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Home My WebLink AboutAGENDA REPORT 2016 0420 CCSA REG ITEM 10J ITEM 10.J. ^_ITY OF MOORPARK,CALIFORNIA City Council Meeting ACTION: f t MOORPARK CITY COUNCIL AGENDA REPORT ' . , �• - o . TO: Honorable City Council FROM: Ron Ahlers, Finance Director DATE: March 29, 2016 (City Council Meeting of April 20, 2016) SUBJECT: Consider Award of Contract for Temporary Staffing Services to Government Staffing Services, Inc. and Resolution Amending the Fiscal Year 2015-16 Budget to Provide Temporary Contract Staff SUMMARY The City currently has need for temporary staffing services in the Finance Department. One position is currently required: Accounting Manager. The total estimated cost for these staffing services is $100,000 for this current fiscal year. BACKGROUND/DISCUSSION The Finance Department's, Accounting Manager position is required to backfill the Deputy Finance Director position due to the software conversion to Tyler. This position would enable the Deputy Finance Director to devote the majority of her time to the conversion. The City currently has a contract with Government Staffing Services. The original contract was in the amount of $45,000. Amendment No. 1 increased the amount by $4,900; for a total amount of $49,900. Staff is recommending the contract amount be increased to $100,000. This will provide services until about the middle of May 2016. FISCAL IMPACT There is no fiscal impact. The funding for the Accounting Manager was previously provided for in the Tyler Contract approval and the Finance Department has salary savings due to the vacancy of the Senior Account Technician position. The attached resolution reallocates money from salaries to contractual services to pay for this contract. 297 Honorable City Council April 20, 2016 Page 2 STAFF RECOMMENDATION (Roll Call Vote) 1. Authorize the City Manager to execute Amendment No. 2 to the Agreement with Government Staffing Services in the amount of $100,000, subject to final language approval by the City Manager. 2. Adopt Resolution No. 2016- to reallocate money for the purchase of temporary staffing services. Attachments: 1. Resolution No. 2016 - 2. Amendment No. 2 298 Attachment 1 RESOLUTION NO. 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2015/16 BUDGET TO REALLOCATE MONEY FOR THE PURCHASE OF TEMPORARY STAFFING SERVICES WHEREAS, on June 17, 2015, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2015/16; and WHEREAS, a staff report has been presented to City Council discussing the purchase of temporary staffing services; and WHEREAS, a budget amendment line item reallocating current appropriations from salaries to contractual services in various operating accounts is required to fund this purchase; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment from various funds, as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of April, 2016. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibit A— Budget Amendment 299 EXHIBIT A BUDGET AMENDMENT TO PURCHASE TEMPORARY STAFFING SERVICES FY 2015/16 FUND ALLOCATION FROM: FUND TITLE FUND ACCOUNT NUMBER AMOUNT Total $ 0 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET 1000-5110-0000-9002 $ 483,088 ($ 55,000) $ 428,088 1000-5110-0000-9102 $ 161,450 $ 55,000 $ 216,450 Total $ 644,538 $ 0 $ 644,538 Finance approval: a Air_ 300 Attachment 2 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND GOVERNMENT STAFFING SERVICES, INC., dba MUNITEMPS TO PROVIDE TEMPORARY STAFFING SERVICES TO THE CITY OF MOORPARK THIS AMENDMENT NO. 2 TO THE AGREEMENT FOR TEMPORARY STAFFING SERVICES ("Agreement"), is made and entered into this day of , 2016, by and between the City of Moorpark, a municipal corporation, located in the County of Ventura, State of California, hereinafter referred to as "City" and Government Staffing Services, Inc., dba Munitemps, a California corporation, hereinafter referred to as "Staffing Firm". RECITALS WHEREAS, on October 27, 2015, City and Staffing Firm entered into an Agreement for temporary staffing services; and WHEREAS, on April , 2016, City and Staffing Firm entered into Amendment No. 1 to the Agreement increasing the compensation for Services to be performed from forty-five thousand dollars ($45,000) by a value of four thousand nine hundred dollars ($4,900) for a total contract value of forty-nine thousand nine hundred dollars ($49,900); and WHEREAS, the City and the Staffing Firm now desire to increase the compensation for services to be performed by Staffing Firm from forty-nine thousand nine hundred dollars ($49,900) by a value of fifty thousand one hundred dollars ($50,100) for a total contract value of one hundred thousand dollars ($100,000), and document said agreement to amend by jointly approving Amendment No. 2 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 2, COMPENSATION, is amended by replacing the first paragraph of this section in its entirety as follows: "The fees in full compensation to Staffing Firm for the services rendered shall be at the rate of $105 per hour and shall be paid to Staffing Firm by City, not to exceed $100,000.00 ("Not-to-Exceed Amount"). Time cards shall be completed by Assigned Individual and shall be verified and approved by City. City's approval of the timesheet will indicate its acceptance of the terms provided in Exhibit D, attached hereto and incorporated herein by reference as though set forth in full, confirming the engagement of that Assigned Individual. Legally required overtime (federal law requires in excess of 40 hours a week, state law varies) will be billed at one and one-half (11/2) times the normal billing rate." 301 II. REMAINING PROVISIONS Except as revised by this Amendment No. 2, all of the provisions of the Agreement shall remain in full force and effect. In witness whereof, the parties hereto have executed this Amendment on the date and year first above written. CITY OF MOORPARK GOVERNMENT STAFFING SERVICES, INC., dba MUNITEMPS Steven Kueny, City Manager Juan Herrera, President Attest: Maureen Benson, City Clerk Government Staffing Services Page 2 of 2 302