HomeMy WebLinkAboutAGENDA REPORT 1987 1007 CC REG ITEM 11C ,?(7)
MOORPARK ITEM _
CLINT HARPER, Ph.D. STEVEN KUENY
Mayor City Manager
ELOISE BROWN POPpK `q�o CHERYL J. KANE
Mayor Pro Tem F° 9z City Attorney
THOMAS C.FERGUSON ° PATRICK RICHARDS,A.I.C.P.
Councilmember O Director of
JOHN GALLOWAY Community Development
Councilmember °90 m R. DENNIS DELZEIT
JOHN PATRICK LANE °gq,EO �° City Engineer
Councilmember JOHN V.GILLESPIE
MAUREEN W.WALL Chief of Police
City Clerk THOMAS P.GENOVESE
City Treasurer
M E M O R A N D U M
TO: The Honorable City Council
FROM: Steven Kueny, City Manager 1 4
DATE: October 2, 1987
SUBJECT: Consider the award of bid for the purchase of a City vehicle
The City recently solicited formal bids for the purchase of a one ton pickup
truck with a utility bed. Two bids were received for the truck without the
utility bed. One bid was received for the utility bed only. The low bid
for the 1988 model truck was for $14,347.74 ($13,535.60 plus sales tax).
The utility bed bid was for $2,868.36 including applicable sales tax.
There are three apparent problems with the bid:
1. The combined price for the two items exceeds the budgeted amount of
$12,000.
2. Both bidders cannot deliver the vehicle for at least 120 days.
3. The bid specifications should have been structured to require the
bidder to provide the utility bed as part of the vehicle.
For these reasons, it is recommended that the bids be rejected.
City staff desperately needs a utility vehicle because of City public works
maintenance activities. We are currently overworking the existing small
pickup. In addition, the second pickup that was donated by Urban West has
been planned for use by the Code Enforcement Officer. The cost range is now
known, and it is apparent that the staff did not request sufficient funds.
The truck was planned to be purchased with Gas Tax Funds.
A review of the City' s purchasing rules indicates that the City can reject
these bids and use informal purchasing procedures to secure the needed
vehicle. It is also possible that a 1987 model can be obtained at some cost
savings. The resale value should not be impacted because it is likely that
the City would keep the vehicle until it is taken out of service. By
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
proceeding with an informal purchase, the City can negotiate the price and
secure either a 1987 or possibly a 1988 vehicle in a much shorter period
than 120 days. Staff is also investigating the possibility of using the
standard bed that will be removed as a trailer.
STAFF RECOMMENDATION:
1. Reject all bids.
2. Appropriate an additional $5,500 from the Gas Tax Fund for the
purchase of the one ton truck with utility bed.
3. Authorize staff to proceed with the purchase of the truck using
informal bid procedures, and to make minor adjustments to the truck
specifications.
MOORPARK, CALIFORNIA
City Council Meeting
of
ACTION:
By