HomeMy WebLinkAboutAGENDA REPORT 2012 0404 CC REG ITEM 10C ITEM 10-C.
MOORPARK CITY COUNCIL �-,4ty Council W�eetinq
AGENDA REPORT o` - - J
TO: Honorable City Council
FROM: David C. Moe II, Redevelopment Manager
DATE: March 23, 2011 (City Council Meeting of 4/4/12)
SUBJECT: Consider Relocation Plan for Tenants at 65 First Street
BACKGROUND & DISCUSSION
The City of Moorpark ("City") acquired 65 First Street ("Property") to construct a new
driveway entrance to the existing Metrolink parking lot ("Project"). The Property is
improved with one single family dwelling and a converted garage. Four households
reside on the Property. Household sizes range from three to five family members. Each
household occupies a room or two rooms in the house and share kitchen and bathroom
facilities. The monthly rent varies from $470 to $1,150 depending on the number of
rooms occupied. There is a total Project population of seventeen of which nine are
adults and eight are children. All tenants report their ethnicity as Hispanic, and Spanish
as primary language.
In order to move forward with the Project, the household will need to be permanently
relocated. The displacement triggers relocation assistance obligations under Federal
Relocation Law.
Among the various obligations of the Federal Relocation Law is the requirement to
prepare a relocation plan addressing the circumstances and needs of those persons
potentially displaced by the Project. Attachment I is the Relocation Plan ("Plan") .that
has been prepared by Overland, Pacific & Cutler (OPC) in accordance with the specific
requirements set out in Section 6038 of the Federal Relocation Guidelines concerning
projects that involve the displacement of less than 15 households. This Plan provides
the Project description, the results of a needs assessment survey conducted among
residents, a housing resource study and details of the Agency's proposed relocation
program.
No 90-day notices will be issued prior to the required reviews and approval of this Plan.
Tenants are allowed to leave voluntarily if they locate a relocation unit prior to the
adoption of this plan.
125
Honorable City Council
April 4, 2012
Page 2
FISCAL IMPACT
The total cost of permanently relocating the tenants at 65 First Street is $92,050.00.
Sufficient funds are budgeted in the FY 2011/12 Operating and Capital Improvement
Budget to cover the cost of these relocations. $81,492.00 will be paid from the
Congestion Mitigation and Air Quality (CMAQ) Fund (2604) and $10,558.00 from the
Traffic System Management (TSM) Fund (2001).
STAFF RECOMMENDATION
Approve Relocation Plan for 65 First Street.
Attachment I: Relocation Plan
126
Attachment I
r
RELOCATION PLAN
FOR THE
METROLINK PROJECT
PREPARED FOR
CITY OF MOORPARK
BY
OVERLAND,PACIFIC &CUTLER,INC.
3750 SCHAUFELE AVE,SUITE 150
LONG BEACH,CA 90808
PHONE (800)400-7356
JANUARY 25,2012
127
INTRODUCTION.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
A. PROJECT LOCATION .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
B. ASSESSMENT OF NEEDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
C. REPLACEMENT HOUSING RESOURCES.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
D. CONCURRENT RESIDENTIAL DISPLACEMENT.. . . . . . . . . . . . . . . . . . . . . . . . . 3
E. TEMPORARY HOUSING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
F. PROGRAM ASSURANCES AND STANDARDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
G. RELOCATION ASSISTANCE PROGRAM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
H. CITIZEN PARTICIPATION/PLAN REVIEW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
I. RELOCATION BENEFIT CATEGORIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
J. PAYMENT OF RELOCATION BENEFITS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
K. IMMIGRATION STATUS.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
L. EVICTION POLICY.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
M. APPEALS POLICY... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
N. PROJECTED DATES OF DISPLACEMENT.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
O. ESTIMATED RELOCATION COSTS.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
128
INTRODUCTION
The City of Moorpark (the City) is considering a proposed development and construction
of a driveway entrance for the existing Metrolink parking lot located at 65 First Street in
Moorpark(the Project)and to proceed with its plans,the permanent relocation of all current
occupants will be necessary.The City is utilizing federal transportation funds to finance the
Project and provide relocation benefits payments to tenants.
This Project will ultimately require the demolition of one residential single-family dwelling,
housing as many as three households, and a converted garage, housing one household,
located at 65 First Street and the permanent relocations of all current occupants. The
proposed displacement triggers relocation assistance obligations under the provisions of
the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, (Uniform Act) and State Relocation Law, California Government Code Section
7260 et seq. (the Law)and the California Code of Regulations, Title 25, Chapter 6 et seq.
(the Guidelines). Among the various obligations of the Law is the requirement to prepare
a relocation plan addressing the circumstances and needs of those persons potentially
displaced by the Project.
The following Relocation Plan (the Plan) has been prepared by Overland, Pacific& Cutler
(OPC) in accordance with the specific requirements set out in Section 6038 of the
Guidelines. This Plan provides a Project description, the results of a needs assessment
survey of the residential households, a housing resource study and details of the City's
proposed relocation program.No displacement activities will take place prior to the required
reviews and approval of this Plan.
A. PROJECT LOCATION
The proposed Project will take place in the City of Moorpark (the City) which is located in
the southeastern portion of Ventura County, approximately 40 miles northwest of
downtown Los Angeles. Moorpark is easily accessible from State Routes 23 and 118 with
neighboring communities of Simi Valley, Thousand Oaks, Camarillo, Somis, Santa Paula,
and Fillmore. (See Attachment 1, Figure 1).
Overland, Pacific & Cutler, Inc. Page 1
129
Relocation Plan - Metrolink Project,Moorpark, California
The specific Project site is located west of the SR-118 Ronald Reagan Freeway, near the
northeast corner of Moorpark Avenue and First Street, at 65 First Street. (See Attachment
1, Figure 2).
B. ASSESSMENT OF NEEDS
Survey information for the Plan was obtained in August 2010 from personal, on-site
interviews with the affected residential households. The Project was placed on hold in
November 2010 and resumed in January 2012 when updated tenant information was
obtained.
The Project involves four households residing in one single-family dwelling and a converted
garage. Household sizes range from three to five family members. They each occupy a
room or two rooms in the house and share kitchen and bathroom facilities.The households
began occupancy of the house as early as 2008 with others moving in during 2009 and
2010. The monthly rent varies from $470 to $1,150 depending on the number of rooms
occupied and tenants are responsible to pay for all utilities which they split equally. There
is a total Project population of 17 of which nine are adults and eight are children. All
tenants report their ethnicity as Hispanic, and Spanish as primary language.
According to income standards for the County of Ventura adjusted for family size, as
published by the United States Department of Housing and Urban Development(HUD) in
June 2011 and by the California Housing Community Development Department in July
2011, three Project households qualify as extremely low income (less than 30% of area
median) and one household qualifies as very low income (31% to 50% of area median);
based on the unverified income as reported by tenants. No households are considered
senior household (head of household or spouse 62 years or older) and there are no
reported physical disabilities that could affect the relocation process.
The standard for housing occupancy the City adopted is two persons per bedroom and one
person in a common living area. Three Project households require two-bedroom
replacement units based on this City standard and one requires a one-bedroom
Overland,Pacific& Cutler,Inc. Page 2
130
Relocation Plan- Metrolink Project,Moorpark, California
replacement unit. Replacement housing referrals to the occupants will reflect the need for
appropriately sized accommodations.
Prevailing HUD income standards as well as general demographic information for the City
are presented in Attachments 2 and 3.
C. REPLACEMENT HOUSING RESOURCES
A housing resource survey was conducted in January 2012 to determine the availability of
replacement housing within the cities of Moorpark, Santa Paula, Thousand Oaks and Simi
Valley. One-bedroom and two-bedroom apartment,duplex, condominium,and townhouse
residences were considered as appropriate replacement dwelling units for Project tenants.
Housing availability survey results are summarized below in Table 1. The data indicate
sufficient availability of needed housing units.
� �.f , Repnen Ren#at Housing Resoures
Bdrm Size Found (Needed) Range Median
1 15 (l) $875 - $1,650 $1,325
2 21 (3) $795 - $1,795 $1,450
D. CONCURRENT RESIDENTIAL DISPLACEMENT
There are currently no public projects underway in the City of Moorpark that could
potentially compete for available replacement housing.
E. TEMPORARY HOUSING
There is no anticipated need for temporary housing. Should such a need arise, the City will
respond appropriately and in conformance with all applicable laws and requirements.
Overland,Pacific& Cutler, Inc. Page 3
131
Relocation Plan-Metrolink Project,hloorlrark, California
F. PROGRAM ASSURANCES AND STANDARDS
There are adequate funds available to relocate the Project households. Services will be
provided to ensure that displacement does not result in different or separate treatment
based on race,nationality,color, religion, national origin,sex,marital status,familial status,
disability or any other basis protected by the federal Fair Housing Amendments Act, the
Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title VII of the Civil
Rights Act of 1964,Title VIII of the Civil Rights Act of 1968; the California Fair Employment
& Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination.
No one will be displaced without a 90 day notice and unless "comparable" replacement
housing can be located. "Comparable"housing includes standards such as: decent, safe,
and sanitary (as defined in § 6008(d) of the Guidelines); comparable as to the number of
bedrooms, living space, and type and quality of construction of the acquired unit but not
lesser in rooms or living space than necessary to accommodate the displaced household;
in an area that does not have unreasonable environmental conditions; not generally less
desirable than the acquired unit with respect to location to schools, employment, health
and medical facilities, and other public and commercial facilities and services; and within
the financial means of the displaced household as defined in section 6008, subdivision
(c)(5) of the Guidelines. The relocation program to be implemented by the City conforms
to the standards and provisions set forth under the Uniform Act and implementing
regulations at 49 CFR Part 24.
G. RELOCATION ASSISTANCE PROGRAM
A relocation representative from Overland, Pacific&Cutler, Inc. is available to assist the
displaced households with questions regarding relocation and/or assistance in relocating.
Staff may be contacted by calling (800) 400-7356 during the hours of 8:00 a.m. to 5:00
p.m., Monday through Friday. The relocation offices are located at:
3750 Schaufele Ave., Suite 150
Long Beach, CA 90808
Overland,Pacific& Cutler, Inc. Page 4
132
Relocation Plan -Metrolink Project,Nfoorpark, California
A comprehensive relocation assistance program, with technical and advisory assistance,
will be provided to the households being displaced and close contact will be maintained
throughout the relocation process. Specific activities will include:
1. Distribution of informational brochure (see Attachment 4);
2. Timely referrals to at least three comparable replacement units as defined
above and, if necessary, transportation will be provided to inspect potential
replacement units;
3. Assistance with completion and filing of relocation claims,rental applications,
and appeals forms, if necessary.
H. CITIZEN PARTICIPATION/PLAN REVIEW
This Plan will be provided to the households and will be made available to the public for
a mandatory 30 day review period. Comments to this Plan will be included as a Plan
addendum (see Attachment 6) prior to submission for approval before the City Council.
I. RELOCATION BENEFIT CATEGORIES
Relocation benefits will be provided in accordance with the Law, the Guidelines, and all
other applicable regulations and requirements. Benefits will be paid upon submission of
required claim forms and documentation in accordance with approved procedures. The
City will provide appropriate benefits for the displaced household as required by the law.
1. Residential Moving Expense Payments
The subject household will be eligible to receive a payment for moving expenses.
Payments will be made based upon either a fixed room count schedule or an
Overland, Pacific&Cutler,Inc. Page 5
133
Relocation Plan - Metrolink Project,Moorpark, California
invoice for actual reasonable moving expenses from a licensed professional mover.
1) Fixed Payment-A fixed payment for moving expenses based on the
number of rooms containing furniture or other personal property to be
moved.The fixed moving payment will be based upon the most recent
Federal Highway Administration schedules maintained by the
California Department of Transportation(see Fixed Payment Moving
Schedule— Attachment 5).
- OR -
2) Actual Reasonable Moving Expense Payments - The displaced
household may elect to have a licensed, professional mover perform
the move. If an actual move is selected, the displacing entity will pay
for the actual cost of the move up to 50 miles and all reasonable
charges for packing, unpacking, insurance, and utility connection
charges. The payment will be made directly to the mover or as
reimbursement to the displaced household.
2. Rental Assistance/Downpayment Assistance
Residential tenants who have established residency at the Project site for a
minimum of 90 days prior to the initiation of negotiations to purchase the property
and who choose to re-rent, may be eligible to receive a Rental Assistance Payment
in addition to compensation for moving expenses. "Initiation of Negotiations" is
defined as the first written offer by the City to buy the property from which the
households will be displaced.
,Rental Assistance Payments will be limited to a maximum of $5,250, based upon
the monthly housing need over a 42 month period, prior to consideration of Last
Resort Housing needs. Eligible households may opt to apply the full amount of their
rental assistance eligibility toward the purchase of a replacement dwelling.
Overland,Pacific& Cutler,Inc. Page 6
134
Relocation Plan -Metrolink Project,Moorpark, California
3. Last Resort Housing Payments
The displaced persons will be entitled to consideration for supplementary benefits
in the form of Last Resort Housing assistance when the computed total of their
rental assistance eligibility exceeds $5,250.
J. PAYMENT OF RELOCATION BENEFITS
Relocation benefit payments will be made expeditiously. Claims and supporting
documentation for relocation benefits must be filed with the displacing entity within 18
months from: (i)the date the claimant moves from the acquired property; -or-(ii)the date
on which final payment for the acquisition of real property is made, whichever is later. The
City representative will inform and assist the displacees with obtaining the necessary
documentation and will assist with the claim preparation.
No household will be displaced until "comparable" housing is located as defined above.
Relocation staff will inspect any replacement units to which referrals are made to verify that
they meet all the standards of decent, safe, and sanitary as defined in Section 24.2 (a) (8)
of the Uniform Act. No household will be entitled to a rental assistance or replacement
housing payment if it chooses to move to a replacement unit which does not meet the
standards of decent, safe, and sanitary housing.
K. IMMIGRATION STATUS
Federal legislation (PL105-117) prohibits the payment of relocation assistance benefits
under the Uniform Act to any alien not lawfully present in the United States unless such
ineligibility would result in an exceptional and extremely unusual hardship to the alien's
spouse, parent, or child any of whom is a citizen or an alien admitted for permanent
residence. Exceptional and extremely unusual hardship is defined as significant and
demonstrable adverse impact on the health or safety, continued existence of the family
unit, and any other impact determined by the City to negatively affect the alien's spouse,
parent or child.
Overland, Pacific& Cutler, Inc. Page 7
135
Relocation Plan -Metrolink Project,Moorpark, California
In order to track and account for relocation assistance and benefit payments, relocation
staff will be required to seek immigration status information from each displacee 18 years
and older by having them self-certify as to their legal status.
L. EVICTION POLICY
The City recognizes that eviction is permissible only as a last resort and that relocation
records must be documented to reflect the specific circumstances surrounding any
eviction. Eviction will only take place in cases of nonpayment of rent, serious violation of
the rental agreement, a dangerous or illegal act in the unit, or if the household refuses all
reasonable offers to move. Eviction will not affect the eligibility of a person legally entitled
to relocation benefits.
M. APPEALS POLICY
The appeals policy will follow the standards described in section 24.10 of the Uniform Act.
Briefly stated, the displaced household will have the right to ask for review when there is
a complaint regarding any of their rights to relocation and relocation assistance, such as
a determination as to eligibility, the amount of payment, or the failure to provide a
comparable replacement housing referral.
N. PROJECTED DATES OF DISPLACEMENT
The households will receive a 90 day notice to vacate before they are required to move.
These notices are expected to be issued in March 2012.
O. ESTIMATED RELOCATION COSTS
Any and all required financial assistance will be provided. The budget estimate for this
Project, based upon four potentially displaced households, is $92,050.
Overland, Pacific& Cutler,Inc. Page 8
136
TABLE OF ATTACHMENTS
Attachment 1: Project Maps
Attachment 2: HUD Income Category Limits for Ventura County - 2011
Attachment 3: Demographic Information
Attachment 4: Informational Brochure to be given to Displaced Household
Attachment 5: Fixed Payment Moving Schedule
Attachment 6: Public Comments and Response
137
ATTACHMENT I
PROJECT SITE MAPS
Cw Pae.�esMaars�i1'i.ene
"rte. ,r.ti
r
t C d C t F 1, F. N I N
u
v:.°'"' rca ,<? .•o, Muo*p:rx�-yF} } r.;.»t� X "�.,. ��Ystley
tagl.rem" � I_L,p.,Wgatl;£lun.
w.
w � z
N�+ac
zt�..
i
Figure l:Regional Project Location
3�
C?
w
Ft'_dt y, t.y'#;'__
_ ...fit>: .r z-oti
2
t=
FM:�i R�.e tir
�C.
Figure 2: Specific Project Location
138
ATTACHMENT 2
HUD ANNUAL MEDIAN INCOME LIMITATIONS-
VENTURA COUNTY
The following figures are approved by the U. S. Department of Housing and Urban
Development (H.U.D.)for use in the County of Ventura to define and determine housing
eligibility by income level.
Area Median: $88,100
Family Size Extremely Very Low Low Median Moderate
Low Income Income Income Income
Income
1 Person 18,700 31,150 49,850 61,650 74,000
2 Person 21,400 35,600 57,000 70,500 84,550
3 Person 24,050 40,050 64,100 79,300 95,150
4 Person 26,700 44,500 71,200 88,100 105,700
5 Person 28,850 48,100 76,900 95,150 114,150
6 Person 31,000 51,650 82,600 102,200 122,600
7 Person 33,150 55,200 88,300 109,250 131,050
8 Person 35,250 58,750 94,000 116,300 139,500
Figures are per the Department of Housing and Community Development (California),
Division of Housing Policy Development, published July 13, 2011.
139
ATTACHMENT 3
DEMOGRAPHIC INFORMATION
2010 Census Population - City of Moorpark & Tract 76.11
Population Tract 76.11 % City %
Total Population 4,375 100.0% 34,421 100.0%
White 2,625 60.0% 25,860 75.1%
Black or African American 42 1.0% 533 1.5%
American Indian and Alaska Native 53 1.2% 248 0.7%
Asian 83 1.9% 2,352 6.8%
Native Hawaiian and Other Pacific Islander 5 0.1% 50 0.1%
Some Other Race 1,388 31.7% 3,727 10.8%
Two or More Races 179 4.1% 1,651 4.8%
Hispanic or Latino(of Any Race) 3,641 83.2% 10,813 31.4%
Source: U.S. Census Bureau, Race, Hispanic or Latino,and Age:2010
2010 Census Housing Units - City of Moorpark & Tract 76.11
Type Tract 76.11 % City %
Total Units 923 100.0% 10,738 100.0%
Owner-Occupied 481 52.1% 8,182 76.2%
Renter-Occupied 406 44.0% 1 2,302 21.4%
Vacant Housing Units 36 3.9% 254 2.4%
Available for Sale Only(of Total Vacant 2 5.6% 85 33.5%
Units)
Available for Rent-Full Time Occupancy 21 58.3% 68 26.8%
(of Total Vacant Units)
Sold or Rented-Not Occupied 2 5.6% 22 8.6%
Otherwise Not Available(e.g.seasonal, 0 0.0% 15 5.9%
recreational,migratory,occasional use)
Other Vacant 11 30.6% 64 25.2%
Source: U.S. Census Bureau,General Housing Characteristics: 2010
140
ATTACHMENT 4
INFORMATIONAL BROCHURE TO BE GIVEN TO THE DISPLACED HOUSEHOLDS
i
3
j
i
a
i
j
3
1
E
y
i
f
X
3
I
141
ATTACHMENT 5
Fixed Payment Moving Schedule
Occupant Owns Furniture
One room $625.00
Two rooms $800.00
Three rooms $1,000.00
Four rooms $1,175.00
Five rooms $1,425.00
Six rooms $1,650.00
Seven rooms $1,900.00
Eight rooms $2,150.00
each additional room $225.00
Occupant Does NOT Own Furniture
First Room $400.00
each additional room $65.00
142
ATTACHMENT G
PUBLIC COMMENTS AND RESPONSE
143