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HomeMy WebLinkAboutAGENDA REPORT 1987 1202 CC REG ITEM 11C s ITEM ��• MOORPARK _ CLINT HARPER, Ph.D. STEVEN KUENY City Manager Mayor KANE ELOISE BROWN < CHERYL J.o° �° City Attorney Mayor Pro Tern F t PATRICK RIC THOMAS C. FERGUSON A.I.C.P. Director ctor of Councilmember of A. � Community Development JOHN GALLOWAY o Councilmember o a R. DENNIS DELZEIT JOHN PATRICK LANE City Engineer °oarE° JOHN V.GILLESPIE Councilmember Chief of Police MAUREEN W.WALL City Clerk THOMAS P.GENOVESE City Treasurer M E M O R A N D U M TO - Honorable City Council 0M : Steven Kuen City Manager FROM y, y er g DATE = November 18 , 1987 SUBJECT = COMMUNICATION EQUIPMENT The adopted 1987/88 budget includes an appropriation of $2, 500 . 00 for the purchase of communication equipment. It was planned to purchase two units . The inclusion of the crossing guards and Code Enforcement Officer positions was not anticipated. As indicated in the attached report, the additional units should be purchased for the same reasons - i. e. safety and to allow general communication in an efficient manner. The proposed system will service ten (10) positions and three (3) vehicles . The additional appropriation of $6, 400 . 00 is a result of this expanded need. STAFF RECOMMENDATION: Concur with the recommendations in the attached report. ,; 7-ORNIA � .� :�' ;' Cad?_ F0',•',NIA SK: j fd C.,f ti•ing Of ACT A`' ; .�. BY 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 i MOORPARK CLINT HARPER, Ph.D. STEVEN KUENY City Manager Mayor ELOISE BROWN CHERYL J.KANE Mayor Pro Tem °P °i City Attorney THOMAS C. FERGUSON PATRICK RICHARDS,A.I.C.P. Councilmember o Director of JOHN GALLOWAY Community Development Councilmember °o on R.DENNIS DELZEIT JOHN PATRICK LANE City Engineer Councilmember JOHN V.GILLESPIE Chief of Police MAUREEN W.WALL City Clerk THOMAS P.GENOVESE M E M O R A N D U M City Treasurer _F0 : STEVEN KUENY, CITY MANAGER FROM = FAYE BEAVER, FACILITIES COORDINATOR DATE = NOVEMBER 18, 1987 SUBJECT = COMMUNICATION EQUIPMENT BACKGROUND As indicated during the budget process, plans were anticipated for the acquisition of a emergency radio system for public works and parks. This was intended to provide for both emergency as well as general contact. For the same reasons, it is now evident that the system should be expanded to include Code Enforcement and the Crossing Guards. We have reviewed two-way radios, citizens band and base units. In comparing the three systems, the citizens band rated least favorable due to the lack of clear frequency for City use only. Also, due to range restrictions and lack of a repeater system, there were too many dead spots in the City. The two-way and the base units are basically the same operationally. The advantages to the two systems are: 1. Mobile-to-mobile communications without interference when out of service area range. 2. No annoying channel traffic, and has a unique channel guard tone for each channel that lets you listen to your calls only. 3. Channel tie-ups reduced since carrier control timer deactivates the transmitter after a pre-set time, freeing repeater and frequencies for more efficient operations. 4. Easy to use - it requires minimum training. 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 Page 2 The primary difference between the two-way and the base unit is cost. The base unit is twice as expensive as the two-way system because you have to purchase your own repeater, plus base unit location and installation. The two-way system has the capability for expansion as we grow. Presently we would use two or three channels, while the radios have the capacity to be changed and programmed to provide for sixteen channels. Staff checked with other local entities about a joint venture or the use of the County' s system and this was not recommended because other local systems were unavailable due to overcrowding. The County' s system was quoted as being poorly maintained and subject to system failure. Staff received quotes from Dial Communications, Motorola and talked to Harris Communications. Each company recommended the two-way system. Costs range from $7, 500. 00 to $10, 000. 00, and includes the items listed below: 1. Four Mobile Radio Z Channel 2. One Base Station power supply 3 . One Base Station antenna 4. One Desk Charger 5. Seven Portable Radios 6. One Remote Control 7. One Remote Control installation plus 25 cents foot cable 8. One Base Station installation 9. Three Mobile installations 10. One time license fee As with all two-way radio systems, each system requires a monthly maintenance and repeater rental fee. The maintenance and repeater fee is $20 . 00 for each radio utilized or an annual cost of approximately $2, 400 . 00 for ten (10) radios. The current capital appropriation for the communication system is. 01-147-606 $1, 250. 00 03-142-606 $1, 250. 00 For the purchasing of the equipment recommended and needed, an appropriation of an additional $5, 000. 00 is needed. Staff does not anticipate any additional equipment, unless additional staff such as crossing guards are added. The cost per crossing guard added for an emergency radio would be approximately $600 . 00. Page 3 The purchase for the recommended system would be appropriated as follows: 60% Crossing Guards 02-136-606 $4, 500. 00 15% Parks 01-147-606 $1, 125. 00 15% Streets 03-143-606 $1 , 125. 00 10% Code Enforcement 41-131-606 $ 750. 00 TOTAL $7, 500. 00 Maintenance cost was not included in the 1987-88 adopted budget. $1, 400 . 00 (Seven months x 10 units x $20. 00) should be budgeted for maintenance costs for the balance of the Fiscal Year with the cost distribution for acquisition: 60% Crossing Guards 02-136-542 $ 840. 00 15% Parks 01-147-542 $ 210. 00 15% Streets 03-142-542 $ 210. 00 10% Code Enforcement 41-131-542 $ 140. 00 Crossing Guards would be funded by the Traffic Safety Fund and include (6) six units. Parks would be funded by the General Fund and include (1) one unit plus 1/2 unit for the Facility Coordinator. Streets would be funded by the Gas Tax Fund and include (1) one unit plus 1/2 unit for the Facility Coordinator, and Code Enforcement includes (1) one unit and would be funded by the Community Development Fund. RECOMMENDED ACTION 1. Approval of the request for the purchase of the recommended system as outlined in staff report for $7, 500. 00 . 2 . Additional appropriations of $6, 400 . 00 for the purchase and maintenance of said equipment as follows: a. Traffic Safety Fund $5340. b. General Fund 85 . ($1335.-$1250. ) C. Gas Tax Fund 85 . ($1335.-$1250. ) d. Community Development Fund 890 .