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HomeMy WebLinkAboutAG RPTS 2016 0307 PR REG oc," 0.2 CITY OF MOORPARK ZitierjEl iffelrif* • valifff? PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 0 • Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA gov .03 PARKS AND RECREATION COMMISSION MEETING AGENDA March 7, 2016 6:30 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider FY 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives. Staff Recommendation: Receive and file report. B. Breakfast With Santa 2015 Event Summary. Staff Recommendation: Receive and file report. C. Parks Quarterly Report: Staff Recommendation: Receive and file report. D. Schedule Parks and Recreation Commission's 2016 Spring Park Tour. Staff Recommendation: Select a date and time for a 2016 Spring Park Tour and provide recommendations to staff on parks to be toured. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of December 7, 2015. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: JANICE S PARVIN ROSEANN MIKOS,Ph.D KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Parks and Recreation Commission March 7, 2016 Page 2 1 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.qov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary ifor Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review:an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of the Parks and Recreation Commission for March 7, 2016. Executed this 3rd day of March 2016, at Moorpark, California. i aid Patty An erson Administrative Assistant II Parks, Recreation & Community Services Department ITEM 8.A \ CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: March 3, 2016 (Meeting of March 7, 2016) SUBJECT: Consider Fiscal Year 2015/16 and 2016/17 Mission Statement, Priorities, Goals and Objectives BACKGROUND AND DISCUSSION On May 20, 2015 the City Council adopted the Mission Statement, Priorities, Goals and Objectives (Goals and Objectives) for Fiscal Years 2015/16 and 2016/17. The recently adopted Goals and Objectives were approved by the City Council to cover a two year time frame and will not be updated until the spring of 2017. In prior years, this document was updated annually. The purpose of the document is to prioritize objectives relevant to each City department. Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years. At the front of each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. A number of the approved Objectives fall within the Parks, Recreation and Community Services (PRCS) Department's area of responsibility. A full list of the Goals and Objectives are available on the City's website at the following link http://wvvw.moorparkca.gov/DocumentCenterNiew/2472 should the Commission wish to review the document in its entirety. The purpose of this review is for the Commission to familiarize itself with the Goals and Objectives that relate to the Commission's area of responsibility and request information and an update from staff if appropriate, prior to the annual joint meeting of the City Council and the Parks and Recreation Commission. This year's joint meeting has been scheduled for Wednesday, April 17, 2016, at 6:45 p.m. Attachment A is the list of the PRCS Department's related objectives approved by the City Council for FY 2015/16 & 2016/17. For the purpose of this report, the discussion will be limited to the objectives that fall within the Parks and Recreation Commission's - areas of responsibility, specifically 'park' or 'recreation' related objectives. As mentioned previously, the Goals and Objectives will not be updated until the spring of 2017 and new objectives will not be considered until the next update. 1 Parks and Recreation Commission March 7, 2016 Page 2 STAFF RECOMMENDATION Receive and file report. Attachment A: FY 2015/16 & FY 2016/17 Parks, Recreation and Community Services Department Objectives 2 Parks and Recreation Commission March 7, 2016 Page 3 ATTACHMENT A FY 2015116 and 2016/17 APPROVED OBJECTIVES 0 to 2 Year Objectives (F) I.A.3. Construct a public park on Second Street property and open it to the public by October 31, 2014. In process (NF) IV.A.4. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park (AVCP). In process (SE) IV.A.5. Prepare a Parks/Facilities Capital Improvement Program In process (F) IV.A.6. Install the second phase of a centralized irrigation system for City facilities, parks and landscape maintenance districts by September 30, 2014. Continue objective into 2015/16 (SE) IV.A.8. Consider alternatives to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court by November 30, 2014. In process (SE) IV.A.10.Develop a plan to reduce the amount of turf in City parks by ten percent (10%) by December 31, 2014. In process (SE) IV.A.11.Seek grant funding for installation of universally accessible play equipment. Continue objective into 2015/16 (SE) IVA.16. Develop options and potential funding sources to provide a facility for either or both free-style bicycle and BMX riders as part of Capital Improvement Program adoption. Continue objective into 2015/16 (NF) IV.A.27.1nstall a disc golf course at a city park. Continue objective into 2015/16 (SE) IV.A.28.Evaluate feasibility for greater use of Country Trail Park by youth sports teams, installation of disc golf, or BMX, or free-style bicycle track, or other uses, including construction of a restroom facility. Continue objective into 2015/16 (NF) V.A.3. Install public art on the back side of the Magnolia Park monument sign. Continue objective into 2015/16 3 Parks and Recreation Commission March 7, 2016 Page 4 (NF) VA.7. Consider recommendation for location, design and construction of a water spray attraction at a City Park. In process (SE) V.A.18 Evaluate feasibility of constructing park facilities on remnant property west of post office. Continue objective into 2015/16 (F) V.A.l 9. Upon formal approval of grant funding, complete design and construct multi-use trail and road widening and install outdoor exercise equipment at Arroyo Vista Community Park (AVCP). In process (SE) VA.21. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by theCityCouncil by December 31, 2014. Continue objective into 2015/16 2 to 5 Year Objectives (SE) ll.B.5. Evaluate feasibility of constructing an improved bicycle path on the north side of the Arroyo Simi, from the pedestrian bridge at Arroyo Vista Community Park to the east side of Spring Road, including a bridge undercrossing and connections to existing bike lanes on Spring Road. Continue objective into 2015/16 (SE) IV.B.1. Consider options for funding construction and maintenance of a community aquatic facility. Continue objective into 2015/16 (NF) IV.B.5. Construct a wood ball wall at a selected City park. Continue objective into 2014/15 (NF) V.B.1. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs, including but not limited to the expansion needs of the Moorpark Boys and Girls Club. Continue objective into 2015/16 5+ Year Objectives (NF) IV.C.1. Expand Arroyo Vista Community Park gym. Continue objective into 2015/16 (NF) IV.C.2. Install outdoor fitness equipment at one or more parks. Completed (NF) V.C.3. Update Parks and Recreation Master Plan. Continue objective into 2015/16 4 ITEM 8.6 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks & Recreation Commission FROM: Jennifer Mellon, Recreation/Community Services Manager DATE: February 23, 2016 (Meeting of March 7, 2016) SUBJECT: 2015 Breakfast with Santa Event Summary BACKGROUND In 1989, the City of Moorpark began offering a Breakfast with Santa event. In 2003, a brunch with Santa on Sunday was added. After 2005, both programs were discontinued. The event was reinstated in 2010 with the breakfast only. DISCUSSION Breakfast with Santa was held on Saturday, December 19, 2015, at Arroyo Vista Recreation Center Sycamore Room. The first breakfast seating was at 8:30 a.m. and the second 10:00 a.m. The entire event concluded at noon. The event featured a breakfast cooked by the recreation staff, a photo opportunity with Santa, and holiday craft projects. The hostess station was placed at the front lobby entrance, with staff greeting and checking in each family. Attendees were then escorted to their table for the event. The Sycamore Room was set up for both the breakfast service and photos with Santa. The stage with backdrop, fireplace, Santa chair, and tree were at the front of the room and was decorated for the photo opportunities for Santa. The Sycamore room was set up with round tables and chairs and the theme was Winter Wonderland with white, frost blue, and silver decor. There were props and a photo area in the room plus coloring pages and crayons on the tables. Breakfast was cooked by recreation staff in the Arroyo Vista Recreation Center kitchen; this reduced direct costs that were associated with having the event catered. The breakfast included pancakes, eggs, and sausage links. Coffee, tea, water, apple and orange juice, plus butter and syrup, were also included. Breakfast was served by Teen Council volunteers who delivered the breakfasts to each table. The Jacaranda room was set up as the craft workshop, where children and their parents worked on the craft activities. Crafts included a Santa's workshop frame craft and two personalized greeting cards to color. Some crafts were purchased and some reused from prior years. 5 • Parks and Recreation Commission March 7, 2016 Page 2 Overall attendance for the 2015 event was 157 participants down from 179 people in 2014. Current seating capacity for the event is 200 participants. Fees were adjusted to $10 per person and free for children less than 1 year old with a paid adult. Included in the registration fee was breakfast for all participants except children under 1, a photo opportunity with Santa, and crafts for all children. The event was promoted in the recreation guide, on Facebook, with flyers and posters, and in the Acorn Newspaper. Staff received extremely positive feedback from the participants regarding the new decor and the more professional attire of the staff and volunteers. Numerous returning participants indicated to staff that they felt this year's Breakfast with Santa event was the best one they had attended. It is anticipated that attendance will increase next year. Staff recommendations for next year would be to continue the decor improvement around the room and on the stage including covering the front of the stage riser with "snow" made out of batting material, finding a more regal chair for Santa, and covering the stage floor with additional items. Staff also recommends returning to the process of serving individual families their food as they are seated rather than waiting for an entire table to be seated before delivering the breakfasts. This caused a delay in the food service at this year's event. The budget summary is as follows: GROSS REVENUE (157 attendees at $10.00 per ticket) $1,570.00 Total Direct Costs $2,444.91 O Environmental Health $375.00 © Santa Agreement $280.00 o Decor $1,073.91 O Craft Supplies $275.00 © Food $157.75 O Part Time Staff Costs $938.25 Total Indirect Costs $2,125.90 o, Overhead and Facility $408.00 ,o Full Time Staff Costs $1,717.72 TOTAL EXPENSES $4,570.81 GROSS PROFIT/(LOSS) ($3,001.81) GROSS PROFIT/(LOSS) PER PERTICIPANT ($19.11) The gross profit/loss for the 2014 event was ($22.62) per participant and for the 2013 event was ($13.00) per participant. STAFF RECOMMENDATION Receive and file the report. 6 ITEM 8.0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks & Recreation Director PREPARED BY: Allen M. Walter, Landscape and Parks Superintendent DATE: January 26, 2016 (Meeting of March 7, 2016) SUBJECT: Parks Quarterly Report for October, November, December 2015 o Construct a Wood Ball Wall at a Selected City Park: (Objective IV.B.5): No change since last report. The City Council rejected staffs recommendation to award a construction contract, and staff will review options in an effort to reduce costs. O Graffiti Abatement: Park staff spent approximately 27 hours removing graffiti during October, November, and December. o Asphalt Parking Lot Repairs: Staff prepared the bid specifications for the asphalt repairs required at Arroyo Vista Community Park (AVCP), Poindexter Park, Monte Vista Park, Country Trail Park, Miller Park, and the Civic Center parking lots. City Council approved the project plans and specifications in July. On December 3, a contract for the parking lot asphalt work was awarded to Berry General Engineering, Inc. and the work cost approximately $650,000. Staff was able to add the parking lots at Peach Hill Park and Tierra Rejada Park to the work. The work was completed in December 2015. GO Widening Access Road at Arroyo Vista Community Park (AVCP) to Accommodate Bike Lanes/Paths and Sidewalks (Objective VILA.26) and Formal Walking Path at AVCP (Objective VII.A.20): The construction drawings have been finalized and the bid specifications were advertised on March 2, 2016. It is anticipated that project construction will take place in the spring of 2016, with the construction of the trail portion of the project completed prior to July 3 . The parking improvements, access road and bicycle path will be installed after July 3rd due to the high use of these areas during the event and the uncertainty that they will be completed prior to July 3rd. 7 Parks Quarterly Report Page 2 o Arroyo Vista Community Park (AVCP) Retaining Wall: A retaining wall at AVCP is in need of replacement. The retaining wall was installed at the top of the slope on the south side of the park, adjacent to three homes at the end of the cul- de-sacs on Honeyglen Court and Summerglen Court. To date, the geotechnical evaluation and the civil engineering plans and specifications are complete. Staff has solicited bid proposals from qualified contractors to complete this work and anticipates awarding a contract for this work in March, 2016. o Moorpark Parks Turf Reduction Project: On June 3, 2015, staff presented a draft Drought Action Plan outlining the various actions the City should take to meet the State Water Resources Control Board (SWRCB) mandated water conservation reduction target of 32%. The plan outlined how the City could conserve water within City operations and at the same time promote water Conservation citywide. On July 1, 2015, the City Council approved the turf reduction project at 14 City parks. Staffs concept is to remove turf areas that have very limited or no recreational value and convert these areas to other uses, such as planters with California native or drought tolerant plant species. The turf reduction project began on July 20, 2015, and was completed in October 2015. Phase II consisting of installing drought tolerant trees, plants, groundcover, and drip irrigation is in process and will conclude in April 2016. The City has realized a 45.6% reduction in water use in 2015, as compared to 2013. This comparison is for City facilities such as parks, streetscapes, and the various City owned properties, and is equivalent to approximately 76,000,000 gallons of water saved. STAFF RECOMMENDATION Receive and file report. 2 8 ITEM 8.D CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: March 3, 2016 (Meeting of March 7, 2016) SUBJECT: Schedule Parks and Recreation Commission's 2016 Spring Park Tour DISCUSSION The Commission typically tours 10 to 12 of the City's parks each year (5-6 each tour) in the spring and fall for the purpose of discussing and identifying enhancements and improvements it may wish to consider and recommend to the City Council, and including recommendations for use of the parks for recreation programs and sports. The Commission is being asked to select a date and time to conduct a 2016 Spring Park Tour; which will be conducted as a special meeting. Staff will publish an agenda identifying the parks on the tour and estimated arrival times for the public. The special meeting will be called to order at the City's Community Center, and at the conclusion of the tour, the meeting is reconvened and then adjourned also at the Community Center. Commissioners may submit recommendations to staff for the parks to be included on the 2016 Spring Park Tour. As a reminder, identifying maintenance issues is not an objective of the tour. STAFF RECOMMENDATION Select a date and time for a 2016 Spring Park Tour and provide recommendations to staff on parks to be toured. 9 ITEM 9.A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California December 7, 2015 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on December 7, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Pflaumer called the meeting to order at 6:40 p.m. 2. PLEDGE OF ALLEGIANCE: Patty Anderson led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Terri Doria, Adam Haverstock, Steve Morgan, Sandra Thompson, and Chair Thomas Pflaumer. Staff Present: Parks and Recreation Director Jeremy Laurentowski and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Doria requested Item 9.A be pulled for discussion. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Doria announced that she had attended the Chamber Mixer held at the City's Community Center on December 1, as well as the Menorah Lighting with Mayor Parvin and Councilmember Pollock on December 6.Commissioner Doria also announced the City's upcoming Breakfast With Santa event on December 19, which will be held at the Arroyo Vista Recreation Center, 8. PRESENTATION/ACTION/DISCUSSION: A. Evaluate Feasibility for Greater Use of Country Trail Park. Staff Recommendation: Recommend to the City Council the installation of a 10 P&R Commission Meeting December 7, 2015 Page 2 temporary dog park with off leash hours for a six month trial period, or should the Commission feel that a dog park is not appropriate, the recommendation to City Council for the installation of a disc golf course and decomposed granite walkway. At this time, Commissioner Doria excused herself from the meeting after stating that because this item involves her neighborhood, she will have to recuse herself from the discussion and the vote. Jeremy Laurentowski gave a detailed staff report. There were 21 speakers: 1. Resident Sean Segal spoke in opposition of a dog park at Country Trail Park. 2. Resident Sharon Roth spoke in opposition of a dog park at Country Trail Park. 3. Resident Garcelle Embry spoke in opposition of a dog park at Country Trail Park. 4. Resident Gingr Fishman spoke in opposition of a dog park at Country Trail Park. 5. Resident Sal Mazzara spoke in opposition of a dog park at Country Trail Park. 6. Resident Wynell Whorl spoke in favor of a dog park at Country Trail Park. 7. Resident Rhett Everett spoke in opposition of a dog park at Country Trail Park. 8. Resident Leslie Bennett spoke in favor of a dog park at Country Trail Park. 9. Resident Chris Tucker spoke in opposition of a dog park at Country Trail Park. 10. Resident Laleh Jalali spoke in opposition of a dog park at Country Trail Park. 11. Resident Dieter Wolf spoke in Opposition of a dog park at Country Trail Park. 12. Resident David Thomas spoke in opposition of a dog park at Country Trail Park. 13. Resident Donna Masels spoke in opposition of a dog park at Country Trail Park. 14. Resident Brett Barney spoke in opposition of a dog park at Country Trail Park. 15. Resident Robert Underwood spoke in opposition of a dog park at Country Trail Park. 11 P&R Commission Meeting December 7, 2015 Page 3 16. Resident Ron lsack spoke in opposition of a dog park at Country Trail Park. . 17. Resident Jim White spoke in opposition of a dog park at Country Trail Park, 18. Resident Jess Padilla spoke in opposition of a dog park at Country Trail Park. 19. Resident Use Houston spoke in opposition of a dog park at Country Trail Park. 20. Resident Ed Sherman spoke in opposition of a dog park at Country Trail Park. 21. Resident Ben Fishman spoke in opposition of a dog park at Country Trail Park. There were 26 Written Statement Cards submitted, 7 in favor of a dog park at Country Trail Park and 19 opposed. The Commissioners thanked the public for attending and offering their input. The Commissioners discussed their concerns and views on different alternatives of a dog park, a disc golf course, a decomposed granite walking path, bmx park, use of the park for sports events, and a restroom facility. Some of the issues discussed were parking, fencing, funding, size of a disc golf course, and the area being proposed for a dog park. The Commissioners also discussed the option of not making any changes or additions to the park and leaving the park as is. MOTION: Commissioner Haverstock moved and Commissioner Morgan seconded a motion to recommend to City Council for consideration the installation of decomposed granite walkways at Country Trail Park. The motion was carried 3-1. Commissioner Thompson opposed. At this time, Commissioner Doria returned to the meeting. Chair Pflaumer called a brief recess at 9:00 p.m. The meeting resumed at 9:10 p.m. B. Consider Moorpark Arts Festival 2016 Event. Staff Recommendation: Recommend to the City Council the cancellation of the Spring 2016 Moorpark Arts Festival as described in the report. Jeremy Laurentowski gave an oral report stating that staff is recommending canceling the Arts Festival in Spring 2016 due to staff shortages. ' 12 P&R Commission Meeting December 7, 2015 Page 4 The Commission and staff discussed different options for this event in the future, such as change of venue, allowing another City organization to sponsor it, allowing additional vendors and increasing revenue, and discontinuing it permanently. It also was suggested that this item be brought to the Arts Commission for their input. MOTION: Commissioner Thompson moved and Commissioner Haverstock seconded a motion to cancel the Spring 2016 Moorpark Arts Festival, but for the Commission to revisit and discuss changes to this event at a future meeting, preferably with input regarding changes from the Arts Commission. The motion was carried 4-1. Commissioner Doria opposed. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of November 2, 2015. Staff Recommendation: Approve as presented. Commissioner Doria stated that even though previously in the meeting, she had requested Item 9.A be pulled for discussion, at this time, discussion was no longer necessary. • MOTION: Commissioner Doria moved and Commissioner Thompson seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 9:22 p.m. APPROVED: Respectfully submitted THOMAS PFLAUMER, CHAIR Patty Anderson, Administrative Assistant • 13