HomeMy WebLinkAboutAGENDA REPORT 2012 0118 CC REG ITEM 10FTO:
FROM:
BY:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
David C. Moe II, Redevelopment Manag
Jessica Sandifer, Management Analys
January 5, 2012 (CC Meeting of 1/18/12)
ITEM 10.F.
SUBJECT: Consider Resolution Amending the Fiscal Year 2011/12 Budget to
Fund Change Order Requests for Projects Located at 81 First
Street and 1449 Walnut Canyon Road
BACKGROUND & DISCUSSION
On October 19, 2011, the City Council was asked to amend the Fiscal Year 2011/12
budget to allocate funds to complete various projects that were halted as a result of the
California Supreme Court issued stay. Two of those projects are in need of additional
funding due to unforeseen circumstances.
The rehabilitation project at 1449 Walnut Canyon Road has additional work items that
have been discovered as the work has proceeded, resulting in five proposed change
order requests from the contractor. The items requiring attention are:
• P.C.O11 — Demolish and reinstall new drywall in bathroom to abate mold.
P.C.O. #1 Total: $4,400
• P.C.O. #2 — Repair /replace low voltage lighting switches.
P.C.O12 Total: $3,900
• P.C.O13 — Demolish rear landing and construct and install new landing.
P.C.O13 Total: $4,200
• P.C.O14 — Provide and install new wood entry gate.
P.C.O14 Total: $980
• P.C.O. #5 — Replace Front Door P.C.O15 Total: $980
P.C.O. Total: $14,460
The original contract amount is $37,365. The project contingency is 10% of the contract
amount or $3,736. Since the change orders exceed the project contingency, it is
necessary to amend the project budget to fund the additional work. Staff will include
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Honorable City Council
January 18, 2012
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additional contingency funds of $3,000 for any other minor issues that may be found as
the work progresses.
On October 19, funds were also allocated for grading, landscaping, and irrigation
installation at 81 First Street. As the contractor began grading the site, it became
apparent that there is too much dirt on site, so the excess dirt will have to be removed.
We are amending the budget for $5,000 to cover the cost of this work. The actual cost
may be less than the estimate, depending how much dirt will need to be removed.
FISCAL IMPACT
A budget amendment in the amount of $17,460 from the City -wide Traffic Mitigation
Fund (2002) will be needed to fund the extra rehabilitation work. It is estimated that the
rental revenues received will pay back the total rehabilitation costs in 38 months,
instead of 28 months.
A budget amendment in the amount of $5,000 from the City Affordable Housing Fund
(2201) will be needed to fund the additional work at 81 First Street.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1) Authorize City Manager to sign change orders for rehabilitation and grading
work; and
2) Adopt Resolution No. 2012 -,
Attachment 1 - Resolution No. 2012 -
Attachment 2 - Change Order #1 — Magic Hammer Development Inc.
Attachment 3 - Change Order #1 — Metro Landscape
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ATTACHMENT 1
RESOLUTION NO. 2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2011/2012 BUDGET BY APPROPRIATING $17,460 FROM THE
CITY -WIDE TRAFFIC MITIGATION FUND (2002) FOR
ADDITIONAL REHABILITATION WORK AT 1449 WALNUT
CANYON ROAD (APN 511 -0- 040 -440) AND APPROPRIATING
$5,000 FROM THE CITY AFFORDABLE HOUSING FUND (2201)
FOR ADDITIONAL GRADING WORK AT 81 FIRST STREET
WHEREAS, on June 15, 2011, the City of Moorpark adopted the Operating and
Capital Improvement budget for Fiscal Year 2011/12; and
WHEREAS, a staff report has been presented to the City Council requesting
additional appropriation to fund change order work at 1449 Walnut Canyon Road and
81 First Street; and
WHEREAS, a budget adjustment in the aggregate amount of $17,460 is
requested from the City -Wide Traffic Mitigation Fund (2002) and $5,000 from the City
Affordable Housing Fund (2201) for this work; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $17,460 from the City -Wide
Traffic Mitigation Fund (2002) and $5,000 from the City Affordable Housing Fund
(2201), as more particularly described in Exhibit "A ", attached hereto, is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of January, 2012.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Exhibit A — Budget Amendment 72
EXHIBIT A
BUDGET AMENDMENT FOR
City -Wide Traffic Mitigation Fund (2002) for Rehabilitation of 1449 Walnut Canyon Road
City Affordable Housing Fund (2201) for Additional Work at 81 First Street
2011/12
FUND ALLOCATION FROM:
Fund
Account Number
Amount
City-Wide Traffic Mitigation Fund 2002
2002 -5500
$ 17,460.00
City Affordable Housing Fund 2201
2201 -5500
$ 5,000.00
Total
$ 5,000.00
$ 22,460.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
2002.8310.8061.9621
$ 41,102.00
$ 17,460.00
$ 58,562.00
2201.2420.5029.9613
$ 16,000.00
$ 5,000.00
$ 21,000.00
Total
$ 57,102.00
1 $ 22,460.00
$ 79,562.00
Approved as to Form: Q�., Ase,�
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