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HomeMy WebLinkAboutAGENDA REPORT 1985 0219 CC REG ITEM 10E 1 i Nl 1K STEVEN KUENY ALBERT PRIETO City Manager PK Qq� Mayor oc°' °vti CHERYL J. KANE JAMES F • City Attorney Mayor Pro Tem THOMAS C. FERGUSON NIALL Councilmember O Directoor r f o of � Community DANNY A. WOOLARD o9 Development Councilmember R. DENNIS DELZEIT LETA YANCY-SUTTON T•D 'Jy City Engineer Councilmember JOHN V. GILLESPIE DORIS D. BANKUS Chief of Police City Clerk JOHN C. GEDNEY City Treasurer M E M O R A N D U M TO: The Honorable City Council \ FROM: Steven Kueny, City Manager DATE: February 15, 1985 SUBJECT: Proposed 1984/85 Budget Modifications BACKGROUND: When the 1984/85 Fiscal Year Budget was adopted, we realized that it would need to be modified periodically throughout the year. There were several programs that received only preliminary review which have come to pass or are being considered, such as personnel rules, parks maintenance district, revised mobilehome rent control ordinance, purchase of equipment, initiation of financial and general recordkeeping, and developing public works and parks and recreation activities . In addition, several items that were not projected have been, or will be, considered and acted upon in 1984/85, including possible Mello Roos Community Facilities Districts, Single Family Revenue Bonds, Multi-Family Revenue Bonds, Industrial Development Authority, Apartment Rent Moratorium and possible rent control ordinance, Tierra Rejada Road condemnation, proposed development agreement, growth management discussions, downtown improvement con- siderations, in addition to the City' s having received about three (3) times the number of development permit applications than expected, totalling 34 projects with 49 separate permits . In order to meet the needs of not only the on-going activities, but also additional items such as those listed above, additional staff support is needed. This specific request is for continuation of the part-time clerical position for the balance of the fiscal year (through June 30) for 40 hours a week, and the hiring of an Adminis- trative Intern for 20 hours a week for the same period. Both positions would be reviewed during 1985/86 budget deliberations . A separate report will be forthcoming to review the need and options for meeting the need for additional planning staff. - ---- --- --- 799 Moorpark Avenue P Moor ark,California 93021 (805)529-6864 The Honorable City Council Page 2 February 15, 1985 The clerical position will permit the two full-time clerical positions to be more effective in their assigned responsibilities, by reducing the amount of interruptions from phone calls and requests at the counter, and increasing their ability to stay current with such things as required financial reports and minutes of meetings. This position will also enable us to meet the previously unexpected demand of increased permit applications and other projects as mentioned, as well as preparing the draft 1985/86 budget, while at the same time initiating filing systems and preparing records to account for developer permit application deposits and corresponding expenditures. The cost for the proposed additional clerical staffing would be about $4, 300. 00 . This is calculated at $6. 00 per hour, including workers ' compensation, for 18 weeks at forty hours. While these funds would not be recovered, it should be pointed out that as part of the Planning Fee review, it will be recognized that more than half of one of the existing positions has been needed for current planning activites. The current basis for calculating the hourly rate included only one-half of one clerical position. The Administrative Intern position would serve as a para-professional at a level between clerical and professional staff. The position would be available for both general and planning activities . The initial assignment would be to assist in preparing the system for recording deposits and corresponding charges for planning permit applications. It is estimated to take a total of about seventy-five (75) hours to compile the information for the current projects. Once made current, these records would be kept current. Other probable assignments would include developing a movie filming permit applica- tion and procedures, budget related research, investigating costs and methods for producing a periodic city newsletter, field checking of citizen complaints of routine code violations, conducting research or surveys on various matters of interest, securing quotations on items to be purchased, and generally assisting in projects to reduce the time otherwise required by the professional staff. The estimated cost for twenty (20) hours a week for eighteen (18) weeks at $6. 25 per hour, including workers ' compensation, would be $2 , 250. 00. As a result of filling the budgeted Associate Planner position for only 9' months, the City would have realized a savings of about $6, 800 . 00. This savings can be utilitzed to fund the two proposed positions through June 30, 1985. The Honorable City Council Page 3 February 15, 1985 RECOMMENDED ACTION: Authorize transfer of budgeted funds in the amount of $6, 000. 00 from Account 01-131-502 (Planning Department - Regular Employees) and $550. 00 from 01-131-514 (Retirement) to Account 01-113-503 (City Clerk - Part-time Employees) in the amount of $6, 350. 00, and $200. 00 to Account 01-117-512 (Non-Departmental - Workers ' Compensation) .