitute a quorum. YY Section 6 . 06 - Adjourned Meeting Any members ' meeting , whether or not a quorum is present , may be adjourned from time to time by the vote of the majority of the members present at the meeting . In the absence of a quorum, no other business may be transacted at that meeting , except as provided in this Article 6 . Section 6 . 07 - Voting a) Eligibility to Vote : Persons entitled to vote at any meeting of members shall be members as of the date next preceed- ing the date notice is given in accordance with these bylaws . b) Manner of Casting Votes : Voting may be by voice or ballot, provided that any election of directors must be by ballot if demanded by any member before the voting begins . c) Only Majority of Members Represented at Meeting Required, Unless Otherwise Specified: If a quorum is present, the affirmative vote of a majority of the members represented at the meeting , entitled to vote and voting on any matter (other than the election of directors who are elected by plurality vote pursuant to Section 7 . 03 of these bylaws ) shall be the act of the members , unless the vote of a greater number is required by either California Nonprofit Corporation Law, the articles of incorporation, or these bylaws . Section 6 . 08 - Waiver of Notice or Consent by Absent Members : a ) Written Waiver or Consent: The transaction of any meet- ing of members however called or noticed , and wherever held , shall be as valid as though taken at a meeting duly held after regular call and notice , if a quorum is present and if, either �S before or after the meeting , each person entitled to vote , who was not present in person , signs a written waiver of notice or consent to a holding of the meeting , or an approval of the minutes . The waiver of notice or consent need not specify either the business to be transacted or the purpose of any annual or special meeting of members , except that if action is taken or proposed to be taken for approval of any of those matters specified in Section 6 . 03 ( b) , the waiver of notice or consent shall state the general nature of the proposal . All such waivers , consents , or approvals shall be filed with the corporate records or made a part of the minutes of the meeting . b) Waiver by Attendance : Attendance in person at a meeting shall also constitute a waiver of notice of that meeting , except when the person objects at the beginning of the meeting to the transaction of any business due to the inadequacy or illegality of the notice . Also , attendance at a meeting is not a waiver of any right to object to the consideration of matters not included in the notice of the meeting , if that objection is expressly made at the meeting . Section 6 . 09 - Action by Written Consent Without a Meeting : a) Any action that may be taken at any regular or special meeting of members may be taken without a meeting if this cor- poration distributes a written ballot to every member entitled to vote on the matter. Such ballot shall set forth the proposed action , provide an opportunity to specify approval or disapproval of any proposal , and provide a reasonable time within which to return the ballot to the corporation . b ) Approval by written ballot pursuant to this section shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting of the members , and the num- ber of approvals received equals a majority of the votes cast, unless a greater vote is required by these bylaws or the Califor- nia Nonprofit Corporation Law. c ) All solicitations for ballots shall indicate the number of responses needed to meet the quorum requirement and , with respect to ballots other than for the election of directors , shall state the percentage of approvals necessary to pass the measure submitted. The solicitation must specify the time by which the ballot must be received in order to be counted. d) Directors may be elected by written ballot under this section. Section 6. 10 - Rules of Order Conduct of general membership meetings shall be covered by Roberts Rules of Order except when such Rules would conflict with the articles of incorporation , bylaws , or any resolution of the membership . Article 7 : Directors Section 7 . 01 - Powers a ) General Corporate Powers : - Subject to the provisions of the California Nonprofit Corporation Law and any limitations in �7 the articles of incorporation and these bylaws relating to action required to be approved by the members , the business and affairs of the corporation shall be managed , and all coporate powers shall be exercised , by or under the direction of the board of directors . b ) Specific Powers : Without prejudice to these general powers , and subject to the same limitations , the directors shall - have the power to : ( i ) Select and remove the officers of the corporation ; prescribe any powers and duties for them that are consistent with law, with the articles of incorp- oration , and with these bylaws; and fix their compensation, if any. ( ii ) Change the principal executive office or the principal business office in the State of California from one location to another; cause the corporation to be qualified to do business in any other state , territory, dependency , or country and conduct business within or outside the State of California ; and designate any place within or outside the State of California for the holding of any members ' meeting . ( iii ) Adopt, make , and use a corporate seal ; l prescribe the forms of membership certi - ficate ; and alter the form of the seal and certification . ( iv ) Borrow money and incur indebtedness on - behalf of the corporation and cause to be executed and delivered for the corp- oration ' s purposes , in the corporate name , promissory notes , bonds , debentures , deeds of trust, mortgages , pledges , hypothecations , and other evidences of debt and securities . Section 7 . 02 - Number of Directors Each Organization member shall appoint one representative who shall act as a director of the corporation. ' Section 7.03 - Election and Term of Office of Directors Directors shall be nominated , one by each member organization , and elected at each anuual meeting of the members to hold office until the next annual meeting ; however , if any an- nual meeting is not held or the directors are not elected at any annual meeting , they may be elected at any special or regular members ' meeting field for that purpose . Each director, including a director elected to fill a vacancy or elected at a special members ' meeting , shall hold office until expiration of the term for which elected and until a successor has been elected and qualified. Any person 18 years of_ age or older and of good character may be nominated by a member organization to serve as a director by a director or member in good standing . The nominees who receive the highest number of votes shall be elected as directors . Section 7 . 04 - Vacancies a ) Events Causing Vacancy: A vacancy in the board of direc- tors shall be deemed to exist on the occurrence of any of the following : ( i ) the death , resignation , or removal of any director, ( ii ) the declaration by resolution of the board of a vacancy in the office of a director who has been declared of un- sound mind by a court order or convicted of a felony or has been found by final order of judgment of any court to have breached a fiduciary duty under Section 5230 of the California Nonprofit Corporation Law, ( iii ) the vote of the members to remove a director, ( iv) the increase of the authorized number of directors , or (v) the failure of the members , at any meeting of members at which any director or directors are to be elected, to elect the number of directors to be elected at such meeting. b ) Resignations : Except as provided in this paragraph any director may resign , which resignation shall be effective on giving written notice to the chairman of the board , the president, or the secretary , unless the notice specifies a later time for the resignation to become effective . No director may resign when the corporation would then be left without a duly elected director or directors in charge of its affairs . c ) No vacancy on Reduction of Number of Directors : No reduction of the authorized number of directors shall have the effect of removing any director before that director ' s term of office expires . d) Filling of Vacancies : Except for vacancies created by removal of a director, vacancies on the board may be filled by a majority of the directors then in office , whether or not a quorum, or by a sole remaining director. Any vacancies not filled by the directors may be filled by an election by the members . Section 7 . 05 - Place of Meetings ; Meeting by Telephone Regular meetings of the board of directors may be held at any place within or outside the State of California that has been designated from time to time by resolution of the board . In the absence of such designation , regular meetings shall be held at the principal exective office of the corporation . Special meet- ings of the Board shall be held at any place within or outside the State of California that has been designated in the notice of the meeting or, if not stated in the notice , or if there is no notice , at the principal executive office of the corporation . Notwithstanding the above provisions of this Section 7 . 05, a regular or special meeting of the board of directors may be held at any place consented to in writing by all the board members , ieithe,r before or after the meeting . If consents are given , they shall be filed with the minutes of the meeting . Any meeting , regular or special , may be held by conference telephone or similar communication equipment, so long as all directors par- ticipating in the meeting can hear one another , and all such directors shall be deemed to be present in person at such meeting . Section 7 . 06 - Annual Meeting Immediately following each annual meeting of the general membership , the board of directors shall hold a regular meeting for the purpose of organization , election of officers , and the transaction of other business . Notice of this meeting shall not be required. Section 1 . 08 - Special Meetings a) Authority to Call : Special meetings of the board of directors for any purpose may be called at any time by the chair- man of the board , the president, the vice-president, the secretary , or any two directors . b) Notice: Notice of any special meeting of the board of directors shall be given to all directors either by first class mail four days in advance or by notice delivered personally or by telephone or telegraph 48 hours in advance except that such notice may be waived by any director as set forth in Subsection (c ) . c ) Waiver of Notice: The transactions of any meeting of the board of directors , however called and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call anal notice , if (a ) a quorum is present , and (b) either before or after the meeting , each of the directors not present signs a written waiver of notice , a consent to holding the meeting , or an approval of the minutes . The waiver of notice or consent need not specify the purpose of the meeting . All waivers , consents , and approvals shall be filed with the cor- porate records or made a part of the minutes of the meeting . Notice of a meeting shall also be deemed given to any director who attends the mleeting without protesting before or at its com- mencement about the lack of adequate notice . Section 7 . 09 - Quorum Three ( 3 ) of the authorized number of directors shall con- stitute a quorum for the transaction of business , except to ad- journ as provided in Section 7 . 10. Every act or decision done or made by a majority of the directors present at a meeting duly - held at which a quorum is present shall be regarded as the act of the board of directors , subject to the provisions of the Califor- nia Nonprofit Corporation Law. A meeting at which a quorum is initially present may continue to transact business , not- withstanding the withdrawal of any director( s ) , if any action taken is approved by at least a majority of the quorum required for that meeting . Section 7.10 - Adjournment A majority of the directors present, whether or not con- stituting a quorum, may adjourn any meeting to another time and place . Section 7 . 11 - Notice of Adjournment Notice of the time and place of holding an adjourned meeting need not be given , unless the meeting is adjourned for more than 24 hours , in which case notice of the time and place shall be given before the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Such notice may be waived in the same manner as set forth under Sec . 7 . 08(c ) . ` (53 Section 7 . 12 - Action Without Meeting Any action required or permitted to be taken by the board of directors may be taken without a meeting , if all members of the board , individually- or collectively , consent in writing to that action . Such action by written consent shall have the same force and effect as a unanimous vote of the board of directors . Such written consent or consents shall be filed with the minutes of the proceedings of the board. Section 7 . 13 - Fees and Compensation of Directors Directors and members of committees may receive such compensation , if any , for their services , and such reimbursement of expenses , as may be determined by resolution of the board of directors to be just and reasonable. Section 7 . 14 - Restriction on Interested Directors Not more than 49% of the persons serving on the board of directors at any time may be interested persons . An interested person is ( i ) any person compensated by the corporation for serv- ices rendered to it within the previous 12 months , whether as a full -time or part-time employee , independent contractor, or otherwise , excluding any reasonable compensation paid to a direc- tor as director ; and ( 2 ) any brother, sister , ancestor , descendant , spouse , brother-in-law, mother- in-law, or father- in- law of any such person . However , any violation of the provisions of this paragraph shall not affect the validity or enforceability of any transaction entered into by the corporation . Article 8 : Committees Section 8 . 01 - Committees of Directors The board of directors may , by resolution , adopted by a majority of the directors then in office , designate one or more committees , each consisting of two or more directors , to serve at the pleasure of the board. Any member of any committee may be removed, with or without cause , at any time by the board. Any committee , to the extent provided in the resolution of the board , shall have all or a portion of the authority of the board, except that no committee , regardless of board resolution , may: a ) Take any final action on matters which , under the Nonprofit Corporation Law of California, also requires members ' approval : b) Fill vacancies on the board of directors or on any committee; c ) Fix compensation of the directors for serving on the board or on any committee ; d) Amend or repeal the articles of incorporation or bylaws or adopt new bylaws ; + i e) Amend or repeal any resolution of the board; f) Designate any other committees of the board or appoint the members of any committee; g ) Approve any transaction ( 1 ) to which the corporation is a party and one or more directors has a material financial interest; or ( 2 ) between the corporation and one or more of its directors or between the �c corporation and any corporation or firm in which one or more of its directors has a material financial interest. Section 8 . 02 - Meeting and Action of Committees Meetings and action of committees shall be governed by, and held and taken in accordance with , the provisions of Article 1 of these bylaws , concerning meetings of directors , with such changes in the context of those bylaws as are necessary to substitute the committee and its members for the board of directors or by resolution of the committee. Special meetings of committees may also be called by resolution of the board of directors . Notice of special meetings of committees shall also be given to any and all alternate and exofficial members , who shall have the right to attend all meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be filed with the cor- porate records . The board of directors may adopt rules for any committee not inconsistent with the provisions of these bylaws . Section 8. 03 - Executive Committee Pursuant to Section 8. 01 , the board may appoint two ( 2 ) or more directors , one of whom shall be the chairperson of the board , to serve as the Executive Committee of the board . The Ex- ecutive Committee , unless limited in a resolution of the board , shall have and may exercise all the authority of the Board in the management of the business and affairs of the corporation between meetings of the board; provided , however, that the Executive Com- mittee shall not have the authority of the board in reference to those matters enumerated in Section 6 . 01 , nor miay the Executive Committee bind the corporation in a contract or agreement exceed- ing the amount of $ Article 9 : Officers Section 9 . 01 - Officers The corporation shall have the following officers ; Chairper- son of the Board , Vice Chairperson of the Board , President, Vice- President, Secretary , and Treasurer, and such other officers as the board may designate by resolution . Section 9. 02 - Election of Officers The officers of the corporation, except those appointed in accordance with the provisions of Section 9. 03 of this Article, shall be chosen by the board of directors , and each shall serve at the pleasure of the board , subject to the rights , if any, of any officer under a contract of employment. Section 9 . 03 - Subordinate Officers The board of directors may appoint, and may authorize the Chairman of the Board or the President or another officer to appoint , any other officers that the business of the corporation may require , each of whom shall have the title , hold office for the period , have the authority , and perform the duties specified in the bylaws or determined from time to time by the board of directors . Section 9 . 04 - Removal of Officers Subject to the rights , if any , of an officer under ary con- tract of employment, any officer may be removed , with or without cause , by the board of directors , at any regular or special meet- ing of the board , or, except in the case of an officer chosen by the board of directors , by an officer on whom such power of removal has been conferred by the board of directors . Section 9. 05 - Resignation of Officers Any officer may resign at any time by giving written notice to the corporation . Any resignation shall take effect at the date of receipt of that notice or at any later time specified in that notice ; unless otherwise specified in that notice , the ac- ceptance of the resignation shall not be necessary to make it effective . Any resignation is without prejudice to the rights , if any, of the corporation under any contract to which the of- ficer is a party. Section 9.O6 - Vacancies in Office A vacancy in any office because of death , resignation , removal disqualification , or any other cause shall be filled only in ithe manner prescribed in these bylaws for regular appointments to that office . Section 9 . 07 - Responsibilities of Officers a) Chairperson of the Board: The Chairperson shall preside at all meetings of the members , the board , and the executive committee . He shall have such other powers and duties as may be prescribed by the board of directors or the bylaws . b ) Vice-Chairperson : The Vice-Chairperson of the board shall possess the powers and discharge the duties of the Chair- person in the latter ' s absence or disability . c ) President: The President shall function as the General Manager and Chief Executive Officer of the corporation , and shall manage the corporation in administering the conduct of its business . Where appropriate , the board of directors shall place the President under a contract of employment. The President shall be responsible to and governed by the board of directors , shall report to and advise the board on all significant matters of the corporation ' s business , and shall see that all orders and resolutions of the board are carried into effect. The President shall be empowered to act, speak for or otherwise represent the corporation between meetings of the board within the boundaries of policies and purposes established by the board and as set forth in the articles of incorporation and bylaws. The President shall be responsible for the hiring and firing .of all personnel other than officers elected by the board, and shall be respon- sible for keeping the board informed at all times of staff per- formance as related to program objectives , and for implementing any personnel policies adopted by the board. d) Vice-President: In the absence or disability of the President, the Vice-President shall perform all the duties of the President , and when so acting shall have all the powers of, and be subject to all the restrictions upon the President. The Vice- President shall have such powers and perform such other duties as from time to time may be prescribed respectively by the board of directors or the President. e) Secretary : The Secretary shall attend to the following : ( i ) Book of Minutes . The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the board of directors may direct, a book of minutes of all meetings and actions of directors , committees of directors , and members , with the. time and place of holding regular and special meetings , and if special , how authorized, the notice given , the names of those present at such meetings , the number of members present or represented at members ' meetings , and the proceedings of such meetings . ( ii ) Membership Records . The Secretary shall keep or cause to be kept, at the principal executive office , as deter- mined by resolution of the board, records of the corporate members , showing the names and addresses of all members , and the class of membership held by each, if appropriate. ( iii ) Notices , Seal and Other Duties. The Secretary shall give, or cause to be given , notice of all meetings of the members and of the board of directors required by the bylaws to be given . The Secretary shall keep the seal of the corporation in safe custody , and shall nave such other powers and perform such other duties as may be prescribed by the board of directors or the bylaws . f) Treasurer . The Treasurer shall be the chief financial officer of the corporation and shall attend to the following : ( i ) Books of Account. The Treasurer shall keep and maintain , or cause to be kept and maintained, adequate and cor- rect books and records of accounts of the properties and business transactions of the corporation , including accounts of its assets , liabilities , receipts , disbursements , gains , losses , capital , retained earnings , and other matters customarily in- cluded in financial statements . The books of account shall be open to inspection by any director at all reasonable times . ( ii ) Deposit and Disbursement of Money and Valuables . The Treasurer shall deposit all money and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the board of directors ; shall disburse the - funds of the corporation as may be ordered by the board of directors ; shall render to the President and directors , whenever they request it , an account of all of his or her transactions as chief financial officer and of the financial condition of the corporation ; and shall have other powers and perform such other duties as may be prescribed by the board of directors or the bylaws. ( iii ) . Bond. If required by the board of directors, the Treasurer shall give the corporation a bond in the amount and with the surety specified by the board for faithful performance of the duties of his office and for restoration to the corpora- tion of all of its books , papers , vouchers , money , and other property of every kind in his possession or under his control on his death , resignation , retirement, or removal from office . Article 10: Records and Reports Section 10. 1 - Inspection Rights Any member of the corporation may: ( i ) Inspect and copy the records of members ' names and ad- dresses and voting rights during usual business hours on five days ' prior written demand on the corporation , stating the pur- pose for which the inspection rights are requested; and ( ii ) Obtain from the Secretary of the corporation , on writ- ten demand and on the payment of the Secretary ' s usual charges for such a list, if any , a list of names and addresses of members who are entitled to vote for the election of directors , and their voting rights , as of the most recent record date for which that list has been compiled. The demand shall state the purpose for which the list is requested. This list shall be made available to any such member by the Secretary on or before the later of 10 days after the demand is received or the date specified in the demand . Any inspection and copying under this section may be made in person or by an agent or attorney of the member and the right of inspection includes the right to copy and make extracts . Section 10. 02 - Maintenance and Inspection of Articles and Bylaws . The corporation shall keep at its principal executive office the original or a copy of the articles and bylaws as amended to+ date , which shall be open to inspection by the members at all reasonable times during office hours . , Section 10. 03 - Maintenance and Inspection of Other Corporate Records . The accounting books , records , and minutes of proceedings of the members and the board of directors and any committee( s) of the board of directors shall be kept at such place or places a 6 designated by the board of directors , or , in the absence of such designation , at the principal executive office of the corpora- tion . The minutes shall be kept in written or typed form, and the accounting books and records shall be kept either in written or typed form or ~in any other form capable of being converted into written , typed , or printed form. The minutes and accounting books and records shall be open to inspection on the written demand of any member, at any reasonable time during usual busi - ness hours , for a purpose reasonably related to the member' s in- terests as a member . The inspection may be made in person or by an agent or attorney , and shall include the right to copy and make extracts . Sec-tion 10. 04 - Inspection by Directors . . Every direction shall have the absolute right at any reasonable time to inspect all books , records , and documents of every kind and the physical properties of the corporation and each of its subsidiary corporations. This inspection by a direc- tor may be made in person or by an agent or attorney , and the right of inspection includes the right to copy and make extracts of documents . Section 10. 05 - Annual Report to Members . If the corporation has more than 100 members or $10 ,000 in assets during a fiscal year , the corporation shall send an annual report to all members not later than 120 days after the close of the fiscal year which sets forth all information required by Sec- tion 6321 and 6322 of the California Nonprofit Corporation Law.