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Home My WebLink AboutAGENDA REPORT 2012 0321 CC REG ITEM 10D ITEM 10.D. MOORPARK CITY COUNCIL �--� AGENDA REPORT _.. ,_. TO: Honorable City Council FROM: Dave Klotzle, City Engineer/Public Works Director Prepared by: Shaun Kroes, Senior Management Analyst DATE: March 8, 2012 (CC Meeting of 03/21/12) SUBJECT: Consider Resolution Approving Program Supplement No. N012 to Administering Agency — State Agreement for Federal Aid Projects No. 07-5436R for the Driveway Connecting Metrolink South Parking Lot to First Street Project BACKGROUND/DISCUSSION Capital Improvement Program Project No. 8056 (CIP 8056) is for the relocation of the south entry to the south Metrolink parking lot to a point on First Street east of Moorpark Avenue. The project includes $582,000.00 in Congestion Mitigation and Air Quality (CMAQ) funding, with a local match of $100,000.00 from the Traffic System Management Fund (Fund 2001) for the right-of-way acquisition required by the project. The City processes the approval of funds, authorization to proceed with the project, and reimbursement requests through Caltrans. Program Supplement No. N012 (Attachment 1) must be executed by the City and returned to Caltrans prior to submittal for reimbursement of work related to the project. The Program Supplement is a project specific agreement under the City's existing Master Agreement No. 07-5436R with Caltrans which sets forth the terms and conditions for receiving and expending federal funds on City projects. Attachment 2 is a resolution approving the subject Program Supplement and authorizing the City Manager to execute said Program Supplement. FISCAL IMPACT None. The $582,000.00 in CMAQ funds have been approved by Caltrans and any further budgetary actions will be brought before City Council for consideration. SAPublic Works\Everyone\Reports\Staff Reports\2012\March\03-21-12(Metrolink Second Entrance Caltrans Supp.AgrmQ.doc 41 Honorable City Council March 21, 2012 Page 2 STAFF RECOMMENDATION 1. Adopt Resolution No. 2012 - Attachments: 1 — Program Supplement No. N012 2 — Resolution No. 2012 - 42 Attachment 1 PROGRAM SUPPLEMENT NO. N012 Adv Project ID Date: January 17, 2012 to 0712000143 Location: 07-VEN-0-MRPK ADMINISTERING AGENCY-STATE AGREEMENT Project Number:. CML-5436(016) FOR FEDERAL-AID PROJECTS NO 07-5436 E.A. Number: 07-933947 Locode: 5436 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid Which was entered into between the Administering Agency and the State on 11/28/07 and is subject to all the terms and conditions thereof.This Program Supplement is executed in accordance with Article 1 of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT,the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: DRIVEWAY CONNECTING METROLINK SOUTH PARKING LOT TO FIRST STREET. TYPE OF WORK: REALIGN MOORPARK RAIL STATION SOUTH PARKING LOT LENGTH: 0.0(MILES) ENTRANCE. Estimated Cost Federal Funds Matching Funds L40E $582,000.00. LOCAL OTHER $682,000.00 $100,000.0 - $0.00 CITY OF MOORPARK STATE:OF,CALIFORNIA Department of Transportation By gy Chief, Office of Project Implementation Title Division of Local Assistance Date Date Attest' I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offices —� Date $582,000.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 07-5436-N012-ISTEA Page 1 of 3 43 s STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF(REV.01/2010) Page_of_ TO: STATE CONTROLLER'S OFFICE DATE PREPARED: PROJECT NUMBER: Clains Audits 01/1912012 0712000143 3301 "C"Street,Rm 404 REQUISITION NUMBER/CONTRACT NUMBER: Sacramento,CA 95816 RQS-2660-071200000691 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/ LOCAL AGENCY: CITY OF MOORPARK CONTRACT AMOUNT: $582,000.00 PROCUREMENT TYPE: Local Assistance I CHAPTER STATUTES ITEM YEAR PECIPECT TASKISUBTASK AMOUNT 33 2011 2660-102-0890 2011-2012 20.30.010.820 2620/0400 582,000.00 s a Y k ) r ADA NOtll For individuals with sensory disabilities,this document Is available in alternate formats.For information,call(915)654-6410 of TDD(916)-3880 or write Records and Forms Management,1120 N.Street,MS-89,Sacramento,CA 95814. 44 07-VEN-0-MRPK 01/17/2012 Y CML-5+ 36(016) SPECIAL COVENANTS OR REMARKS PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no .costs _have_ been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT `'activity along with target billing date and target billing amount: ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion: Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions: upon.:;AQKINISTERING AGENCY in. accordance with.-the.:current ,.Local I Assistance Procedures Manual. i 6. The Administering Agency shall not discriminate on the basis of race, religion, age, - disability; color, national origin, or.sex in the award and performance,of any,Federal- assisted contractor in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR I Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated i by reference.in this Agreement. Implementation.of the DBE Implementation Agreement, ncluding_but not-li mited:Io timely.reporting_of_DBE.commitments and utilization, is a-legal obligation and failure to carry out its terms shall be treated as' a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its l DBE Implementation.Agreement, the State.maydmpose sanctions ast°provided for ender. 49.GFR Part:26:.and may, ire+-,appropriate cases, refer:the matter fog enforcetont.finder 18> J.S.C. 100: andlor the Program Fraud Civil:Remedies Act of 1986'(31 U S C 3801 et F seq.) y 7• As a condition for. receiving federal-aid highway funds for the PROJECT, the 3 Administering Agency certifies that NO members of the elected board, council, or other key decision_ makers are on the Federal Government Excluded Parties List System (EPLS). 5 F Program Supplement 07-5436-N012-ISTEA Page 3 of 3 45 Attachment 2 RESOLUTION NO. 2012 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT NO. N012 TO ADMINISTERING AGENCY — STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 07-5436R PERTAINING TO FEDERAL FUNDING OF THE DRIVEWAY CONNECTING METROLINK SOUTH PARKING LOT TO FIRST STREET PROJECT [CML-5436(016); E.A. NO. 07-933947] WHEREAS, the City has applied for Congestion Mitigation and Air Quality (CMAQ) Federal funds, to fund the right-of-way acquisition and related activities of the Driveway Connecting Metrolink South Parking Lot to First Street Project; and, WHEREAS, the City has received from Caltrans the Authorization to Proceed with said project; and, WHEREAS, said Federal funds are administered by the State of California through the California Department of Transportation (Caltrans); and, WHEREAS, the City entered into Master Agreement No. 07-5436R with Caltrans setting forth certain requirements pertaining to Federal-Aid Projects effective November 28, 2007; and, WHEREAS, it is necessary for the City and Caltrans to jointly execute a Program Supplement Agreement pertaining specifically to the above mentioned CMAQ funding of the Driveway Connecting Metrolink South Parking Lot to First Street Project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That Program Supplement No. N012 [Project No. CML-5436(016); E.A. No. 07-933947] is hereby approved. SECTION 2. That the City Manager of the City of Moorpark is hereby authorized to execute said Program Supplement on behalf of the City. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 21St day of March, 2012. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 46