HomeMy WebLinkAboutAGENDA REPORT 2012 0118 CC REG ITEM 10IITEM 10.1.
MOORPARK CITY COUNCIL��
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Mana
PREPARED BY: Stephanie Shaw, Recreation Superintendent
DATE: January 5, 2012 (CC Meeting of January 18, 2012)
SUBJECT: Consider Extending Term for Youth Sports Agreements
BACKGROUND
In 2007, the Council approved use agreements for City facilities with certain youth
sports organizations, including the American Youth Soccer Organization (AYSO),
Moorpark Girls Softball Association (MGSA), Moorpark Little League (MPLL), Moorpark
Soccer Club (MSC), United States Youth Volleyball League (USYVL), Moorpark
Packers (Packers), and the Moorpark Boys and Girls Club (for Moorpark Basketball
Association, MBA). These agreements give priority use of certain City facilities to these
youth sports organizations. The agreements for outdoor facilities also set fees for this
use at $1.00 per year (MBA's agreement is for the gymnasium, with fees set at a
significantly reduced rate over the normal rental fee). These agreements will expire this
year.
DISCUSSION
In light of continuing fiscal constraints, increasing demand for field use, and recent field
maintenance issues, it has become necessary to reconsider some of the conditions of
the youth sports agreements, including field allocations and fees. These issues have
been discussed with the youth sports organization representatives at two meetings, held
on November 29, 2011 and December 14, 2011. Some organization representatives
expressed concerns regarding how and when fees will be implemented, field
allocations, fairness of agreements, and other issues.
Before writing new agreements, staff feels it is necessary to institute a Council approved
policy establishing parameters for youth sports agreements, including who is eligible for
Honorable City Council
January 18, 2012
Page 2
an agreement, how fields will be allocated, and how fees will be charged. Staff is
currently working on this policy, which will be presented to the Parks and Recreation
Commission prior to being presented to the Council. The goal is to have a policy in
place before the end of the 2011/2012 fiscal year, and execute new agreements with
the youth sports organizations to be effective July 1, 2012.
Three of the current youth sports agreements will expire before a policy can be
implemented. AYSO's agreement expires 2/28/12, MGSA's agreement expires 1/31/12,
and MPLL's agreement expires 1/31/12. All three organizations run during the spring
season. In order to allow these organizations to continue operating under the conditions
of their current agreements, the term of the agreements will need to be extended. Staff
recommends extending the term of these three agreements through June 30, 2012.
STAFF RECOMMENDATION
Approve extension of term for use agreements with American Youth Soccer
Organization, Moorpark Girls Softball Association, and Moorpark Little League through
June 30, 2012, and authorize the City Manager to amend the agreements on behalf of
the City.