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HomeMy WebLinkAboutAG RPTS 2016 0308 LB REG /402.,„„e;= CITY OF MOORPARK ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 a4grE' JJy�" Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov LIBRARY BOARD REGULAR MEETING AGENDA March 8, 2016 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Fiscal Year 2016/2017 Goals and Objectives. Staff Recommendation: Receive and file report. (Staff: Jennifer Mellon) B. Consider the Makerbox Collective Report. Staff Recommendation: Receive and file report. (Staff: Jo Rolfe, Contract City Librarian) 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of January 12, 2016. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file report. C. Consider Cancellation of April 12, 2016, Regular Library Board Meeting. Staff Recommendation: For staff to post a notice of meeting cancellation for the April 12, 2016, regular Library Board meeting. 10. ADJOURNMENT: JANICE S PARVIN ROSEANN MIKOS,Ph D KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Regular Library Board Meeting Agenda March 8, 2016 Page 2 All writings and documents provided to the majority of the Library Board regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all Library Board meetings is available on the City's website at www.moorparkca.qov. Any member of the public may address the Board during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation, and Community Services Department at (805) 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation, and Community Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Regular Library Board Meeting Agenda March 8, 2016 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) § CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Patty Anderson, Administrative Assistant II of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of Regular Meeting of the Library Board for March 8, 2016. Executed this 2nd day of March 2016, at Moorpark, California. "a A" - - ` Patty An• -rson Administrative Assistant II Parks, Recreation and Community Services Department ITEM 8.A CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Administrative Services Manager DATE: February 29, 2016 (Meeting of 3/8/16) SUBJECT: Consider Fiscal Year 2016/17 Goals and Objectives BACKGROUND AND DISCUSSION Last year it was determined that the City Council adopted list of Goals and Objectives would be reviewed annually but cover a two year period of time. The adopted 2015/16 Goals and Objectives referenced in this report are for Fiscal Years 2015/16 and 2016/17. The Objectives are grouped by an estimated timeline: 0 —2 years, 2 — 5 years, and 5+ years, and each Objective is noted with the funding status: "F" — meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. Presently, three objectives relate to the Moorpark City Library. A full list of the City Council's FY 2015/16 Goals and Objectives is available on the City's website at http://moorparkca.qov/documentcenter/view/2472. This report is limited to the objectives that fall within the Library Board's purview. At the Special Library Board Meeting of March 25, 2015, the Board and staff met to discuss Goals and Objectives and determined that the Board would recommend to the City Council that the potential objective to implement a Radio Frequency Identification (RFID) system and install security gates at the Library be moved to the Objectives list as a 0 —2 year Objective. At the Joint Meeting of the Library Board and the City Council on April 8, 2016, the City Council took the recommendation of the Board and moved the RFID project to their Goals and Objectives list. During this past year, the CENIC broadband initiative has become a higher priority and it has been determined that postponing an implementation of an RFID solution at the Moorpark City Library is the right decision at this time. Laura Burnett, Regional Director with Library Systems & Services, LLC (LSSI), has provided reasons why the RFID project should be placed on hold and alternatively recommends that the City focus on the CENIC broadband initiative at this time. When staff requested that the RFID Project be placed on the City Council Goals and Objectives list the key points of consideration were that the RFID solution would 1) . provide an automated inventory of items, 2) provide a self-checkout option for patrons, 1 Library Board March 8, 2016 Page 2 and 3) be a theft deterrent. As LSSI has subsequently pointed out, the Library can conduct an inventor), of materials without RFID tagging, a self-checkout station can operate with barcodes without RFID tagging the collection, and theft of materials is not a large concern at the Moorpark City Library. The reality is there are ways to steal items even with RFID tags. Currently, the Moorpark City Library has an undersized, inadequate broadband connection for patrons and programming. Moving forward the Library wishes to provide residents with more technology programming opportunities and the connection speed currently provided at the Library is inadequate for additional programming. This, coupled with more and more patrons bringing their own devices into the Library, puts a strain on the broadband. At this time, the Library shares a 10Mbps (megabits per second) connection with the Civic Center, which includes the Community Center and City Hall campus. The Moorpark City Library has been accepted into the CENIC initiative project and staff is moving forward with grant opportunities to purchase technology equipment as part of the GENIC project to separate the connection between the Library and City so that the Library and Civic Center will both have a dedicated broadband conne6tion. It is the recommendation of staff and LSSI that the funds earmarked for the RFID project would be better utilized for the GENIC broadband initiative, which will increase the bandwidth at the Moorpark City Library from 10Mbps shared with the Civic Center to 100Mbps dedicated to the Library. The self-checkout station would still be purchased using the funds raised by the Moorpark Women's Fortnightly Club at their fundraiser and donated to the City for this purpose. Attachment A is the list of the Library related FY 2015/16 and FY 2016/17 objectives approved by the City Council. The City Council and Library Board shall discuss Goals and Objectives at their joint meeting on Wednesday, April 27, 2016, at 7:30 p.m. STAFF RECOMMENDATION Receive and file report. Attachment A: FY 2015/16 and FY 2016/17 Library Objectives 2 Library Board March 8, 2016 Page 3 ATTACHMENT A FY 2015/16 APPROVED AND POTENTIAL OBJECTIVES Top Ten (10) Priorities Construct new City Hall and Library. 0 to 2 Year Objectives IV.A.3 (F) Implement a Radio Frequency Identification (RFID) system with security gates at the Moorpark Library to provide a real time inventory of materials, enhance theft deterrence, and offer self-checkout of materials by June 30, 2016. Recommendation is to postpone the RFID system project at this time but purchase one self-checkout station that is compatible with our current barcode system. IV.A.13 (F) Develop conceptual design proposal and process Civic Center Master Plan including EIR for new City Hall, 'councilchambers, and other government offices and Library by June 30, 2016. In process. IV.A.26. (F) Present a report to the City Council on feasibility of retaining the current library building and expanding it at its current location by March 31, 2016. In process. 3 ITEM 8.B CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Administrative Services Manager By: Jo Rolfe, City Librarian, Library Systems & Services, LLC DATE: February 26, 2016 (Meeting of 3/8/16) SUBJECT: Consider the Makerbox Collective Report DISCUSSION The creative Maker Movement has become widespread in libraries across the United States. The Maker Movement is a rapidly expanding approach to the creative and collaborative learning experience and Maker programs provide an innovative mode of learning, which supports the new school curriculum by promoting aspects of Science, Technology, Engineering, Art, and Mathematics, otherwise known as STEAM. Many libraries have begun to develop dedicated Maker spaces for activities that both teach and empower patrons, such as 3D printing, circuitry, coding, Do-it-Yourself crafting and much more. With the overwhelming demand for more STEAM programming, it was clearly understood there was an opportunity to strenghten our capacity to provide exciting experiential learning opportunities for library patrons. During the summer of 2014, the idea of developing a collaboration between Southern California Libraries was first discussed at a meeting of the Southern California Library Cooperative's (SCLC) Young Adult Interest Group. It was decided that several libraries in relatively close proximity could develop a pilot project with the aim of sharing Makerspace resources. The connection with SCLC provided a logical partnership and since 2014 the group consisting of professional Young Adult Librarians met periodically to devise policies, and discuss project planning and implementation. Makerbox Collective The Makerbox Collective, as it came to be known, is a collaboration between seven libraries in Ventura and Los Angeles counties. In addition to Moorpark City Library the participating libraries include, Camarillo Public Library, Simi Valley Public Library, 4 Library Board March 8, 2016 Page 2 Oxnard Public Library, Thousand Oaks Library, Calabasas Public Library, and the Ventura County Library System. The Collective identified the shared Makerbox concept as an efficient way to enable our local libraries to meet the needs of our patrons. We pool the resources of the member libraries, enabling us to provide a wide variety of Maker programs we might otherwise be unable to offer. Libraries have a limited amount of space, time, resources, and money. Rotating Makerspace boxes of materials and equipment among different libraries gives the Collective expanded capabilities to develop a variety of STEAM related programs. The intent of this project was to promote the Lifelong Learning of library participants while providing the opportunity to gain knowledge and access to 21st century skills. The desired outcome is for children, teens, and adults to feel more confident in their technological skills through the Makerbox programs. To support the initiative, the Collective wrote and was awarded a $20,000 grant in July 2015. The Library Services and Technology Act (LSTA) grant program is administered in California by the State Librarian, and supported federally by the Institute of Museum and Library Services. Subject to award guidelines the funds and Makerboxes are administrated exclusively for the benefit of library patrons at the participating libraries. The program is a chance for many in the community to be exposed to new ideas, both in the abstract and in terms of potential careers, as well as a chance to develop new technological and social skills. It is anticipated that the Collective will conduct a minimum of 60 library programs reaching approximately 1,200 patrons during the period of the grant ending in August 2016. The Makerboxes The Collective designed and purchased seven Makerboxes, each containing the information, tools, and materials required for a hands-on learning program. Instructions with each Makerbox detail a variety of potential programs, including variations for different age levels. Projects include two 3D printers, Makey Makey kits, Squishy Circuits, Brushbots, and LED Conductive Sewing. Each library will have the opportunity to use each box at least once. Suggested programs for all ages allow the flexibility for each library to adapt the program to fit their unique patrons' needs. The programming and activities associated with the Makerboxes support the Common Core and STEAM curriculum in the following ways with each of the boxes: 3D Printer Box © Science: Explore physics through creation of a three dimensional object. o Technology: Use Computer Assisted Design to create three dimensional objects through an advanced, technology driven, manufacturing process. © Engineering: Transform ideas into reality with open design and architectural software. 5 Library Board March 8, 2016 Page 3 O Art: Create designs to make what you need, when you need it. S Mathematics: Aids in geometric reasoning through calculating and measurement to find the best fit & shape to customize your designs. Applies geometry skills. Makey Makey Box • Science: Create electric circuits and learn about conductivity. • Technology: Transform how you use your computer and technology by creating new keyboards and controllers out of common objects. • Engineering: Become an electrical engineer and invent complex circuitry. 9 Art: Design games, music, and animations that work alongside your kit. • Math: Use applied math to engineer and program your Makey Makey kit. Squishy Circuits Box o Science: Create electric circuits, including series and parallel circuits, learn about conductivity and electricity, explore polarity, and learn how things work through scientific inquiry. 6 Technology: Add enhanced circuitry elements to make simple dough creations light up, run a small motor, or incorporate a buzzer sound. • Engineering: Practice electrical engineering skills by wiring artistic creations. • Art: Create shapes and animals out of conductive dough. • Math: Use applied mathematics to engineer and wire circuitry. Brushbots Box • Science: Basic scientific inquiry and exploration of concepts such as friction, center of gravity, inertia, velocity, etc. • Technology: Simple introduction to robotics. • Engineering: Explores how electricity works and examination of motors and enhanced motion. o Art: Creative process of decorating and accessorizing Brushbot. • Mathematics: Use applied mathematics to engineer and wire a simple bot. LED Conductive Sewing Box o Science: Learn what a circuit is and how to conduct electricity. o Technology: Create a working circuit to light up projects of various difficulties. • Engineering: Uses circuitry and electrical engineering skills to make connections in order to light LEDs in different patterns. • Art: Create wearable art or room decor with LED lights and conductive materials. • Mathematics: Use simple measurements, spatial reasoning and applied mathematics to determine the size and amounts of project materials and make elements function. 6 Library Board March 8, 2016 , Page 4 The boxes were launched in December 2015, and in the years to come the Makerbox Collective hopes to continually adapt to new technologies and resources. We will foster new community partnerships while preserving those we have as we share exciting technologies with the patrons we serve. STAFF RECOMMENDATION Receive and file the report. ( 7 ITEM 9.A MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark, California January 12, 2016 A Regular Meeting of the Library Board of the City of Moorpark was held on January 12, 2016, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: President McGregor called the meeting to order at 6:05 p.m. 2. PLEDGE OF ALLEGIANCE: Board Member Sunseri led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Linda Goble, David Landry, Jose Rios, Candice Sunseri, and President Heather McGregor. Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City Librarian Library Systems & Services, LLC (LSSI); and Patty Anderson, Administrative Assistant II. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: President McGregor thanked Library and City staff for the Volunteer Recognition breakfast. 8 Minutes of the Library Board January 12, 2016 Page 2 President McGregor announced various upcoming events that will take place at the Moorpark City Library, as well as the Upcoming Makerbox Collective Open House taking place at the Thousand Oaks Library on February 10. Board Member Landry mentioned the increasing popularity of "Little Free Libraries". 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Moorpark City Library Quarterly Report for the Second • Quarter of Fiscal Year 2015-16 jOctober — December 2015). Staff Recommendation: Receive and file the Moorpark City Library Quarterly Report for the second quarter of FY 2015/16 (October— December 2015). (Staff: Jennifer Mellon) Jennifer Mellon gave the staff report. There was a discussion among the Board and staff which focused on: promoting the Library Card Campaign at the elementary schools' Literacy Nights, the success of December's Holiday PJ Party, agreement with staff for discontinuing the movie night, the teen Wii programs progressing to Wii- U, and the City's wireless capabilities and upgrade. MOTION: Board Member Landry moved and Board Member Sunseri seconded a motion to approve staff recommendation. The motion carried by voice vote 5-0. 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of November 10, 2015. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file the report. C. Consider Cancellation of February 9, 2016, Regular Library Board Meeting. Staff Recommendation: For staff to post a notice of meeting cancellation for the February 9, 2016, regular Library Board meeting. MOTION: Board Member Goble moved and Board Member Rios seconded a motion to approve the Consent Calendar as presented. The motion carried by voice vote 5-0. 10. ADJOURNMENT: MOTION: Board Member Landry moved and President McGregor seconded a motion to adjourn. The motion carried by voice vote 5-0. 9 Minutes of the Library Board January 12, 2016 Page 3 APPROVED: Heather McGregor, President ATTEST: Patty Anderson, Administrative Assistant II 10 ITEM 9.B CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Administrative Services Manager DATE: February 29, 2016 (Meeting of 3/8/2016) SUBJECT: Friends of the Library Report DISCUSSION Attached is the Friends of the Library President's Report for January and February 2016. STAFF RECOMMENDATION Receive and file the report. Attachment: Friends of the Library Report 11 Moorpark Friends of the Library(MFOTL) President's Report for January and February 2016 Moorpark Library Board March Meeting The current Board of the MFOTL comprises the following members: President and Newsletter Coordinator Rosalie Barili Vice President and Membership Development Chair Francine Dudenhoeffer Treasurer and Secretary Dona Pugh Book Sales Coordinator Mike Fenerin Social Media Coordinator Sandi Thompson > Moorpark Friends of the Library board update: o We are still working on finding a secretary, as well as appealing to our membership to assist us in defining new positions such as Finance, Teen Liaison, and Young Parent chairs. o Dona Pugh, our treasurer, continues to do the minutes until we find a new secretary. o Our Nominating Committee (Mike Fenerin,Suzy Lesiak, and Lou Langkusch) are preparing a slate of officers for our April elections. > Outreach o VolunteerMatch.org continues to attract potential volunteers. o Six of our Board members and Friends are attending the Literacy Nights at six schools at the end of February and continuing into early March. We present brochures and other informational materials as well as encourage membership in the Friends, emphasizing our strong support of the Library and its children's and teen's programs. o We attended the MakerBox event at Thousand Oaks Library and followed that up with strong publicity in the Newsletter. o We are investigating a new program on Facebook(nonprofits.fb.com)which purports to help nonprofits grow their organization's Facebook page, raise awareness of one's cause, activate supporters, and raise funds. o We have extended to the Moorpark Women's Fortnightly Club an invitation to provide articles for the Newsletter, and we provide a monthly article for the MWFC Newsletter. o The MWFC has given us space on their donation tables for collection of books for our, bookstore. o We continue to fill the gap between Newsletters with eblasts promoting Library and Friends' events. > Finances remain in good shape with over$50,000 in checking and savings. $15000 put into Vanguard balanced fund for long-term growth. We continue to watch the market to determine if or how much we should increase our Vanguard holdings. > Our next big book sale is scheduled for April 2-11. It will be a traditional one, starting in the parking lot for one day and migrating to the Library porch thereafter. 12 D We are currently planning our second annual Members Appreciation Dessert Social to be held on May 3, 2016. •. D Initiatives under development/consideration: o Potential Girl Scout reading program. o Application for a grant from the National Endowment for the Arts for the February 2017 Program. • MFOTL priorities for 2016: o Complete transition of board staff, e.g., secretary. o Build endowment and provide continuing level of donations for the library o Continue to strengthen volunteer base o Improve book store sales, book sales, on-line sales, membership revenues, donations o Continue a strong community and school outreach. 13 ITEM 9.0 CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Patty Anderson, Administrative Assistant II DATE: February 29, 2016 (Regular Meeting of 3/8/2016) SUBJECT: Consider Cancellation of April 12, 2016, Regular Library Board Meeting DISCUSSION Staff is recommending cancellation of the April 12, 2016, regular Library Board meeting. If the Library Board concurs to cancel the regular February meeting, the next meeting of the Library Board shall be the Joint Meeting with the City Council on April 27, 2016, at 7:30 p.m. and the next regularly scheduled Library Board meeting shall be on May 10, 2016. If it is necessary for the Library Board to meet before this time, a special meeting shall be called. STAFF RECOMMENDATION Direct staff to post a notice of meeting cancellation for the April 12, 2016, regular Library Board meeting. 14