HomeMy WebLinkAboutAGENDA REPORT 1985 1202 CC REG ITEM 12F s �
MOORPARK y -'
ALBERT PRIETO STEVEN KUENY
Mayor Pp =o� City Manager
JAMES D. WEAK ?°9y CHERYL J. KANE
Mayor Pro Tern F . City Attorney
THOMAS C. FERGUSON NIALL FRITZ
Councilmember O Director of
DANNY A. WOOLARD n m Community
Councilmember °9, ± Development
LETA YANCY-SUTTON R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk Chief of Police
JOHN C. GEDNEY MEMORANDUM
City Treasurer
TO = The Honorable City Council
FROM : Doris D. Bankus, City Cler
DATE _ November 21, 1985
S UB.7 E C T = Tape Duplicating Machine
BACKGROUND:
From time to time we receive requests for copies of tapes of our City Council and
Commission meetings. Our present capability for reproduction is very limited and
cumbersome, in that it is necessary to set up our recorder at a quiet location
(sometimes difficult) and ask that the constituent bring in his/her own tape
recorder and tapes, and then the constituent must record on a one-to-one basis
(sometimes takes hours) . Not only is this time-consuming: on the part of the
constituent, but also on staff, because we must continually monitor the taping,
and in addition, there is always the risk of accidentally erasing the tape.
The City Attorney has informed us that because we do tape our meetings (even
if only for our own use), so long as those tapes are made and retained, we
must make them available to the public to listen to on City equipment.
We have received a quotation for a Telex Duplicating Machine which has the ability
to reproduce a master tape within a few seconds' time. The cost of the machine
is $525.00, plus tax, and we could expect delivery within ten days after
placing the order.
This item was not budgeted for the current fiscal year; however, because of the
repeated requests for copies of tapes, it is our recommendation that you consider
the purchase of this equipment at this time. The Budget Committee has concurred
with this recommendation.
If you concur with this recommendation, we would also request that you approve
a fee schedule for tape duplication as set forth hereinafter.
799 Moorpark Avenue Moorpark, California 93021 (805)724-686-
The Honorable City Council
Lag 2
November 21, 1985
RECOMMENDATION:
1. Authorize purchase of Telex Duplicating Machine at a cost of $525.95,
plus tax, at a total cost of $557.51, and that you allocate $560.00 from
General Fund Reserve to Account No. 01-117-605 (Non-Departmental)
to cover costs.
2. Approve the following fee schedule for tape duplication:
(a) For copying a 90 minute tape (45 minutes each side),
a fee of $25.00, with the City furnishing the tape;
(b) For copying one side only of a tape (45 minutes),
a fee of $15.00 with the City furnishing the tape.
TRI-COUNTY DICTATING SYS.
907 THORNWOOD ST.
SIMI VALLEY, CAL. 93065
(605) 'Silt-05"
September 4, 1985
City of Moorpark
Doris Bankus
799 Moorkpark ave.
Moorpark, ca. 93021
The Wallensak Duplicating Machine one master and one copy
has been discontinued. The Telex Duplicating machine one plus one
is the lesser of the two . $525.95 plus tax. Delivery ten days .
Thank You
l �1
1 �
City of moorw�
G. Tapes of Public Meetings
When a tape recording is made to facilitate
preparation of the minutes of a council, commission or board
meeting:
(a) any person may review the tape which
includes the right to listen to it on City
equipment;
(b) any person may obtain a copy of the tape,
which includes the right to buy a duplicate
copy from the City or duplicate it himself,
but does not include the right to have a
written transcript made; and
(c) the tape may be destroyed at any time if it
was made and retained solely to facilitate
preparing the minutes, but if it is
preserved for public reference it can only
be destroyed pursuant to Government Code
Section 34090, et sec .
( 64 Ops. Cal. Atty. Gen. 317 . )
RECEIVED
May 17 X985
-10-