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Home My WebLink AboutAGENDA REPORT 1989 0419 CC REG ITEM 11K ITEM 1 . K . MOORPARK ELOISE BROWN PPK STEVEN KUENY Mayor o°� s�v City Manager BERNARDO M. PEREZ F o CHERYL J. KANE Mayor Pro Tern City Attorney CLINT HARPER, Ph. D. i ° PATRICK RICHARDS, A.I.C.P. Councilmember v o' Director of PAUL LAWRASON oq Community Development Councilmember gTEO �'` R. DENNIS DELZEIT SCOTT MONTGOMERY City Engineer Councilmember MEMORANDUM JOHN V. GILLESPIE RICHARD T. HARE Chief of Police City Treasurer TO: The Honorable City Council FROM: John F. Knipe, Assistant City Engineer DATE: April 10, 1989 SUBJECT: Award of Contract for Aerial Photography and Mapping Services BACKGROUND INFORMATION For planning purposes, the City and Caltrans have an understanding that Caltrans will conduct an alignment study for the extension of routes 118 and 23 if the City provides the topographic information. Therefore, on December 21, 1988, a Request For Proposal (RFP) was distributed for aerial photography and topographic mapping services. Although mapping of either a 1, 000 foot or 2, 000 foot corridor width was considered on the RFP, the mapping of a minimum 1, 000 foot corridor width is considered acceptable by Caltrans and would be more economical for the City. Additional alternatives on the RFP included City-wide color aerial photos and 200 scale mylars of the City of Moorpark. The proposals received, as well as a summary of the four contractors' bids for the 1, 000 foot corridor width mapping and the additional alternatives are attached hereto. The low bidder, Pacific Western Aerial Surveys, is an experienced and reputable firm qualified to perform the work. Discussions with Caltrans representatives have also verified that the procedures proposed by Pacific Western Aerial Surveys will be acceptable. In accordance with the understanding between the City and Caltrans, the City will be responsible for financing 100% of the aerial mapping services to be provided. However, the specific alignment of the Route 23 extension must be determined by City, County, and Caltrans representatives before a contract can be awarded. Dick Sommerhauser of Caltrans has indicated that Caltrans is willing to work with the City to determine a mutually acceptable alignment. 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 Page -2- Items 4 and 5 were added by staff as additional work that could be accomplished with the above. The City-wide aerial color photos and 200 scale mylars can be done at a minimal cost if done in conjunction with the other work and would be very useful to the Planning and Engineering Departments in their review of proposed projects and preparation of exhibits. RECOMMENDED ACTION If the City Council decides to move forward with this project, it is recommended that the following be included: 1. Item 3 be included in any option chosen. 2 . Item 4 and 5 be included in the award of work. MOUi:'ARK, CALIFORNIA City Council Met.`;i"(J MOORPARK, CALIFORNIA of y __19$1- City Council Meeting of 198 ACTION: AC TION: t - �' By JFK:JB:ts cc: R. Dennis Delzeit, City Engineer Mark Wessel, City Traffic Engineer Jim Biega, Project Engineer Dick Sommerhauser, Caltrans Dick Berns, Caltrans JN 30627 AM01099.MEM MOORPAM AERIAL PHO`T'OGRAPHY AI`D MAPPING SERVICFS BID SCIOXTLE SUNQY WESTERN PACIFIC WESTERN AERIAL SURVEYS SYSTEMS SECTION 1 - BID ITEMS (1000 FT. WIDTH) : AMIP1, SURVEYS OF' RIVERSME VARA SYSTEMS 1. Route 118 Freeway $ 19, 820 $ 22,200 $ 28,400 $ 38, 860 Within City Limits $ 15,314 $ 18,200 $ 18,660 $ 19,140 Outside City Limits 2. Route 23 E>ctension $ 15,058 $ 15,100 $ 21,590 $ 22,340 $ 10,100 $ 16,570 $ 14,420 Alternative A $ 120342 $ 15,420 $ 14,700 Alternative B $ 11,664 $ 10,100 Alternative C 3. Route 118 Connection and $ 8,185 $ 12,100 $ 12,306 $ 11,200 Los Angeles Avenue SECTION 2 - ITEM Cot BINATONS (1000 FT. WID'T'H) $ 52,539 $ 67,600 $ 75,700 $ 89,540 1, 2A and 3 $ 50,094 $ 62,600 $ 69,950 S 81,945 1, 2B and 3 $ 49,484 $ 62,600 $ 68,720 $ 82,222 1, 2C and 3 $ 45,172 $ 55,500 $ 65,850 $ 78,730 1 and 2A $ 42,728 $ 50,500 $ 60,100 $ 70,970 1 and 2B $ 42,118 $ 50,500 $ 58,870 $ 71,246 1 and 2C $ 38,987 $ 52►500 $ 56,910 $ 68, 162 1 and 3 SDC`EZON 3 - ADDITIONAL ALTERNATIVES 4. Cite-Wide Aerial Photos (Ouantity = 2) $ 900 $ 1,500 $ 2,020 $ 3,296 A) With City Limits Superimposed $ 1,175 $ 800 $ 1,780 $ 3,584 B) Without City Limits Superimposed 5. 200 Scale Mylars $ 4,000 $ 5,570 $ 2,998 A) With City Limits Superimposed - Total Cost $ 1,350 $ 3,100 $ 4,850 $ 2,154 B) Without City Limits Superimposed-Total Cost $ 1,225 71 NEW PRICES AS OF JANU ARY 24, 1989 MOORPMRx AERIAL PHQTQGPAM t;:,!tL .� HID QCAEDUI�B (page 1 of 2) ~�_ - �:r In - completing Section 1 of this bid schedule, each 'of the items (1, 2, and 3) shall be considered as independent bid items. . The City reserves the right to .select any and/or all of these bid items. In completing Section 2 of this bid schedule, consider applicable cost reductions that may be associated with various combinations of items. In completing Section 3 of this bid schedule, the cost associated with the additional alternatives should consider applicable cost reductions associated with providing services in conjunction with at least one of the items described in Section 1 and Section 2. Alternative 1 Alternative 2 SECTION 1 - BID ITEMS: (1000 ft. width) (2000 ft. width) 1. Route 118 Freeway Within City Limits S 19820 .$ 30403 Outside City Limits S 15314 $ 22722 2 . _Route 23 Extension Alternative A $ 15058 $ 21999 Alternative B $ 12342 $ 17747 Alternative C S 11664 $ 16974 3 . Route 118 Connection and 11280 Los Angeles Avenue $ 8185 $ Alternative 1 Alternative 2 SECTION 2 _= ITEM COMBINATONS: (1000 ft. width) (2000 ft. width) 1, 2A and 3 $ 52539 $ 77763 1, 2B and 3 $ 50094 $ 73936 1, 2C and 3 $ 49484 $ 73187 1 and •2A $ 45172 $ 76711 1 and 2B $ 42728 $ 63784 1 and 2C $ 42118 $ 63035 1 -and 3 $ 38987 $ 57284 Company Name• Pacific Western Aerial Surveys _ MWgpAM A 2R L PHOTOGRAPHY BID $CHEpg (Page 2 of 2) SECTION 3 ADDITIONAL ALTERNATMS: 4 . City-Wide Aerial Photos (Quantity. = 2)- - - A) With -City Limits Superimposed $ 900.00* B) Without City Limits Superimposed $ 1175.00 5 . 200 Scale mVlars No of Sheets 15** A) With City Limits Superimposed - Total Cost $ 1350.00 B) Without City Limits Superimposed-Total Cost $ 1225.00 Company Name: Pacific biestern Aerial Surveys Business Address: P.O. Box 1588 Santa Barbara, CA 93102 Name (print) : Dan Bojan Telephone: (805) 963-0382 t January 25, 1989 Signature: ' 3 Date city limits a copy *To superimpose negative must be made and enlarged.an origina 11 as The quality of the final product whoutnthebcity 1`i mipsasuperimposedl mosaic which vroulc be pro **Cost of 15 - 200 scale color photo atlas sheets is: $1200.00 CMO983 .LTR MOORPARK - STEVEN KUENY JOHN PATRICK LANE City Manager Mayor CHERYL J. KANE ELOISE BROWN fi '1 City Attorney Mayor Pro Tem PATRICK RICHARDS, A.I.C.P. Director of JOHN GALLOWAY o Councilmember = Community Development CLINT HARPER, Ph.D. R. DENNIS DELZEIT City Engineer Councilmember ° oo*•O JJ` 1 BERNARDO M. PEREZ JOHN V. GI E - Chief of Police Councilmember MAUREEN W. WALL THOMAS P. surer City Clerk SE City Treasurer December 21, 1988 JN 30627 Western Aerial Surveys, Inc. 374 Poli Street, Ste. 207 Ventura, CA 93001 Attn: Ernest R. Baca Subject: Request for Proposal for Aerial Photography and Mapping Services Dear Mr. Baca: The City of Moorpark and Caltrans will be cooperating to conduct a conceptual alignment study for the extension of Route 118 Freeway. In accordance with the understanding between the City and Caltrans, the City will provide digital topographic maps and aerial photography which meet Caltrans' standards. The City is therefore interested in receiving your proposal to provide this service. All work shall meet Caltrans' mapping standards. At a minimum, the scale shall be 1"=50' and the contour interval shall be 21 . Details shall be discussed with Joe Mori, Caltrans Geometronics Chief at (916) 445-6845 before work is started. The digital maps must be structured to CALTRANS ' Intergraph Design File format using CT Cell Library and must be compatible with an Intergraph System operating on a VAX 11/785, VMS 4.7 , version 8.8.2 . SIF tapes will not be acceptable. SIF tapes must be converted to an Intergraph Design File format. The specific requirements for proposal are: 1. Route 118 Freeway Extension: Provide digital topographic mapping along the Route 118 corridor. - from College View Avenue to Balcom Canyon Road as shown on the. attached exhibit. The proposal shall p 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529-6864 Page -2- consider separately, the mapping of a 1, 000 ft. and 2 , 000 ft. corridor width. The proposal shall also consider separately, _ the mapping of the proposed Route 118 corridor both within and outside the Moorpark City limits. 2 . Route 23 Extension: Provide digital topographic mapping along the proposed Route 23 corridor. The proposal shall consider separately, the three alternatives (A, B, & C) as shown on the attached exhibit. The proposal shall consider .separately , the mapping of a 1, 000 ft. and 2 , 000 ft. corridor width. 3 . Route 118 Temporary Freeway Connection and Los Angeles Avenue Realignment: Provide digital topographic mapping along the Route 118 temporary freeway connection to Los Angeles Avenue and realigned section of Los Angeles Avenue as shown on the attached exhibit. The proposal shall consider separately, the mapping of a 1, 000 ft. and 2 ,000 ft. corridor width. 4 . City-Aide Aerial Photos: Provide two 500 scale City-wide color aerial photos, each encompassing the entire City limits of Moorpark. Each photo shall be mounted and shall have an imprinted title block. This item includes photos only, without topographic information. Alternatives shall include: A) photos with the City limits superimposed and B) photos without the City limits superimposed. The City will provide a Moorpark Incorporation Boundary Map for your use.. 5. 200 Scale Mylars: Provide a set of reproducible mylars at 200 scale to cover the entire City limits. Each sheet shall have a title block and shall be a reverse . positive without topographic information. Alternatives shall include: A) mylars with the City limits superimposed and B) mylars without the City limits superimposed. The City will provide a Moorpark Incorporated Boundary Map for your use. A response is requested two weeks from the date of this letter. Please fill out the attached bid schedule and send your proposal to: City of Moorpark, c/o Willdan Associates, 374 Polo Street, Suite 101, Ventura, CA, 93001, Attn: Jim Biega. Page -3- We look forward to hearing from you soon. If you have any questions, please contact Jim Biega or Mark Wessel at (805) 653-6597 . very truly you s► CITY .j john E! ipe, P.E. Assi5'tant City Engineer L JFK:JB:ls cc: Steve Kueny, City Manager Pat Richards, Director of Community Development R. Dennis Delzeit, City Engineer Mark Wessel , City Traffic Engineer Jim .Biega,- Project Engineer Patrick Dobbins, Project Engineer CMO983 .LTR MOORPARK AERIAL PHOTOGRAPHY BID SCHEDULE (Page 1 of 2) his bid schedule, each of the items (1, 2 , In completing Section 1 of t and 3) shall be considered as indep a de of t bid these bid items. City h reserves the right to select any and/or completing Section 2- of this bid schedule, consider applicable cost com In P reductions that may be associated with various combinations of ltemsth In completing Section 3 of this bid schedule, the cost associated with cost reductions the additional alternatives should consider applica ble associated with providing services in conjunction with at least one of in Section 1 and Section 2 . the items described Alternative 1 Alternative 2 2000 ft width SECTION I - BID ITEMS: (1000 ft width) 5--- 1, Route 118 Freeway Within City Limits $ $ Outside City Limits $ $ 2 , Route 23 Extension Alternative A Alternative B $ $ Alternative C. $ $ 3 , Route 118 Connection and $ $ Los Angeles Avenue Alternative 1 Alternative 2 SECTION 2 - ITEM COMBINATONS: (1000 ft width) X00ft. idth 1, 2A and 3 1, 2B and 3 1, 2C and 3 1 and 2A $ $ 1 and 2B $ $ 1 and 2C $ $ 1 and 3 $ $ Company Name: MOORPARK AERIAL PHOTOGRAPHY BID SCHEDULE (Page 2 of 2) SECTION 3 - ADDITIONAL ALTERNATIVES: Cit -Wide ial Photos (Quantity = 2) Aer - A) With City Limits Superimposed $ B) Without City Limits Superimposed $ 5 . Zoo Scale Mylars No of Sheets__ A With City Limits Superimposed - Total Cost $ B) Without City Limits Superimposed-Total Cost $ J Company Name: Business Address: Telephone: Name (print) : Date: Signature.. CM0983 .LTR r I -- --- ----- I--- --1------ --�---- -•;� .---------- ----------- ----------- - ---- -- - i ------- --- ------- - _ WIN ' -f-------- -- -------- I fi 4-,V� MOORP! IK PARK •----- ------ -- - -- J1 �' ./may r I 1 - I / 1 ' I I 1'•V �.�•,1 Lr.l'-.i�r T'-�_�V I M00R 1 ,.,r•T.��>.; F ,:Ill...r��•�� ' L i,MOORP Rf< ' I i � ' 1 Ili [lie pp •i' �.�.. LI'..lo � � L----r ---t—'_ ' ; ' • •-,—Ita--- J---�`_—_•—KM.—_.--�I—.'Y L;- I _ _ IRGINIA aT N •-__----1-----_----_;_--__-.+ ---�--- - ,�. - r �I•.1,M1.,✓�... I, ] S 1 I( , V In fl all .. 1 1 _f----- •'`��`\\,.•4 f_-- + - -'I .'L11'�° J�.wf;— g ,, I 1,G1 I I I I f I r �v,• .W 111 i 1 it -'•( • I \\ 1 // L7111 CIII 1111 �.l" N.. � '��l...Nf�l�f •V 1 • -��, 1 w�� I I I j ` t�ts M00_ RP-�'RI ,, I f rl '�:r� c � FI0 M E / C R E S Y r��n s�s�eafert rt�t 11��1 ew.r�w LEGEND \�\��\\� ROUTE 1 18 FREEWAY EXTENSION �'`-`�� '� ROUTE 118 TEMPORARY CONNECTION uulluuulmloumillliluiuuuuuummml( LOS ANGELES AVE REALIGNMENT ROUTE 23 EXTENSION (ALTERNATIVE A) nnnunlminnnnnun ROUTE 23 EXTENSION (ALTERNATIVE B) ■•on" MOORPARK CITY LIMITS ■�cxxxxxxxx■ ROUTE 23 EXTENSION (ALTERNATIVE C) EXHIBIT A Subject: Request for Proposal for Aerial Photography and Mapping Services (Distribution List) Western Aerial Surveys, Inc. 374 Poli Street, Ste. 207 Ventura, CA 93001 Attn: Ernest R. Baca Golden Photo' s 3461 Penbridge Thousand Oaks, CA 91360 Attn: Terry Cold Wilvert-Pencheck & Associates 1485 Callens Road Ventura, CA 93003 Attn: Paul Vara Systems 2530 Calcite Circle Newbury Park, CA 91320 Attn: Tim McGovern Airborne Systems, Inc. 1891 Betmore Lane Anaheim, CA 92805-6701 Attn: Jack Van Eden Michael Terry Photography 914 E. Main Street Santa Paula, CA 93060 ` Attn: Michael Terry Pacifica Western Aerial Surveys P.O. Box 1588 Santa Barbara, CA 93102 Attn: Dan Bcjan