HomeMy WebLinkAboutAGENDA REPORT 1989 1206 CC REG ITEM 08I Ho
MOORPARK ITEM R. M.-
ELOISE BROWN 14 STEVEN STEVEN KUENY
Mayor ooP o9 City Manager
BERNARDO M. PEREZ f o CHERYL J. KANE
Mayor Pro Tern City Attorney
CLINT HARPER, Ph. D. g PATRICK RICHARDS, A.I.C.P.
Councilmember o9 m' Director of
PAUL LAWRASON °oq Community Development
Councilmember 'T�� R. DENNIS DELZEIT
SCOTT MONTGOMERY City Engineer
Councilmember JOHN V. GILLESPIE
RICHARD T. HARE Chief of Police
City Treasurer
MOORPARK, CALIFORNIA
M E M O R A N D U M City Council Meeting
of 98
TO: The Honorable City Council ACTION:
r
FROM: Richard Hare, Deputy City Manaig 490
DA.TF.: November 29, 1959 (City Council Meeting 12-6-89) By
SIIBJECT: Retention of Video Tapes of City Council Meetings
Currently the video tapes of the City Council meetings are the property of
Ventura County Cablevision. In the fiitur_e, when the City tapes its own
City Council meetings, the tapes of the meetings will be the property of
-the City. The City has the discretion 1:o use these tapes as needed.
The official records of all Council meetings are the minutes of the
meetings, after approval by the City Council. The minutes are developed by
the City Clerk based on notes taken by the City Clerk and/or recording
secretary, and by review of audio tapes. The minutes, after approval., are
maintained in perpetuity, and the audio tapes are retrained until they lose
their sound quality and are then discarded. To this dato, no audio tapes
have been discarded. Therefore, adequate official records exist to record
the actions of the City Council.
.It normally requires at least two video tapes to record a City Council
►neeing and when we begin live tel.ecastiisg we will most likely record. more
meetings and other events requiring a greater investment in video tapes.
Due to the expense of the tapes, it would be more cost effective to tape
over tapes previously used until the p c.tnre quality diminishes and then
discard the tapes.
It is staff's intent to tape over video gapes of City Council meeti.rigs for
the purposes of recording other meetings and City 'activities or to
accomplish other related functions sttch as safety training, 1_o.-house
training, street inventories, accident i.nvestigat:ions, etc. Staff will
proceed with this practice unless d:i..re�,tcd otherwise by the adoption of a
City Council policy on this matter.
R.Ii:s
8911294
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864