HomeMy WebLinkAboutAGENDA REPORT 1988 0615 CC REG ITEM 08G h
MOORPARK ` 6
JOHN PATRICK LANE STEVEN KUENY
Mayor QpPK �a< City Manager
ELOISE BROWN o°P °9 CHERYL J. KANE
Mayor Pro Tern F o City Attorney
JOHN GALLOWAY PATRICK RICHARDS, A.I.C.P.
Councilmember Director of
CLINT HARPER, Ph.D. o m Community Development
Councilmember 9°0 0 R. DENNIS DELZEIT
BERNARDO M. PEREZ 4'TE° °`^ City Engineer
Councilmember JOHN V. GILLESPIE
MAUREEN W. WALL Chief of Police
City Clerk THOMAS P. GENOVESE
City Treasurer
MEMORANDUM
TO: The Honorable City Council
FROM: Maureen W. Wall , City Clerk
DATE: June 6, 1988
SUBJECT: Trade In of the Small Copy Machine
In February of 1985, the City purchased a small copy machine (Canon
NP-500) for use at City Hall from More Copy System. The original purchase
price was less than $10,000, and the maintenance agreement has expired.
This machine now needs to be rebuilt at an estimated cost in excess of
$2,000, and has not been used for the last year. More Copy System will take
this machine as a credit against the purchase of a new drum for the City' s
larger copy machine, which is now scheduled to be rebuilt. The amount of
credit which will be given is $500, even though the estimated worth of the
machine is $375.
Due to the high volume of copies made, the City purchased an additional copy
machine (Canon 7550) in July of 1986. At that time, the City also purchased
a maintenance agreement which would replace all interior components
(exclusive of the drum) at 1 million copies at no cost to the City. We have
now reached that number of copies. The drum for the new machine will cost
$1,650, with all other parts and labor provided at no cost to the City. The
drum has been ordered so it can be replaced at the same time the machine is
rebuilt.
Thought had been given to refurbishing the smaller machine too, and using it
for small copy projects only or at the new Senior Center. However, it will
cost in excess of $2,000 to rebuild and will still be worth only $375 even
when fully operational . This machine is very slow and does not adequately
meet the City' s copying needs, so staff is not recommending it be rebuilt.
Staff is recommending that we trade in the smaller copy machine for a $500
credit towards the purchase price of the drum to completely rebuild our
larger machine. This will , in essence, give us a new machine which has all
of the special copying abilities the City needs at present (i .e. , enlarging,
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
Honorable City Council
June 6, 1988
Page Two
reducing, and copying items from as small as 8 112" x 5 112" to as large as
11" x 17"). In addition, staff has completed a study of the City' s future
copying needs, and will present this information during the budget process.
However, it will be recommended that the City acquire another copy machine
which can adequately handle the large volume of copying the City does. It
is estimated such a machine will cost approximately $18,000, and will be the
"work horse" the City needs. This machine, coupled with the our rebuilt
larger copy machine, should more adequately meet our copying needs.
STAFF RECOMMENDATION:
Direct staff to trade in the small copy machine (Canon NP-500) for a $500
credit towards the purchase of a new drum for the larger copy machine (Canon
7550).
MOORPARK, CALIFORNIA
City Council Meeting
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