HomeMy WebLinkAboutAGENDA 2012 0104 CC REG ITEM 10F ITEM 10.F.
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MOORPARK CITY COUNCIL - -
AGENDA REPORT - -�
TO: The Honorable City Council
FROM: Allen M. Walter, Parks and Landscape Superintendent
DATE: December 5, 2011 (CC Meeting of January 4, 2012)
SUBJECT: Consider Removal and Replacement of HVAC Duct Work on the
Community Center Roof and Resolution Amending the Fiscal Year
2011/12 Budget
BACKGROUND
The Moorpark Community Center building was constructed in 1982 and was upgraded in
1991 with seven (7) heating ventilation and air cooling (HVAC) units that served both the
Community Center and the Active Adult Center. In 2009 the Community Center and
Active Adult Center received a new roof, and in 2010 the HVAC units were upgraded
again; however, only the HVAC units were replaced, leaving the existing 1991 roof
delivery duct system in place.
The roof duct system has been exposed to weather conditions for twenty (20) years,
which has caused the connecting duct section joint seals to fail. The City's maintenance
staff has applied exterior sealer to the connecting duct joints, but this has failed to seal
the joints. The connecting ducts seal failure was demonstrated during the rainy
conditions in October 2011 when the Community Center experienced five leaks caused
by the failed duct joints.
DISCUSSION
The City Council is being asked to approve the replacement of the HVAC roof ducting
that serves the Community Center and Active Adult Center. The existing HVAC roof
ducting is the original that was installed to serve the facility in 1991. The existing HVAC
roof ducting is beyond expected service and is in need of replacement.
The 2011/12 Fiscal Year Capital Improvement projects listed the HVAC duct work
above the Community Center for removal and replacement, estimating the cost at
$46,000; however, the project was not funded.
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Honorable City Council
January 4, 2012
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The twenty year old roof duct joints reduce the efficiency rate of the new HVAC units
that deliver heating or cooling air to the Community Center and the Active Adult Center.
The loss of the heating and cooling air through the duct joints increases our energy
output, dropping the City's initial efficiency of replacing HVAC units in 2010 designed to
save the City direct energy costs.
Staff has solicited bid proposals to perform the work and the following three cost
proposals were received:
Contractor Bid Price
• American Building Comfort Services, Inc. $ 35,100
• Churchill's Heating and Air Conditioning $ 35,210
• Ventura Air Conditioning Company $ 47,427
The lowest qualified bidder is American Building Comfort Services, Inc. It is anticipated
that the work will take approximately one week and will not interrupt class schedules at
the Community Center or regular City business.
FISCAL IMPACT
The cost of $40,365 includes a contingency not to exceed $5,265 (15%) to replace the
315 feet of existing HVAC roof ducting and would come from the General Fund
Reserve.
STAFF RECOMMENDATION (Roll Call Vote)
1. Approve the replacement of 315 feet of existing HVAC roof ducting that serves
the Active Adult Center and Community Center;
2. Award contract to lowest bidder; and
3. Adopt Resolution No. 2012-_ amending the FY 2011/12 operating budget to
appropriate $40,365 from the General Fund Reserve (1000) to the Facilities
Division (7620)
ATTACHMENT: Resolution No. 2012-
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Honorable City Council
January 4, 2012
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE
FISCAL YEAR 2011/12 BUDGET TO ALLOCATE
$40,365 FROM THE GENERAL FUND (1000) TO THE
FACILITIES DIVISION (7620) FOR THE
REPLACEMENT OF THE HVAC DUCT WORK AT THE
COMMUNITY CENTER AND ACTIVE ADULT CENTER
WHEREAS, on June 15, 2011, the City Council adopted the operating and
capital improvement projects budget for Fiscal Year 2011/12; and
WHEREAS, a staff report has been presented to said Council discussing the
need to replace the 315 feet of existing HVAC roof ducting that serves the Community
Center and Active Adult Center; and
WHEREAS, an additional appropriation of $40,365 is requested from the General
Fund (1000) to the Facilities Division (7620) to fund this project; and
WHEREAS, Exhibit A hereof describes said budget amendment and its resultant
impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $40,365 from the General Fund
(1000) to the Facilities Division Budget (7620) for the replacement of 315 feet of existing
HVAC roof ducting that serves the Active Adult Center and Community Center more
particularly described in Exhibit A attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 4th day of January, 2012.
ATTEST: Janice S. Parvin, Mayor
Maureen Benson, City Clerk
ATTACHMENT: Exhibit A - Budget Amendment
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Honorable City Council
January 4, 2012
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EXHIBIT A
BUDGET AMENDMENT FOR GENERAL FUND (1000) FOR REPLACEMENT OF
315 FEET OF EXISTING HVAC ROOF DUCTING THAT SERVES THE
COMMUNITY CENTER AND ACTIVE ADULT CENTER
FY 2011/12
FUND ALLOCATION FROM:
Fund Title Fund Account Number Amount
General Fund 1000-5500 $40,365
Total $40,365
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER ORIGINAL REVISION ADJUSTED
BUDGET BUDGET
1000.7620.0000.9252 $128,113 $40,365 $168,478
Total $128,113 $40,365 $168,478
Finance approval: _,w
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