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HomeMy WebLinkAboutAG RPTS 2016 0404 PR SPC K C. ° ►/'° 4 CITY OF MOORPARK „s-es„ � v �i� PARKS,RECREATION&COMMUNITY SERVICES DEPT I 799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517-6200 I Fax(805)532-2550 moorpark@moorparkca gov •A.Te 4- PARKS AND RECREATION COMMISSION AGENDA For Special Meeting of April 4, 2016 4:30 p.m., Community Center NOTICE AND CALL OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation Commission of the City of Moorpark is hereby called to be held on Monday, April 4, 2016, commencing at 4:30 p.m. Said meeting will convene at the Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of the following: 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENTS: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 6. PRESENTATIONS/ACTION/DISCUSSION: A. Parks Tour. Staff Recommendation: The Commission and staff will tour and discuss the following in the order listed below. (The times identified are estimates only, and the Commission will attempt to meet this schedule) 1. Walnut Acres Park 4:45 p.m. 2. Poindexter Park 5:00 p.m. 3. Arroyo Vista Community Park 5:15 p.m. 4. Mammoth Highlands Park 5:45 p.m. 5. Campus Park 6:00 p.m. JANICE S PARVIN ROSEANN MIKOS,PhD KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Parks & Recreation Commission April 4, 2016 Page 2 Following Item 6.A., Parks Tour, the Parks and Recreation Commission will continue their meeting at the Community Center located at 799 Moorpark Avenue. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of March 7, 2016. Staff Recommendation: Approve as presented. B. Goals and Objectives 2015/16 and 2016/17. Staff Recommendation: Receive and file report. C. Conceptual Design Plan for the Renovation of the Tierra Rejada Road Streetscape City Council Report from March 16, 2016. Staff Recommendation: Receive and file report. D. Breakfast With Santa Event Report. Staff Recommendation: Receive and file report. 8. ADJOURNMENT: All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.ci.moorpark.ca.us. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item.A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the special scheduled meeting of the Parks and Recreation Commission for April 4, 2016. Executed this 30th day of March 2016, at Moorpark, California. Patty Anderson Administrative Assistant II Parks, Recreation & Community Services Department ITEM 7.A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California March 7, 2016 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on March 7, 2016, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Pflaumer called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Patty Anderson led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Terri Doria, Adam Haverstock, Steve Morgan, Sandra Thompson, and Chair Thomas Pflaumer. Staff Present: Parks and Recreation Director Jeremy Laurentowski and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. Commissioner Haverstock moved and Commissioner Morgan seconded a motion that Commissioner Doria serve as Chair for one annual term. The motion was carried by unanimous voice vote. Chair Doria moved and Commissioner Thompson seconded a motion that Commissioner Morgan serve as Vice Chair for one annual term. The motion was carried by unanimous voice vote. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 1 P&R Commission Meeting March 7, 2016 Page 2 Commissioner Pflaumer requested as a future agenda item the status of the Arroyo Vista Community Park's multi-purpose court. He also reminded the public to refer to their solid waste inserts for upcoming City events. Commissioner Haverstock requested as a future agenda item to review the City's policy pertaining to the sale and use of alcohol in City parks at City functions. Commissioner Morgan announced the he would like to commend City staff on the Camp Moorpark Family Night. Commissioner Doria announced that she visited staff at the Arroyo Vista Recreation Center and discussed upcoming events and programs. She also wanted to remind the Commission and staff about the upcoming State of the City's Luncheon with speaker Mayor Parvin on March 22, as well as the Chamber of Commerce Breakfast on March 18. Commissioner Doria requested as a future agenda item eliminating the red curb bordering the north side of Mountain Meadows Park. Commissioner Thompson requested as a future agenda item oral reports from the Commissioners who attend the CPRS Conference in March. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider FY 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives. Staff Recommendation: Receive and file report. Jeremy Laurentowski gave staff's report, and reminded the Commission that the current Goals and Objectives were approved by City Council for two fiscal years; 2015/16 and 2016/17. He also reminded the Commission of the upcoming joint meeting with the City Council on April 27. The Commission and staff discussed the current Goals and Objectives that pertained to the Commission, which included turf removal, proposed lighting throughout Arroyo Vista Community Park, centralized irrigation, the multi-purpose court, and grant monies. MOTION: Commissioner Haverstock moved and Commissioner Thompson seconded a motion to receive and file the report. The motion was carried by unanimous voice vote. B. Breakfast With Santa 2015 Event Summary. Staff Recommendation: Receive and file report. 2 P&R Commission Meeting March 7, 2016 Page 3 Jeremy Laurentowski pulled this item until the next Parks and Recreation Commission meeting. C. Parks Quarterly Report: Staff Recommendation: Receive and file report. Jeremy gave staffs report. Commission and staff discussed the turf removal program, funding, and water savings. MOTION: Commissioner Haverstock moved and Commissioner Pflaumer seconded a motion to receive and file the report. The motion was carried by unanimous voice vote. D. Schedule Parks and Recreation Commission's 2016 Spring Park Tour. Staff Recommendation: Select a date and time for a 2016 Spring Park Tour and provide recommendations to staff on parks to be toured. The Commission and staff scheduled the Spring Park Tour for Monday, April 4, 2016, to begin at 4:30 p.m. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of December 7, 2015. Staff Recommendation: Approve as presented. MOTION: Commissioner Haverstock moved and Commissioner Thompson seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 7:17 p.m. APPROVED: Respectfully submitted CHAIR TERRI DORIA Patty Anderson, Administrative Assistant II 3 ITEM 7.B CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: March 25, 2016 (Meeting of April 4, 2016) SUBJECT: Consider Fiscal Year 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives BACKGROUND At the Parks and Recreation Commission Meeting of March 7, 2016, the Commission was given the Fiscal Year 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives for review and discussion. Inadvertently, a complete listing of the Goals and Objectives assigned to the Parks, Recreation and Community Services Department was not attached to the report. Attached is the report presented to the Commission on March 7, 2016, as well as the complete list of Goals and Objectives for your review. STAFF RECOMMENDATION Receive and file report. Attachments: A. 2015/16 and 2016/17 Goals and Objectives B. P&R Commission Agenda Report from 3/7/16 4 Parks and Recreation Commission March 7, 2016 Page 2 ATTACHMENT A K C O k..1.Z lawatri fir a 14 0.0*MattniA0'44`? q CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives FY 2015/2016 and FY 2016/2017 (Approved by City Council 5-20-15) 5 Parks and Recreation Commission March 7, 2016 Page 3 CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives For FY 2015/2016 and FY 2016/2017 ** Denotes those objectives related to an identified Top Ten Priority. The notations in the left margin indicate whether funding for an objective is included in the budget, as follows: F Funded NF Not Funded SE Staff Effort (Staff effort only without need for additional funding) • (I. Improve traffic circulation and mitigate impacts on the movement of traffic through the City and enhance trail, bicycle and pedestrian facilities. A. Oto 2 Years SE** 8. Evaluate feasibility of constructing an improved bicycle path on the north side of the Arroyo Simi, from the pedestrian bridge at Arroyo Vista Community Park to the east side of Spring Road, including a bridge undercrossing and connections to existing bike lanes on Spring Road. (PRCS and CE/PW). III; Strengthen the City's fiscal stability and long-range financial growth. A. Oto 2 Years SE 5. In conjunction with Ventura County and affected property owners, develop a plan to reduce maintenance costs for the Home Acres Buffer. (PRCS, CE/PW, CM & CA) 1V7:: Enhance the delivery of services and expand program efficiencies. A. Oto 2 Years NF 17. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park [AVCP]. (PRCS) SE 18. Prepare a Parks/Facilities Capital Improvement Program for presentation to City Council by June 30, 2016. (PRCS) • 6 Parks and Recreation Commission March 7, 2016 Page 4 F** 19. Install the second phase of a centralized irrigation system for City facilities, parks and landscape maintenance districts by September 30, 2015. (PRCS) SE 20. Consider alternatives to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court by November 30, 2015. (PRCS) SE 21. Seek grant funding for installation of universally accessible play equipment. (PRCS) SE 22. Develop a policy for parkway tree maintenance on residential streets and guidelines for all tree removals administered by City by March 31, 2016. (PRCS & CE/PW) SE 23. Develop options and potential funding sources to provide a facility for either or both free-style bicycle and BMX riders as part of Capital Improvement Program adoption. (PRCS) SE 24. Develop rules for use of Country Club Estates and Meridian Hills equestrian staging areas. (PRCS) F 25. Construct ADA compliant pedestrian access from Moorpark Avenue to all buildings at City's Community Center and improve the bus stop by December 31, 2015. (PRCS & CE/PW) F** 26. Present a report to the City Council on feasibility of retaining the current library building and expanding it at its current location by March 31, 2016. (PRCS & CM) SE** 27. Evaluate potential requirement for use of pervious pavement on new private and public projects. (PRCS, CD & CE/PW) NF 28. Install a disc golf course at a city park. (PRCS) SE 29. Evaluate feasibility for greater use of Country Trail Park by youth sports teams and other potential uses including but not limited to disc golf, BMX or free-style bicycle track, or dog park, including construction of a restroom facility. (PRCS & CM) SE** 30. Develop a Water Conservation Policy and Implementation Plan to meet mandatory water use restrictions for parks, facilities, and City administered maintenance districts to include turf reduction, changes to the Landscape Design Standards and Guidelines to assist private efforts, and funding recommendations for City activities by September 30, 2015. (PRCS) 7 Parks and Recreation Commission March 7, 2016 Page 5 SE 31. Determine if the two existing electronic message signs should be refurbished and if additional signs should be installed with a report to City Council by March 31, 2016. (PRCS &AS) SE 32. Evaluate feasibility of adding office space at Arroyo Vista Recreation Center. (PRCS) SE 33. Evaluate feasibility of converting a portion of the gated parking at the Police Services Center to public parking. (PRCS, CM & PD) NF 34. Expand east parking lot (Lot D) at Arroyo Vista Community Park. (PRCS) B. 2 to 5 Years SE 4. Consider options for funding construction and maintenance of a community aquatic facility. (PRCS) NF 5. Purchase and install electrical generators to serve the Active Adult Center, Arroyo Vista Recreation Center offices, and the Moorpark Public Services Facility. (PRCS) NF 6. Construct a wood ball wall at a selected City park. (PRCS) SE 7. Prepare a Senior Adult Master Plan. (PRCS) SE 8. Evaluate options for re-use of City Hall Administration Building. (PRCS & CM) , SE 9. Evaluate feasibility of connecting the Moorpark Country Club equestrian staging area and the Meridian Hills equestrian staging area with a loop multi-use trail. (PRCS, CD & CE/PW) C. 5+ Years NF 1. Expand Arroyo Vista Community Park gym. (PRCS) NF 2. Install outdoor fitness equipment at various parks. (PRCS) !I; Reinforce and enhance Moorpark's safe and attractive community character, safeguard its desirable resources and promote community involvement and awareness, and sustainable and Healthy City activities. 8 Parks and Recreation Commission March 7, 2016 Page 6 A. Oto 2 Years SE 17. Develop policies and program guidelines for use of Art in Public Places and Tree and Landscape fees by June 30, 2016. (PRCS & CD) NF 18. Install public art on the back side of the Magnolia Park monument sign. (PRCS) NF 19. Consider recommendation for location, design and construction of a water spray attraction at a City Park by October 31, 2015. (PRCS) F 20. Consider item of public art for Police Services Center by September 30, 2015, and select next location for public art by December 31, 2015. (PRCS) NF 21. Modify and upgrade wall treatment and enhance landscaping on north side of Los Angeles Avenue (SR 118) between Millard Avenue and Spring Road. (PRCS & CD) NF 22. Landscape excess right-of-way on southeast corner of Tierra Rejada Road and Moorpark Road and install standard curb and gutter. (PRCS & CE/PW) NF** 23. Develop a Tree Master Plan and Maintenance Plan including tree inventory and mapping by June 30, 2016. (PRCS) SE 24. Evaluate feasibility of expanding security camera systems to additional locations. (PRCS, AS, CM & PD) SE 25. Evaluate options for partial development, sale or continued lease of Buttercreek Park by June 30, 2016. (PRCS & CM) SE 26. Evaluate feasibility of constructing park facilities on remnant property west of post office. (PRCS & CM) F 27. Upon formal approval of grant funding, complete design and construct multi-use trail and road widening and install outdoor exercise equipment at Arroyo Vista Community Park (AVCP) by June 30, 2016. (PRCS) SE 28. Work with Ventura County Fire Protection District to consider siting a fire station in the Campus Park area of the City. (PRCS & CM) 9 Parks and Recreation Commission March 7, 2016 Page 7 SE** 29. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by the City Council by June 30, 2016, and develop a Joint Powers Authority with the Mountains Recreation and Conservation Authority (MRCA) to manage the property. (PRCS & CM) NF** 30. Develop design plan to refurbish median landscaping and hardscape on Tierra Rejada Road from Spring Road to Los Angeles Avenue, Campus Park Drive from Princeton Avenue to Collins Drive, and Princeton Avenue from Condor Drive to Campus Park Drive including cost estimates, financing, phasing and water conservation measures by December 31, 2015. (PRCS & CE/PW) B. 2 to 5 Years SE 5. Evaluate feasibility of establishing a community garden program including identification of a preferred location. (PRCS) NF 6. Work with Caltrans to install additional landscape improvements at the SR 23 /Tierra Rejada Road interchange and Princeton Avenue SR 118 freeway ramps. (PRCS & CE/PW) NF , 7. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs, including but not limited to the expansion needs of the Moorpark Boys and Girls Club. (PRCS) C. 5+ Years NF 2. Landscape north side of Poindexter Avenue from Gabbert Road east to vicinity of Chaparral School. (PRCS, CE/PW & CD) NF 3. Update Parks and Recreation Master Plan. (PRCS) 10 Parks and Recreation Commission March 7, 2016 Page 8 ATTACHMENT B CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: March 3, 2016 (Meeting of March 7, 2016) SUBJECT: Consider Fiscal Year 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives BACKGROUND AND DISCUSSION On May 20, 2015 the City Council adopted the Mission Statement, Priorities, Goals and -, Objectives (Goals and Objectives) for Fiscal Years 2015/16 and 2016/17. The recently adopted Goals and Objectives were approved by the City Council to cover a two year time frame and will not be updated until the spring of 2017. In prior years, this document was updated annually. The purpose of the document is to prioritize objectives relevant to each City department. Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years. At the front of each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not funded, and " E" — staff effort, not requiring funding. A number of the approved Objectives fall within the Parks, Recreation and Community Services (PRCS) Department's area of responsibility. A full list of the Goals and Objectives are available on the City's website at the following link http://wwvv.mooroarkca.gov/DocumentCenterNiew/2472 should the Commission wish to review the document in its entirety. The purpose of this review is for the Commission to familiarize itself with the Goals and Objectives that relate to the Commission's area of responsibility and request information and an update from staff if appropriate, prior to the annual joint meeting of the City Council and the Parks and Recreation Commission. This year's joint meeting has been scheduled for Wednesday, April 17, 2016, at 6:45 p.m. Attachment A is the list of the PRCS Department's related objectives approved by the City Council for FY 2015/16 & 2016/17. For the purpose of this report, the discussion will be limited to the objectives that fall within the Parks and Recreation Commission's areas of responsibility, specifically `park' or 'recreation' related objectives. As mentioned previously, the Goals and Objectives will not be updated until the spring of 2017 and new objectives will not be considered until the next update. 11 Parks and Recreation Commission March 7, 2016 Page 9 STAFF RECOMMENDATION Receive and file report. Attachment A: FY 2015/16 & FY 2016/17 Parks, Recreation and Community Services Department Objectives , . 12 Parks and Recreation Commission March 7, 2016 Page 10 ATTACHMENT A FY 2015/16 and 2016/17 APPROVED OBJECTIVES 0 to 2 Year Objectives (F) I.A.3. Construct a public park on Second Street property and open it to the public by October 31, 2014. In process (NF) IV.A.4. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park (AVCP). In process (SE) IV.A.5. Prepare a Parks/Facilities Capital Improvement Program In process (F) IV.A.6. Install the second phase of a centralized irrigation system for City facilities, parks and landscape maintenance districts by September 30, 2014. Continue objective into 2015/16 (SE) IV.A.8. Consider alternatives to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court by November 30, 2014. In process (SE) IV.A.10.Develop a plan to reduce the amount of turf in City parks by ten percent (10%) by December 31, 2014. In process (SE) IV.A.11.Seek grant funding for installation of universally accessible play equipment. Continue objective into 2015/16 (SE) IVA.16. Develop options and potential funding sources to provide a facility for either or both free-style bicycle and BMX riders as part of Capital Improvement Program adoption. Continue objective into 2015/16 (NF) IV.A.27.1nstall a disc golf course at a city park. Continue objective into 2015/16 (SE) IV.A.28.Evaluate feasibility for greater use of Country Trail Park by youth sports teams, installation of disc golf, or BMX, or free-style bicycle track, or other uses, including construction of a restroom facility. Continue objective into 2015/16 (NF) V.A.3. Install public art on the back side of the Magnolia Park monument sign. Continue objective into 2015/16 13 Parks and Recreation Commission March 7, 2016 • Page 11 (NF) V.A.7. Consider recommendation for location, design and construction of a water spray attraction at a City Park. In process (SE) V.A.18 Evaluate feasibility of constructing park facilities on remnant property west of post office. Continue objective into 2015/16 (F) V.A.19. Upon formal approval of grant funding, complete design and construct multi-use trail and road widening and install outdoor exercise equipment at Arroyo Vista Community Park (AVCP). In process (SE) V.A.21. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by the City Council by December 31, 2014. Continue objective into 2015/16 2 to 5 Year Objectives (SE) II.B.5. Evaluate feasibility of constructing an improved bicycle path on the north side of the Arroyo Simi, from the pedestrian bridge at Arroyo Vista Community Park to the east side of Spring Road, including a bridge undercrossing and connections to existing bike lanes on Spring Road. Continue objective into 2015/16 (SE) IV.B.1. Consider options for funding construction and maintenance of a community aquatic facility. Continue objective into 2015/16 (NF) IV.B.5. Construct a wood ball wall at a selected City park. Continue objective into 2014/15 (NF) V.B.1. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs, including but not limited to the expansion needs of the Moorpark Boys and Girls Club. Continue objective into 2015/16 5+ Year Objectives (NF) IV.C.1. Expand Arroyo Vista Community Park gym. Continue objective into 2015/16 (NF) IV.C.2. Install outdoor fitness equipment at one or more parks. Completed (NF) V.C.3. Update Parks and Recreation Master Plan. Continue objective into 2015/16 14 ITEM 7.0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: March 25, 2016 (Meeting of April 4, 2016) SUBJECT: Conceptual Design Plan for the Renovation of the Tierra Rejada Road Streetscape BACKGROUND At the City Council meeting of March 16, 2016, the City Council was presented with an agenda report recommending the approval of a conceptual design plan for the renovation of the Tierra Rejada Road Streetscape (attached). The City Council approved staffs recommendation, which details the steps that need to be taken to remove the Coast Redwood trees that have been infected with a canker disease, as well as a comprehensive plan to renovate the landscaping along Tierra Rejada Road. Since the Commission interacts with the public on a regular basis, staff feels it would be beneficial for the Commission to be informed on this matter. STAFF RECOMMENDATION Receive and file report. Attachment: March 16, 2016 City Council Report 15 ITEM 9.A. CITY OF MOORPARK.CALIFORNIA City Council Meeting of - .. ACTION: /_ , MOORPARK CITY COUNCIL -. 1 i, - . j. s ,.•. .,�� AGENDA REPORT Art . .aa: BY: MVP- - TO: The Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director5V DATE: February 1, 2016 (CC Meeting of 03116116) SUBJECT: Consider Approval of Conceptual Design Plan for the Renovation of the Tierra Rejada Road Streetscape; Amendment No. 2 to Agreement with Architerra Design Group, Inc. for Preparation of Construction Drawings and Specifications; Amendment No. 1 to Agreement with Mariposa Landscapes, Inc.; Agreement with West Coast Arborists, Inc.; and Resolution Amending the Fiscal Year 2015/16 Budget BACKGROUND Planned Community No. 3, also known as the Mountain Meadows Planned Community, was originally approved by.the County of Ventura prior to the City's incorporation in 1983. The Mountain Meadows Community encompasses a major section of southern Moorpark and spans over 850 acres. The northern border is delineated by the Arroyo Simi, the southern border by Las Posas Hills, the western border by Home Acres, the eastern border by Peach Hill and the entire community is transected by the major arterial road, Tierra Rejada Road. The planners and designers that developed the Tierra Rejada Road streetscape implemented a landscape concept that consisted of mountain forests, large evergreen and deciduous shade trees and rolling green meadows. Coast Redwoods (Sequoia sempervirens), European White Birch (Betula pendula), California Sycamore (Platanus racemosa) and a blanket of creeping red fescue (Festuca rubra) were utilized to enhance this vision and turn the Tierra Rejada Road corridor into one of the most enjoyed streetscapes in the City. Over time, the Tierra Rejada Road streetscape concept was expanded and today includes the majority of the arterial road between Spring Road and the Arroyo Simi. Over the years, many of the Coast Redwoods that were planted along Tierra Rejada Road have slowly been in decline. The trees have been infected with canker disease, which is the result of the pathogen Botryodiplodia spp., a fungus that infects trees that are exposed to environmental stress or weakened by site conditions. Coast Redwoods are native to the coastal ranges and fog belt regions of northern California and southern Oregon. The coastal climate generally includes mild day time temperatures, rarely 16 Honorable City Council March 16, 2016 Page 2 exceeding 75°F, long cool winters, a consistent marine influence and moderate to high annual rainfall. Many native plant species utilized for landscape purposes outside their natural range exhibit environmental stress conditions as climate, water availability and soil conditions typically do not provide the optimum growing conditions required by, these trees and plants. Environmental stress eventually weakens their ability to resist disease and opens the door for pathogens and other plant disorders. In 2011 the City contracted with an arborist to prepare an arborist report and inspect the trees for common pathogens, and evaluate the physical site conditions along the Tierra Rejada Road corridor. The arborist report confirmed the presence of the fungal disease. Seasonal rain and wind is responsible for dispersing the fungal spores and infecting neighboring trees. Unfortunately, most trees infected with the canker eventually die and at this time, a cure for this disease has not been identified. There are approximately 663 Coast Redwoods within the Tierra Rejada Road streetscape. To date, staff has removed approximately 110 Coast Redwoods that have declined and has initiated a replacement program consisting of Deodar Cedar (Cedrus deodara), Afghan Pine (Pinus Eldarica), Western Redbud (Cercis occidentalis) and London Plane Trees (Platanus x acerfolia Bloodgood). On February, 19, 2014, staff prepared an agenda report in response to the on-going drought conditions. The purpose of the report was to update the City Council regarding staffs current and future work concerning irrigation water use and water conservation efforts. Staff also discussed the need to develop a comprehensive plan to renovate all • of the landscaping on Tierra Rejada Road, including the slopes, parkways, and median islands, with drought tolerant and California native plant material, or other low water use alternatives. In 2013, staff had an opportunity to coordinate a landscaping project consisting of native plant material on Tierra Rejada Road, within the property owned by Southern California Edison (SCE), east of Walnut Creek Road. The result is a meadow of native grasses and shrubs specifically chosen to compliment the meadow appearance of the streetscape on Tierra Rejada Road. The California native plant types established well, with minimal water and maintenance, and due to the success of the project, the City Council approved funding for another 12,000 s.f. project along the north side of Tierra Rejada Road, from the SCE property to Walnut Creek. The project included the same plant types installed within the SCE property, which primarily consists of Carex pansa (Meadow Sedge), a low growing bunch grass native to central California, and Rhamnus Califomica (Coffee Berry), a mid-height shrub native to the California foothill regions. The project also included a retrofit of the existing irrigation system with low precipitation spray nozzles, the installation of bubblers at each of the remaining healthy Sequoia trees to supplement their water needs and the installation of drip irrigation within the parkway areas. On February 4, 2015, the City Council approved funding to hire a landscape architect to design the streetscape. Staff solicited the services of Architerra Design Group (Architerra) to prepare a landscape master plan for the complete redesign of the Tierra Rejada Road corridor. Architerra is the landscape architecture company that completed the landscape architecture plans for the Walnut Acres Park project. They have 17 Honorable City Council March 16, 2016 Page 3 extensive experience with streetscape design and landscape restoration projects and have provided landscape architectural services for many cities and various water agencies throughout Southern California. In addition, as a special consultant to the design team, Architerra enlisted the assistance of Robert (Bob) Perry, of Perry and Associates Collaborative (Perry and Associates). Bob Perry is a recognized expert in the field of drought tolerant and California native planting design, as well as sustainable landscape development. Bob Perry contributed to the project by providing input for planting strategies during the site inventory, analysis and conceptual design phase. The winter of 2015 was documented as the driest winter in California on record. On April 1, 2015, Governor Brown signed Executive Order B-29-15 ("Order') which called for the first ever statewide mandatory water reductions. The Order directs mandatory water reductions of 25% statewide using 2013 water use as a baseline for reduction. On May 6, 2015, the State Water Resources Control Board ("SWRCB") adopted Emergency Regulations designed to carry out the requirements of the Order. The Emergency Regulations set up tiers of water reduction under which the various urban water suppliers must meet conservation standards in order to achieve the statewide mandatory reduction target. Ventura County Waterworks District #1 (VCWWD), the City of Moorpark's water supplier, is in conservation Tier 8, which calls for a 32% reduction in potable water use. If VCWWD customers do not achieve the mandatory reduction target set by the SWRCB, VCWWD will face large fines and penalties that would then be passed down to the ratepayers, including the City, in the form of higher water rates. In response to the mandatory reductions initiated by the SWRCB, the City Council adopted the Drought Action Plan ("Plan"). The Plan outlines the various actions the City should take to meet the State Water Resources Control Board (SWRCB) mandated water conservation reduction target of 32%. The plan not only outlines how the City should conserve water within City operations but also to promote water conservation City-wide. Both components of the plan are critical to meet the water conservation standard mandated by SWRCB. Action Item 2.B., Phase 2, calls for the re-design of the landscape areas within City facilities and landscape maintenance districts to drought tolerant or low water use plant palettes. In addition, it should be noted that the adopted City of Moorpark Mission Statement, Priorities, Goals, and Objectives for FY 2015/2016 and 2016/2017 contains several departmental objectives that coincide with water conservation. The following objectives are specific to the City Council's desire to meet the mandated reductions initiated by the SWRCB, as well as develop a plan to renovate the Tierra Rejada Road streetscape: IV.A.30 Develop a Water Conservation Policy and Implementation Plan to meet mandatory water use restrictions for parks, facilities, and City administered maintenance districts to include turf reduction, changes to the Landscape Design Standards and Guidelines to assist private efforts, and funding recommendations for City activities by September 30, 2015 18 Honorable City Council March 16, 2016 Page 4 V. A. 30. Develop design plan to refurbish median landscaping and hardscape on Tierra Rejada Road from Spring Road to Los Angeles Avenue, Campus Park Drive from Princeton Avenue to Collins Drive, and Princeton Avenue from Condor Drive to Campus Park Drive including cost estimates, financing, phasing and water conservation measures by December 31, 2015 In order to reduce water use, and lessen the long-term impacts on the General Fund, it will be necessary to implement significant changes to the overall streetscape design on Tierra Rejada Road. Water rates continue to rise and it is uncertain to what degree further water restrictions will be imposed on the City in the future. Severe reductions in water use may ultimately limit our ability to maintain our urban forest and ornamental landscape areas, particularly those landscape areas that require high to moderate supplemental irrigation water. In addition, a long-term replacement plan for several of the existing tree species will be necessary to maintain the tree canopy and aesthetic value of the Tierra Rejada Road corridor. DISCUSSION The Tierra Rejada Road streetscape extends from Los Angeles Avenue (SR 118) to the SR 23 freeway, and consists of approximately 2.8 miles of roadway. The median islands on Tierra Rejada Road between the SR 23 freeway and Spring Road were installed in 2006 and are not being considered with this project. The remaining 2.5 miles of streetscape, between Spring Road and the Arroyo Simi, consists of high water use plant material, primarily Creeping Red Fescue (red fescue) (Festuca rubra) and various California native and non-native tree species, such as California Sycamore (Platanus racemosa), Coast Redwood (Sequoia sempervirens), European White Birch (birch) (Betula pendula), Eucalyptus (Eucalyptus spp.), Sweet Gum (Liquidamber styraciflua) and White Alder (Alnus rhombifolia). The median islands from Spring Road to Courtney Lane generally consist of Gazania (Gazania spp.), a short lived non-native perennial groundcover, and several trees species, such as California Sycamore (Platanus racemosa), Canary Island Pine (Pinus canariensis) and Brisbane Box (Lophostemon confertus). Several of the tree species within the Tierra Rejada Road streetscape are declining for various reasons, and in addition to the high water use nature of the streetscape design, many areas are in need of renovation. The following observations and recommendations were provided by Perry and Associates and are the basis for the proposed design and overall planting concept: Topography and Aspect 1. The majority of the landscape plantings throughout this roadway corridor occur on sloping or mounding topography. These circumstances lead to varying moisture infiltration conditions and surface runoff by both rainwater and irrigation 19 Honorable City Council March 16, 2016 Page 5 systems. Additionally, the same species of plants occur on both north facing and south facing slope aspects that leads to different sun or shade conditions. a. The health, vigor and scale of existing trees, shrubs and ground covers is frequently better in swales and on flatter topography where infiltration of irrigation and rainfall can achieve deeper and greater soil moisture accumulation. Steeper slopes often experience greater runoff and less moisture infiltration. Sunnier exposures can lead 15-20% more moisture use by plants due to warmer conditions. These circumstances have become more acute as the landscape has aged. b. Narrow street-side planters and tree wells pose very difficult conditions for successful tree growth due to limited root space and for efficient and thorough irrigation. As a result, free growth has been inconsistent in size _ and health. This observation also applies to trees growing in the center median where the soil is mounded in the center and quickly sheds water from rains or irrigation cycles. In such cases, trees do not receive adequate water to grow to their natural potential size, and experience moisture stress for longer periods of time throughout the year. in other situations, some trees have become well established, but have outgrown the limited planter space. In one stretch of this roadway, a series of 2'x 2' street tree wells have been made, but are not planted. These wells should be removed(filled in) and not planted due to the space limitations. c. A careful study of the existing grades is recommended throughout this roadway corridor. The purpose is to identify locations where there is opportunity to regrade for the purpose of capturing and retaining moisture for infiltration into the soil. Our visit revealed a number of locations where grades can be adjusted to greatly improve the capture and infiltration of irrigation or rainfall water. This study should also identify unhealthy and oversized trees for removal and replanting. Grading that can capture, hold and infiltrate rainfall and irrigation water is the most important basis for plant growth and efficient moisture management d. As a new planting program emerges, attention should be given to the exposure and aspect conditions of the roadway location. Plants should be matched based upon their adaptations to warmer and sunnier exposures, or to cooler and shadier exposures. e. A series of soil tests including core samples should be taken to get data on the soil physical and chemical properties, as well as check for subgrade moisture conditions. This testing should also provide the framework for the installation of a system of soil moisture sensors to enable ongoing management of soil moisture conditions. Existing Planting Patterns and Species Types 2. The existing landscape planting shows signs of overcrowding, moisture stress, age, and incompatibility with site conditions. This combination of conditions has led to the emergence of the canker fungus among the Coast Redwood Trees, 20 Honorable City Council March 16, 2016 Page 6 and to the inconsistent performance of the London Plane Tree and European White Birch. a. The extremely dense planting of trees throughout this corridor, particularly Coast Redwood, had evolved into an ongoing state of overcrowding and competition for resources. In terms of water use alone, the size and density of The redwoods require greater volumes of water throughout the year to sustain their foliage due to increased leaf surface area and transpiration needs. This quickly leads to both short and long periods of moisture stress when winter rains or supplemental irrigation is less than needed. Overcrowding and insufficient moisture occurs throughout the slope and median plantings along the corridor due to the density of plants. Areas of intense heat and sun exposure on south facing slopes exacerbate these conditions further. b. Many species of plants are not well adapted to the landscape conditions throughout this corridor, including the Coast Redwood, European White Birch and Creeping Red Fescue. All of these species grow best with generous amounts of Water on a regular basis and in climate zones where summer temperatures do not exceed 900°F, and where winters are longer, cooler and moister than occurs in Moorpark. When young, these plants appear to adapt to the climate conditions, but signs of stress, disease and dieback occur with increasing age. c. A new planting palette is recommended for replacement of the diseased, declining and poorly performing trees throughout this corridor. This palette should include a diverse range of species adapted to the soils, climate and irrigation budget of Moorpark, additionally, these plants should be placed to fit topographic conditions that impact soil moisture and sun exposure... The conceptual plans developed by Architerra incorporate a combination of California native and drought tolerant plant species specifically chosen to complement the original design intent of the Mountain Meadows Planned Community. However; it should be noted that the proposed design does not consist of a blanket of green groundcover, but instead consists of many different plant types and trees specifically chosen to increase overall plant diversity and reduce water consumption. The plans incorporate pockets of green groundcover and grasses to maintain the meadow concept, but also include plant species of varying heights, colors and textures that provide both interest and long term viability. The overall design concept is a natural landscape that complements the mountains and foothill regions of southern California. It should also be noted that a major component to the problems associated with the current streetscape concept is the lack of plant diversity. Diversity increases natural sustainability and 'minimizes future costs associated with replanting and recovery efforts when faced with disasters such as environmental factors, pest or pathogens. it is difficult to predict if or when the next pest or pathogen may be a factor in Moorpark, however, by providing a wide range of plant species into the overall design, the long term impacts will generally be lessened. 21 Honorable City Council March 16, 2016 Page 7 The plans also include the use of natural building material such as boulders and river cobble. Where possible, bioswales have been incorporated into the landscape design in an effort to capture stormwater runoff and provide areas for water to infiltrate back into the aquifer. In addition, the plans will include water saving irrigation techniques, such as the use of point irrigation and drip irrigation systems. Option A (Attachment 2): The design concept depicted in Option A reduces the overall landscape area in the median islands by approximately 65% and reduces the landscape area on the large slopes by approximately 40% to 50%. Emphasis is placed on the areas that are most visible by passing vehicles, such as the lower slope areas, street intersections and parkways. These areas will include enhanced landscaping typical of what would be required of a new development project and include a high density of plant groupings in order to achieve a diverse streetscape concept with color, texture and variety. Masses of large spreading shrubs will be designed along the upper slope areas to provide a buffer from neighboring homes and will exceed the minimum requirements for erosion control measures. Water retention swales will be designed into the lower slope areas to capture stormwater runoff. These areas will include perennial plants and grasses, boulders, and river cobble to reduce the overall landscape area, add interest and reduce water consumption. The median islands will include grouping of boulders and perennial plantings, along with water retention swales with enhanced landscaping where appropriate. The plans will include the installation of a drip'irrigation system for all new plant material and existing trees. Staff estimates a reduction in overall water use by a minimum of 40% based on the type of plant material and changes to the irrigation system, resulting in direct savings to the general fund of approximately $32,548 annually. The plans also include enlarging the tree wells along Tierra Rejada Road and the installation of small street trees. Option B (Attachment 3): The design concept depicted in Option B is a scaled down version of Option A and includes a larger reduction of the overall landscaped area. The plans include a • reduction of landscape area in the median islands by approximately 90%, a 60% to 75% reduction of landscape area on the slopes on the south side of Tierra Rejada Road and a reduction of approximately 40% to 50% of the landscape area in the planters on the north side of Tierra Rejada Road. As in Option A, the landscaped areas along the lower slope areas, street intersections and parkways will include enhanced landscaping typical of what would be required of new development projects. The landscaping will be installed primarily along the street frontage, with larger spreading shrubs installed within the background areas to provide a buffer from homes, property line walls and to meet the minimum standards for erosion control. Staff estimates a reduction in overall water use by a minimum of 50% based on the type of plant material and changes to the irrigation system, resulting in direct savings to the general fund of approximately $40,685 annually. However, Option B does not include the installation of the water retention swales. The swales are not a requirement of the National Pollutant Discharge Elimination System (NPDES) permit and were included in Option A as an opportunity to 22 Honorable City Council March 16, 2016 Page 8 capture a portion of the available storm water runoff. However, since the retention areas are not a requirement of the NPDES permit, the swales have been removed from the plans to reduce project costs. However, the overall design intent will not be lost due to the elimination of the swales, as certain landscape areas will include the addition of boulders specifically designed to complement the overall streetscape concept. Staff estimates that the elimination of the swales will reduce costs by approximately $325,000. As in Option A, the plans also include the enlargement of the tree planters adjacent to Tierra Rejada Road and the installation of small street trees. Option C: Option C is not depicted graphically in this report. It includes an overall reduction of approximately 95% of the landscape areas and the installation of plant material only to meet the minimum requirements for erosion control. The landscape material primarily consists of bark mulch, large spreading shrubs on the slopes, and the installation of a drip irrigation system for the new plant material and existing trees. Staff estimates a reduction in overall water use by a minimum of 75% based on the type of plant material and changes to the irrigation system, resulting in direct savings to the general fund of approximately$61,000 annually. The landscape concept for the median islands on Tierra Rejada Road between the Arroyo Simi and Courtney Lane will be similar to the concept shown on the attached plans and will be addressed when the working drawings are completed. In addition, staff will work with the Moorpark Unified School District to maintain design consistency along Tierra Rejada Road. The landscape plans will include the portion of streetscape on the north side of Tierra Rejada Road, between Countrywood Drive and Mountain Trail Street. Staff recommends that the City Council approve the design concept shown in Option B. However, staff recommends a hybrid and phased approach to the installation of this work. Currently, the plant material on the south side of Tierra Rejada Road has been able to sustain through the last couple years of drought and has only exhibited partial dieback due to the water restrictions mandated by the State. Staff's efforts in implementing the Drought Action Plan (DAP) that was approved by the City Council on July 1, 2015 has yielded encouraging results. The results of several action items identified in the DAP has enabled the City to reduce the City's operational water use in the City Parks, facilities and landscape areas by approximately 52%. This comparison was recently provided by Ventura County Water Works District No. 1 (VCWWD) between the months of June through December 2015, and compared to the water use during the same time period in 2013, as required by the State Water Resources Control Board. A comparison of the City's total annual operational water usage between calendar years 2013 and 2015 shows a 45.6% reduction in water use. The total annual water savings is equivalent to approximately 101,714 hundred acre feet (HCF), which is equivalent to approximately 76,082,670 gallons of water saved. Therefore, staff recommends maintaining the landscaping on the south side of Tierra Rejada Road 'as is', primarily the large slope areas, and focus the City's efforts on the areas that have 23 Honorable City Council March 16, 2016 Page 9 been severely impacted by the drought conditions, primarily the north side of the Tierra Rejada Road and several highly visible locations that add a high degree of aesthetic value to the overall streetscape, such as the street intersections and at monument locations. In addition, the median islands will need to be renovated in order to eliminate irrigation water runoff. As discussed in prior reports to the City Council, the traditional spray irrigation system is inadequate, as the spray heads are not high enough to clear the plant material. Staff recommends implementing the concept shown in Option B and installing a drip irrigation system for new plant material and the existing trees. It should be noted that staff will renovate or supplement landscape areas adjacent to Tierra Rejada Road with a similar planting design to those shown in Option B if there is a need in the future. One advantage of a drip irrigation system is the ability to modify the irrigation system, with a minimal increase in water use, should there be a need to renovate or supplement areas with additional plant material. For instance, there may be a need to add plant material within the median islands to add visual interest, or increase plant density adjacent to property lines to buffer certain properties. There may also be a need to add plant material along the upper portions of the slopes adjacent to Tierra Rejada Road in the future. Even though the slopes on the south side of Tierra Rejada Road have survived the drought conditions, a portion of the upper slope areas have exhibited partial dieback. This is primarily due to the fact that most of the irrigation water travels down slope and the current watering restrictions have reduced the watering window such that there is not enough time in the week to provide adequate irrigation water to some of the upper slope areas. Staff believes that the planting concept shown in Option B will provide for an aesthetically pleasing streetscape design along the Tierra Rejada Road corridor and will reduce overall water use by an additional 15% to 25%, resulting in a direct cost savings of approximately $12,000 to $20,000 annually at current water rates. Staff recommends . contracting with Architerra to prepare construction drawings and specifications for this work as shown in the phasing diagram in Attachment 4. Phase I includes the areas on the north side of Tierra Rejada Road and street intersections. Phase II includes the median islands. As mentioned previously, staff will monitor the areas on the south side of Tierra Rejada Road and will add landscaping if needed in the future due to declining plant material, primarily the upper slope areas. Architerra has provided staff with a proposal of $78,493, which includes a 15% contingency, to complete this work. Staff feels that the costs are appropriate and recommends amending the Agreement with Architerra to complete the plans and specifications. In addition to the overall streetscape concept, there is an immediate need to initiate a plan to remove and replace the existing Coast Redwood trees. To date, staff has removed 110 Coast Redwoods. There are approximately 553 Coast Redwoods remaining along the Tierra Rejada Road corridor and as mentioned previously in this report, there is currently not a cure for the canker disease that has infected the majority of the trees. It is likely that the all of the trees will need to be removed and replaced over the next several years. Staff has obtained bids for this work from several 24 Honorable City Council March 16, 2016 Page 10 contractors and has determined that the total cost to remove all the Coast Redwoods is $334,788. This work will be completed under normal maintenance procedures and will be completed under the tree maintenance contract with the City's current tree trimming company. The cost to replace the trees is approximately $155,808. Staff recommends removing and replacing the Coast Redwoods over a three year period. However, staff does not recommend replacing the trees with the same species, spacing or density as currently installed. Some of the problems associated with the trees are directly related to the dense planting throughout the corridor. The result of the overcrowding is competition for resources, such as water and other vital nutrients necessary for healthy plant growth. As Mr. Perry pointed out, this may be a,contributing factor to the overall decline of the trees. Due to the fact that the tree removals, and ultimately the tree replacements, need to be evaluated on a case-by-case basis, it is difficult to prepare an overall phasing plan for this work. Therefore, staff recommends completing the work based on field observations and the existing condition of the trees. Staff will replace the Coast Redwoods with the tree species identified in the landscape plans and will work with the landscape architect to maintain design consistency along the Tierra Rejada Road corridor. Special consideration will be given to tree spacing in order to minimize overcrowding and competition for vital nutrients. Staff recommends completing this work in three phases and funding the first phase immediately, so that it can be completed prior to the end of the current fiscal year. The funding required for the additional phases will be included in the FY 2016117 and FY 2017/18 operating budgets. The total cost of the tree removals and replacements is $490,596. $163,532 will be required to complete each phase of the work. It should be noted, that in addition to the work required to renovate the landscaping on Tierra Rejada Road, there is also a need to renovate the median island and parkway landscaping on Campus Park Drive and portions of Princeton Avenue. Similar to Tierra Rejada Road, a large portion of the plant material used in the median islands consists of Gazania spp. (Gazania). Gazania is a perennial groundcover with a moderate lifespan, and although it generally requires minimal supplemental water to thrive, it tends to die out in large sections over time. Most of the groundcover on Campus Park Drive and Princeton Avenue has outlived its life and is in need of replacement. Staff recommends replacing the Gazania with a more permanent low water use alternative, rather than replacing it in-kind. Staff will prepare a full report on this subject at a future date. FISCAL IMPACT The estimated costs of the design options are as follows: Option A: $6,501,000 Option B: $4,456,000 Option C: $2,767,000 25 Honorable City Council March 16, 2016 Page 11 As mentioned previously, staff recommends the landscape design concept shown in Option B. However, staff recommends preparing the plans and specifications so that the work can be completed in two phases, as depicted on the phasing plan shown in Attachment 4, and referenced as Modified Option B. In addition, staff recommends modifying the scope of the project as described in this report, which primarily includes the work proposed in the median islands, the areas on the north side of Tierra Rejada Road, and the highly visible areas such as the street intersections and monument locations. Staff will evaluate the total cost for this work once the bids have been received and will make a recommendation to the City Council on funding options and phasing at that time. The estimated cost of this work is as follows: Modified Option B, Phase I: $1,019,000 Modified Option B, Phase II: $719,500 Sub-total: $1,738,500 Tree Removal and Replacement: $490,596 Sub-total: $490,596 Total $2,229,096 The total cost to complete the landscape renovation work and remove and replace the Coast Redwoods is approximately $2,229,096. The Tierra Rejada Road streetscape lies within LMD Zone 2 (Steeple Hill Area Tract 2865), LMD Zone 5 (Pheasant Run Tracts 3019 and 3525) and LMD Zone 10 (Mountain Meadows Planned Community). LMD Zone 2 is fully funded and there is funding .available for normal maintenance procedures, and improvements can generally be funded from the LMD reserve account. However, funding for general maintenance procedures in LMD zones 5 and 10, which includes the cost of irrigation water, has historically been supplemented by the General Fund. It is likely that the General Fund would have to subsidize the majority of the costs of the landscape renovation, with minimal supplemental funding from the LMD reserve accounts. These two zones were accepted by the City prior to the passage of Proposition 218 (The Right to Vote on Taxes Act) in 1996. Historically, LMD Zones 5 and 10 have exhibited negative fund balances of approximately $41,437 and $51,118 respectively, resulting in substantial funding from the general fund to supplement normal maintenance procedures. Funding from LMD Zone 2 will cover approximately 25% or $557,274 of the cost to renovate the landscaping on Tierra Rejada Road. The General Fund (1000) would need to cover the remaining costs of $1,671,822. The total project cost and funding sources are summarized in the table below: 26 Honorable City Council March 16, 2016 Page 12 Funding.Source LMD Zone 2 General Fund Cost of Tree Removals $334,788.00 Cost of Tree Replacement $155,808.00 Modifed Option B Installation Phase I $1,019,000.00 Modified Option B Installation Phase lil $719,500.00 Total Cost $2,229,096.00 $557,274.00 $1,671,822.00 The FY2015/16 adjusted budget includes $109,19.8 for the Tierra Rejada Road Streetscape Project (CIP 7901) and $83,976 is available to cover the funding requirement for the current year. A budget amendment of$158,049 is required to cover the full cost for the first year. Funding Source Current Year Work: LMD Zone 2 General Fund (25%.) (75%) Preparation of Construction Drawings & $78493.00 $19,623.25 $58,869.75 specifications (Architerra) Removal ofTrees (Mariposa Landscape) $111,596.,0.0 $27,899.00 $83,697.00 Replacement of Trees (West Coast $51,936.00 $12,984.00 $38,.952.00 Arborists) $242,025.00 $60,506.25 $181-,518.75 Less Available budget CP 7901 � ($83;976.00); $0.00 ($83,976.00); !FY 201.5/16 budget amendment _ $158,049 00 $60,506.25 $97542.75 As mentioned previously, staff will include funding in the amount of $163,532 in the FY 16/17 and FY 17/18 operating budgets to complete the remainder of the tree removal and replacement work. The proposed useof approximately $1.7 million from the General Fund Reserve is approximately 6% of the. combined General Fund Reserve and Special Projects Fund fund balances. As previously reported, the City has had to rely on these funding sources to address ageing infrastructure, deferred maintenance, special projects, unfunded pension liability and post-employment benefits. Over the last three fiscal years(2012/13 2014/15), including the current fiscal year to date, the City Council has authorized approximately $9,650,943 from these sources and spent an estimated $8,008,670. A complete report on this subject will be presented to the City Council for consideration as part of the. 2016/17 FY budget. There will continue to be periodic needs to use these funding sources for special projects and specific circumstances, including the renovation of the parkway and median landscaping on Campus Park Drive and portions of Princeton Avenue. 27 Honorable City Council March 16, 2016 Page 13 SUMMARY Staff recommends that the City Council approve conceptual plan Option B, with the work to be phased and modified as discussed in this report and Amendment No. 2 with Architerra for the preparation of construction drawings and specifications in the amount of $78,493. In addition, staff recommends Amendment No. 1 with Mariposa Landscapes, Inc. for the removal of the Coast Redwoods at a cost of$334,788, and an Agreement with West Coast Arborists, Inc. for the replacement of the trees at a cost of $155,808. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Approve conceptual plan Option B, with the work to be phased and modified as discussed in the report as Modified Option B, for the renovation of the Tierra Rejada Road Streetscape; and 2. Authorize Amendment No. 2 to Agreement with Architerra, Inc. for the preparation of construction drawings and specifications, subject to final language approval of the City Manager; and 3. Authorize Amendment No. 1 to Agreement with Mariposa Landscapes, Inc. for the removal of the Sequoia trees, subject to final language approval of the City Manager; and 4. Authorize Agreement with West Coast Arborists, Inc. for replacement trees, subject to final language approval of the City Manager; and 5. Adopt Resolution No. 2016- amending the FY 2015/16 budget to fund the phase I removals and replacements of the Sequoia trees and for the preparation of the construction drawings and specifications. Attachments: 1. Overall Streetscape Concept 2. Tierra Rejada Road Renovation Plan - Option A - 3. Tierra Rejada Road Renovation Plan—Option B 4. Tierra Rejada Road Phasing Plan 5. Plant Palette 1 9. -Resolution 2016- 28 r,"ENLARGEMENT A ;.iik • rx-nz:- ?!�` Fe?.,.. w° _ , n.eW �= ,. i Vis. �` ��,_ /' \ ' .lam 't: �., • TIP- symiL.. MOWN. wg = !SSL MM.:fent,... :NiNil ,...., ,, M- ENLARGEMENT B----1... �"'" '„. / �s a fL'!..-N, Mir ! -1-111:-:. III” 4'."-4 F,."'_-1, I'" •" -ars wuar. '666 � _„ fir% , . ,,y`,, _'ems.. 3E06 + \`..- * +�' ENLARGEMENT C _.-,- :rare= �� _ ' ;t°► - � '',-,'•- �,., 'lh ENLARGEMENT D--1'.--.... a„ k.,, F , 411111411,. e� noeb ATTACHMENT 1 (1 OF 1)CITY OF MOORPARK "��� C47 TIERRA REJADA ROAD RETROFIT PROJECT i �. 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I I- '..i•- i III . ..;, • ._ MON 1=011E00[MI RIM 11. " - 77.1; ,... ,. -9 \ cT_ '1.7.'11;"="1.1r4I7.25X2.1=7": . '---TITITTILTIZIWVATXTETILTVILITL=I I i .a ' '1N:4.':'; 4:.' I L '1.4-.1.•I, ', . .... ... \ 1 .... . ... CITY OF MOORPARK :-. . . -V ...,.. • ....41: -,..,. ATTACHMENT 2(3 OF 4) t(' t, ...diFh•-=„ TIERRA RFJADA ROAD RETROFIT PROJECT Is) 0 .., 20 60 .' ...iiiIERP,d.g.-•tr•,? ;.; DESIGN STRATEGY-TYPICAL ENLARGEMENT C-OPTION A 1 .=.., -:•"-='-z-"""` .—,..,.,..,r.=., Oa 1\3 , , (--enropeamor.tli . -E .-- ___i.1 d ENLARGEMENT D-TREE CANOPY 1 ---_L- .f-q."-- .. ..,..- _ _• _ ___ __ __ - __- / , •-: _,_ ' •••••---•, ' '"• . • 1 0-•4,. ,,.-. _ 41111, ,. / - •-7- -. tk, ` • ,•• . . • . : timogi.....7 /....015/ •IK.COlo nu;ELP.N..---' / ' .' r:,iii,„_. , .,,,,,,4,4 , _ , (Z) 4 111:0•01•01.0.0../011.13 • • . .<. • -4.1.., • r-• '04.%. ' -•-•:.'4,,'• •... • . . ,.., .... , . .. . •••,,, • ,, • -ET 1., 11---j—tit . ; • - ENLARGEMENT D-GROUND PLANE , . t..7- -2--2-'• --, : (--,--- -L____Etr'•' ,,,, r ---W-- . ,. -rr., • r - _ .., so,____,-.,--!ri ,. ,. ,-• _ _-41,crt,--Fr•--- __, , ,.. , :...- gilt . - __ • •-ir; TRAR - •_ _ • ,-- _ _ • - . • „.." . -- _ , . •. ,-. - • •• - , ,,,,,-- •,t4...kjivtalitti,,' ,t.,,,, ,.••-• , --- -, , .-•,..i,„ ,,, ;,, '7-7: -- - , ...--= . = - .1,6 bworA mistime I x.I..11.-.M.C.ItardSoM _ .. .... _ ,.. . "...-...-- . . . ,.... . 'I;'• ''''':',. ' A,r,, -E.- , -• Afr.1:-, CITY OF MOORPARK. ATTACHMENT 2(4 OF 4) ..ii• .1 . I f) . TIERRA REJADA ROAD RETROFIT PROJECT _ sA ,- DESIGN STRATEGY-TYPICAL ENLARGEMENT D-OPTION A Co CO ENLARGEMENT A-TREE CANOPY ...., __ - . I-7: 1•110M12•1•1. ; -4.-' ..... . . ... ... ----- . t.' 0144. --------- ---------;--- ReADA - P ,. ^ , , . ,.. . - i ,,,-,,,N, • - , ----------_ , '8 -4 T.2•- * • ........----- ..- -0.. / , / ,.• . , - / ,_ / / 116 12110.91•11114--/ 110011011••••••••••• ...............41 Ms.mom.4..appowely AcceeK•mart. .....14111110•11•0 MO./ 1190.0../.41101.0 111111.0111.01.111=1.0i• Ie.gs.mos r....,::: 1.-:,... ' .'...:%,...... - - .1111160.10ACIMMIIIIIINNO•e• "12.11="...,=47" a PAW 011eal.kiner."..”11.= . 11ErlfeetAllt ., . , ' 1.--‘1.,,'; .;-•. . ....... . ENLARGEMENT A-GROUND PLANE — 1 ., '. 'i' ', .•:"- "f.`, . • „, ,_.•. :•;-'''. A „..,...,. - - _ , ” -,, • • .= ,'g AMP I ...k . -_,_= - %----- "i - -,, - .. ' -- '''''521111""°' i1 , -- -, ------ illi'''''''I'''141::-....::2=' ---/ - —....nu.- ...—, ATTACHMENT 3(1 OF 4) hil -,81,•••-^ CITY OF MOORPARK '--' till •-' TIERRA REJADA ROAD RETROFIT PROJECT -Qr. ,... . ' DESIGN STRATEGY-TYPICAL ENLARGEMENT A-OPTION B 17.,7"" -trs---':::::"•7' co -1. ENLARGEMENT 0.TREE CANOPY II - - _ 3. •""ft 14011._ gib I TIERRA REJADA - ilERRr'. REJADN, --. CIL .-..- 333a _P;y. ° 4) 1--,i ,M. /P. t:.� 1 ' 1 4 iAai• .v C.. y te - s> r.s. _ - - , a' j 1-. ...d.... �� � s--neeeeoceeccesousa e,N.� ..m ..pN,�: N �N=Y M =sem•M �OV „ �� * i a.ygi 4. .. Ii II141,120=MEMO. I � /IIII .� ENLARGEMENT B-GROUND PLANE/ �� Romeo „oN.,.N -- MID _____ l:-- ....� _ _.._,gig '�.4:_:. dl:: 4' .,f' 'y is .. El t r: lei -TIERRA REJADA . _ •.. - T` t ` � ' . Mfr ;.1 %.-411., ' ,to ,, v � .� • a !:. , o. .....a., ."''.'°"'�:�., y Or _ r— — t— iie / IN , _ MA. -mfr- CITY OF MOORPARK ATTACHMENT 3(2 OF 4) 1 2, I r49.,� TIERRA RFJADA ROAD RETROFIT PROJECT � DESIGN STRATEGY—TYPICAL ENLARGEMENT B—OPTION B `I"?' co 01 ENLARGEMENT C-TREE CANOPY _ :17C--=--7, L 1 I ---r _. TIERRA RFJADA ' „....... ......... .......100017.— — —, TIER REJADA .... iiiiiiiitr. .___ 6,,,,, ,0...ow., ., _,: ,0 e.__-____,e0.,,,, 40. 7, ,-, r s \ . / i t — T ..,, . ..1.._i_.: r s —�—I , I- '\ t .,, ......// �noa.1.ose.. .mom r..�.J 1_ �: \�a.o .e.w ..410".'a' .:",.1/1==galla .o...�,� M.,..�. °'; „ x:.a. ® as. ENLARGEMENT C-GROUND PLANE r""'""'"'"""°"'°"'" - 1 � I -- �•.�,, —` _ ... .--r--^-"---`--._. TIERRA REIADA .;�: I- fl JADA s u • 1. 7,7. ": _ I - ,. % : • pawn,.ylun�� CITY OF MOORPARK .�..r. ATTACHMENT 3 3 OF 4 `'� ,: r :: I I hTE TIERRA REJADA ROAD RETROFIT PROJECT - —,, DESIGN STRATEGY-TYPICAL ENLARGEMENT C-OPTION B ACIfils�a= ... W Cr) * !T ENLARGEMENT D•TREE CANOPY % ^"•^0i�'^'m°'��� ++....... .4 ' I a3 - -tel r.. �- SRA REIADAq _ ..� �.�.. n ,= •-ase,—._. — oa e r fes.' "s> 1.*. f • / ill" in ili ,,.;..,„.i.., — a.� \__ __. 4 \._...,..z................:.,l j ,t, ... ? : . f '(�� -�- i ENLARGEMENT D•GROUND PLANE _ } . _ + - ti ', , Wit' TiERRA RfJADA ,. �s `A.<•'� f'-r, sq.r , . . c -trrua• • ,.�-. r-� a"fin. • laalllll�r. ora.1.646 10 a. A. tri _..... �r�IFV1Mv®�Y��� ,.-.. - 4iMw4r wii....wimarifff.l. rrM1��1 LI Mill 'ib- CITY OF MOORPARK , ATTACHMENT 3(4 OF 4( I'�s TIF..RRA RFJADA ROAD RETROFIT PROJECT , w 1. Idt ilegAd s+.� DESIGN STRATEGY -TYPICAL ENLARGEMENT D-OPTION B co • v =_ •"°- 11- „ g ' - • , ).` CITY OF MOORPARK ° • _ TIERRA REJADA ROAD RETROFIT PROJECT AMINO PHASE 1 PARKWAYS **••• PHASE 1 TREE WELLS 157 495 S F ATTACHMENT 4(1 OF 1) PROJECT AREA AND PHASE PLAN PHASE 2 PARKWAYS/MEDIANS 126 630 S F OM Mae • CA) O City of Moorpark v Tierra Rejada Retrofit Plant Palette Water Use Abbreviations (H-High illi-Moderate L-Low VL-Very Low) Overstory Trees racemosa-Western Sycamore in catchment areas(IUM)) Cirrus deodara-Deader Cedar(NUL) Pious canarensis-Canary Island Pine(M/L) Maus halepehsis-Aleppo Pine(L/VL) Onerous agifaliia-Coast Live Oak(MIL) Ouesvus erigelmannii-Engelmann Oak(NUL) Pistacfa x'fled Push'-Red Push Pistache(M) Understory Accent Trees Cercis carradensis'Fotest Pansy'-Forest Pansy Redbud(M/L) Cercis xcide is-Western Redbud(NUL) Bauhirda iunarfoides-Anacacho Orchid(L) Background/Screening Shrubs ate-Italian Buckthorn(M/L) Vague/Ns callorruca-Arizona Rosewood(L) Coma bmf-Wild Olive(IJVL) Nortunaeles arbutifolla-Toyon(MV-) Prunus guff t ssp. flhaalia-Hollyleaf Cheny(M/L.) Large Shrubs Rhamnus calilarnica'Eve Case'-California Coffeeberry(WL) Phdadelpids miomgphyllus-Liitieteaf Mock Orange(M/L) Arctostapirylos deruiflora'Howard McMinn'-Howard McMinn Niatzanit+a(MIL) Carpenter ia Wanda,'Elizabeth'-California Bush Anemone(M/L) CalliaminaSierra Starr—Sierra Starr Fairy Duster(M/L) Dendromeccon hardlbndii—Island Bush Poppy(L/VL) Ribes aureum—Golden Current(MIL) Slope Cascading and Spreading Shrubs Jasmunrrn mesnyi-Primrose Jasmine(M) Cotoneastersalirdlalllus`Repots' -Willowleaf Cotoneaster(M) lacchaiis pfhdarls`Pigeon Point'-Pigeon Point Coyote Brush(NUL) Arctoldaphylos edmundsl'Carmei Sur'-Little Stir Manzanita(WL) Rosa caliarnica-California Wild Rose(M/L) ATTACHMENT 5 (1 OF 2) 39 Medium Height Shrubs Pembina;eatanri-Firecracker Penstemon(IJVL) Callrandra'Sierra Starr'-Sierra Starr Fairy Duster(MIL) Labelle lax l lla-Mexican Lobelia(MIL) Salvia leucanma'Santa Barbara'-Dwarf Purple Mexican Sage(MIL) Salvia'Clevelandli'-Cleveland Sage(L/VL) Ribes specks= Fushia-Rowering Gooseberry(M/L) Low Height Shrubs Per>stemon heiranphyllus-Foothill Penstemon(L/VL) Edgeron glaucus'Bountitur-Beach Aster(MIL) Ardiillea'Moonshine'-Moonshine Yarrow(MIL) Achillea n efoli in-Common Yarrow(M/L) Pensfemon baccharifofius'Diablo'-Rock Penstemon(L) Mime&arnantiacos-Sticky Monkey Flower(LVL) Dianella'Little Rev'-Little Rev Flax Lily(MIL) Erigerrin ka ivinsklanus-Mexican Daisy(NUL) Salvia'Bee's Bliss'-Creeping Sage(L) a repens=Creeping Barberry(M/L) Accent Grasses/Grass-like Muldenbergia rigors'Nashville'-Bush Mutely Deergrass(M) Melina lmpe fe -California Melic(M/L) Leymus Whoa/des-Beardless Wild Rye(M) Bouteloaa graralLs-Blue Grama Grass(M/L) Carex game-California Meadow Sedge(M) Sioswale/Catchment Zones Carex divulse-Berkeley Sedge(M) Chondropetaiwn tectorum-Small Cape Rush(M) Zauschnera'Wayne's Select'-California Fushia (1) Seslerfa autumnahs-Autumn Moor Grass(M) his dares-Pacific Coast Iris(HIM) Woodward&fimbriate-Giant Chain Fern(M) Deschampsia cespitosa-Tufted Hairgrass(M) Junous patens-California Gray Rush(M) Magus candinalls-Scarlet Monkey Rower(M) ATTACHMENT 5 (2 OF 2) • 40 EXISTING CONDITIONS PINUS CANARIENSIS-CANARY ISLAND PINE r .4,...0 . . < . A SA, ?V.' • • PLANTED IN LARGE MEANDERING GROVES DECLINING/DISEASED COAST REDWOODS CEDRUS DEODORA-DEODAR CEDAR PINUS HALEPENSIS-ALEPPO PINE -I it � . 71 . it:i. , ( .....,''.•;:. , :"... Rt � 7 .n '�.� � - < ....41 i.I'.:-...l•-.: iillit, hiv:A11-41 ':, ir : *9'., = .. . i :Is : , ,_1 1 • ••';' f _ r S i 'rR'vp�� {M" ,.p� -.. C DECLINING/DISEASED EUROPEAN WHITE BIRCH -1 I, _ ' •1 :,i,..---.--1 �; � . (},epit,y � •` CITY OF MOORPARK PLANTED AS LARGE SINGLE SPECIMENS IN ��d ; SUPPORT OF CANARY ISLAND PINESwvt TIERRA REJADA ROAD RETROFIT PROJECT 'z PLANT PALETTE INTRODUCTIONS SUITABLE REPLACEMENT SPECIES - 'I In COAST LIVE OAK CERCIS OCCIDENTALIS-WESTERN REDBUD i BAUHINIA LUNARIOIDES-ANACACHO ORCHID ate,, , ���:•:' ,tom. e,', ?Int $., ty •i x.q}. ` ♦Y t y ^ .t- .4' .a t T 1 yk'1 ' ' t Is • . it.. , ,. it ..1„•11...„,,..,. .1. - titi.ev. ivittl:,...,,,:14:37ti.• ,,,. . n,p ,.,,. r. ii ktlt 4. t �,C. ••I ": tis,• CERCIS C.'FOREST PANSY'-FOREST PANSY REDBUD r ;I t Y - Iv '1110`^0#T PISTACIA'RED PUSH -RED PUSH PISTACHIAto; • •,I` L a "'" , s - o•f • �N'. ! i4 _ ..4 {r 4 k �rN �:I• - , _..,;_i i • r y ' _ _ �1 vJ. d -..:u ' �' 1' h ! DROUGHT ADAPTED TREES FOR TRANSITIONAL SLOPES , } AND FLOWERING ACCENTS 4-- :z. •t.-r GOOD REPLACEMENT FOR PURPLE LEAF PLUM J a. CITY OF MOORPARK �� ` + 1%,0.441% � TIERRA REJADA ROAD RETROFIT PROJECT ,i /," •1,• .''' PLANT PALETTE INTRODUCTIONS ` 4dv.we w,l,wa,.end O..'.,y N 1 fl 1 ''';';i1;-.1."6.I' 1 I rt'... P� {►;4ia: +' ,'? lF.'S , ' r i �n: • s, t s , yti ! F 1til. rr .t 7 r ;a( i'} c; �' ,-,.... .4. r�T,ti4.+ at ' 4� +{4 ♦� a• a P P it Of i #.. ``tfai is- I r • �1ir}r�. 1 J �; 9T� .; ;sr� • Cuiuleta'Siiem Six' Lobelia laxil or° Salvia leucanfha'Sanra Barbara' SaHio develandii Ribes rpeciorvm Sion Ste Faiy Mai Mexican lobelia Dwarf Purply Mexican Sage Cleveland Sage Fi rhiu Flowering Gooseberry LAIIC1 SPL/+DINSz_5t1BLlBIALMSlLCHED SLOPE . .� 4blit�ar11_, f r 3. i sr (( E s ' " • .*...i.:- t�r ,S. i L. F . tie . • J it ' --{ 4.4.421-";1 F `td r. s. _5 .W r t�1 f 1 '• 4.sem^ t,�} T` t p 4,4* till n �`` 4 s :,..4.;:..11.4.2.;,.,..,` ' • As •p SAP. 1+ I 9 Rhamnus coli/wnica'Eye Case' Philadelphia micraphyllus Rhamnus alafei nus Ardosfaphylos'HowmJ McMinn' Corpenle+ia coli/wnica Elizabeth' Deudromecan hmdlordii California Coffoeberry Ilttlolonf Mock Orange Italian Buckthorn Howard MrMlnn Monznni!o California Bush Anemone Island Bush Poppy J is!ti 1`„yam` .\ r,"._lt CITY OF MOORPARKI ���' � a TIERRA REJADA ROAD RETROFIT PROJECT �/ ,>rta..� -"J PLANT PALETTE :,f,...H*IIFYP• W LOW HEIGHT SHRUB-SHADE TOLERANT `ti la .. .w , ... -. a ,'zjk' `' • •.1" ''40...;, ' {� I. SIF.. b -,..1-•-.??, :. ,. - i.,. ..• .,!.14 - x-- -7 , 1. . .,...; --44: ';',-4. . . 7,;<, ,. . . --. ,:-.A) •,[...,. .,, .. . . 4 ,7 .1. . .- .4„ ,,,,, ,. . ...., .., ., Iti„. nt- t.,,.....,4 A ..... 1 • �y � - .r �.s r ka,, ,.' t . . ' 1.1 It � T+��f lir`' '�� ,i. �. . Z;i' r 4 ,., ..".i - /ts n�� a'fl l r •••.7.,�� r. * . '�iS'f. • :7N, .� �!'.ti... :i •'i . Y. .• • ,• , a Mohonio repens brgeronylaucus'Bounlilul' Mrmulus auranriocus Salvia'Bee's Bliss' Arcrosraphylos cijrnumi:Cot mel Sur' Toucrium cossonii Oregon Grope Beach Aster Sticky Monkey Flower Creeping Soge little Sur Monzanito Majorcan Teucrium LOW HEIGHT SHRUBS-PARTIAL SUN/FULL SUN 4 4 r _ M s 1 d it _ " f -r .fps.' ,� r -,. 1 '° ° t '�''` i.,,...,.:4•,.-.. kNr 1. ••r ,•v #' .. .t 1,# .�5 moi,, + )��� '! ••r. -.t�•j �'� 'S 4 � 1X I > f, �t -ct 1r ip t :�. iI �i Li' 'j y�r ... ..,../...:4. '.4,:,1 Kr ,---...;-....--•:'. t•t. 'Jk t.. •11 I". t J' l.i , . . •,4 '41-1 • � .. •�.�-':`'-may'. eii , . , Ifit 4 '• * '- Piet ' ,;.."; 7,0 c.N..,,,t.‘: : 111.411: •,-, orf Ole $t, a.t • s �... ` Penstomon hererophyflus Dieve,,'little Rev' AchiReo'Moonshine' Pen, mon boccharrlolius'C'obks' Oenorhero tremonrii'Shimmer' Ergeron karvinskianus Foothill Penstenron title Rev Flux Lily Moonshine Yarrow Rock Pensrenwn Shimmer Evening Primrose Merkur'Daisy „,, ,,,„. . ,,,i' CITY OF MOORPARK #f , TIERRA REJADA ROAD RETROFIT PROJ1'CI �. r9a -,,.../- PLANT PALETTE ;Vr NITFR RA}=a3 r rJ r r` �,= kaa»:ol•rd.r•ad plusvi, A % , .. ,,...e,�. ►ih,� w ►; ani cRUU Za " } • f • • ' r.1a •e f it «= ' ef : � . y � tI • :14474;,(,:_!—;‘,:::11,..,,,,,,,:i. 'y ; r( r 1 N v Y• iw 4 n. ! • ,i' r a if,,,; r s. 7C s "--"'i tis • 1' /► _. '1w.•.?'. L .•;,:;,,,-.1..1-1.1. IS� tir: �, . t' �t ► i� '�>�� Z'. •t • rjs s'ic�-;1" ��" `.. q� r �"' .�i t,1. ,rt �r.'�`1 L. e T t , , . Al 2.', Cnfvr/oSimSbr' Lobelin laxiltoro 5ol»a leucontho'Santo Barbaro Solvio cfe»landii Ribes spec ovum Sionn Sian Fury Dusky Lobelia lhvu,(Purple Mexican Sage Cleveland Sage r uslliu Flowering Gooseberry ACCENT GRASSES AND GRASS-UKE SHRUBS ".•1404 { rte' '� %`r 1 1 t ! >, - 1.. 'r�> rlt7 'rti srr' / I Al'111111111‘ , ( 11 l iw .. S ` • Y �Q r „.i.,,,,,, .•Ti-F'. t t%K '•r:. spy �(`.. u �ti� 1 r14,�1 r-,' `" ti 1,4,.::,1„„ 1,,.St ......?,),3....._.,-,:,40• "'- `tlr+}+ ,,may` '1 tti t(t j. rt#t''-''' 5.;i:/,' k, i i f *) _ i _>,•i<• 1r'• • •,, - ='.r.f'-r.11l/ r 4,1 Carex pause Medica imperfecta leprous lrilicaides Boutelauo gracilis Muhlenbergiu Iigens'Nushville' California Meadow Sedge California tvklic Beardless Wild Rye Blue Grnma Grnss Bush Muhly Doergrass sp` -- I,9 'lCITY OF MOORPARK �, • {� - TIERRA REJADA ROAD RETROFIT PROJECT ' . ". PLANT PALETTE rteiign ar ,.rF. 99q Ei,+--, { -u._: f Krw•and{>f'r 01 t}tOSWAIES/CATCHMENT ZONES 0. • .�rf 'tf 014. r rt,T , ,, tri t{ :r• r . F- • �` ;` f{'. rr I. r ., . .., (. 4 , ,./ k ,. .1 \i‘47.41,:A .4;!, • 1' If., / ! r 7 : • ' '�!" I l ryr " 1 r -_T, i r 'Li',, t t y ,„..-',:',,t411 / 1 • iI • . , ._ _ ... ....: ,. .......-,,.„. Ch= Corex diwba kin dougloriana Derchompsio cespitoso SI+Mrio ou?umn&ii CapoRuch Berkeley Sedge Pucific Cuusl bin Tufted Hoirgross Autumn Moor(ifuss BIOSWA►BSLCATCNMENT ZONE ✓fid"111a.. _ .' i *- - ',f 'd.t. j tF;tl >r r Js ¢ 't.w 1i l_ ; l •e _ % �r r i Ir1't .r 11 r•O' "�rr,tl r;. • ' "µ /{ 'x11 . ,;r. r. �t 'r • r�{r'r \,i-1,., tii " '!' *. .-... , .ile ;* li , ,14 ,- . - ,,• .%11 - ,- at:. *1111: .. , .., . Zauschneria'Wuyynu's Select' Woodwordia fimbriate Juncun patens Mimulus cardinalin California Fushio Giant Chain Porn California Gray Ruch Scarlet Monkey Flower ci,ph,,,Apt& off} CITY OF MOORPARK !_ ,° I7 .� TIERRA REJADA ROAD RETROFIT PROJECT _ .t PLANT PALETTE ,ry 4-s' • C) ITEM 7.D CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks & Recreation Commission FROM: Jennifer Mellon, Recreation/Community Services Manager DATE: March 23, 2016 (Meeting of April 4, 2016) SUBJECT: 2015 Breakfast with Santa Event Summary BACKGROUND In 1989, the City of Moorpark began offering a Breakfast with Santa event. In 2003, a brunch with Santa on Sunday was added. After 2005, both programs were discontinued. The event was reinstated in 2010 with the breakfast only. DISCUSSION Breakfast with Santa was held on Saturday, December 19, 2015, at Arroyo Vista Recreation Center Sycamore Room. The first breakfast seating was at 8:30 a.m. and the second 10:00 a.m. The entire event concluded at noon. The event featured a breakfast cooked by the recreation staff, a photo opportunity with Santa, and holiday craft projects. The hostess station was placed at the front lobby entrance, with staff greeting and checking in each family. Attendees were then escorted to their table for the event. The Sycamore Room was set up for both the breakfast service and photos with Santa. The stage with backdrop, fireplace, Santa chair, and tree were at the front of the room and was decorated for the photo opportunities for Santa. The Sycamore room was set up with round tables and chairs and the theme was Winter Wonderland with white, frost blue, and silver decor. There were props and a photo area in the room, plus coloring pages and crayons on the tables. Breakfast was cooked by recreation staff in the Arroyo Vista Recreation Center kitchen; this reduced direct costs that were associated with having the event catered. The breakfast included pancakes, eggs, and sausage links. Coffee, tea, water, apple and orange juice, plus butter and syrup, were also included. Breakfast was served by Teen Council volunteers who delivered the breakfasts to each table. The Jacaranda room was set up as the craft workshop, where children and their parents worked on the craft activities. Crafts included a Santa's workshop frame craft and two personalized greeting cards to color. Some crafts were purchased and some reused from prior years. 47 Parks and Recreation Commission April 4, 2016 Page 2 Overall attendance for the 2015 event was 157 participants, down from 192 people in 2014. Current seating capacity for the event is 200 participants. Fees were $10 per person and the event was free for children less than 1 year old with a paid adult. Included in the registration fee was breakfast for all participants except children under 1, a photo opportunity with Santa, and crafts for all children. The event was promoted in the recreation guide, on Facebook, with flyers and posters, and in the Acorn Newspaper. Staff received extremely positive feedback from the participants regarding the new decor and the more professional attire of the staff and volunteers. Numerous returning participants indicated to staff that they felt this year's Breakfast with Santa event was the best one they had attended. It is anticipated that attendance will increase next year. Staff recommendations for next year would be to continue the decor improvement around the room and on the stage, including covering the front of the stage riser with "snow' made out of batting material, finding a more regal chair for Santa, and covering the stage floor with additional items. Staff also recommends returning to the process of serving individual families their food as they are seated rather than waiting for an entire table to be seated before delivering the breakfasts. This caused a delay in the food service at this year's event. The budget summary is as follows: GROSS REVENUE (157 attendees at $10.00 per ticket) .$1,570.00 Total Direct Costs $2,527.52 o Environmental Health $375.00 © Santa Agreement $280.00 © Crafts/Decor $684.98 © Food $475.54 © Part Time Staff Costs $712.00 Total Indirect Costs $2,764.18 o Overhead and Facility $408.00 o Full Time Staff Costs $2,356.00 TOTAL EXPENSES $5,291.70 GROSS PROFIT/(LOSS) ($3,721.70) GROSS PROFIT/(LOSS) PER PARTICIPANT ($23.71) The gross profit/loss for the 2015 event was ($23.71) and for the 2014 event was ($22.62) per participant. The major difference between the 2014 and 2015 events was the number of participants. There were 192 participants in 2014, which brought in additional revenue to cover costs of the event and there were only 157 participants in the 2015 event. Cost recovery was not met in 2015 for the Breakfast with Santa event. Upon analysis of the program there are multiple reasons why this occurred: 1) Staff 48 Parks and Recreation Commission April 4, 2016 Page 3 went over budget on expenditures 2) attendance was down which negatively affected revenue, and 3) staff did not secure any sponsorships for the event. Per the cost recovery policy, staff should consider cancellation of this event; however, staff recommends proceeding with the Breakfast with Santa event in 2016 with the following justifications and staff efforts. A significant sum was spent updating the decor for the 2015 event in the white, frost blue and silver color scheme. Staff will reuse the decor which will reduce the expenditures for next year's event. Also, to increase revenue, staff will work to secure a sponsorship and will use additional outlets to promote and market the event in an effort to boost attendance. STAFF RECOMMENDATION Receive and file the report. L 49