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HomeMy WebLinkAboutAGENDA REPORT 1987 0805 CC REG ITEM 11C MOORPARK 4urn , (� CLINT HARPER,Ph.D. STEVEN KUENY Mayor MOORPARK, CALIFORNIA City Manager ELOISE BROWN o°PP � o CHERYL J.KANE Mayor Pro Tem f % City Council Meeting City Attorney THOMAS C.FERGUSON ° of 198TRICK RICHARDS,A.I.C.P. Councilmember o Director of JOHN GALLOWAY n ACTIO�`4:� Community Development Councilmember 90 0 R.DENNIS DELZEIT JOHN PATRICK LANE O9gTEO ���" .City Engineer Councilmember .GI E Police Chief of Police MAUREEN W.WALL City Clerk By —THOMAS P.GENOVESE City Treasurer TO: The Honorable Mayor and City Council FROM: Community Services Department , . DATE: July 7, 1987 SUBJECT: FACILITY LEASE AGREEMENT WITH MOORPARK UNIFIED SCHOOL DISTRICT ITEM Attached for your review is a letter and Facilities Use Agreement form from Mr. Lyle Richardson, Director of School Facilities & Transportation for the Moorpark Unified School District (attachment A). As indicated, the Board of Education and the District Superintendent have requested the removal of the existing 20' x 50' white trailer, which the City currently is utilizing for our Star Club Program and Summer Day Camp program. In lieu of the white trailer they are offering to lease us one of their classrooms which is the same size. The new facility will cost the City approximately $690 a month. This cost includes use of the restrooms and playground. Our current agreement with Action Mobil Office Rentals, for the white trailer is for $550/mo. (This does not include the additional $200/mo. we pay directly to the Moorpark Unified Schood District for custodial services & utilities) If we wish to continue our Star Club and Summer Day Camp programs at Flory Avenue School , it appears we have no options other than to lease the room offered. Staff will begin reviewing some of the City' s options, when the time permits and we have our new Recreation Coordinator on board. At this time, in an attempt to minimize program costs, staff will direct Star Club/Summer Day Camp employees to vacuum and dump the trash daily, if Council approves the new lease agreement. This will save the City an additional $180/mo. in custodial costs. Attachment B is a letter dated July 2nd, from Lyle Richardson. You will note that to terminate our, contract/lease with the school district may result in not having a room for Star Club in the Fall . The fee to remove the unused facility, if the Summer Day Camp program is cancelled and replace it in September would be approximately 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 City Council Lease Agreement with MUSD July 7, 1987 Page 2 $7,500. This fee would be shared with the YMCA, therefore the cost to the City would be $3,750. To leave the facility where it currently is standing would cost the City $1,240 for July and August or $620 per month. If the Summer Day Camp continues this amount would be $1,380. Please be advised that the YMCA has expressed a desire to leave the facility where it is and pay for the monthly rent. Star Club is a self-supporting program that serves the needs of working parents in the community. It also made a profit of $1, 156 last year which can be used to help further other recreational programs. STAFF RECOMMENDATION Authorize staff to execute the rental agreement with Moorpark Unified School District for the rental of Room 23 at $690/mo. for Moorpark Recreation Programs. Direct staff to purchase a vacuum cleaner and appropriate supplies. Direct staff not to exceed the amount of $150 for said purchase from Fund 33. JW: rjh AGREEMENT FOR USE OF FACILITIES, SUPPLIES & SERVICES between MOORPARK UNIFIED SCHOOL DISTRICT AND THE CITY OF MOORPARK The City of Moorpark, hereinafter referred to as City and the Moorpark Unified School District, hereinafter referred to as District mutually agree as follows: 1. The City shall shall have use of Room #23, two ( 2) restrooms and grounds at Flory School . The City activities shall not interfere with the normal or extra curricular operations of the School District. 2. The City shall pay the District Six Hundred and Ninety Dollars ($690 . 00) per month for the use of Room #23, two ( 2) restrooms and grounds at Flory School, including utilities. The fee is payable in advance on the first day of each and every calendar month of facility use. 3. The City shall provide all custodial service and supplies for care of Room #23 and will be responsible for any damage to the Room except for normal wear . The District shall provide janitorial services and supplies for the two ( 2) restrooms. The District shall provide proper containers for trash disposal . 4 . The City at its own expense, shall procure and maintain adequate liability insurance against bodily injury and property damage with respect to all City programs. Said insurance shall have a combined single limit of liability for bodily injuries and for property damage in the amount of not less than One Million Dollars ($1,000, 000) . The City shall furnish the District with a Certificate of Liability Insurance from an insurer admitted to do business in the State of California, which certificate shall verify that the City carries public liability insurance as described above. Said Certificate shall verify: a. that the District is listed as an additional insured in said insurance; b. that such insurance covers premises, liability, contractual liability, owned and non-owned automobile liability; Agreement for Use of Facilities, Supplies and Services Page 2 C. that said insurance shall not be cancelled or terminated without thirty ( 30) days prior written notice given to the District; and d. that such insurance shall be primary insurance, notwithstanding any "other insurance" clauses to the contrary which may be contained in either the City' s or District ' s insurance contracts including defense costs. 6. The City shall not erect or display or permit to be erected or displayed on the premises any sign or advertising matter without the prior written consent of the District, which consent shall not be unreasonably withheld. 7 . The City hereby indemnifies and defends the District against, and holds the District, its officers and employees harmless from all claims, costs, expenses and liabilities arising out of or in any way connected with the use or occupancy of the premises by the City or its guests, patrons, agents, employees, licensees, contractors, passengers and invitees, including defective conditions of premises. 8. All of the other usual requirements of the District ' s Use of Facilities Policy shall apply. A copy of the Use of Facilities Policy is attached and made part of this agreement as Attachment "A" . 9 . This agreement shall be effective July 6, 1987 and shall remain in effect through January 6, 1988. This Agreement may be amended by mutual agreement and may be terminated by either party with thirty ( 30) day written notice. 10. This agreement shall be reviewed and -may be renewed every six (6) months at the discretion of the District .