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HomeMy WebLinkAboutAGENDA REPORT 1985 0805 CC REG ITEM 12F MOORPARK ALBERT PRIETO STEVEN KUENY Mayor P °4 City Manager JAMES D.WEAK ooP v CHERYL J. KANE Mayor Pro'rem f City Attorney THOMAS C. FERGUSON NIALL FRITZ Councl'nnember O Director of DANNY A. WOOLARD Community Councilmember Development LETA YANCY-SUTTON '�*. w R. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V.GILLESPIE City Clerk Chief of Police JOHN C. GEDNEY City Treasurer M E M O R A N D U M TO: The Honorable City Council FROM: Steven Kueny, City Manager DATE: August 1, 1985 SUBJECT: Truck Specifications BACKGROUND: Included in the 1985-86 Budget is a pickup truck for use by the Facilities Coordinator. At present the City does not have a vehicle for maintenance related activities. In the past we have reimbursed the employees for use of their personal vehicles. Staff has investigated the possibility of purchasing through the State or County joint purchasing programs. They have concluded their 1985 vehicle purchases, so this means of purchasing would not permit a purchase until after December, 1985. Staff intends to proceed with purchasing the vehicle pursuant to the City' s informal bid procedures. The estimated cost is less than $10 ,000 . 00. We will solicit sealed proposals from at least three dealers for each model that meets the approved specifications. The attached specifications are those used by the State of California for light trucks with a pickup body. Use of these specifications will permit bids to be submitted for the following makes and models: Chevy S-10 GMC S15 Dodge Ram Nisson Model 43515 Ford Ranger Toyota Model 8232 RECOMMENDED ACTION: Approve use of attached specifications for purchase of a new 1985 or 1986 light truck with a pickup body. 799 Moorpark Avenue Moorpark, California 93021 (805)529-6864 CITY OF MOORPARK Specification New 1985 or 1986 Truck, Light, Pickup Body 4 x 2.f Less Than 10,000 lb. GVW SCOPE This specification covers the City of Moorpark requirements for Pickup trucks and cab and chassis models. Classification: Pickup Truck: Wheelbase, inches, min. 11j Load Capacity, lbs. , min. * 1 ,350 Engine CID min. /Cyl.min. 170/6 GVWR, lbs. ,min. 4, 000 Wheel dia. inches min. 14 Bed, ft. , min. 79 Factory air conditioning Step Bumper *Loa�d Rating represents maximum allowable weight of people cargo and body equipment and is reduced by optional equipment weight. APPLICABLE SPECIFICATIONS The following documents of the issue, in effect on the date of the Invitation for Bid, form a part of this specification to the extent they are applicable: Department of Transportation, Federal Highway Administration, 49 CRF- Motor CArrier Safety Regulations and Standards. U.S. Environmental Protection Agency - Federal Energy Administration, 1985 Gas Mileage Guide, California. i -1- Truck, Light, Pickup Body, 4 x 2, Less Than 10, 000 lb. GVW REOUIREMENTS Failure on the part of the bidder to comply with all requirements and conditions of the invitation for Bid and this specification may subject his bid to rejection. No exceptions to or deviations from this specification will be considered unless each exception or devia- tion is specifically stated by the bidder as an exception, with a detailed statement completely defining the exception (s) . The manu- facturer' s name, product name or trade name, and catalog or part number must be shown on the bid in the designated places; however, that information is not sufficient evidence that the bidder is making an exception. If no exception or deviations are shown, the bidder will be required to furnish vehicles exactly as specified herein. The burden of proof of compliance with this specification will be the responsibility of the bidder. t The vehicles shall be new (unused) , and equivalent in style, quality, and appointments to those offered to the general public . The vehicles shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer ' s published literature. All equipment/options are to be factory installed. If the equipment/options are not available factory installed, dealer installed equipment/accessories may be acceptable. The bidder is to specify those items which will be dealer installed. The following equipment and/or accessories shall be furnished and installed in all vehicles . Engine: The engine shall be designed to operate on unleaded gasoline with research method octane .rating of 91 , motor method. octane rating of 83 , a maximum lead content of 0. 05 grams per gallon and a maximum phosphorous content of 0 . 005 grams per gallon (See 6 .2) . Cooling System• The cooling system shall be liquid pressurized forced circulation type. The manufacturer shall provide the maximum cooling system available for the manufacturer. A coolant recovery system shall be furnished. The cooling systems shall be protected with a 50% solution of permanent type anti-freeze. Truck, Light, Pickup Body, 4 x 2, Less Than 10,000 lb. GV W Electrical System The supplier shall furnish a heavy duty, 12 volt electrical system, specifically designed to handle the load requirements of the vehicle, equipped with options, as specified herein. Battery shall be low maintenance or maintenance free type. Alternator shall be 50 amp minimum. Transmission/Driveline; Vehicles shall have a fully automatic transmission with a minimum of three (3) forward speeds. Vehicles shall have fluid-to-air transmission oil coolers. Steering: t Vehicles shall have the manufacturer' : standard power-assisted steering. Fuel Tank: The unit shall be equipped with the manufacturer' s largest auxiliary or optional fuel tanks having a total minimum capacity of 17 gallons. Brakes: Vehicles shall be power assisted, front disc only and rear, disc or drum type brakes. Wheels and Tires: Each vehicle shall be equipped with five (5) steel disk wheels with a minimum diameter as listed for each , plus five tires of a size and load range sufficient to meet or exceed the specified minimum GVW. The spare tire shall be mounted and secured on a production-type carrier. Rear tire clearance shall be adequate for normal operation of the vehicle when loaded to capacity and equipped with skid chains. All tires and wheels shall be the same brand, tread design, size and load range. Body: The body shall be the pickup, standard:. side type with an enclosed steel cab . All PICKUP boxes shall- be double wall construction;°and j demountable. -3- Truck, Light, Pic�ap Body, 4 x 2, Less Than 10 ,000 lb. GVW Body continued: The front and rear bumpers shall be factory installed. Rear bumper shall be step type . Exterior Color: The exterior color shall be the manufacturer's standard production colors. Individual vehicle color may be specified on the purchase order. White or Light Tan shall be standard color. Interior (Upholstery) Color: The interior color shall be the manufacturer's standard color supplied with the exterior color specified on the purchase order. Miscellaneous Equipment: Cigarette lighter on dash Multi-speed fresth air heater and windshield defogger system. Full depth foam padded seat. Left and right arm rest. Folding seat back. Floor mats. Sun visors for both driver and passenger positions. Dome Light Inside hood release. V Inside rearview mirror :on all vehicles except -cab and chassis. AM/FM Radio, Push button tuning and antenna. Tinted glass all round. Full gauge package. (Fuel, volt, temperature, and oil pressure ). Bolt-on right and left outside rearview mirrors. The right outside mirror shall be equivalent in design and appearance to the left mirror. Minimum 40 square inches, approximate dimensions 5 x 8 inches low mount type, swing-away type. -4- Truck, Light, Pic, .,? Body 4 x 2 , 'Less Than 10 ,000 lb. GVW Windshield washers. Standard tool kit„ including wheel changing tools and jack adequate to safely lift the vehicle when loaded to rated capacity, cab and chassis included. Owners Manual Warranty certificated and card. Vehicle shall have the following basic equipment and features : 1. Seat belts: Three sets installed. The outside belts shall be equipped with boot type retractors. 2. Air conditioning: Factory installed air condioning unit shall be the integral type, latest improved model in current production. 3. Rear axle ratio Other Reauiremen G- t The dealer shall supply an advance "Report of Sale" to the receiving agency. The following documents shall be delivered to the consignee (receiving agency) with the vehicle. Completed and signed pre-delivery service checklist. "Line Set Tickets" or "Window Sticker" showing all options installed. Immediately prior to final delivery, the vendor shall put five (5) gallons of fuel into the tank. QUALITY ASSURANCE PROVISIONS Pre-Delivery Check List: Prior to delivery, each vehicle shall be completely inspected, serviced and detailed by the delivering dealer and/or the manufacturer's pre-delivery service center. A copy of th City' s standard pre-delivery service checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service and delivered with the vehicle. Receiving Inspection: Normally, vehicles will be inspected at dealer' s place of business before delivery by an authorized representative of the City, or local agency, for workmanship, appearance, proper functioning of all equipment and systems, and conformance to all other requirements of this specification. In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not be made until the defects are corrected and the vehicle reinspected and accepted. Alternately, if the vehicle is inspected after Truck, Light, Pickup Body, 4 x 2 , Less Than 10 ,000 lb. GVW delivery and rejected because of deficiencies, it shall be the dealer;'s responsibility to pick up the vehicle (s) , make the necessary corrections and redeliver the vehicle (s) for the reinspection and acceptance. PREPARATION FOR DFLTyggy Delivery: Delivery of vehicles to the City of Moorpark or local agency shall be in accordance with the following provisions. Caravan or drive-away method of delivery from the factory to a dealer is not acceptable. Vehicles delivered from a dealer with more than 50 miles on the odometer will be charged 50 cents fqr each mile exceeding 50 miles . This charge shall be deducted from the purchase order price for each vehicle delivered against each purchase order. WARRANTY The manufacturer' s regular new vehicle warranty shall apply to all vehicles procured against this specification. This warranty shall be honored by all franchised dealers of the vehicle within the City of Moorpark. The City' s established preventative maintenance proce- dures and practices shall be acceptable to the manufacturer/dealers in lieu of the manufacturer ' s prescribed procedures which may form a part of the warranty. The warranty certificate and/or card shall be supplied with each vehicle delivered. "In-Service" Notification: Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving agency shall notify the vendor in writing of the actual "in-service" date. i i -6- PRE-DELIVERY SCHEDULE CHECnIST UNDER, HOOD - Enginc Off ON INSIDE Engine oil level . Operation of lights, turn signals, stop Steering oeor housing fluid level. signals, courtesy lights, oil pressure Broke nester cylinder fluid level. & alternator warning lights. Windshield washer reservoirtluid level Front seat control - operation (manual radiator coolant level. or power). Bc;tery fluid level. Station wagon rear seat cnd floor - Car!-jretor requirements for local altitudes. operation. D:ive belt tensions. inside locks & door handles - operation. 'ottery voltage and load-voltage drop. Windows and vents - operation ond_fit. Point resistance (coil-to-ground test) . Glass condition. ignition bypass circuit resistance. - Cigarette lighter - install and test. i UNDER HOOD - Engine Operating ON HOIST - Or Underside Automatic transmission fluid level Axle fluid level . Hydraulic lines, fittings, connections UI\DEF%'HOOD' - Engine Operating & Hot & components on underside for leaks. Tire P}essures. Distributor dwell. SteeKng linkage and connections. Condenser condition. Initial ionition timing. ALIGNMENT STALL A I ternafor and voltage regulator operation. Prnary circuit resistance _ Front wheel toe-in. Coil condition Distributor ccp and rotor condition ROAD TEST S Rotor air oop. Spark plug & Hi-Tension wire condition. Neutral switch - operation (Auto. trans.) -- • parking broke - operation. OTHER OPERATIONS Hom, w/s wipers & washers - operation. \ Heater & air vents - operation. Carburetor idle mixture & speed adjustments. ' Fcst idle speed adjustment - Air conditioning - operation.. . (outornatic choice enaines) . Brake - operation. _ Hydraulic lines, fittings, connections and Transmission shift lever - operation. components for leaks. 4W _ Automatic transmission shift timing and quality. Adjust mechanical valve tappet clearance Accelerator pedal - operation. Engine performance. ON OUTSIDE Drive belts. Steering control. Latches, keys and locks - operation. Squeaks, rattles and wind noise. Hood, deck and door panels for fit and Speedometer, odometer, fuel and tem- alignment. perature gauge - operation. Bumpers and moldings - alignment Other optional equipment - operation. Weather strips - adhesion and fit. Wheel nut torques. AFTER ROAD "TEST Wash car and check for Inks. • Inspect for interior $ exterior metal d. Int damage. Check soft trim for soilage and excess sealer. (chicle warranty shall be the srandard warranty furnished by the manufacturer of the vehicle upplied. All vehicle defects covered by factory warranty shall be corrected by Contractor, or ny factory authorized deal er for that vehicle, at no cost to the State. Read the warranty overinq the new vehicle.