The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2012 0215 CC REG ITEM 10E ITEM 10.E. MOORPARK CITY COUNCIL AGENDA REPORT :_ .AW- TO: Honorable City Council FROM: Ron Ahlers, Finance Director Gik— Prepared by: Debbie Burdorf, Accountant DATE: February 7, 2012 (City Council meeting of February 15, 2012) SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to Fiscal Year 2011/2012 Budget BACKGROUND The City Council adopted a budget for fiscal year 2011/2012 on June 15, 2011, and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2011/2012 fiscal year budget, with an explanation for each item contained in Exhibit "B". Revenue adjustments are mostly increases due to unanticipated revenue and decreases due to reduced development. Expenditure increases are all cost increases, omissions, or critical items that were not previously included in the budget. The only expenditure reductions are for Charles Abbott fees due to corresponding reduced development. Total projected revenue across all funds will increase by $0.6 million and total projected expenditures will increase by just under $100,000. The net impact across all funds is an increase of $0.5 million to the available fund balance. General Fund revenues have the largest increase of all the funds at $0.9 million. That increase consists of property taxes, sales taxes, a note payoff, and class registration program changes. The General Fund revenue decreases are for property tax and cost plan adjustments, film permits and the interest on the Redevelopment Agency of the City of Moorpark loan, which was not funded. General Fund expenditures also have the largest increase of $140,000. That number is made up of building repairs and equipment replacement as a result of the annex traffic accident, the Arroyo Vista sewer pump upgrade and the payment system expense to offset the above-mentioned class 240 Honorable City Council February 15, 2012 Page 2 registration revenue. The result is a net General Fund projected increase of $0.7 million. The next largest projected revenue increase is for the Intermodal Surface Transportation Efficiency Act ("ISTEX) Fund in the amount of $120,000. This revenue was originally projected to be received as a reimbursement last fiscal year from the Congestion Mitigation and Air Quality Improvement (CMAQ) Program for the Metrolink second entrance project. The remaining revenue increases are for the Community-Wide Fund at $38,000 for the rental of the Boething Treeland property for calendar years 2010, 2011 and 2012, the Affordable Housing Fund rental property adjustment of $36,000 and the Savewater rebate of$10,800 in the Assessment District Pardee Fund. The largest revenue decrease, as mentioned above, is for the Community Development Fund's Charles Abbott fees in the amount of $408,000 due to corresponding decreased building activity. Expenditures also decreased by $120,000, again due to corresponding decreased development for a net fund change of ($288,000). A smaller decrease in revenue in the amount of $53,000 for the Transportation Development Act (TDA) Fund is due to a combination of the recent negative allocation update and positive bus auction revenue. The Solid Waste fund needs a $32,000 expenditure increase for used oil containers and recycling. The Park Maintenance Fund also has an expenditure increase of $32,000 for park water and electricity, and it makes up the fund's entire net change. The Prop 1B Safety and Security Fund and the City-Wide Traffic Mitigation Fund both project $5,000 expenditure increases. The Prop 1 B Fund's increase is for a retention correction and the City-Wide Fund's increase is for property maintenance. Fund expenditure increases without additional projected revenues will come out of available reserves. Exhibit "A" summarizes the projected changes to revenues and expenditures and the net fiscal impact by fund. STAFF RECOMMENDATION (Roll Call Vote Required) Adopt Resolution No. 2012- amending the fiscal year 2011/2012 budget as noted in Exhibits "A and B" to the attached resolution. Attachment: Resolution No. 2012- 241 Attachment RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2011/2012 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on June 15, 2011 the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2011/2012; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2011/2012 fiscal year budget as noted in Exhibits "A and B". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibits "A and B" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 15th day of February, 2012. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibits A and B — Mid Year Budget Amendment 242 Exhibit "A" CITY OF MOORPARK Mid Year Budget Amendment for the 2011/2012 Fiscal Year Summary by Fund Projected Projected Net Fund Revenue Expenditure Impact Increase Increase Increase Fund (Decrease) (Decrease) (Decrease) 1000- General $ 877,500 $ 140,300 $ 737,200 2002 -City-Wide Traffic Mitigation - 5,000 (5,000) 2100 - Community Wide 38,000 - 38,000 2200 - Community Development (408,605) (120,260) (288,345) 2201 -Affordable Housing 36,000 - 36,000 23XX- Lighting & Landscape A.D. 10,800 - 10,800 2400 - Park Maintenance - 32,000 (32,000) 2604 - ISTEA 120,000 - 120,000 2612 - Prop 1 B Safety& Security - 5,000 (5,000) 5000 - Local Transit 8C (53,085) - (53,085) 5001 - Solid Waste - 32,000 (32,000) $ 620,610 $ 94,040 $ 526,570 243 Exhibit"B" City of Moorpark Mid Year Budget Amendment for the 2011/2012 Fiscal Year Object Current Current Amended Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation REVENUE: 1000 3011 General Fund Current Unsecured $ 40,000 $ 115,040 $ 75,000 $ 115,000 Unsecured property taxes adjusted 1000 3013 General Fund Supplemental Secured 75,000 6,317 (40,000) 35,000 Supplemental property taxes adjusted 1000 3016 General Fund Parcel Taxes 140,000 91,926 35,000 175,000 Parcel taxes adjusted 1000 3017 General Fund Property Taxes-VLF 2,900,000 1,440,106 (20,000) 2,880,000 Property taxes adjusted 1000 3030 General Fund Sates and Use Tax 2,500,000 1,008,169 100,000 2,600,000 Sales taxes adjusted per HDL estimates 1000 3031 General Fund Sales Tax Compensation 825,000 428,608 32,000 857,000 Triple flip adjustment 1000 3211 General Fund Filming Permits 7,000 1,400 (5,000) 2,000 Fewer film permits were issued 1000 3402 General Fund Interest MRA Advance 150,000 - (150,000) - MRA loan not funded and no interest earned 1000 3741 General Fund OtherLoan Payoff - 900,000 900,000 900,000 Mission Bell note payoff 1000 3809 General Fund Cost Plan 306,500 156,570 (127,500) 179,000 Cost plan adjustment due to RDA abolishment 1000-7630-7618 3862 General/Recreation Contract Class Registration Fees 137,000 112,150 78,000 215,000 New payment system for Away We Grow programs Subtotal 877,500 2100 3401 Community Wide Rents and Concessions - 37,543 38,000 38,000 Boething Treeland leases 2010,2011,and 2012 Subtotal 38,000 2200 3240 Community Development Residential Building Permits 379,379 105,875 (259,379) 120,000 Residential development slowed below expectations 2200 3241 Community Development Non-Residential Building Permits 31,830 53,321 38,170 70,000 Increase in tenant improvements 2200 3826 Community Development Advance Planning Fees 12,000 6,825 (4,000) 8,000 Residential development slowed below expectations 2200 3831 Community Development. Plan Check Residential 117,666 51,119 (47,666) 70,000 Residential development slowed below expectations 2200 3832 Community Development Plan Check Non-Residential 20,930 23,736 11,070 32,000 Increase in tenant improvements 2200 3840 Community Development Planning Time Charges 306,800 86,513 (146,800) 160,000 Residential development slowed below expectations Subtotal (408,605) 2201 3404 Affordable Housing Rents-Tenants 5,000 26,980 36,000 41,000 Rental properties Subtotal 36,000 2322 3751 AD 2007-01 Pardee Expense Reimbursements - 10,800 10,800 10,800 Savewater rebate Subtotal 10,800 2604 3615 TEA/Federal Grants r` Other Federal Revenue Grants 1,260,000 - 120,000 1,380,000 CMAQ funds projected to be spent last year Subtotal 120,000 5000 3510 TDA 8C TDA Article 8 500,000 'y P4,094 (61,535) 438,465 TDA allocation update 5000 3750 TDA 8C Other Revenue Not Elsewh.Clas,, - 8,493 8,500 8,500 Buses 6433,6448,and 6449 auction revenue Subtotal (53,035) Total revenue $ 620,660 N 4�h S:\Finance\Ron Folder\Midyear Analysis\2011-12 Mid Year\Mid Year Budget Amendment Exh B 11-12 a�:, Budget Unit Code Fund/Division Description Budget Actual Revision Budget Explanation EXPENDITURES: 1000-2410-0000 9122 General/MRA Economic Dev Legal Services $ - $ 12,246 $ 12,300 $ 12,300 BWS legal for Mission Bell 1000-7620-0000 9202 General/Community Facilities Office Supplies 500 3,253 5,000 5,500 Traffic accident furniture replacement 1000-7620-0000 9252 General/Community Facilities Property Maintenance 128,113 95,398 25,000 153,113 Traffic accident repairs 1000-7620-7704 9415 General/AAC Water 300 2,546 5,000 5,300 Active Adult Center underbudgeted 1000-7620-7701 9252 General/AVCP Property Maintenance 28,458 15,813 5,000 33,458 AVCP sound system upgrade,sewer pump alarm 1000-7630-7618 9160 General/Recreation Class Instructor Pay 62,000 99,951 88,000 150,000 New payment system for"Away We Grow"programs Subtotal 140,300 2002-8310-8061 9252 City-Wide Traffic Mitigation Property Maintenance - 625 5,000 5,000 1449 Walnut Canyon maintenance Subtotal 5,000 2200-6410-0000 9143 Community Development B&S Residential Plan Check 78,448 31,071 (23,448) 55,000 Charles Abbott fees based on devel estimates 2200-6410-0000 9144 Community Development B&S Non-Residential Plan Check 13,954 16,811 13,046 27,000 Charles Abbott fees based on devel estimates 2200-6410-0000 9146 Community Development B&S Residential Permits 221,292 52,567 (141,292) 80,000 Charles Abbott fees based on devel estimates 2200-6410-0000 9147 Community Development B&S Non-Residential Permits 18,566 30,941 31,434 50,000 Charles Abbott fees based on devel estimates Subtotal (120,260) 2400-7800-7805 9415 Park Maintenance Water 6,210 4,899 5,000 11,210 Campus Park water rate increases 2400-7800-7813 9413 Park Maintenance Electricity 1,200 9,539 17,500 18,700 Glenwood Park new restroom ., 2400-7800-7818 9415 Park Maintenance Water 28,750 20,603 9,500 38,250 Mammoth Park water rate increases Subtotal 32,000 2612-8510-8073 9632 Prop 1 B Safety&Security Public Trans-Metrolink 935 5,935 5,000 5,935 Correct Metrolink Falcon Builders retention Subtotal 5,000 5001-3140-3006 9205 Solid Waste AB939 Special Department Supplies - - 5,000 5,000 Used oil containers 5001-3140-3006 9234 Solid Waste AB939 Advertising - - 5,000 5,000 Newspaper advertising for used oil containers 5001-3140-3004 9205 Solid Waste AB939 Special Department Supplies 39,759 10,009 22,000 61,759 Recycling receptacles for parks Subtotal 32,000 Total expenditures $ 94,040 N p S:\Finance\Ron Folder\Midyear Analysis\2011-12 Mid Year\Mid Year Budget Amendment Exh B 11-12 CTi