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HomeMy WebLinkAboutAGENDA REPORT 2016 0420 CCSA REG ITEM 10A CITY OF MOORPARK,CALIFORNIA City Council Meeting ITEM 10.A. ACTION: MEETINGS OF THE MOORPARK CITY COUNCIL AND ay: ' SUCC'ESS'OR AGENCY OF THE REDEVELOPMENT AGENCY OFTt-iE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California March 16, 2016 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on March 16, 2016, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:12 p.m. 2. PLEDGE OF ALLEGIANCE: Moorpark resident, Harvey Plaks led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Director; Captain Wade, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of New City Employee, Alyssa Bohner, Recreation Coordinator I in the Parks, Recreation, and Community Services Department. Mayor Parvin introduced new City employee, Alyssa Bohner, Recreation Coordinator I in the Parks, Recreation, and Community Services Department. B. Introduction of New City Employee, Sean Corrigan, City Engineer and Public Works Director in the Public Works Department. Mayor Parvin introduced new City employee, Sean Corrigan, City Engineer and Public Works Director in the Public Works Department. 73 Minutes of the City Council/Successor Agency Moorpark, California Page 2 March 16, 2016 C. Recognition of Captain Stephen Wade of the Moorpark Police Department. Mayor Parvin presented Captain Wade with the City plaque in recognition of his retirement. Ventura County Sheriff's Department Commander Eric Doud, Under Sheriff, Gary Pentis; and Chief Deputy, Steve Decasari expressed their good wishes and congratulations to Captain Wade upon the occasion of this retirement. 5. PUBLIC COMMENT: George Thomas, Honorary Mayor of Van Nuys and candidate for the State Senate discussed and requested support for transportation initiatives for a commuter express to connect Simi Valley, Conejo Valley, and the San Fernando Valley. Tom Duck, a Moorpark resident, requested the City look at renovating the landscaping in other areas other than Tierra Rejada Road, such as at Campus Park, Virginia Colony and lower Walnut Canyon. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Van Dam thanked staff for making the arrangements for Councilmembers to attend the funeral at the Reagan Library for former First Lady Nancy Reagan. Councilmember Van Dam announced the Moorpark College is presenting the musical "Hair Spray" with a live band. Mayor Parvin announced that registration for Moorpark Community Emergency Response Team (CERT) classes beginning in April is open to the public. Contact 517-6241 or visit the City's website for more information. Mayor Parvin announced that the Library is proud to present a 3D printing workshop on March 18. Mayor Parvin that Arroyo Vista Recreation Center is offering several activities including: 74 Minutes of the City Council/Successor Agency Moorpark, California Page 3 March 16, 2016 Moorpark Has Talent on March 18 at the High Street Arts Center. Annual Easter Egg Hunt at Arroyo Vista Community Park on March 26. Spring Camp Moorpark during school break March 28-April 1. Mayor Parvin announced that the Moorpark Chamber of Commerce is sponsoring "The State of the City Address" at the Moorpark Country Club on March 22. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Conceptual Design Plan for the Renovation of the Tierra Reiada Road Streetscape; Amendment No. 2 to Agreement with Architerra Design Group, Inc. for Preparation of Construction Drawings and Specifications; Amendment No. 1 to Agreement with Mariposa Landscapes, Inc; Agreement with West Coast Arborists, Inc; and Resolution Amending the Fiscal Year 2015/16 Budget. Staff Recommendation: 1) Approve conceptual plan Option B, with the work to be phased and modified as discussed in the agenda report as Modified Option B, for the renovation of the Tierra Rejada Road Streetscape; 2) Authorize Amendment No. 2 to Agreement with Architerra, Inc. for the preparation of construction drawings and specifications, subject to final language approval of the City Manager; 3) Authorize Amendment No. 1 to Agreement with Mariposa Landscapes, Inc. for the removal of the Sequoia trees, subject to final language approval of the City Manager; 4) Authorize Agreement with West Coast Arborists, Inc. for replacement trees, subject to final language approval of the City Manager; and 5) Adopt Resolution No. 2016-3490, amending the FY 2015/16 Budget to fund the phase I removals and replacements of the Sequoia trees and for the preparation of the construction drawings and specifications. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report. There were no speakers. A discussion among the Councilmembers and staff focused on the difference in cost for Option A with more landscaping and the addition of water retention swales as opposed to Option B, a scaled-down version of the landscaping for Option A and no water retention swales. MOTION: Councilmember Millhouse moved to: 1) Approve conceptual plan Option A, with the work to be phased and modified as discussed in the agenda report for the renovation of the Tierra Rejada Road Streetscape; 2) Authorize Amendment No. 2 to Agreement with Architerra, Inc. for the preparation of construction drawings and specifications, subject to final language approval of the City Manager; 3) Authorize Amendment No. 1 to Agreement with Mariposa 75 Minutes of the City Council/Successor Agency Moorpark, California Page 4 March 16, 2016 Landscapes, Inc. for the removal of the Sequoia trees, subject to final language approval of the City Manager; 4) Authorize Agreement with West Coast Arborists, Inc. for replacement trees, subject to final language approval of the City Manager; and 5) Adopt Resolution No. 2016-3490, amending the FY 2015/16 Budget to fund the phase I removals and replacements of the Sequoia trees and for the preparation of the construction drawings and specifications. The motion died due to lack of a second. MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to: 1) Approve conceptual plan Option B, with the work to be phased and modified as discussed in the agenda report as Modified Option B, for the renovation of the Tierra Rejada Road Streetscape; 2) Authorize Amendment No. 2 to Agreement with Architerra, Inc. for the preparation of construction and specifications, subject to final language approval of the City Manager; 3) Authorize Amendment No. 1 to Agreement with Mariposa Landscapes, Inc. for the removal of the Sequoia trees, subject to final language approval of the City Manager; 4) Authorize Agreement with West Coast Arborists, Inc. for replacement trees, subject to final language approval of the City Manager; and 5) Adopt Resolution No. 2016-3490, amending the FY 2015/16 Budget to fund the phase I removals and replacements of the Sequoia trees and for the preparation of the construction drawings and specifications. The motion carried by roll call vote 4-1, Councilmember Milihouse dissenting. B. Consider Cancellation of Regular Meeting of April 6, 2016. Staff Recommendation: Direct staff to post a notice of meeting cancellation for April 6, 2016. Ms. Benson gave the staff report: There were no speakers. MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded the motion to direct staff to post a notice of meeting cancellation for April 6, 2016. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of March 2, 2016. Staff Recommendation: Approve the minutes. B. Consider Warrant Register for Fiscal Year 2015/16 — March 16, 2016. Staff Recommendation: Approve the warrant register. 76 Minutes of the City Council/Successor Agency Moorpark, California Page 5 March 16, 2016 C. Consider Amendment to the Local Street Access Agreement between the City of Moorpark and Waste Management of California, Inc., Doing Business as the Simi Valley Landfill and Recycling Center. Staff Recommendation: Authorize the City Manager to sign Amendment No. 8 to the Waste Management Agreement for Local Access Fees, extending the Agreement until June 30, 2016, subject to final language approval by the City Manager. D. Consider Resolution Amending the City of Moorpark Franchise Agreements with G.I. Industries and Moorpark Rubbish Disposal, LLC, for both Residential and Commercial Solid Waste Services, and Authorize the City Manager to Execute the Amendments to the Agreements to Extend Term to June 30, 2016. Staff Recommendation: 1) Adopt Resolution No. 2016-3491 and 2) Authorize the City Manager to execute the Franchise Agreements, subject to final language approval by the City Manager. E. Consider 2016 Moorpark Beach Bus and Summer Youth Bus Pass Programs. Staff Recommendation: Approve the proposed 2016 Moorpark Beach Bus and Summer Youth Bus Pass Programs. F. Consider Rejection of Claim from: Sofia Blaset. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. G. Consider Status Update on Turf Conversion Projects; Approval of Amendment No. 6 to Agreement with Venco Western, Inc.; and Resolution Amending Fiscal Year 2015/16 Budget to Fund the Park Plantinq_Proiect from the General Fund. Staff Recommendation: 1) Approve Amendment No. 6 with Venco Western, Inc. for the park planting project in the amount of $175,000, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2016-3492 appropriating $175,000 from various funds for the planting project at the City parks. ROLL CALL VOTE REQUIRED 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of one case under Item 12.A. on the agenda. Mr. Ennis announced the facts and circumstances for the one case under Item 12.A. creating significant exposure to litigation are pursuant to Paragraph (2) of 77 Minutes of the City Council/Successor Agency Moorpark, California Page 6 March 16, 2016 Subdivision (d) of Government Code Section 54956.9 in regard to a threat of litigation against the City of Moorpark by County of Ventura and the City of Fillmore regarding the City of Moorpark's Agreement with Broad Beach Geologic Hazard Abatement District on sand hauling routes. MOTION: Councilmember Millhouse moved and Councilmember Mikos seconded a motion to adjourn to closed session for a discussion of one case under Item 12.A. on the agenda. The motion carried by unanimous voice vote. The time was 8:36 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed - 4) Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; and Sean Corrigan, City Engineer/Public Works Director. The Council reconvened into open session at 9:47 p.m. Mr. Kueny stated one case under Item 12.A. was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:47 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 78