HomeMy WebLinkAboutAGENDA REPORT 2012 0418 CC REG ITEM 10L ITEM 10.L.
tty Council Meeting
MOORPARK CITY COUNCIL
AGENDA REPORT �' '"
TO: The Honorable City Council
FROM: Jeremy Laurentowski, Parks and Landscape Manager 61001,
DATE: April 9, 2012 (CC Meeting April 18, 2011)
SUBJECT: Consider Landscape Maintenance Contract Specifications and
Authorize Staff to Solicit Bid Proposals for Parks Landscape
Maintenance
BACKGROUND
On April 6, 2011, the City Council approved the landscape maintenance specifications
for the parks, landscape maintenance districts and various City properties and
authorized staff to solicit bid proposals. On May 18, 2011, through the public bid
process, the City received five (5) bid proposals for park landscape maintenance
services. The apparent low bidder was submitted by Allison's New Leaf, Inc., DBA Tri
Valley Landscape in the amount of $301,760. However, during the June 1, 2011 City
Council meeting, staff recommended awarding the contract for park landscape
maintenance services to the second lowest bidder, Marina Landscape, Inc. in the
amount of $302,816, and rejecting the lowest bid for park landscape maintenance
services submitted by Tri Valley Landscape. Staff's recommendation was based on the
opinion that the bid submitted by Tri Valley Landscape lacked the necessary references
and experience for park landscape maintenance services as outlined in the bid
documents.
The City Council approved staff's recommendation on June 1, 2011. However, the City
Council directed staff to re-bid the City's park landscape maintenance services contract
in 2012 and revise the Competency section of the bid documents to include specific
criteria that would illustrate the bidder's prior experience performing park landscape
maintenance services.
The City Council is being asked to review and approve the contract bid documents and
specifications for the City's eighteen (18) parks and several natural walking trails. In
addition to landscape maintenance services, the Scope of Work also includes the
maintenance of various hardscape areas and park amenities such as picnic areas,
restrooms, tennis and basketball courts, and tot lots. The City's existing landscape
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maintenance Agreement with Marina Landscape, Inc. for park landscape maintenance
services is scheduled to expire on June 30, 2012.
DISCUSSION
Per City Council's direction, staff has revised the park landscape maintenance bid
documents and specifications to include criteria that will demonstrate the experience
requirements of prospective bidders. Staff suggests that population size, number of
parks, total park acreage, number of parks with restrooms and total sports facility
acreage should be the criteria that prospective bidders will need to meet to demonstrate
competency. Staff does not necessarily feel that prospective bidders need to
demonstrate prior landscape maintenance experience equal to the total size of
Moorpark or the total number of parks and acreage currently under contract. However,
staff feels that the prospective bidders should be able to demonstrate prior experience
maintaining park landscape areas at least as large as approximately 33% of the City's
current contract. In addition, staff feels that City population should be a requirement of
competency, as there is a certain level of professionalism we should expect our
landscape maintenance companies to possess and prior experience interacting with the
general public, sports leagues and working in conjunction with planned City events will
be necessary. The following are the criteria that staff feels will demonstrate the
competency level of prospective bidders:
Provide a minimum of three (3) references, to include the name of organization,
address, contact person, and telephone number, for which bidder has performed park
landscape maintenance and pesticide, herbicide and rodenticide operations services, of
similar size, price and scope within the past ten (10) years. The references listed shall
reference previous and/or current maintenance programs that demonstrate the bidder's
experience, similar to the Scope of Work (Exhibit 8) described herein. Each reference
does not need to demonstrate that all the criteria listed below have been met under one
individual contract. However, the bidder must demonstrate that they have experience,
equal to a minimum of three (3) years, for each area or facility as follows:
• Park landscape maintenance services for a public agency with a population of no
less than 15,000 during the time of the contract, and servicing no less than
seven (7) public parks, with an overall park area no less than twenty-five (25)
acres.
• Park landscape maintenance services for a sports facility, no less than twenty-
five (25) acres in size, and consists of a multitude of turf sports fields, baseball
and/or softball fields, tot lot play areas, parking lots, and a recreation center or
community center.
• Park restroom maintenance services for five (5) parks with restroom facilities.
It should be noted that staff has spent some time reviewing bid documents and
specifications of other agencies that have recently requested bids for landscape
maintenance services (e.g. County of Orange, CA, Ventura, CA, North Las Vegas, NV,
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Page 3
San Carlos, CA) and has not come across specific criteria that prospective bidders
need to meet to demonstrate competency. It seems that this requirement is somewhat
up for interpretation, as the bid documents staff reviewed only requested the
submission of three (3) references for which the bidder has performed similar
landscape maintenance services.
The bid documents and specifications approved by City Council in 2011 also required
that the bidders demonstrate prior experience with `tree maintenance services.'
However, currently tree maintenance for the City parks and landscape maintenance
districts is under a separate contract. The current tree maintenance company
contracted with the City is West Coast Arborists. Therefore, this requirement of
competency has been removed from the bid documents.
In addition, the landscape maintenance contract requirements have been revised as
follows:
1. Mowing has been changed from twenty-four (24) times a year with the exception
of Arroyo Vista Community Park, which is currently mowed forty-eight (48) times
a year, to the following schedule:
Turf shall be mowed no less than thirty-four (34) times per year at the
following park locations: Arroyo Vista Community Park, Poindexter Park, Peach
Hill Park, Mountain Meadows Park, Campus Canyon Park, Miller Park, Mammoth
Highlands Park.
Month Frequency
January through March Every other week
April through October Weekly
November through December Every other week
The turf types at the above mentioned park locations consist primarily of warm
season turf blends, such as Bermuda and St. Augustine. During the summer of
2011, the turf at several of these parks locations became a maintenance
problem due to the fact that these turf types grow very rapidly during the summer
growing season and the preferred 3" maximum turf height was not attainable due
to the twice monthly mowing schedule. Many irrigation spray heads were not
able to function properly due to the height of the turf. This resulted in many turf
areas that became flooded where the irrigation heads could not pop up and other
areas that became damaged and turned brown due to lack of irrigation coverage.
In addition, these turf types grow very slowly, during the winter season,
particularly Bermuda. Therefore it is not necessary to mow every week from
November through March.
It should also be noted that the above mentioned parks are the primary parks
utilized by the local sports organizations. The turf height was also problematic
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during the 2011 summer sport seasons, as the tall turf made it difficult to
effectively compete on the turf fields. Staff received several inquiries from the
youth sport leagues in regards to the condition of the sports fields in 2011.
Staff anticipates that the reduced mowing schedule at AVCP will offset the
increased mowing schedule at Poindexter Park, Peach Hill Park, Mountain
Meadows Park, Campus Canyon Park, Miller Park, and Mammoth Highlands
Park. AVCP consists of approximately forty-four (44) acres of turf. The mowing
schedule will be reduced by fourteen (14) times per year, which is equivalent to
616 less acres of turf per year that will be mowed. The remaining six parks
consist of approximately thirty (30) acres of turf collectively. The mowing
schedule at these parks will increase ten (10) times per year, which is equivalent
to an increase of approximately 300 acres of turf per year that will be mowed.
The difference in acreage between the reduced mowing schedule at AVCP, as
compared to the increased mowing schedule at the other six parks, is
approximately 50% less turf mowed per year. Even though the difference in
overall acreage is substantially less with the proposed mowing schedule, staff
anticipates that the cost difference will remain relatively equal to the current
maintenance contract, as the cost per acre to maintain turf at the smaller parks is
most likely more than the cost per acre at AVCP. This is due to an increase in
labor hours due to utilizing smaller mowers, an increase in the amount of edging
around hardscape areas, and the costs associated with mobilizing equipment.
The schedule at the rest of the City's parks remains unchanged at twenty-four
(24) times a year. The turf types at these parks, with the exception of Country
Trail Park, consist primarily of fescue blends. Although they also grow rapidly
during the warmer seasons, they are less intrusive than St. Augustine and more
manageable. Country Trial Park also consists primarily of St. Augustine turf.
However, due to the fact that this park is not utilized by sport organizations, the
mowing scheduled was not revised in an effort to keep maintenance costs down.
2. The fertilization schedule at Arroyo Vista Community Park was revised to include
an Alternate Bid cost. The Alternate Bid is based on the fertilization schedule
recommended by Guise and Associates, the turf consultant hired in 2011. Guise
and Associates provided the City with a Turf Maintenance Plan based on the
existing soil conditions, well water composition and overall turf use. The
following are the Alternate Bid Specifications for Arroyo Vista Community Park:
Months Fertilizer Application Rate
*April (1 application) 15-0-15 w/Evade herbicide 8 lbs./1,000 s.f.
(or equal)
*May (1 application) 20-20-20 w/Revolver 5 lbs./1,000 s.f.
herbicide (or equal)
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*January-December 38-0-0 5 lbs./1,000 s.f.
(5 applications)
*Schedule shall be determined by the City Representative.
Staff will analyze the alternate bid cost once the bids have been submitted. Staff
would prefer to continue the fertilization schedule with in-house staff, but is not
confident at this time that this can be accomplished with our current maintenance
schedule and staffing needs.
3. Staff has also required a minimum of seven (7) years' experience for the
Contractor's onsite supervisor and irrigation technician. During staff's research
on the minimum criteria needed to demonstrate the contractor's Competency,
staff discovered that many agencies specify a minimum experience level for
these two positions. Staff feels that this requirement should also be required by
the City and has included the following addition:
Contractor shall provide a minimum of one (1) full time landscape maintenance
supervisor fully trained in all aspects of landscape maintenance and repair. Said
supervisor shall have a minimum of seven (7) years of experience at the
supervisory level; and
The Contractor shall provide no less than one (1) full time irrigation technician,
fully trained in all phases of landscape irrigation system operations,
maintenance, adjustment, repair and replacement....The Contractor's irrigation
technician shall have a minimum of seven (7) years of experience at the
technician level; and
Fourteen (14) days prior to the start of any work, the Contractor shall submit to
the City information that demonstrates the landscape supervisor's/technician's
qualifications, for City review and approval. During the term of the Contract, the
City Representative shall approve any changes to the landscape
supervisor/irrigation technician position.
Staff does not anticipate any increase in costs due to this addition as these two
positions are already required of the contract. However, staff feels that these
additions should be included to maintain accountability for the contractor's staff
assigned to the City's contract.
The Contract Documents and Specifications for Park Landscape Maintenance Services
(Attachment 1) have been submitted to the City Council in legislative format in order to
identify the changes made to the document since City Council's approval in 2011. With
the exception of the above mentioned additions, the majority of the revisions are
relatively minor and consist primarily of formatting changes and changes to the
document to clarify the requirements of the specifications.
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The contract documents and specifications include a twelve (12) month agreement,
July 1, 2012, through June 30, 2013, with a provision that would allow the City to extend
the contract for three (3) additional one (1) year terms. Pending the City Council's
approval of the contract bid documents, staff will have the bid documents available to
prospective bidders on May 2, 2012 and hold a mandatory pre-bid conference and park
tour on May 9, 2012. Staff anticipates opening the bid on May 30, 2012 and returning
to the City Council on June 6, 2012 with a recommendation to award the contract.
FISCAL IMPACT
Staff does not anticipate substantial cost increases due to the modifications of the
contract bid documents and specifications. The current annual contract for park
landscape maintenance services is $303,650, approximately 21% savings as compared
to FY 2010/11.
STAFF RECOMMENDATION
Approve the contract bid documents and specifications for park landscape maintenance
services, subject to final language approval of the City Manager and City Attorney, and
authorize staff to solicit bid proposals.
Attachments:
1. Bid Documents and Specifications for Park Landscape Maintenance Services
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Attachment 1
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CITY OF MOORPARK
PARKS
CONTRACT DOCUMENTS AND SPECIFICATIONS
for Landscape Maintenance Services
City of Moorpark
799 Moorpark Avenue
Moorpark, California
May 2, 2012
City of Moorpark
CONTACT: Jeremy Laurentowski
Parks and Landscape Manager
799 Moorpark Avenue
Moorpark, California 93021
(805) 517-6385
176
TABLE OF CONTENTS
ITEM PAGE
NOTICE INVITING SEALED BIDS 3
INSTRUCTIONS TO BIDDERS 5
PROPOSAL 10
SAMPLE AGREEMENT AND CONTRACT FORMS 23
EXHIBIT A— Contract Performance Requirements 41
EXHIBIT B — Scope of Work 52
EXHIBIT C —Areas to be Maintained 75
Park Site Descriptions and Location Maps
EXHIBIT D—Compensation 82
EXHIBIT E—Contractor's Weekly Inspection Report 84
EXHIBIT F — Contractor's Weekly Irrigation Inspection Report 87
EXHIBIT G —Contractor's Intent to Spray Notification 89
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NOTICE INVITING SEALED BIDS
FOR
LANDSCAPE MAINTENANCE SERVICES
CITY OF MOORPARK
PUBLIC NOTICE IS HEREBY GIVEN that the City of Moorpark("City"), invites sealed bids for the
above stated project and will receive such bids in the office of the City Clerk, 799 Moorpark
Avenue, Moorpark, California, 93021 up to the hour of 10:00 a.m. on Wednesday, May 30, 2012,
at which time they will be publicly opened and read. The official bid clock, which will establish the
official bid time, will be determined by the City Clerk's Division of the City of Moorpark.
The Scope of Work for this project consists of providing all labor, services, and furnishing all
materials, tools, equipment, supplies, and transportation as necessary for the performance of
scheduled landscape maintenance services in City parks in accordance with contract provisions
and specifications attached hereto and made a part of this Notice.
A mandatory pre-bid conference will be held at the Moorpark Public Services Facility, 627 Fitch
Avenue, Moorpark, CA 93021, Wednesday, May 9, 2012, at 9:00 a.m. Only those bidders in
attendance will be eligible to submit bid proposals. A City tour of all proposed areas will be made
available to prospective bidders after the pre-bid conference on Wednesday, May 9, 2012,
between 10:00 a.m. and 1:00 p.m.
Bid proposals must be accompanied by a certified or cashier's check, or bidder's bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for one
(1) year. This bond or check will constitute a guarantee that the bidder will, if an award is made to
him/her in accordance with the terms of said bidder's proposal, provide all licenses, insurance and
bonds as identified in this Request for Proposal and execute a contract on the City's standard
form.
Bidder must agree to abide by the requirements under Section 1773 of the Labor Code of the
State of California for general prevailing wages where it is applicable.
Prospective bidders may obtain copies of Contract Documents and Specifications for Landscape
Maintenance Services from the City of Moorpark, Department of Parks and Recreation, 799
Moorpark Avenue, Moorpark, CA 93021 at a cost of$20.00, plus $5.00 if mailed. No documents
will be mailed after May 9, 2012.
Bids must be prepared on the approved Proposal forms in conformance with the Instructions to
Bidders and submitted in a sealed envelope plainly marked on the outside, "Parks Landscape
Maintenance Proposal -- DO NOT OPEN WITH REGULAR MAIL".
All bidders must possess a State of California Contractor's License, Class C-27, and State of
California Pesticide License as defined in the contract documents at the time of bid submission to
be eligible for the award of contract. Said Licenses must be maintained in good standing
throughout the term of the contract. Failure to possess the specified licenses shall render the bid
as non-responsive. No contract will be awarded other than to a contractor properly licensed in
accordance with contract documents, and the provisions of Chapter 9, Division 3, of the Business
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and Professions Code of the State of California, cited as the Contractor's State License Law.
Each bidder shall submit a photographic copy of its active contractor's license and required
pesticide license with the bid documents.
The Moorpark City Council reserves the right to reject all bids.
This contract is subject to liquidated damages.
All bids must be submitted in conformance with this Notice and with Instructions to Bidders.
The Contract Documents and Specifications will be available for public inspection at the following
locations: City of Moorpark, 799 Moorpark Avenue, Moorpark, California, 93021; F.W. Dodge,
1333 S. Mayflower Avenue, Ste 300, Monrovia, California, 91016; Santa Maria Valley Contractor's
Association, 2003 N. Priesker Land, Suite A, Santa Maria, CA 93454; www.ebidboard.com.
DO NOT USE the Contract Documents and Specifications from the April 18, 2012, City Council
Meeting.
Contact: Jeremy Laurentowski, Parks and Landscape Manager, at (805) 517-6385.
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INSTRUCTIONS TO BIDDERS
PROPOSAL FORMS AND SUBMITTAL
The City is soliciting cost proposals for the maintenance of City parks. The bid form includes a
cost for each park and a total for combined costs.
Bids shall be submitted in writing on the forms provided by the City. Use of other forms may be
cause for rejection of bids. All information requested therein must be clearly and legibly set forth in
the manner and form indicated. Non-substantial deviations may be considered provided that the
bidder submits a full description and explanation of, and justification for,the proposed deviations.
Final determination of any proposed deviation will be made by the City in its sole discretion. The
proposal forms which must be submitted by bidders include pages 10 through 22.
SCOPE OF WORK
The Scope of Work to be performed under contract with the City includes, but is not limited to,
labor, services, and furnishing all materials, tools, equipment, supplies, and transportation as.
necessary for the performance of landscape maintenance and related services as more fully
described in Exhibit A, B, C, and D to the contract contained herein.
EXAMINATION OF REQUEST FOR PROPOSALS DOCUMENT, BIDDING INSTRUCTIONS AND
PROPOSAL, CONTRACT DOCUMENTS, PERFORMANCE REQUIREMENTS, SCOPE OF
WORK, AND AREAS TO BE MAINTAINED.
The bidder shall personally examine the site of the work contemplated, specifications, and
contract documents before submitting a bid proposal,to ascertain the existences of any conditions
which may impact the bid proposal. Therefore, it will be assumed that the bidder has personally
investigated and is satisfied as to the general and local conditions to be encountered, the
character of equipment and facilities needed preliminary to and during the prosecution of the
services, and the requirements of these specifications. It is mutually agreed that submission of a
proposal shall be considered prima facie evidence that the bidder has made such examination
and fully accepts the responsibility for the terms and conditions of the areas to be maintained
according to this contract.
PROPOSAL GUARANTEE
Bid proposals must be accompanied by a certified or cashier's check, or bidder's bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for one
(1)year. This bond or check will constitute a guarantee that the bidder will, if an award is made to
him/her in accordance with the terms of said bidder's proposal, provide all licenses, insurance,
and bonds as identified in this Request for Proposal and execute a contract on the City's standard
form.
The proceeds of the bond will become the property of the City if the bidder fails to or refuses to
execute the contract within fourteen (14) calendar days after the City has notified the bidder of
intent to award the bid or within fourteen (14) calendar days after notice of the award has been
sent by mail to the bidder, whichever occurs first. Additionally, the proceeds of the bidder's bond
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will become the property of the City if the bidder fails to or refuses to furnish satisfactory bonds or
evidence of insurance required in the contract construction documents within fourteen (14) days
after the bid has been awarded. The bond shall be duly executed by a surety admitted to do
business in the State of California. All bid bonds or substitutes thereof will be returned upon timely
execution of the contract and the filing of satisfactory insurance certifications and bonds by
successful bidder.
DELIVERY OF PROPOSAL
Proposals shall be enclosed in a sealed envelope plainly marked on the outside, "PARK
Landscape Maintenance Proposal" -- DO NOT OPEN WITH REGULAR MAIL". Proposals may
be mailed or delivered by messenger to City Clerk, Moorpark City Hall, 799 Moorpark Avenue,
Moorpark, CA 93021. However, it is the bidder's responsibility alone to ensure delivery of the
proposal to the hands of the Agency's designated official prior to the bid opening hour stipulated in
the Notice Inviting Sealed Bids. The official bid clock, which will establish the official bid time, will
be determined by the City Clerk's Division of the City of Moorpark. Late proposals will not be
considered.
In order to guard against premature opening, the bid must be clearly labeled with the bid title,
name of bidder, and date and time of bid opening, as stated above.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, incompleteness, or provisions attached to a proposal will
render it irregular and may cause its rejection. The completed Proposal forms shall be without
interlineations, alterations, or erasures. Bids with supplemental information or form other than
those proposed forms provided by the City will not be considered.
BID WITHDRAWAL
A bidder may withdraw his/her proposal, without prejudice prior to the time specified for the bid
opening, by submitting a written request to the City for its withdrawal, in which event the proposal
will be returned to the bidder unopened. No proposal received after the time specified or at &-ly
place other than the place stated in the "Notice Inviting Bids" will be considered. All bids will oe
opened and declared publicly. Bidders or their representatives are invited to be present at the
opening of the bids.
BIDDER QUALIFICATIONS
All bidders must possess the following:
1) A State of California Contractor's License, Class C-27.
2) A Pesticide License issued by State of California Department of Pesticide Regulation
Enforcement Branch for pesticide operations to be performed. Copies of said licenses required of
bidder must be presented at the time of bid submission to be eligible for the award of contract,
and must be maintained in good standing throughout the term of the contract. If contractor plans
to utilize the services of a subcontractor to provide pesticide operations, said subcontractor must
be identified in bid proposal on the form provided. This shall include all subcontractors; PCA(Pest
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Control Advisor), and QAC (Qualified Applicator Certificate), or QAL (Qualified Applicator
License). Failure to possess the specified license shall render the bid as non-responsive. No
contract will be awarded other than to a contractor properly licensed in accordance with the
provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of
California, cited as the Contractor's State License Law. Each bidder shall submit a photographic
copy of its active contractor's license and pesticide license with the bid documents.
The City shall, before awarding a bid, verify that a contractor was properly licensed when the
contractor submitted the bid. In the event of a dispute as to the classification of license required
the opinion of the California Contractors' State License Board shall prevail.
Bidder must obtain a City Business Registration prior to commencing work under this contract.
COMPETENCY OF BIDDERS
In addition to the bidder's proposed compensation for services, consideration will be given to'.
1. Capability and qualifications of the contractor to perform the work including, equipment,
support facilities, and qualified personnel;
2. Prior experience in performing services of similar size and scope in a competent and
consistent manner including review of references of previous and current contracts; and
3. Financial stability and standing of contractor, and proven competency of the bidder of the
performance of the services covered by the bid.
No bid for services will be accepted from a contractor who is not licensed in accordance with
applicable State Law. No award will be made to a bidder who has not been licensed in
accordance with the provisions of the State Business and Professions Code by the date of the
award of contract.
DISCREPANCIES AND MISUNDERSTANDINGS
Bidders must satisfy themselves by personal examination of the work sites, Contract Documents,
Specifications, and by any other means as they may believe necessary, as to the actual physic a- I
conditions, requirements and difficulties under which the work must be performed. No bidder shall
at any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature or amount of work necessary forthe
satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Contract
Documents shall be called to the attention of the City in writing and clarified in writing prior to the
submission of proposals. Neither the City nor any of its officers, employees or servants assumes
any responsibility for errors or misinterpretations resulting from the receipt or use of an incomplete
set of contract documents or addenda. The bidder must satisfy themselves that they have
received a complete set of contract documents and addenda.
Written addenda shall be the sole means for modifying the Contract Documents prior to the bid
opening. The City shall not be bound by oral communications purportedly modifying or interpreting
the Contract Documents regardless of when or by whom such oral communications are made and
bidder should not rely upon such oral communications in preparing their bid.
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PREVAILING WAGES
Bidder must agree to abide by the requirements under Section 1773 of the Labor Code of the
State of California for prevailing wages.
AWARD OF CONTRACT
At its sole discretion, the City reserves the right to reject any or all proposals, to waive any
irregularity, and to take the bids under advisement for a period of sixty (60) days, all as may be
required to provide for the best interests of the City. In no event will an award be m, -Ot aII
necessary investigations are made as to the responsibility and qualifications of the biddi r
the award is contemplated.
TIME FOR COMMENCEMENT AND COMPLETION
This is a twelve (12) month contract(July 1, 2012, through June 30, 2013),with an op!
(3) additional one-year terms, at the City's discretion. An Agreement in substarrti,,
form as the Sample Agreement included in the Contract Documents shall be °e
successful bidder and returned to the City Clerk's Office, at Moorpark City Hall, 799 Mour,park
Avenue, Moorpark, CA, together with the insurance certificates and endorsements ,i,, _ict
bonds within fourteen (14)calendar days, not including Sunday, after mailing by C it V -e
of Award of Contract. Contractor agrees to endorse the third party general liakill', j e
required herein to include as additional insureds City, its officials, employees, agefii:6, �oing
standard ISO endorsement No. CG 2010 with an edition date of 1985, Contractor °? f1y to
require all contractors, subcontractors, and anyone else involved in any way w� Ject
contemplated by this Agreement to do likewise.
The bidder warrants that he/she possesses, and has arranged through subcontracts :III Capital
and other equipment, labor, and materials to carry out and complete the work r,t-T ' ,
r in
compliance with all applicable Federal, State, County, City and Special District laws, ordii iances,
and regulations. Refusal or failure to deliver an executed Agreement, Bonds, and
form provided in the Contract Documents and approved by the City within fourteeil
days, as identified above, shall be just cause, at the City's sole option,to annul the ir.
an event, the City may successfully award the contract to the next lowest responswie, ai-)J
responsive bidder until a properly executed contract is obtained, or it may at any time reject all
remaining bids and proceed as provided by law. No bid shall be considered binding upon the City
until the execution of the Agreement by the City.
FAILURE TO ACCEPT CONTRACT
If the bidder to whom the award is made fails to enter into the contract,the award will be annulled-
any bid security will be forfeited in accordance with the Bid Terms and Conditions, and Special Bid
Terms and Conditions if a bidder's bond or security is required; and an award may be made to the
next lowest responsible bidder who shall fulfill every term and condition of the bid documents.
CONTRACT ASSIGNMENT
The bidder shall not in whole or in part, assign, transfer, convey or otherwise dispose of the
contract, or its right, title or interest, or its power to execute such a contract to any individual of
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business entity of any kind without the prior written consent of the City, which may be withheld at
the City's sole discretion.
NON-DISCRIMINATION
In the performance of the terms of this contract, the bidder agrees that he/she will not engage in,
nor permit such subcontractors as he/she may employ, to engage in discrimination in employment
of persons because of the age, race, color, religious creed, sex, sexual orientation, national origin,
ancestry, physical disability, medical condition, or marital status of such persons. Bidders will
comply with all non-discrimination laws.
NON-COLLUSION AFFIDAVIT
Each bidder shall submit a statement of non-collusion affidavit to be executed by bidder and
submitted with bid on the form provided in the bid package.
PREVAILING WAGES AND MINORITY GROUP SKILL UPGRADE AND EMPLOYMENT
Bidders are hereby notified that pursuant to the provisions of the California Labor Code section
et seq., copies of the determination of the Director of the Department of Industrial Relations of the
general prevailing rate of per diem wages for each craft, classification, or type of worker needed to
execute the work are on file and available to any interest person upon request at the Parks and
Recreation Department or on the Internet at www.dir.ca.gov/DIR/S&R/statistics_research.html.,
and are hereby incorporated herein and made a part hereof as though set forth in full.
Contractor is fully responsible to ascertain the rates of wages he/she will be required to pay
throughout the execution of all work under the contract and to comply with all regulations
pertaining to prevailing wages.
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PROPOSALFOR
LANDSCAPE MAINTENANCE SERVICES
TO THE CITY OF MOORPARK, as City:
In accordance with Agency's Notice Inviting Sealed Bids, and the instructions to bidders, the
undersigned bidder hereby proposes to furnish all materials, equipment, tools, labor,
transportation and incidentals required for the above stated project as set forth in the Contract
Documents and to perform all work in the manner and time prescribed therein.
Bidder declares that this proposal is based upon careful examination of the work sites and all
contract documents. If this proposal is accepted for award, bidder agrees to enter into a contract
with Agency at the unit and/or lump sum prices set forth in the following Bid Schedule. Bidder
understands that failure to enter into a contract in the manner and time prescribed will result in
forfeiture to Agency of the guarantee accompanying this proposal.
Bidder understands that a bid amount is required in a manner set forth in the Bid Schedule solely
for the purpose of comparing bids, and that final compensation under the contract will be based
upon the actual quantities of work satisfactorily completed. THE AGENCY RESERVES THE
RIGHT TO INCREASE OR DECREASE THE CONTRACT. It is agreed that the unit and/or lump
sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of
discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words
shall govern over figures.
If awarded the Contract, the undersigned further agrees that in the event of the bidder's default in
executing the required contract and filing the necessary bonds and insurance certificates within
fourteen (14) days not including Saturdays, Sundays and legal holidays, after the Agency has
mailed notice of the award of contract to the bidder, this bid and the acceptance hereof may, at
the Agency's option, shall be considered null and void.
Contractor's Name
Authorized Signature
Signer's Title
10 185
BID SCHEDULE
LANDSCAPE MAINTENANCE SERVICES
PARKS
DESCRIPTION Monthly Bid Annual Bid
Amount Amount
No.
1 Arroyo Vista Community Park $ $
Arroyo Vista Community Park FertilizationGap4pu-s
—
22 Park
3 Campus Park
34 Campus Canyon Park $
45 Community Center Park $ $
56 Count!y Trail Park
67 College View Park $ $
78 Glenwood Park
89 , Ma nolia Park $ $
910 Miller Park $ $
4m01 1 Monte Vista Park $ $
4412 Mountain Meadows Park $ $
4-213 Peach Hill Park
4-314 Poindexter Park $ $
4.415 Tierra Rejada Park $ $
4516 Villa Campesina Park $ $
4-617 Virginia Colony Park
4�18 Serenata Trail $ $
4-919 Mammoth Highlands Park $
4-920 Veterans Memorial Park $
— Total Cost $ $
(Month) (Annual)y)
21 Alternate Bid: Arroyo Vista Community Park
Fertilization Total Cost Alternate Bid $
(Month Annual)y)
• Price must include labor, material, and equipment to perform work, in accordance with
the contract documents and specifications.
• The City reserves the right to discontinue park landscape maintenance services at any of
the locations listed, at any time. The Contractors monthly bid amount shall remain in effect
at all other areas until the Agreement with City and Contractor has been terminated.
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• The Contractor shall be notified in writing as to the date to commence park landscape
maintenance services if it is different than July 1, 2012.
I, the undersigned agree to furnish and install work as identified in this Proposal, and as described
in the contract documents and specifications for the amount shown on this Bid Schedule.
Contractor's Authorized Signature
12 187
BIDDER'S INFORMATION
Bidder certifies that the following information is true and correct:
Bidder's Name
Type of Firm: Individual; Partnership; Corporation
Business Address
Telephone
State Contractor's License No. and Class(es)
Original Date Issued Expiration Date
Bidders or Subcontractor's State Pesticide License No.; list categories and "type" of licer;, fs
1) Expiration Date:
2) Expiration Date:
3) Expiration Date:
If Bidder intends to use a subcontractor for any pesticide services described in the Scc�,,,,, )t
Services, information related to the subcontractor must be disclosed on Subcontractor Foirn.
The following are the names, titles, addresses, and phone numbers of all indiv<,;
members, partners, joint ventures, and/or corporate officers having a principal inte,
proposal:
The date of any voluntary or involuntary bankruptcy judgments against any principal having an
interest in this proposal are as follows:
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All current and prior DBA's, alias, and/or fictitious business names for any principal having an
interest in this proposal are as follows:
IN WITNESS WHEREOF, bidder executes and submits this proposal with the names, titles,
hands, and seals of all forenamed principals this day of 2012.
Bidder
Subscribed and sworn to this day of , 2012.
NOTARY PUBLIC
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CONTRACTOR'S REFERENCES
Provide following are the narnes, addresses, and phGRe numbers fer three publiG ageRGies fe
whiGh bidder has performed tFee mainteRaRGe sirnilaF seFviGes within the past two years:
Name aR d telephone number of person familiar with nrnieG
2.
Name and address of GWRer
Name and telephone number of person familiar with proieG
3.
Name aR d address of owner
Name and telephORe nurnbeF of person familiar with prejeGt
The g a eProvide the names addresses, anod phone numbers fora minimum of three
pi,hliG agenoiesreferenceS to include the name of organization, address, contact person, and
telephone number, for which bidder has performed park landscape maintenance and pesticide,
herbicide and rodenticide operations services, of similar sizes, price, and °^npe, and scope within
the past two--ten (10) years. The references listed shall reference previous and/or current
maintenance programs that demonstrate the bidder's experience, similar to the Scope of Work
(Exhibit B) described herein. Each reference does not need to demonstrate that all the criteria
listed below have been met under one individual contract. However, the bidder must demonstrate
that then have experience equal to a minimum of three (3) years, for each area or facility as
follows:
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• Park landscape maintenance services for a public agency with a population of no less than
15,000 during the time of the contract, and servicing no less than seven_(7) public parks,
with an overall park area no less than twenty-five (25) acres.
• Park landscape maintenance services for a sports facility, no less than twenty-five (25)
acres in size and consists of a multitude of turf sports fields, baseball and/or softball fields,
tot lot play areas parking lots and a recreation center or community center.
• Park restroom maintenance services for five (5) parks with restroom facilities.
1.
Name and address Of GWRer Name of Organization
Address
Contact Person
Telephone number and email address
Park acreage and number of parks under contract
Contract amount , CEontract period start and
end date)
Bscrintinn of servirPs (r)le2s be snecifir, descrihP the maintenance program, and
reference the area or facility listed above):
16 191
2.
2.
Name and address of owner or a ep^yName of Organization
Address
Name and telephone Rurnber ef persen familiar with preje Contact Person
Telephone number and email address
Park acreage and number of parks under contract
Contract amount , Ceontract period (start and
end date)
Descrinti�n �f services (please he specific ciescrihe the maintenance program, and
reference the area or facility listed above):
Name and address of owner or agenn!i
Name and telephone number of person familiar with proieGt
Name and address of owner er agenGy
a
17 192
3.
Name and address ef owner Name of Organization
Address
Name and telephone Rumber ef peFSE)R familiar with pFeje Contact, +'-
Telephone number and email address
Park acreage and number of parks under contract
Contract amount type of , Ceontract °
end date)
De rsilafeon of seniices (plpasa hp specific,-cific, desrrihe the maintenanri 1(. , rld
reference the area or facility listed above):
—Bidder may attach additional sheets
Additional references shall be listed in the same format as above.
18 193
SUBCONTRACTORS
The undersigned submits herewith a list of subcontractors who will perform any work described in
the Scope of Se �iGesWork.
Name Under Which License No. & Class (or Specific Description of
Subcontractor is categories) Subcontract and Portion of the
Licensed Business Address and Work to be Done
Phone
2)
3)
Bidder may attach additional sheets as needed. Additional subcontractors shall be listed in
the same format as above.
Use rifinn;+l rnnm if needed to list more ;;n throo shnnntr�ntnrs
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
Bidder certifies that in all previous contracts and subcontracts with other public entities, all reports
which may have been due under the requirements of any Agency, State, or Federal equal
employment opportunity orders have been satisfactorily filed, and that no such reports are
currently outstanding.
NON-COLLUSION AFFIDAVIT
Bidder declares that the only persons or parties interested in this proposal as principals are those
names herein; that no officer, agent, or employee of the City of Moorpark is personally interested,
directly or indirectly, in this proposal, that this proposal is made without connection to any other
individual, firm, or corporation making a bid for the same work and that this proposal is in all
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194
respects fair and without collision or fraud.
AFFIRMATIVE ACTION CERTIFICATION
Bidder certifies that affirmative action has been taken to seek out and consider minority business
enterprises for those portions of the work to be subcontracted, and that such affirmative actions
have been fully documented, that said documentation is open to inspection, and that said
affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore,
bidder certifies that affirmative action will be taken to meet all equal employment opportunity
requirements of the contract documents.
20 195
CONTRACTOR'S CERTIFICATE
REGARDING WORKERS' COMPENSATION
WORK IDENTIFICATION: Park Landscape Maintenance Services
Labor Code Section 3700, in pertinent part, provides:
"Every employer except the state shall secure the payment of compensation in one or
more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly
authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-
insure, which may be given upon furnishing proof satisfactory to the Director of
Industrial Relations of ability to self-insure and to pay any compensation that may
become due to his employees."
I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to
be insured against liability for workers' compensation or to undertake self-assurance in
accordance with the provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract.
Dated: Contractor:
By:
Title:
(In accordance with California Labor Code Section 1860, et seq., the above Certificate must be
signed and filed with the City prior to performing any work under the Agreement.)
21 196
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the City of Moorpark
PARKS AND RECREATION DEPARTMENT
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106,
the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed
person, partnership, company, association, organization, or corporation;that the bid is genuine
and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any
other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired,
connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall
refrain from bidding, that the bidder has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the bid price of the bidder to any
other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any
other bidder, or to secure any advantage against the public body awarding the contract of
anyone interested in the proposed contract, that all statements contained in the bid are true;
and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or
paid, and will not pay, any fee to any corporation, partnership, company, association,
organization, bid depository, or to any member or agent thereof to effectuate a collusive or
sham bid.
Name of Bidder
Signature of Bidder
Address of Bidder
197
i
THIS PAGE LEFT INTENTIONALLY BLANK
20 198
EQUAL OPPORTUNITY CERTIFICATE
THE BIDDER'S EXECUTION OF THE SIGNATURE PORTION OF THIS PROPOSAL SHALL
ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATES,
WHICH ARE A PART OF THIS PROPOSAL.
The bidder hereby certifies that the bidder and proposed subcontractor(s), if any, have or have
not participated in a previous contract or subcontract subject to the Equal Opportunity Clause,
as required by Executive Orders 11246, entitled "Equal Employment Opportunity"as amended
by Executive Order 11375, and supplemented by Department of Labor Regulations 41 CFR,
Part 60, and that, where required, the bidder has filed with the Joint Reporting Committee, the
Director of the Office of Federal Contract Compliance, a Federal Government contracting or
administering agency, or the former President's Committee on Equal Employment Opportunity,
all reports due under the applicable filing requirements.
Name of Bidding Company
Authorized Signature
Title
Date
199
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, the CITY OF MOORPARK, CALIFORNIA, a municipal corporation,
hereinafter("City") and
(hereinafter "Contractor") have entered into an Agreement dated
, 2012, for work identified as " it
which Agreement is hereby incorporated into and made a part hereof; and.
WHEREAS, said Contractor, is required to furnish a bond in connection with said
contract, providing for the faithful performance thereof,
NOW, THEREFORE, we, the Contractor, as Principal, and
, a corporation organized and existing under the laws
of the State of and duly authorized to transact business under the
laws of the State of California, as Surety, are held and firmly bound unto the City, as
Obligee, in the sum of Dollars ($ )
lawful money of the United States of America, said sum being not less than one hundred
percent (100%) of the estimated amount payable by the said Obligee under the terms of
the contract for which payment well and truly to be made, the said principal and the said
surety, bind ourselves and our heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the said Principal, his
or its heirs, executors, administrators, successors or assigns, his or its subcontractors,
shall perform and fulfill all the undertakings, covenants, terms, conditions of said
Agreement during the original term of the Agreement, and any and all duly authorized
extensions thereof, with or without notice to the Surety, and during the life of any guaranty
required under the contract, and shall also perform and fulfill all the undertakings,
covenants, terms, conditions and agreement of any and all duly authorized modifications of
said contract that may hereafter be made, notice of which modifications to the Surety being
hereby waived, then this obligation shall be void and of no effect.
In case suit is brought upon this bond, the court shall fix and award and the surety shall
pay, in addition to the face amount hereof, costs and reasonable attorney's fees incurred
by the Agency in successfully enforcing said obligation.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
day of 12012.
(Corporate Seal)
(Principal)
Notarial Certificate
22
200
Attached B
(Title)
(Corporate Seal)
(Surety)
Notarial Certificate
Attached
B
(Title)
23
201
24
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Sample Agreement
AGREEMENT BETWEEN THE CITY OF MOORPARK AND
FOR PARK LANDSCAPE MAINTENANCE SERVICES
THIS AGREEMENT, is made and effective as of this day of
2012, between the City of Moorpark, a municipal Corporation ("City") and
, a ("Contractor"). In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows:
WHEREAS, City has the need for construction services related to landscape
maintenance services; and
WHEREAS, Contractor specializes in providing such services and has the proper
work experience, certifications and background to carry out the duties involved; and
WHEREAS, the City Council of the City at a meeting held on the day of
, 2012, authorized the City Manager to enter into this Agreement after public
bidding in accordance with California Public Code Section 20160, et seg.
NOW, THEREFORE, in consideration of the mutual covenants, benefits and
premises herein stated, the parties hereto agree as follows-
1. TERM
The term of the Agreement shall be from July 1, 2012 and will expire on June 30,
2013, unless sooner terminated as provided hereinafter.
Upon the mutual consent of both parties, the term of this Agreement may by
extended for three (3) additional one (1) year periods.
2. SCOPE OF SERVICES
City does hereby retain Contractor in a contractual capacity to provide landscape
maintenance services, plus additional landscape repair and installation services as
needed, specifically as it pertains to the City of Moorpark park properties, as set forth in
Exhibits A, B, C and D, which exhibits are attached hereto and incorporated herein by this
reference as though set forth in full. Where said Scope of Services is modified by this
Agreement, or in the event there is a conflict between the provisions of said Scope of
Services and this Agreement, the language contained in this Agreement shall take
precedence.
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203
Contractor shall perform the tasks described and set forth in Exhibits A, B, C and D.
Contractor shall complete the tasks according to the schedule of performance which is also
set forth in Exhibits A, B, C and D.
Compensation for the services to be performed by Contractor shall be in accordance
with Exhibit E Compensation shall not exceed the rates or total value
dollars ($ ) without the written authorization of the
City Manager. Payment by City to Contractor shall be as referred to Section 5 herein.
3. PERFORMANCE
Contractor shall at all times faithfully competently and to the best of his/her ability,
experience and talent perform all tasks described herein. Contractor shall employ, at a
minimum generally accepted standards and practices utilized by persons engaged in
providing similar services as are required of Contractor hereunder in meeting its obligations
under this Agreement.
4. MANAGEMENT
The individual directly responsible for Contractor's overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between City
and Contractor shall be and no other individual may be substituted without
the prior written approval of the City Manager.
The City's contact person in charge of administration of this Agreement, and to
serve as principal liaison between Contractor and City shall be the City Manager or the
City Manager's designee This person may also be referenced as City Representative.
5. PAYMENT
The City agrees to pay Contractor monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit E, based upon actual time
spent on the above tasks. This amount shall not exceed dollars
($ ) for the total term of the Agreement unless additional payment is approved
as provided in this Agreement.
Contractor shall not be compensated for any services rendered in connection with
its performance of this Agreement which are in addition to those set forth herein, unless
such additional services are authorized in advance and in writing by the City Manager.
Contractor shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Contractor at the time City's written
authorization is given to Contractor for the performance of said services. The City
Manager, if authorized by City Council may approve additional work not to exceed ten
percent (10%) of the amount of the Agreement.
Contractor shall submit invoices monthly for actual services performed. Invoices
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204
shall be submitted on or about the first business day of each month, or as soon thereafter
as practical for services provided in the previous month. Payment shall be made within
thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes
any of Contractor's fees it shall give written notice to Contractor within thirty (30) days of
receipt of any disputed fees set forth on the invoice. Consultant shall provide appropriate
documentation as determined by the City, for all reimbursable expenses.
6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time for any reason with or without cause, suspend or
terminate this Agreement or any portion hereof, by serving upon the Contractor at least ten
(10)days prior written notice. Upon receipt of said notice, the Contractor shall immediately
cease all work under this Agreement unless the notice provides otherwise. If the City
suspends or terminates a portion of this Agreement such suspension or termination shall
not make void or invalidate the remainder of this Agreement.
The Contractor may terminate this Agreement only by providing City with written
notice no less than ninety (90) days in advance of such termination. In the event of such
termination Contractor shall be compensated for such services up to the date of
termination. Such compensation for work in progress shall be prorated as to the
percentage of progress completed at the date of termination.
In the event this Agreement is terminated or suspended pursuant to this Section, the
City shall pay to Contractor the actual value of the work performed up to the time of
termination provided that the work performed is of value to the City. Upon termination of
the Agreement pursuant to this Section the Contractor shall submit an invoice to the City
as referred to herein.
7. DEFAULT OF CONTRACTOR
The Contractor's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Contractor is in default for cause under the terms of
this Agreement City shall have no obligation or duty to continue compensating Contractor
for any work performed after the date of default and can terminate this Agreement
immediately by written notice to the Contractor. If such failure by the Contractor to make
progress in the performance of work hereunder arises out of causes beyond the
Contractor's control and without fault or negligence of the Contractor, it shall not be
considered a default.
If the City Manager or the City Manager's designee determines that the Contractor is
in default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have five (5) working days after service upon it of said notice in which to
cure the default by rendering a satisfactory performance. In the event that the Contractor
fails to cure its default within such period of time, the City shall have the right,
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notwithstanding any other provision of this Agreement to terminate this Agreement without
further notice and without preiudice to any other remedyto which it may be entitled at law,
in equity or under this Agreement.
8. LIQUIDATED DAMAGES
If the Contractor fails to complete the work or any portion thereof, within the time
period required by this Agreement or as duly extended in writing by the City Manager,
he/she shall forfeit and pay to the City of Moorpark as liquidated damages,the sum of One
Hundred Fifty dollars ($150.00) per day for each calendar day the work, or portion thereof,
remains uncompleted afterthe above specified completion date. Liquidated damages shall
be deducted from any payments due or to become due to the Contractor under the terms
of this contract (Government Code Sec. 53069.851. Progress payments made by the City
after the above specified completion date shall not constitute a waiver of liquidated
damages by the City.
9. OWNERSHIP OF DOCUMENTS
Contractor shall maintain complete and accurate records with respect to sales,
costs expenses receipts and other such information required by City that relate to the
performance of services under this Agreement. Contractor shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All such
records shall be maintained in accordance with eq nerally accepted accounting principles
and shall be clearly identified and readily accessible. Contractor shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records shall give the City the right to examine and audit said books and records; shall
permit City to make transcripts therefrom as necessary and shall allow inspection of all
work data documents proceedings and activities related to this Agreement. Notification
of audit shall be provided at least thirty(30)days before any such audit is conducted. Such
records together with supporting documents shall be maintained for a period of ten (10)
_years after receipt of final payment.
Upon completion of or in the event of termination or suspension of this Agreement,
all original documents designs drawings maps models, computer files, surveys, notes,
and other documents prepared in the course of providing the services to be performed
pursuant to this Agreement shall become the sole property of the City and may be used,
reused or otherwise disposed of by the City without the permission of the Contractor. With
respect to computer files Contractor shall make available to the City, at the Contractor's
office and upon reasonable written request by the City, the necessary computer software
and hardware for purposes of accessing compiling transferring, and printing computer
files.
10. INDEMNIFICATION AND HOLD HARMLESS
Contractor hereby assumes liability for and agrees to defend (at Indemnitees'
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option), indemnify, protect and hold harmless City and its pro*ect contractors, and
engineers, officers, agents, and employees ("Indemnitees") from and against any and all
claims, charges, damages, demands, actions, proceedings, losses, stop notices, costs,
expenses (including attorneys' fees), judgments, civil fines and penalties, liabilities of any
kind or nature whatsoever, which may be sustained or suffered by or secured against the
Indemnitees arising out of or encountered in connection with this Agreement or the
performance of the work including, but not limited to, death of or bodily inju[y to persons or
damage to property, including property owned by or under the care and custody of gty,
and for civil fines and penalties, that may arise from or be caused, in whole or in part, by
any negligent or other act or omission of Contractor, its officers, agents, employees or
subcontractors including but not limited to, liability arising from:
a) Any dangerous, hazardous, unsafe or defective condition of, in or on the
premises, of any nature whatsoever, which may exist by reason of any act, omission,
neglect, or any use or occupation of the premises by Contractor, its officers, agents,
employees, or subcontractor:
b) Any operation conducted upon or any use or occupation of the premises by
Contractor, its officers, agents, employees, or subcontractors under or pursuant to the
provisions of this Agreement or otherwise;
c) Any act, omission or negligence of Contractor, its officers, agents,
employees, or subcontractors;
d) Any failure of Contractor, its officers, agents, or employees to comply with
any of the terms or conditions of this Agreement or any applicable federal, state,
regional, or municipal law, ordinance, rule or regulation; and
e) The conditions, operations, uses, occupations, acts, omissions or negligence
referred to in Sub-sections a, b, c, and d, existing or conducted upon or arising from the
use or occupation by Contractor on any other premises in the care, custody and control
of City.
Contractor's obligations under this Section apply regardless of whether or not such
claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense,
judgment, civil fine or penalty, or liability was caused in part or contributed to by an
Indemnitee. However, without affecting the rights of City under any provision of this
Agreement, Contractor shall not be required to indemnify and hold harmless City for liabilit
attributable to the active negligence of City, provided such active negligence is determined
by agreement between the parties or by the findings of a court of competent jurisdiction. In
instances where City is shown to have been actively negligent and where City's active
negligence accounts for only a percentage of the liability involved, the obligation of
Contractor will be for that entire portion or percentage of liability not attributable to the
active negligence of City.
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Contractor agrees to obtain executed indemnity agreements with provisions identical
to those set forth here in this section from each and every subcontractor or any other
person or entity involved by for with or on behalf of Contractor in the performance of this
Agreement In the event Contractor fails to obtain such indemnity obligations from others
as required here Contractor agrees to be fully responsible according to the terms of this
Section.
Failure of City to monitor compliance with these requirements imposes no additional.
obligations on City and will in no way act as a waiver of any rights hereunder. This
obligation to indemnify and defend City as set forth here is binding on the successors,
assigns or heirs of Contractor and shall survive the termination of this Agreement or
Section.
This Indemnity shall survive termination of the Agreement or Final Payment
hereunder. This Indemnity is in addition to any other rights or remedies that the
Indemnitees may have under the law or under any other Contract Documents or
Agreements In the event of any claim or demand made against any party which is entitled
to be indemnified hereunder, City may in its sole discretion, reserve, retain, or apply any
monies to the Contractor under this Agreement for the purpose of resolving such claims;
provided however, City may release such funds if the Contractor provides City with
reasonable assurance of protection of the Indemnitees' interests. City shall, in its sole
discretion determine whether such assurances are reasonable.
11. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Attachment I, attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONTRACTOR
Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers employees or agents shall have control over the conduct of
Contractor or any of Contractor's officers employees, or agents, except as set forth in this
Agreement Contractor shall not at any time or in any manner represent that it or any of its
officers employees or agents are in any manner officers employees, or agents of the
City. Contractor shall not incur or have the power to incur any debt, obligation, or liabilitv
against City, or bind City in any manner.
No employee benefits shall be available to Contractor in connection with the
performance of this Agreement. Except for the fees paid to Contractor as provided in the
Agreement City shall not pay salaries wages, or other compensation to Contractor for
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Contractor for injury or sickness arising out of performing services
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hereunder.
13. LEGAL RESPONSIBILITIES
The Contractor shall keep itself informed of local state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Contractor shall at all times
observe and comply with all such laws and regulations. The City, and its officers and
employees shall not be liable at law or in equity occasioned bVfailure of the Contractor to
comply with this Section.
14. ANTI DISCRIMINATION
Neither the Contractor, nor any subcontractor under the Contractor, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin ancestry, physical handicap medical condition marital status or
gender of such person except as provided in Section 12940 of the Government Code.
The Contractor shall have responsibility for compliance with this Section [Labor Code Sec.
17351.
15. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the award,
terms or implementation of this Agreement including any method of coercion, confidential
financial arrangement or financial inducement. No officer or employee of the City will
receive compensation directly or indirectly from Contractor, or any officer, employee or
agent of Contractor, in connection with the award of this Agreement or any work to be
conducted as a result of this Agreement. Violation of this Section shall be a material
breach of this Agreement entitling the City to any and all remedies at law or in equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the contract
during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or sub-contract or the proceeds thereof, for work to be performed in
connection with the work performed under this contract.
Contractor warrants that at the time of execution of this Contract, none of
Contractor's officers employees agents or subcontractors has a family member employed
by the City or serving as a councilmember. Contractor also agrees to immediately notify
City Representative in writing if any of its officers, employees, agents, or subcontractors is
a family member of a City employee or councilmember. For purposes of this Contract,
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family member shall be defined to include the following: mother, father, grandfather,
grandmother, aunt uncle cousin sister, brother, son daughter, son-in-law, daughter-in-
law, nephew, niece grandchild mother-in-law, father-in-law, brother-in-law, sister-in-law,
spouse as defined as a partner in marriage (California Civil Code Section 4100), and
domestic partner as defined by California Family Code Section 297.
17. CONFLICT OF INTEREST
Contractor covenants that neither they nor any officer or principal of their firm have
any interests nor shall they acquire any interest directly or indirectly, which will conflict in
any manner or degree with the performance of their services hereunder. Contractor further
covenants that in the performance of this Agreement they shall employ no person having
such interest as an officer, employee agent or subcontractor. Contractor further
covenants that Contractor has not contracted with nor is performing any services directly or
indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) and/or public agency(ies) owning property and/or processing an entitlement
application for property in the City or its Area of Interest now or within the past one (1)
year, and further covenants and agrees that Contractor and/or its subcontractors shall
provide no service or enter into any contract with any developer(s)and/or property owner(s)
and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest while
under contract with the City and for a one-year time period following termination of this
Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service or
by deposit in the United States mail certified or registered, return receipt requested, with
postage prepaid and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
To:
Either party may, from time to time by written notice to the other, designate a
different address or contact person which shall be substituted for the one above specified.
Notices payments and other documents shall be deemed delivered upon receipt by
personal service or as of the third (3rd) day after deposit in the United States mail.
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19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Contractor's legal
entity, the Contractor shall first notify the City in order that proper steps may be taken to
have the change reflected in the Contract Documents.
20. ASSIGNMENT
Contractor shall not assign this Agreement or any of the rights, duties or obligations
hereunder. It is understood and acknowledged by the parties that Contractor is uniquely
qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and
effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or
other action of the terms, conditions or covenants referred to herein shall be filed in the
applicable court in Ventura County, California. The City and Contractor understand and
agree that the laws of the State of California shall govern the rights, obligations, duties, and
liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement.
23. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, oral or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
24. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, Sections, and
Exhibits of this Agreement are for convenience and identification only and shall not be
deemed to limit or define the content of the respective Articles, Paragraphs, Sections, and
Exhibits hereof.
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25. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall be
in writing and shall be effective only upon approval by the City Manager.
26. TIME OF COMPLETION
City and Contractor agree that time is of the essence in this Agreement. City and
Contractor further agree that Contractor's failure to perform on or at the times set forth in
this Agreement will damage and injure City, but the extent of such damage and injury is
difficult or speculative to ascertain. Consequently, City and Contractor agree that any
failure to perform by Contractor at or within the times set forth herein shall result in
liquidated damages as defined in Section 8 for each and every day such performance is
late. City and Contractor agree that such sum is reasonable and fair. Furthermore, City
and Contractor agree that this Agreement is subject to Government Code Section
53069.85 and that each party hereto is familiar with and understands the obligations of
said Section of the Government Code.
27. PRECEDENCE
Contractor is bound by the contents of Exhibits A, B, C and D. In the event of
conflict, the requirements of this Agreement shall take precedence over those contained in
Exhibits A, B, C and D.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall not
be interpreted against either party on the ground that the party prepared the Agreement or
caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall constitute, a
waiver of any other provision, whether or not similar, nor shall any such waiver constitute a
continuing or subsequent waiver of the same provision. No waiver shall be binding unless
executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Contractor
warrants and represents that he/she has the authority to execute this Agreement on behalf
of the Contractor and has the authority to bind Contractor to the performance of obligations
hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and near first above written.
CITY OF MOORPARK CONTRACTOR
By: BV:
Steven Kueny, CitV Manager Contractor, Title
Attest:
Maureen Benson, City Clerk
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ATTACHMENT 1,
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will
maintain insurance in conformance with the requirements set forth below. Contractor will
use existing coverage to comply with these requirements. If that existing coverage does
not meet the requirements set forth here, it will be amended to do so. Contractor
acknowledges that the insurance coverage and policy limits set forth in this section
constitute the minimum amount of coverage required. Any insurance proceeds available to
City in excess of the limits and coverage required in this Agreement and which is applicable
to a given loss, will be available to the City.
Contractor shall provide the following types and amounts of insurance:
1. Commercial General Liability
Commercial General Liability Insurance shall be provided by an Insurance Services
Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent.
Defense costs must be paid in addition to limits. There shall be no cross liability exclusion
for claims or suits by one insured against another. Limits shall be no less than one million
dollars ($1,000,000) per occurrence for all covered losses and no less than two million
dollars ($2,000,000) general aggregate.
Contractor's policy shall contain no endorsements limiting coverage beyond the
basic policy coverage grant for any of the following:
a. Explosion, collapse or underground hazard (XCU)
b. Products and completed operations
c. Pollution liability
d. Contractual liability
Coverage shall be applicable to City for injury to employees of contractors,
subcontractors, or others involved in the project. Policy shall be endorsed to provide a
separate limit applicable to this project.
2. Workers' Compensation
Workers' Compensation insurance shall be provided on a state-approved policy
form providing statutory benefits as required by law with employers' liability limits no less
than $1,000,000 per accident for all covered losses,
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3. Business Auto Coverage
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 06 92
including symbol 1 (Any Auto) or the exact equivalent shall be provided. Limits shall be no
less than $1,000,000 per accident combined single limit. If Contractor owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Contractor or Contractor's employees will use personal autos in
any way on this project Contract shall provide evidence of personal auto liability coverage
for each such person.
4. Excess or Umbrella Liability
Excess or Umbrella Liability insurance (Over Primary) if used to meet limit
requirements shall provide coverage at least as broad as specified for the underlying
coverages. Coverage shall be provided on a "pay on behalf' basis, with defense costs
payable in addition to policy limits. There shall be no cross liability exclusion precluding
coverage for claims or suits by one insured against another. Coverage shall be applicable
to City for injury to employees of contractor, subcontractors, or others involved in the Work.
The scope of coverage provided is subject to the approval of city following receipt of proof
of insurance as required herein. Limits are subject to review.
Insurance procured pursuant to these requirements shall be written by insurers that
are admitted carriers in the state of California and with A.M. Best rating of A- or better and
a minimum financial size of VII.
Contractor and City agrees as follows:
1. Contractor agrees to endorse the third party general liability coverage required
herein to include as additional insureds City, its officials, employees, agents, using
standard ISO endorsement No. CG 2010 with an edition date of 1985. Contractor
also agrees to require all contractors, subcontractors, and anyone else involved in
any way with the project contemplated by this Agreement to do likewise.
2. Any waiver of subrogation express or implied on the part of the City to any party
involved in this Agreement or related documents applies only to the extent of
insurance proceeds actually paid. City, having required that it be named as an
additional insured to all insurance coverage required herein, expressly retains the
right to subrogate against any party for sums not paid by insurance. For its part,
Contractor agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors,
subcontractors, or others involved in any way with the project contemplated by this
Agreement to do likewise.
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3. All insurance coverage maintained or procured bV Contractor or required of others
by Contractor pursuant to this Agreement shall be endorsed to delete the
subrogation condition as to the city, or to specifically allow Contractor or others
providing insurance herein to waive subrogation prior to a loss. This endorsement
shall be obtained regardless of existing policy wording that may appear to allow
such waivers.
4. It is agreed bV Contractor and City that insurance provided pursuant to these
requirements is not intended by any party to be limited to providing coverage forthe
vicarious liability of City, or to the supervisory role, if any of City. All insurance
coverage provided pursuant to this or any other Agreement (express or implied) in
any way relating to City is intended to appIV to the full extent of the policies involved.
Nothing referred to here or contained in any agreement involving City in relation to
the project contemplated by this Agreement is intended to be construed to limit the
application of insurance coverage in any waV.
5. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been
first submitted to City and approved of in writing.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or
reduction of discover period) that may affect City's protection without City's prior
written consent.
7. Proof of compliance with these insurance requirements, consisting of binders of
coverage, or endorsements, or certificates of insurance, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of insurance is
not delivered as required, or in the event such insurance is canceled or reduced at
any time and no replacement coverage is provided, City has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests under this
or any other Agreement and to pay the premium. Any premium so paid bV City shall
be charged. to and Promptly Paid by Contractor or deducted from sums due
Contractor, at City option.
8. Contractor agrees to endorse, and to required others to endorse, the insurance
provided pursuant to these requirements, to require thirty (30) days notice to qLty
and the appropriate tender prior to cancellation or reduction of such liability
coverage and notice of any material alteration or non-renewal of any such coverage,
and to require contractors, subcontractors, and any other party in any way involved
with the project contemplated by this Agreement to do likewise.
9. It is acknowledged bV the parties of this Agreement that all insurance coverage
required to be provided by Contractor or any subcontractor, and any other party
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involved with the project who is brought onto or involved in the project by
Contractor, is intended to apply first and on a primary non-contributing basis in
relation to any other insurance or self-insurance available to the City.
10. Contractor agrees to ensure that subcontractors, and any other party involved with
the project who is brought onto or involved in the project by Contractor, provide the
same minimum insurance coverage required of Contractor. Contractor agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
Agreement. Contractor agrees that upon request, all agreements with
subcontractors and others engaged in this project will be submitted to City for
review.
11. Contractor agrees that all layers of third party liability coverage required here' in,
primary, umbrella and excess, will have the same starting and expiration date.
Contractor agrees further that all other third party coverages required herein will
likewise have concurrent starting and ending dates.
12. Contractor agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, architect, engineer, or other entity or
person in any way involved in the performance of Work on the project contemplated
by this Agreement to self-insure its obligations to City. If Contractor's existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time the City shall review
options with the Contractor, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
13. The City reserves the right at any time during the term of this Agreement to change
the amounts and tVpes of insurance required by giving the Contractor 90 days
advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increased benefit to City.
14. For purposes of applying insurance coverage only, all contracts pertaining to the
project will be deemed to be executed when finalized and any activity commences
in furtherance of performance under this Agreement.
15, Contractor acknowledges and agrees that any actual or alleged failure on the part of
City to inform Contractor of non-compliance with any insurance requirement in no
way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
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16. Contractor will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuance to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. The insurance shall include but not be limited to
products and completed operations and discontinued operations where applicable.
Termination of this obligation is not effective until City executes a written statement
to that effect.
17. Contractor agrees to waive its statutory immunity under any workers' compensation
statute or similar statute in relation to the City and to require all subcontractors and
any other person or entity involved in the project contemplated by this Agreement to
do likewise.
18 Requirements of specific coverage features are not intended as limitations on other
requirements or as a waiver of any coverage normally provided by any given policy.
Specific reference to a given coverage feature is for purposes of clarification only
as it pertains to a given issue and is not intended by any party or insured to be all-
inclusive.
19. Any provision in any of the construction documents dealing with the insurance
coverage provided pursuant to these requirements, is subordinate to and
superseded by the requirements contained herein. These insurance requirements
are intended to be separate and distinct from any other provision in this Agreement
and are intended by the parties to be interpreted as such.
20. All liability coverage provided according to these requirements must be endorsed to
provide a separate aggregate limit for the project that is the subject of this
Agreement and evidencing products and completed operations coverage for not
less than two years after issuance of a final certificate of occupancy by all
appropriate government agencies or acceptance of the completed work by City.
21. Contractor agrees to be responsible for ensuring that no contract used by any party
involved in any way with the project reserves the right to change City or Contractor
for the cost of additional insurance coverage required by this Agreement. Any such
provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There
shall be no recourse against City for payment of premiums or other amounts with
respect thereto.
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ATTACHMENT 11
Sample Additional l ep4Ges /1uthorizatinn `/1 4 Work Order
CITY OF MOORPARK
WORK ORDER
FOR
Reference Agreement No.:
Work Order No.:
Contractor: _
Date of Original Agreement:
Date of This Work Order:
Purchase Order Number:
Project Title:
A. Cost Summary:
Amount
Contingency approved by City Council $
Less Work Orders to date $
Sub-Total $
This work order $
Balance Remaining
Ito Date is
B. Description of Services to be Provided:
Contractor shall perform the following services pursuant to this Work Order (see
Estimate dated Exhibit A):
• Description of Services:
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C. Schedule:
Contractor shall perform the services within ( ) days of authorization.
D. Compensation:
Contractor shall be compensated for the services completed under this Work Order in
the amount of ($ ) (see Exhibit A).
E. Proiect Managers:
1. City's Landscape Representative:
2. Contractor's Project Manager:
F. Agreement Provisions:
All other terms and provisions of the above mentioned Agreement shall remain in
full force and effect.
CITY OF MOORPARK CONTRACTOR
Steven Kueny, City Manager
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EXHIBIT A
CONTRACTOR PERFORMANCE REQUIREMENTS
A. WORKING HOURS:
1. Working hours are Monday through Friday, between 7:00 a.m. to 5:00 p.m.
("working hours"). No work shall be performed on Saturday, Sunday, or City
approved holidays or outside of these specified times, without prior written
approval from the representative designated by the City(herein after referred
to as 'City Representative') except for emergency situations, or unless
otherwise indicated in this Contract. Contractor must notify the City
Representative within twenty-four(24) hours in the event of emergency work.
2. All restroom facilities shall be cleaned and in operation no later than 8:00
a.m., Monday through Friday. With priorwritten approval,the contractor shall
be allowed to begin maintenance services -within the restroom facilities at
6:00 a.m., Monday through Friday.
3. Contractor shall be responsible for any costs incurred by the City including,
but not limited employee's—City staff's overtime hourly rate of One Hundred
F4ve dollars ($105.00) per and any related costs.,for any City approved
work performed by the Contractor on weekends and/or holidays,which may
require verification and inspection by—a. City ernp!3y taff. City staff
overtime costs shall be assessed as follows (subject to change per current
salary distribution):
Park and Landscape Manager: $225/hr.
Park/Landscape Maintenance Superintendent or Supervisor: $180/hr.
Maintenance Worker III: $105/hr.
4. The Contractor shall have staff available by phone contact(not an answering
service) including but not limited to Contractor's supervisor(s) and irrigation
technician (s), Monday through Friday, between 7:00 a.m. and 5:00 p.m. to
respond to callouts, questions, and verification of schedules.
5. Non-working City holidays include: New Year's Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
Contractor shall have personnel in place a-nd—to carryy+rg out the
responsibilities of this Contract on all other City holidays if they fall on a
weekday.
6. AfteF RetifiGatien of awaFd andFourteen (14) days prior to the start of any
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work, the Contractor shall submit to the City for a proposed
maintenance schedule. The schedule shall include-, but net be lipR:ted to, a
list of all activities specified in this-the ag�rnentScope of Work (Exhibit B)
by location, with respective days of the week and day ef firnetime of day
said activities will be performed by lesatiGR. 9nGe-After
by the City approval, any revisions to the approved schedule must be
authorized in writing by the City Representative.
7. The use of leaf blowers or air broom is prohibited, except between the hours
of 8:00 a.m. and 5:00 p.m., Monday through Friday.
B. SUPERVISION:
1. Contractor shall provide a minimum of one (1) full time landscape
maintenance supervisor fully trained in all aspects of landscape maintenance
and repair. Said supervisor shall have a minimum of seven (7) years of
experience at the supervisory level Fourteen (14) days prior to the start of
any work the Contractor. shall submit to the City information that
demonstrates the supervisor's qualifications for City review and approval.
During the term of the Contract the City Representative shall approve any
changes to the landscape maintenance supervisor position.
2. Contractor shall provide an on-site supervisor(s) and irrigation technician (s)
capable of communicating effectively both in written and oral English1 at all
times during all GontraGt operafio he term of the Contract._ Any
cGommunications from the City to the Contractor's on-site supervisor(s) or
irrigation technician (s) shall be deemed as delivered to the Contractor.
23. Contractor shall endeavor to maintain geed excellent public relations at all
times. The work shall be conducted in a manner which will cause the least
possible interference and disturbance to the public. Work shall be performed
by competent employees and supervised by a person(s) experienced in
supervising landscape maintenance operations.
34. Contractor shall ensure that its employees are dressed in a company uniform
shirt recognizable as Contractor's.
�-a��e and generally well maintained GenditiOR and have a Glea-r
C. COMMUNICATION/EMERGENCY RESPONSE:
1. Contractor shall have the ability to contact their field crews within fifteen 151
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minutes of notification by City Representative during normal working hours.
2. Contractor shall provide capabilities for twenty-four(241 hours per day, seven
k7l days a week service. Contractor shall provide a 24-hour emergency
contact person who is familiar with the City's maintenance operation, with
phone number (not an answering service) for non-working hours, including
weekends and holidaVs.GE)RtFaGt0F shall respend to the Gity regarding any
3. During an after-hours emergency situation, the Contractor shall provide on-
the-job response time of no more than one (1) hour minimum upon
notification by City.
i Gh nntifiGatinns (not an o nn c°nnn°)
D. MATERIALS TO BE PROVIDED BY THE CONTRACTOR: The Contractor, at
Contractor's sole expense, shall furnish all necessary equipment, supplies, and
materials of good quality and in the amounts necessary to fulfill these specifications
and to accomplish an acceptable and professional level of maintenance, as
determined by the City Representative. The g4uality and speGificatinnc quantity of
materials to—be—provided by Contractor must be approved by the City
Representative. These supplies and materials shall include, but not be limited to:
f 1. All necessary fuel, oil, equipment, machinery, and parts.
2. All necessary pesticides,_ fir°nc°°�irlinn herbicides, insecticides,
f„n .+, and rodenticides and all relevant licenses.-
3. All necessary fertilizers and soil amendments.
4. All custodial, restroom and trash container supplies, including trash can
liners, restroom paper products, restroom hand soap if requested by City,
disinfectants and cleaning solutions, etc., as approved by the City.
5. All necessary horticultural supplies and landscape tools.
6. All parts necessary for the repair and proper maintenance of all irrigation
systems.
7. All materials are to be new and identical to existing material
rnakemanufacturer and model number, unless directed otherwise by the City
Representative.
E. CONTRACTOR RESPONSIBILITY - DAMAGES: The Contractor shall be fully
responsible for any and all damage to City property resulting from the Contractor's
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operations. This shall include, but not be limited to, the repair, removal and
replacement, at Contractor's expense, of shrubs, trees, vines, turf grass, irrigation
system, ground cover or other landscape items that are lost or damaged due to
negligence in pest and disease control practices; and/or due to improper watering,
fertilizing, herbicide damage, or lack of proper maintenance and operations. This
shall also include any damage to buildings, infrastructure, hardscape, and other
improvements due to Contractor's negligence. The City Representative shall
determine if the contractor is negligent. The City shall be responsible for replacing
any plant material that is damaged or destroyed as a result of acts of vandalism or
theft.
F. UNDERGROUND ALERT SYSTEM: Underground alert systems must be notified a
minimum of 48 hours in advance prior to commencing work that involves digging
underground. This notification is required for each location said work is performed.
Written verification of such notification shall be provided to the City Representative
prior to commencing work.
G. PROPERTY DAMAGE: Any damage to utility lines that GGGUFsshall be immediately
reported to the relevant utility company,- that is iRvolved as well as to the City
Representative. The cost of the repair, if required, will be at the Contractor's
expense. If damage occurs to any -landscape material, er-irrigation system
components, adjacent hardscape surfaces or other property, immediate tY°° ,t
repair or necessary replacement of the same shall be at the Contractor's sole
expense.
H. ACCESS TO PRIVATE PROPERTY: Prior to any work that will restrict access to
private property, the Contractor shall notify, in writing, each affected property owner
or responsible person, informing him of the nature of, and the approximate duration
of,the restriction. Contractor shall also provide a copy of said notification to the City
Representative prior to commencing such work.
I. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS: Contractor
shall be responsible for the protection of all improvements adjacent to the work,
such as spri irrigation system components, drain pipes, lawns, brick work,
plants, masonry work, fences, walls, sidewalks, street paving, etc., located on either
public or private property. If any improvements are removed or damaged, other than
those designed for removal, then such improvements shall be replaced in kind at
the Contractor's sole expense, and to the City's satisfaction, within forty-eight (481
hours. If the Contractor fails to render proper repairs within the 48 hour limit,the City
will make the repairs and deduct the cost of such repairs, plus 15% administrative
costs, from the Contractor's monthly bill.
J. TRAFFIC CONTROL:
1. Contractor shall conform to all California Vehicle Code, and CAL OSHA
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requirements and operating rules at all times this Contract is in effect.
Contractor shall obtain an annual City Encroachment Permit and adhere to
such conditions for street work. Contractor shall conduct all work in a manner
that will insure continuous traffic flow on the-all streets at all times. In
situations where it is necessary to restrict traffic flow, the Contractor shall
contact the City Public Works Inspector prior to start of work. Contractor shall
be responsible for supplying and using all safety equipment necessary to
close or delineate traffic lanes to through traffic. This is to include a high
visibility arrow board. Prior to closing lanes and/or interfering with the flow of
traffic, Contractor shall seek the approval of the City Representative. Twenty
four (24) hour notification is required. City shall set days of the week and
times when traffic lanes may be closed.
2. Signs used for handling traffic during the course of this project shall be in
accordance with the "Work Area Traffic Control Handbook" (WATCH)
published by Building News, Inc., and made a part of these detailed
specifications. The method in which signs, barriers, and other miscellaneous
traffic devices are used during construction shall be in accordance with the
publication mentioned. A copy of said publication is on file at the Moorpark
Public Services Facility. All signs shall be illuminated or reflectorized when
they are used during hours of darkness. All cones, pylons, barricades, or
posts used in the diversion of traffic shall be provided with flashers or other
satisfactory illumination if in place during hours of darkness.
3 Payment for maim no Of +r Traffic control and detours -and for
conforming to all the provisions of these specifications, unless otherwise
specified and itemized in the bid schedule, shall be ^or,cidered to be
included in the Contract unit or lump sum prices paid for various items of
work wherein_ mainteRanno of traffic control and/or detours +s-are required,
without additional compensation.
4. Liquidated damages shall be assessed in the amount of One Hundred-Fifty
dollars ($150.00) for each day that the Contractor fails to conform to any
California Vehicle Codes, CAL OSHA requirements or traffic control
measures as described in these specifications ,
2.
K. ENCROACHMENT PERMITS: The Contractor shall secure an approved annual
City encroachment permit.
L. SUBCONTRACTORS: Contractor shall only use subcontractors in the performance
of this Contract —listed on the Ssubcontractor(s) form submitted with the bid
documents. All submitt subcontractors shall be licensed and shall only provide
we*the services listed and licensed to perform.Any subcontractor not listed on the
Subcontractors (2) form or any changes made to the subcontractors used by the
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Contractor during the term of the Contract shall be approved in writing by the City
Representative. The City reserves the right to reject the services of any
subcontractor, for any reason, and at any time during the performance of this
Contract.
M. HAZARDOUS WASTE AND NPDES REQUIREMENTS:
1. Contractor shall comply with CAL OSHA standards and the
American National Standard Institute, Z133.1.1988 Safety Requirements in
the performance of all work under this Contract. The Contractor shall
conduct the work required in such a manner as to cause the least amount of
interference to the public and the general operations of the City.
2. Contractor shall be responsible for compliance will all Federal and State
hazardous waste and materials requirements, codes and laws.Any situations
involving the use of, or observance of, hazardous waste or materials shall be
reported to the City Representative immediately.
3. Contractor shall be responsible for compliance with all Federal, State and
local requirements, codes and laws regarding National Pollutant Discharge
Elimination System (NPDES). Information and specifications can be found in
the document entitled, "Stormwater Pollution Control Guidelines for
Construction Sites," which by reference is a part of Exhibit B hese
specifications and is available for review at the Moorpark City Hall front
counter.
4. Contractor shall implement all necessary steps to ensure the methods and
practices it uses to Earrysi#carry out its responsibilities under this contract
comply with NPDES, including but not limited to: maintaining a clean work
site; properly disposing of all debris; appropriate storage of materials;
managinge and operatiq a vehicles and equipment in a manner to prevent
leaks and spills; preventing pollution of the storm drain system during import,
export, stockpiling, and spreading of landscape debris and materials, and
preventing and controlling the discharge of soil sediments, fertilizers,
herbicides, insecticides, rodenticides, Ghe Ga;Tsolventy -cleaning
solutions, and trimmiRgs and other chemicals.
N. INSPECTION TOUR AND PUNCH LIST: The Contractor shall accompany the City
Representative on a, no less than weekly, inspection tour of landscaped areas at a
time specified by the City Representative. The Contractor shall provide a detailed
written punch list of all areas maintained for review by the City Representative within
twenty-four (24) hours of completing said inspection tour. The punch list shall
contain a detailed list of broken and/or inoperable sprinklers, irrigation malfunctions
and landscape deficiencies and it shall identify the location of deficiencies and a
written timeline for completion. Contractor shall be expected to make repairs and
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correct deficiencies within five (5) business days, unless the repair requires
immediate response or is otherwise stated herein. Contractor shall provide the City
Representative with a follow up punch list documenting the status of required
repairs and corrections. If corrections and repairs are not completed within the
allocated time, the Contractor may incur liquidated damages, as more fully
described belewin Section O. If Contractor fails to repair or correct deficiencies
within five (5)working days past the time line approved by the City, Contractor may
be found in nonconformance with the Contract and City, at its discretion, may take
corrective action at Contractor's sole expense, plus 15% administrative fee, and
aecessed—assessed liquidated damages. Such fees and expenses shall be
deducted from Contractor's invoice.
The Contractor shall prepare and submit to the City Representative at the end of
each month a Contractor Weekly Report (Exhibit E). A separate report shall be
prepared for each park location and shall identify all maintenance items that have
been completed as well as maintenance deficiencies, hazards or other items
requested by the City or observed by the Contractor.
The Contractor shall prepare and submit to the City Representative at the end of
each month a Contractor Weekly Irrigation Report (Exhibit F). A separate report
shall be prepared for each park location and shall identify the current irrigation
schedule and station run times any changes made to the irrigation schedule within
the inspection period any damages or repairs to the irrigation system and any other
information requested by the City.
O. DEFICIENCIES- LIQUIDATED DAMAGES: Failuree#_the Contractor to perform
the services described herein, adhere to the service schedule, service a-the
irrigation system, perform all-the-required services and/or repairs, or reprogram
each conventional controller weekly per local ETo data pursuant to this Contract,will
be seen as considered a deficiency. It is agreed that said deficiencies will result in
damage to the City. Contractor shall be responsible for all costs associated with
said damage including any additional costs incurred by the City in the inspection,
administration and performance of the work not performed or performed improperly
by the Contractor,in addition to the liquidated damages amount ideRtified below.as
follows:
Liquidated damages shall be assessed in the amount of One Hundred Fifty dollars
($150.00) for each incident at each separate location, for each day that the
deficiency remains uncorrected.
Furthermore, in the event Contractor fails to effectively manage water use,the over-
usage cost will be borne by Contractor. As further described, such cost incurred by
City shall be deducted from the Contractor's monthly payments.
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P. CITY'S RIGHT TO USE OTHER LABOR: Contractor recognizes that during the
course of this Contract, other activities and operations may be conducted by City
work forces and other Contracted parties. These activities may include, but not be
limited to, landscape refurbishment, irrigation system modification or repair,
specialized pest control, construction, storm related operations, staging of police
and fire for emergencies and disaster control, and a variety of recreation programs
and special events. During said activities and operations the Contractor may be
required to modify or curtail certain work tasks and normal maintenance operations,
and shall promptly comply with any request thereof by the City.
Q. CONTRACTOR VEHICLE AND EQUIPMENT IDENTIFICATION: Contractor shall
clearly identify each vehicle and equipment (i.e. tractors, trailers, ride-on mowers)
used at said facilities in the performance of this contract with decals on the exterior
right and left front door panels, or other City approved location, identifying the
Contractor's name, and phone number. Decals shall not be less than 12 inches by
18 inches in size, and shall be clearly visible from a distance of 50 feet.
Contractor's maintenance vehicles exterior paint and vehicle body shall be kept
clean new in appearance and in a generally well maintained condition.
R. WORK BY CITY FORCES BECAUSE OF NONCONFORMANCE TO CONTRACT:
Should the Contractor fail to correct deficiencies or public nuisances, these will be
considered to be of an emergency nature and cause for the City make corrective
repairs. Such work shall be billed to the Contractor at a Fate ef One HURdF F+ve
dellaFs ($105.00) per houF for each call-out, plus actual time spent on the repairs. It
also should be noted that there is a minimum two (2) hour charge for labor on any
call-out.
City staff hourly costs shall be assessed as follows (subject to change per current salary
distribution):
Park and Landscape Manager: $150/hr.
Park/Landscape Maintenance Superintendent or Supervisor: $120/hr.
Maintenance Worker III: $70/hr.
City staff overtime hourly costs for weekend work or after hours work shall be
assessed as follows (subject to change per current salary distribution):
Park and Landscape Manager: $225/hr.
Park/Landscape Maintenance Superintendent or Supervisor: $180/hr.
Maintenance Worker III: $105/hr.
S. EXTRA WORK:
1. The Contractor shall not have the exclusive right to perform extra work.
Extra work may be performed by the Contractor at the discretion of the City,
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City forces, or by competitive bid at the sole discretion of the City.
2. Additional work outside the performance requirements such as, but not
limited to, shrub and tree planting, renovation, and improvement, shall be
required on occasion.
3. The costs for such extra work shall be based on the fair market value of
supply and labor costs and shall be agreed to in a written proposal prior to
commencement of said work. Only those extra work items authorized in
writing on a City standard Work
Order form or other form approved by the City, prior to the start of work, shall
be considered for payment.
4. Extra work shall not be performed by regularly scheduled personnel and shall
be performed during regular working hours unless authorized in writing by
the City.
T. EQUIPMENT STORAGE ON CITY PROPERTY: Storage of equipment, supplies
and materials at a City park or other City property shall only be allowed with prior
written approval from the City. In the event the City consents to allow
Contractor to use designated City property for storage, Contractor agrees to
assume full responsibility for loss, theft, damage to its equipment, supplies and any
injury that may arise to any person. Contractor also assumes full responsibility for
any and all damage to City property as a result of any Contractor owned property
stored on City property, whether storage is temporary or permanent. Contractor
acknowledges that Section 10 Indemnification of this contract applies to such
storage
U. VANDALISM AND THEFT:
1. The City shall be notified immediately by the Contractor in regards to any
acts of vandalism, including graffiti, and theft to City landscaping, irrigation
systems, or other improvements observed or found by Contractor's
employees, regardless of the cause, inGluding gFaffiti.
2. Costs caused by vandalism, theft or accident, not caused by Contractor,
shall be the responsibility of the City, including labor costs.
V. PERFORMANCE DURING INCLEMENT WEATHER:
1. During the periods when inclement weather hinders normal operations, the
Contractor shall adjust his work force in order to accomplish those activities
that are not affected by weather.
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2. Failure to adjust the work force to show geed adequate progress on the work
shall result in deduction of payments to reflect only the work actually
accomplished.
3. If weather conditions do not allow maintenance operations to continue, the
Contractor shall inform the City Representative and have his work force
available to assist the City with emergency operations as needed.
Emergency operations may include the installation of sand baps, removal of
fallen branches and debris removal of mud, rocks or loose gravel, or other
procedures required by the City. Contractor shall provide their staff with
OSHA approved rain pear and other safety equipment that may be
necessary during such an instance.
3. The Contractor shall not remove his work force from the job site unless he
has previously notified the City Representative and received written
approval...
4. The Contractor shall re-stake and re-tie trees as required, and continue to
monitor trees during storm conditions.
5. The Contractor shall remove and clean all debris deposited in drainage areas
resulting from inclement weather,to mitigate potential flooding of landscaped
areas.
6. Contractor shall adjust controllers and timers to the "OFF" position, which
shall remain off until local "ETo"dads data indicates that conditions are
appropriate to set in the "ON" position. It shall be the Contractor's
responsibility to monitor the local "ETo" data to ensure that controllers and
timers are activated at the appropriate time.
W. CONTRACTOR DISPOSAURECYCLING RESPONSIBILITY:
1. The Contractor shall dispose of all cuttings, weeds, leaves, trash and other
debris from operations as work progresses.All green waste, recyclables, and
refuse shall be disposed in City provided bins designed for such material and
in accordance with the solid waste provisions of the Moorpark Municipal
Code. Contractor agrees to segregate the aforementioned materials to
maximum extent possible. Contractor shall not, at any time, dispose of
materials resulting from work not related to this Contract in any City provided
bin. If requested by the City, Contractor shall make every effort to estimate
tonnage disposed.
2. Contractor shall keep City trash enclosures clean and neat on a daily basis.
All debris shall be disposed in the bin and not allowed to accumulate on the
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floor of the enclosure. If a bin is full and will not accommodate additional
debris, Contractor shall notify City immediately and depose of remaining
debris in an alternative City bin. Bin lids shall remain closed. Trash enclosure
gates shall be closed and locked when the Contractor leaves each site each
day. Damage, vandalism, and graffiti to the trash enclosures shall be
immediately reported to the City Representative whenever observed by
Contractor.
X. KEY CONTROL
1. Contractor shall be responsible for assigned keys, and shall be held
responsible for the proper use and safe keeping of all keys issued by the City
to the Contractor.
2. Contractor shall immediately report all lost or stolen keys to the City
Representative. Contractor shall reimburse the City the cost as determined
by the City for and- Dy key replacements. Such cost may include changing
locks,if deemed necessary by City,to secure and protect City properties and
facilities.
3. Upon expiration, cancellation or termination of this Contract,all keys received
by the Contractor shall be returned to the City.
4. Contractor agrees to na not to duplicate any keys and acknowledges that
California law stipulates that it is unlawful for a person to duplicate any keys
without the permission of the owner. The penalty for violation of this law is
either six (6) months imprisonment or a Five Hundred Dollar ($500) fine or
both.
Y. PRIOR INSPECTION OF AREAS: Contractor acknowledges that he/she has
completed a personal inspection of the areas to be maintained and has evaluated
the extent to which the physical condition thereof will affect the services to be
provided. By entering into this Contract, the Contractor shall be deemed to have
agreed to accept the condition of the work area in its"as is"condition with the intent
to perform maintenance services according to Contract specifications.
Z. SAFETY:
1. Contractor shall at all times adhere to all applicable safety practices and
cooperate with the City in any adverse condition related thereto.
2. Contractor shall cooperate with the City during the investigation of an
accident on City property and submit a complete written report to the City
within twenty-four (24) hours following the occurrence.
3. Contractor shall inspect all areas maintained under the provisions of this
Contract on a daily basis for all potential hazards, and maintain a daily safety
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inspection report which indicates date inspected and action taken to correct
conditions if necessary. This report shall identify any condition(s) that
renders any portion of the premises unsafe, as well as any unsafe practices
occurring thereon. The City Representative shall be immediately notified of
any potentially unsafe or hazardous condition found by the Contractor.
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EXHIBIT B
SCOPE OF WORK
A. MOWING:
1. Mowing equipment shall be a power driven reel-type equipped with rollers or
a rotary-type deck mower, and shall be configured so that the outer edges of
the mower blades are covered with protective guards in accordance with
manufacturer's design specification. Mowing activity shall leave no signs of
visible clippings on turf and shall be in alternating patterns. Blades shall be
kept sharp at all times.
2. Turf areas shall be inspected for all potential hazards such as holes, gopher
mounds, rocks, glass, nails or other debris, prior to and after each mowim.,
All such material shall be immediately removed by contractor. Contractot,
shall fill holes, knock down and grade gopher mounds and re-seed bare
areas caused by such damage. Turf seed shall be identical to the existing
turf type
23. Turf shall be mowed to not Ferneve mere than 1/3 (33%) ef the above gFOUR
Turf gra6s tissue to the cutting heights or methods as follows:
- Turf type Month Height/method
Bluegrass/Fescue- June through September 3" reel or rotary
October through May 2" reel or rotary
St. Augustine: Year Round 2
Bermuda- Year Round 3/4
34. Turf shall be mowed on the following schedule: no less than 24 tars,
year at all park—s eXGept f0f
a. Turf shall be mowed no less than thirty-four(34)times per year at the
following park locations:
Arroyo Vista Community Park, Poindexter Park, Peach Hill Park,
Mountain Meadows Park, Campus Canyon Park, Miller Park,
Mammoth Highlands Park.
Month Frequency--ArrGyo
Vista Community Park whiGh shall be rnewed 48 times per year.
January through March Every other week
April through October Weekly
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November through December Every other week
b. Turf shall be mowed no less than twenty-four (24) times per year at
the following park locations:
Campus Park Community Center Park, Country Trail Park, College
View Park Glenwood Park, Magnolia Park, Tierra Rejada Park, Villa
Campesina Park Virginia Colony Park, Veterans Memorial Park.
Month Frequency
January through December Every other week
5. -Turf mowing at each park location shall be completed in one day, and shall
be OR a SGhedule that is approved in WFitiRg by the Gity
Rep reSeRtatiyecompleted per the City approved mowing schedule submitted
by the Contractor.-
B. EDGING AND TRIMMING:
1. Mechanical type edging includes walkways, sidewalks, parking lots,
driveways, curbs, tree wellss, and shrub beds and groundcover beds, and
shall be performed eve et shrub-beds
with mowing at each
location.
2. Sprinkler heads shall be kept free of grass to allow for proper operation and
coverage. This shall be performed by mechanical methods only, unless
otherwise specified by City.
3. Edging against hardscape shall be performed in a manner that results in a
neat well-defined V-shape edge that extends into the soil. Such edging shall
be done with a power edger with a rigid blade, and shall not exceed '/2 inch
from the hardscape surface being edged.
4. Trees growing in turf areas shall have tree wells not to exceed 12" in
diameter, centered on #gem the main stem or trunk of the tree. Tree wells
shall be edged concurrently with each mowing and shall be performed by
mechanical methods only. Great care shall be taken to avoid damage to tree
bark tissue and roots. Trees damaged resulting from the Contractor's edges
practicess shall be replaced by the Contactor with 4ke-a replacement tree at
Contractor's expense. Tree replacement size shall be 24" box and
replacement species shall be determined by the City Representative.
5. Curbs, gutters, walkways and all hardscape areas shall be cleaned and free
of accumulated grass clippings, dirt and other debris upon completion of
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each mowing operation. Grass clippings shall be removed on days mowed
and shall not be left overnight.
6. Edging next to retaining walls and fences shall be done using a power string
type trimmer, and shall be completed in such a manner to avoid excessive
string contact to the exterior surface of retaining walls, fences and all areas
edged with a sting type trimmer.
7. Chemical edging is not permissible without ens written approval by the
City Representative. If approved in writing by the City Representative, all
chemicals utilized shall be `non-restricted' and approved by the County of
Ventura Agricultural Commission's Office and shall meet the requirements of
Sections G H and Exhibit A, Section M.
C. TURF FERTILIZATION AND MAINTF=N NCP--
1. One month prior to scheduled fertilization, Contractor shall notify the City
Representative in writing of the application date, location,fertilizer formula to
be applied and amount apprevedapplied at each location/park. PrieFteturf
applied per site
2. Fertilization of turf grasses shall be accomplished four(4)times each year at
the intervals and with the fertilizer formula described below-
-First week of January, April, August, and October, application of a 16-6-8
with 18% sulfur and 1% iron pelleted type fertilizer, or equal formula as
approved by the City. The Contractor shall broadcast the above fertilizer at
the rate of six (6) pounds per 1,000 square feet of turf area and in
accordance with ratios within the manufacturer's recommendation.
Alternate Bid:
Contractor shall provide an alternate bid amount for the fertilizer application
at Arroyo Vista Community Park. Fertilizer shall be applied as follows:
Month (s) Fertilizer Application Rate
*April (1 application) 15-0-15 w/Evade herbicide 8lbs./1,000 s.f.
(or equal)
*May (1 application) 20-20-20 w/Revolver 5lbs./1,000 s.f.
herbicide (or equal)
*January-December 38-0-0 5lbs./1,000 s.f.
(5 applications)
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*Schedule shall be determined by the City Representative.
3. The Contractor shall broadcast the fertilizer in such a manner as to insure
uniform coverage with minimum overlap.
a. The turf shall be free of moisture at the time the fertilizer is applied.
b. Application of the fertilizer shall be dene-completed in sections, in
accordance with the area covered by the tiMiRg stations eR the
automatic irrigation controllers,_ so that the soil may be thoroughly
soaked immediately after the fertilizer is broadcast.
Turf areas shall Karr be i—mspeGt all neteRti°aThaazards Sa"c T as holes, g -r
MOURds, FGGks, glass, RaHs or etheF debris prier to and after eaGh
0
mo Rds and ro seed harp a r eaS C aa S°a-by–Scrh d afna g o Turf seed
shall be ;dentiGal to the existing turf type
D. SHRUB AND GROUND COVER FERTILIZATION:
1. 1.. One month prior to scheduled fertilization, Contractor shall
notify the City Representative in writing of the application date, location,
fertilizer formula to be applied and amount applied at each location/park.
2. Shrub and ground cover areas shall be fertilized the first week of April
and September. Prior to shrub fertilization Contractor shall contact the
City of Moorpark Gity—Representative=and provide written
verification of approved_fertilize r formulation and total amount to be
applied per site prior to application._ Shrub formulation and at the application
rates are as follows:
Ground cover and shrub fertilization shall
be accomplished with a 15-15-15 pelleted type fertilizer containing no less
than 8% sulfur. Fertilization shall be applied evenly at a rate of eight(8)pounds
per one thousand (1,000) square feet. The area shall be deep-watered immediately
following the fertilizer application.
23. Contractor shall submit a written schedule to the City Representative for_
written approval prior to application.
i✓ E. MAINTENANCE OF SHRUB AND GROUND COVER AREAS: The Contractor shall
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be responsible for trimming, weeding and the removal of leaves every other week
and daily removal of trash and debris. TrimMLnq_shall be performed in a manner that
—does not alter the appearance of the landsca"in , but presents a clean manicured
appearance.
1. Shrub and ground cover areas shall be cultivated a depth of (1") and
raked each month. Ground cover shall, be kept neat in appearance and
confined within curbs and intended borders and kept litter free. Planters
containing wood chips or bark mulch shall be confined within curbs and
intended borders and replenished with wood chips or bark mulch supplied by
the City, as requested by the City Representative.
2. -Weeds grasses and invasive plant specie—s as determined bV the City
Representative, shall be removed from all shrub and groundcover planting
areas as a regular service requirement of this Contract. Weeds shall be
removed manugLly, unless the Contractor has received prior written approval
to utilize alternative means of weed control by the city Representative.
3. Chemical weed control shall only be Permitted with prior written approval b
the City Representative. All chemicals utilized shall be 'no n-restricted' and
approved by the County of Ventura Agricultural Commission's Office and
shall meet the requirements of Sections GH and Exhibit A, Section M.
4. Contractor shall fill holes, knock down and grade gopher mounds and re-
install groundcover in areas caused by such damage.Groundcover shall be
identical to the existing groundcover type and reinstalled with flatted plant
material or as otherwise directed by City Representative.
F. MAINTENANCE OF TREES AND SHRUBS: The Contractor shall be responsible for
the maintenance and upkeep of shrubs and trees. Tree care is limited to the removal
of sucker growth, spouts., and limbs that obstruct the right of waV and/or present a
Potential hazard originating from the tree trunk, from the ground to the first eight(8)
feet.
1. Maintenance of Trees and Shrubs:-Trimming and pruning shall be in
accordance with the International Society of Arboriculture (ISAystandards,
the standards and practices acceptable to the City and shall be consistent
with the guidelines furnished below:
a. Pruning for removal of dead, damaged or diseased parts.
b. Pruning trees for removal of water, sprouts and suckers as the
develop.
C. Pruning for shape and form shall include liftingof lowtree branches to
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prevent hazards.
d. Pruning shall be done with clean sharp tools. Cuts shall be made
parallel with the collar but close enough to allow cambium growth
around wound, per ISA standards.
e. Parking lot trees shall have no branches lower than six 6 feet from
top of curb, or as directed by the City Representative to provide
proper line-of-sight for traffic movement.
f. Shrubs shall be pruned monthly, or as often as necessary, to provide
a neat and shapely appearance. Trimming shall not be excessive and
shall be limited to no more than 10% of the overall size of the plant
material, unless otherwise directed by the City Representative.
Pruning methods shall provide a natural shape.
q. Shrubs shall be maintained at a height no greater than 1'/2 feet from
top of curb at designated areas to allow for traffic safety, per standard
plans.
h. It is the Contractor's sole responsibility to conform to trimming and
pruning standards on all work performed. The Contractor agrees to
accept all responsibility for the replacement of trees and shrubs
damaged by Contractor's pruning operations, if so determined by the
City Representative that replacement is required.
2. Tree/Shrub Replacement Any tree or shrub badly damaged and in need of
possible replacement shall be brought to the attention of the City
Representative. The City Representative shall determine if the tree or shrub
shall be removed and/or replaced. No tree or shrub shall be removed
without prior written approval from the City Representative.
3. Tree Supports and Stakes: Weekly inspections shall be made of each tree
braced by a tree support to insure that the support is intact, and that the tree
has not outgrown the support.
a. Tree staking shall be performed in accordance ISA Standards.
b. Tree supports shall be adjusted as necessary to conform with the
caliber of the trunk to which it is attached.
C. Tree supports and stakes shall be inspected and removed when the
tree has outgrown its support or as determined by the City
Representative.
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d. Tree supports and stakes shall be replaced or removed as needed
or as directed by the City Representative.
e Contractor shall inspect all tree wells and remove all broken or
unnecessary stakes that create a hazards condition to the public.
f Where plastic arbor guards have been installed at base of the tree
trunk Contractor shall maintain and replace missing guards as
needed.iNTENTIONA i v LEFT BLANK
PESTICIDE HERBICIDE, RODENTICIDE AND INSECTICIDE APPLICATION:
1. Scope: All work involving the transport and use of pesticides, herbicides,
rodenticides and insecticides shall be in compliance with all Federal, State,
County and local laws. The Contractor shall possess all valid State and
County licenses and permits required for pesticide, herbicide, rodenticide
and insecticide transport and application operations.
Pesticide applicators (persons) assigned by the Contractor to perform
pesticide operations shall have a valid license issued by the State of
California Department of Pesticide Regulation Enforcement Branch.
Applicators shall maintain valid State certification for categories specific to
each pesticide for recommendation or use.
Contractor shall be in strict compliance with all pesticide directives and laws
governed by the County of Ventura Agricultural Commissioner's Office.
The Contractor shall not store Pesticides on City owned property at anytime
and for any reason without exception.
Contractor shall provide the City with photocopies of valid Pest Control
License, State Pest Control Advisor's License, and State Qualified
Applicator's Licensees for individuals engaged in the transport and use of
all applicable pesticides, herbicides, rodenticides and insecticides within the
areas to be maintained under the provisions of this Contract.
2. Intent to Spray Application- Contractor shall submit in writing to the City
Representative an Intent to Spray Application (Exhibit G) prior to the
application of any pesticide (s) herbicide (s), rodenticides (s) and/or
insecticide (s). All applications must be approved in writing by the City.
Such authorization shall depend upon the Contractor's submission to the City
Representative the information outlined below:
a. The exact location(s) where the pesticide (s), herbicide (s),
rodenticides (s) and/or insecticide (s) is to be used, with the
identification of the Insect (s), weed (s) and/or rodent (s) to be
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controlled.
b. That the pesticide s herbicides rodenticides s and/or insecticide
(s) shall be applied at the manufacturer's recommended rates and
shall conform with manufacturer's application instructions.
23. Chemical Weed Control: Chemical wWeed control at all landSGapedqt all turf
locations shall be performed as a regular service requirement of this Contract
to insure areas are kept free of weeds. Chemical weed control in shrub and
groundcover planting areas shall only be performed with prior written
approval by the City Representative.
Weed infestation of the turf, shrub and ground cover areas, if severe, may
only be controlled with "`non-rRestricted"' commercial herbicides as
governed by the County of Ventura Agricultural Commissioner's Office.
Contractor shall submit in writing to the City Representative, an Intent to
Spray Application (Exhibit G) prior to the application of any herbicide (s). All
herbicide applications must be approved in writing by the based UPOR written
authorization of City.=Such authorization shall depend upon the
Contractor's submission to the City Representative the information as
outlined below:.-
a. The exact location(s) where the herbicides is to be used, with the
identification of the weeder to be controlled.
b. That the herbicide has no harmful effect upon desirable plant
materials.
C. That the herbicide 411—shall be applied at the--manufacturer's
recommended rates and shall conform with manufacturer's
application instructions .
34. Disease and Harmful Insects:
a. Inspections of landscaped areas shall be made daily for evidence of
disease and harmful insects.
b. If evidence of disease or harmful insects is found, a report shall
immediately be submitted to the City Representative. The report shall
include:
1) The exact location(s) where the disease, harmful insects are
prevalent.
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2) The Contractor's opinion of the type of disease, insect.
3) The Contractor's recommendation for control and elimination
of the disease or harmful insects.
5. 4. Rodent Control: Rodent control at all locations shall be
performed as a regular service requirement of this Contract to insure all
areas are kept free of rodents.
a. The Contractor's Pest Control Advisor's(PCA)recommendations shall
provide specific names of the specific vertebrate specie(s) expected
to be killed by the use of the rodenticide recommended, and shall
further include any known secondary target host (other vertebrate
animals) that would likely be killed by the use of the rodenticide
recommended.
Contractor shall provide for the safe control and eradication of rodents
with the intent to safeguard and promote the well—being of all
surrounding habitat in the areas to be treated. Contractor further
agrees to follow the PCA's Recommendation, and to advise the
City of any known alternative methods for the control and eradication
of rodents. The City reserves the right to reject the use of any
rodenticide at any time.
In no instance shall the Contractor, Contractor's Pest Control Advisor
or Contractor's Pest Control Operator recommend or apply any
anticoagulant rodenticides.
b. The Contractor shall be responsible for implementing the rodent
control practices approved in writing by the City's Representative.
The contractor may use the subcontractor identified in the bid
documents, at the Contractor's sole cost. An alternate subcontracted
commercial pest control company, hired at the Contractor's sole cost,
may be approved with prior written approval by the City's
Representative.
C. Contractor agrees to hire and bear the cost of securing a pest
control company (subcontractor to be approved in writing by City), if
Contractor fails to implement effective pest control measure within
30-days written notification by City.
QH. PESTICIDE HERBIfCIDE, RODENTICIDE AND INSECTICIDE RECORDS:
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1. All pesticides, herbicides, rodenticides and insecticides to be used that are
designated "restricted" by the State of California Department of Pesticide
Regulation, shall be approved by the City Representative prior to use and
shall follow the guidelines outlined by the County of Ventura Agricultural
Commission's Office. A written recommendation of proposed pesticide (s),
herbicide (s), rodenticides (s) and/or insecticide (s) pestiGides restricted in
California shall include commercial name, concentrations, application rates
and usage. -The recommendation shall be prepared by a licensed California
Pest Control Advisor and submitted a minimum of fourteen 141 days prior to
intended use. No work shall begin until written approval of use is obtained,
and a notice of intent has been filed with the Ventura County Agricultural
Commissioner's office, as required, and the City.
2. All chemicals shall only be applied by those persons possessing a valid
California Pest Control Operators (P.C.O.) license or under the supervision
of a P.C.O. Application shall be in strict accordance with State of California
Department of Pesticide Regulation and Ventura County Agricultural
Commissioners Office. Records of all operations stating date and time
treated, geographic location, field location, operator ID/permit number,
operator's name and address, application name and address, site treated,
acres planted, acres treated, application method, U.S. EPA/California
pesticide registration number of product applied, pesticide product name and
manufacturer, total amount of product applied, and name and signature of
person preparing report shall be made and retained in an active file for a
minimum of two (2)years by the Contractor. Copies of Contractor's pesticide
training records shall be presented to the City within 24 hours of notice to
produce such records.
3. Notification of Intent to spray or apply pesticides, herbicides, rodenticides
and insecticides used by the Contractor on City property shall be submitted
to the City Representative. The City Representative shall have access to all
pesticide records upon request. The Contractor shall retain all records in
accordance with Department of Agriculture regulations and requirements
4. Pesticides, herbicides,rodenticides and insecticides shall be applied in a
manner to avoid non-target areas. Precautionary measures shall be
employed since all areas will be open for public access during application.
5. The City shall reserve the right to reject the use of pesticide herbicides,
rodenticides and insecticides at any time and for any reason of justification
as determined by the City Representative.
I. MAINTENANCE OF AUTOMATIC SPRINKLER-IRRIGATION SYSTEM:
1. The Contractor shall bear sole responsibility and cost for both labor and
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materials for cleaning, repairing, adjusting and replacement of automatic
sp-+Rkler•-irrigation system components, (with the exception of backflow
protection devices. Contractor shall repair and/or replace) as needed pan
irrigation system components to insure optimal operation of 4 1 cnrin1 lorthe
irrigation -system. All irrigation systems shall perform -according to the
original design and installation intent.
If it is determiner, by the City that pripklers and Sprinkler nnmpenents_have
vandalized,beeR ContFaGtOF shall seek City's prior written approval to Ma
if ,The City shall he responsible fnr ^^sts.bear the cost of
all irrigation system -repairs that are the result of vandalism.
Contractor shall'
vandalism shall be submitted to the City iR-a written vandalism report, in a
format approved by the City, for any claims of irrigation system damage due
to vandalism. Contractor shall not make repairs without prior written
approval...
2. The Contractor shall be responsible for the cleaning, repairing, adjusting and
replacement of all items, at its sole cost, listed in the succeeding paragraphs
in addition to the following:
• Irrigation Controllers (exception necessary replacement)
• Plastic pipe
• Remote control valves
• Remote control valve wiring
• Valve boxes and valve box covers
• Batteries
• Plastic pipe fittings
• Galvanized steel pipe
• Galvanized steel fittings
• Main lines
• Sprinkler heads
• Sprinkler assemblies
• Riser assemblies
• Quick coupler valves
• Hose bibs
• Gate valves
3. Replacement of any item shall be with a new item of identical medel and
make design manufacturer and model number, unless otherwise approved in
writing by the City Representative.
4. The Contractor shall inspect and examine the irrigation system weekly at all
locations, while water is on. Any part of the system not functioning normally
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shall immediately be cleaned, adjusted, repaired or replaced as needed to
restore the system to normal operation. This shall also apply in times of
service failure for any reason.
5. At the sole discretion of the City, irrigation controllers shall be replaced when
determined to be inoperable and no longer functional. City shall
be responsible for cost of the replacement irrigation controller equipment,
and Contractor shall bear sole responsibility for labor and related materials
necessary for installation of said replacements.
6. All mainline repairs shall be inspected by the City Representative prior
to backfilling to approve quality of backfill and compaction.
SinGe ater requirements of plants vapy aGGOrding to the season, plant variety and soil
Genditiens, the GentFaGtnr and Gity shall Gensiorg he aFiatiazron in size of
plants,making water determination requiremeRtS. ExtrernelyGlose attention shall be
paid to the water demands of plants as their expes-re to sun,
wand, shade and geographiG IGGatiGR. All IandSGaped and tuFf areas shall be
irrigated as required to promote vigorous and healthy plant growth.
8. GGRtraGtGF shall furnish the ReGessapy labor to provide watering of all turf and
Feets, soil, irFigatioR GomponeRts and weather conditions when
Innrlsnape areas
97. Contractor shall use a soil probe to a depth of twelve (12) inches to
determine the water penetration by random testing of the root zones (as
directed in writing by the City).
458. Excessive watering shall be avoided to mitigate water run-off onto roads,
sidewalks, parking lots, recreation use areas, and areas designated for
special events and programs. Special attention shall be given to the
relationship of conditions that affect day and night watering.
!I. GentraGtoF shall be responsible for the - ang of the a utomo+iG
Gent�es as d+Fected by the City Rep�se;i°� yy
management systems shall be the responsibility of the Gity Gontrolied jointly
with the GentraGtGF. City may request a Ghange of pr at any time.
42-9. Contractor shall prevent water from over-spraying onto walls, walkways,
parking lots, streets and private property. For this purpose, the Contractor
shall provide the necessary repair, replacement, and component adjustment
as required of all sprinkler heads, nozzles, swing joints and pipe risers. In
cases where irrigation system design features makes this impractical or
impossible, the Contractor shall provide, at no cost to the City, a
recommended plan of component changes and/or a cost estimate for
installation of the changes needed for the purpose of mitigating the
undesirable over-spray.
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4-310. All repairs, adjustments, cleaning or replacements of any part of the system
that cannot be completed within one (1) hour of detection, shall be
immediately reported to the City, and provisions made by Contractor to
complete said repair prior to the close of the next regular business day.
Additional time may be granted in writinq, at the sole discretion of the City
Representative.
4411. Contractor shall take corrective action and immediately report to the City
Representative any conditions that may create a public hazard.
4-512. If an automatic irrigation system or a portion of a system should malfunction,
the Contractor shall provide manual operation of that system for a period of
time until the system is restored to normal operation.
4613. At the request of the City, Contractor shall identify and mark the location of
sprinkler heads with provided flags, at no additional cost to City,to assist with
improvement projects.
4-714. _The following specifications are provided for replacement of plastic pipe,
plastic fittings, galvanized steel pipe, galvanized steel pipe fittings, and
remote control valve wiring:
a. Plastic pipe shall be polyvinyl chloride (PVC) Schedule 40, Type 1,
Grade 2 (PVC 1220).
b. Plastic pipe fittings and connections shall be PVC Schedule 40,_
except nipples, which shall be Schedule 80.
C. If existing galvanized steel pipe and galvanized steel pipe fittings_
require repair, they shall be identical type and model.
15. Time of Completion- Non emergency irrigation repairs shall be completed b
the Contractor by the end of the following business day that the problem was
reported to the City in writing using City approved materials, supplied by the
Contractor. Emergency irrigation repairs, as determined by the City
Representative, shall be immediately repaired.
16. Repair Inspection: Irrigation inspections bV the City Representative may
occur within one (1) working day of notification of services or repair
completion. The City Representative shall inspect and verify performance
and service of the repair. Should such inspections find the repair to be
deficient the Liquidated Damages clause of this Contract may be enacted at
City's sole discretion.
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17. Irrigation Materials:
a. All replacement materials are to be identical type, manufacturer and
model number unless a substitute is approved in writing by the City
Representative.
b. Contractor shall maintain an adequate inventor V of medium-to-high
usage stock items for repair of the irrigation systems.
C. Contractor shall implement repairs in accordance with all effective
warranties, and with no additional payment.
d. All materials are to be new and identical to existing materials, per
these specifications, unless otherwise approved in writing by the City
Representative,
18. Irrigation Trained Personnel: The Contractor shall provide no less than one
(1) full time irrigation technician, fully trained in all phases of landscape
irrigation system operations, maintenance, adoustment, repair and
replacment. This is to include, but not limited to, diagnosis and repair of
controllers (motors, switches and fuses), valve wires, control valves, lateral
lines, gate valves, main lines, strainers, moisture sensors, master valves and
electric pedestals.
The Contractor's irrigation technician shall have a minimum of seven (Z)
years of experience at the technician level. Fourteen (14) days prior to the
start of any work, the Contractor shall submit to the City information that
demonstrates the technician's qualifications, for City review and approval.
During the term of the Contract, the City Representative shall approve any
changes to the irrigation technician position.
The irrigation technician shall be able to effective)V communicate in English
and shall meet the requirements identified in Exhibit A, Sections A and B.
The irrigation technician shall remain on site for a minimum of eight(8) hours
per day, except as required to obtain irrigation equipment necessary for
repairs to the City's irrigation systems. The irrigation technician is
responsible for the City irrigation systems and shall not perform any other
landscape maintenance services unless approved in writing by the City
Representative.
The irrigation technician shall be required to car[y- a basic invento[y of
irrigation parts and equipment to complete the necessary repairs.
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Contractor shall provide additional irrigation personnel as needed, to
provide irrigation repair and maintenance services described herein, in
emergency situations and as directed by the City Representative.
Jf. IRRIGATING AREAS: It shall be the responsibility of Contractor to maintain,
operate, and adjust watering schedules to weekly local evapotranspiration (ETo)
weather station reports as specified below, or as otherwise directed by City
Representative, including but not limited to adjusting irrigation controllers and
timers.
1. Watering of Turf, -Shrub and Ground Cover AreasAfea-s:
a. Watering of the--turf, shrub and groundcover areas shall be
scheduleddGRe pursuant to local evapotranspiration (ETo)
rory iromor,-s-data or by the City's Central
rnaRagernent Irrigation Management System. The Contractor
shall Vie-utilize local ETo -data, `^—may to manually program
themed automatic irrigation controllers. Current local ETo data can
be found at www.foxcanyongma.org .
b. The automatic irrigation controllers shall be set to accommodate local
inihiGh allows the the above to be satisfied but
ETo data c�+�e�-a��-�z�����Ft p�
w Gh pr -I ,vetting-t Failure to
set irrigation schedules based on local ETo data, or scheduling the
controllers such that the soil conditions have reached the point of
over-saturation, shall result in liquidated damages.
C. Contractor shall be responsible for the programming of the automatic
controllers as directed by the City Representative. Contractor shall
submit to the City a monthly schedule of the irrigation system
schedule. Any changes to the schedule must be submitted to the City
for approval. City may request a change of programming at any time.
d. Programming and scheduling of the City's Central Irrigation
Management System shall be the responsibility of the City. Contractor
shall manually turn on the system to check irrigation coverage and
irrigation system components for conformance to this contract as
described herein. Contractor shall not make any adjustments to the
Central Irrigation System.
e. Since water requirements of plants varV according to the season plant
variety and soil conditions the Contractor shall consider the variation
in size of plants roots soil irrigation components and weather
conditions when making water determination requirements. Extremely
close attention shall be paid to the water demands of plants as
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influenced by their exposure to sun, wind, shade and geographic
location. All landscape and turf areas shall be irrigated as required to
promote vigorous and healthy plant growth.
f. Contractor shall furnish the necessary labor to provide watering of all
turf and landscape areas.
Eg. Monday thFeugh Thursday, The automatic irrigation controllers
shall be set to water during the hours of 10:00 p.m. and 7:00 a.m.,
Monday through Thursday, unless park use prohibits this schedule, or
the City Representative directs an alternative schedule in writing. No
regularly scheduled irrigation shall be permitted Friday 9:00 a.m.
through Sunday 10:00 p.m.
Exception to the above shall be directed by the City Landscape
Representative in writing.
c1h. Contractor shall make adjustments to cnriRkler hea4 the irrigation
schedule as required to keep minimize ever spFa , Of cnrinhleFs from
walls and eXGessoye runoff onto sidewalks, and streets.
el. Over-watering, which is represented by excessive run-off, over
saturation, or high use rates caused by the Contractor's negligence,
shall result in liquidated damages and the cost of water incurred by
City
fl. New turf(up through the sixth mowing) shall be watered immediately
after mowing. Well-established turf shall not be watered for at least
four (4) hours after mowing.
eentrelleEs shall be t t o
water tieIeteiFffii:i=ieeI by le
3. VVateFoRq of Ground Gover Areas: GFOURd GGver areas shall be watered at a
Representative
onto the street and eliminates eveF spray onte buildiRgS, walls and walks.
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wateFiRg of the soil to the satuFatOE)R PE)iRt.
.,
writing.
42. Irrigation Reports: The Contractor shall maintain and submit to the City
Representative in writin :,^dsubm t to the Gity
a. Irrigation Controller Program Log: To be
submitted to the City Representative within one business day of-an
irrigation program schedule that is not pursuant to local ETo setting
pFegr data.
b. Vandalism Report: Contractor shall prepare a written
vandalism report with a description of the location, date and time
observed, item(s) or component(s) damaged or stolen, and the
number of components involved. A written report shall be submitted
within one (1) business day to the City Representative.
C. Irrigation Schedule and Maintenance Report: Contract shall prepare
a weekly Irrigation Schedule and Maintenance Report(Exhibit F) and
submit a copy to the City Representative monthly.
the GGRtraGtGF by the eRd of the fellewing business day that the probleFA was
FepeFted using City. approved materials, supplied by the GGRtraGtE)r-.
ErneF tiGR repairs, as determined by the City RepFes
him
the repair. Should SUGh iRspeGtiGRS find the repair te be defiGient, the
Liquidated Damages Glause of thus GGR:traGt may be enaGted at ,
di�cS rrre#Gr
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usage stoGls items for repair of the irrigation systems.
waFraRties, and with Re add4ienal .
d. All matermals are to be Rew and ideRtiGai to existing materials, per
these snesifiGation I mless othenniise annrnved in WFiting by the Gity
Representative
(1) 8111 time irrigation ner�T pyqeFsoel) fully trained in ell
repair an d GacR meet irrigation deFRands of the Gil y This is +o inGl lde
,
Gontrol valves lateral lines ate valves main Pries, strainers moisture
�.-vrrcrvr-vurv�c.�� lateral � gz+���rrran-l--n-I�esJ� ,
sensors master valves and elentriG pedestals
sit,IntiGps and as rlirented by the Gity Representative
-98. Irrigation During Inclement Weather: Contractor shall adjust irrigation
controllers to the"OFF"position prior to actual inclement weather conditions
and when local weather reports forecast a 40% or greater chance of
inclement weather or as directed by the City Representative. The Contractor
will be responsible to return controllers and timers to the"ON" position when
"ETo" indicates conditions are appropriate.
MAINTENANCE OF SHRUB AND GROUND COVER AREAS-:
removal of leave every other week and daily removal of trash and debris.
Trimming shall he performed in a manner that does not alter the appearance
of the IandsGaning but presents a Glean maniGl Ired appearanGQ
2. Shrub and GFOURd Cover: Shrub and gFE)LIRd GGver areas shall be GUltivated
tv-CrZrd " and raked-each month GFE) end Gorier shall he bent neaten
-rrrvrrcrr�.T-vrn'rrrcvvcl-�-IU1r-n c�-r c�Pz neat anrT
appearanGe and GonfiRed withiR GUFbs and intended borders and kept 'Otter
free Planters Gontaining we9d Ghins or harts ml lGh shall he Gonfined within
GUrbs and ;Rtended borders and replenished with weGd Ghips er bark mul
supplied by the City as needed
GentraGter shall fill holes, knGGk dewn and grade gopher mounds and re
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*deRtiGal to the existing gFeundGeveF type and Feins-talled with flatted plaRt
material or as otherwise dirented by City Renresentatiye
K. MAINTENANCE OF TREES AND S4R4J9&-
spouts, and limbs that c)bStF-Gt the right of way and/or pFesent a peteRtial
,
hazard originating from the tree trunk, from the gro,ind to the first eight (R)
fit,
the standards and pFaGtmGes aGGeptable to the City and shall be Gensistent
with the guidelines furnished below:
parts.a. PFURiRg for removal of dead, darnaged or diseased b. PFURing trees feF removal of water sprouts and SUGkers as they
eveT°p
G. Pruning feF shape and form shall iRGlude lifting of low tree branGhes to
prevent hazards
d. PFYRiRg shall be dGRe with Glean sharp tools. Cuts shall be made
e. ParkiRg 'Ot trees shall have no branGhes lewer than sox (6) feet from
•
toiOfGUrh or as directed by the Gi#y Representative iirl
proper line of sight for traffic movement.
a Resat and shapely annearaare Trimming shall not he evoeccive and
shall be imm6ted teno more than 10% of the Gyeerall size of the plant
material, „nless oth se diFeyGtad by the its Repo--,,t-t*,.-.
Prllning methods shall provide a oat Ural shone
g Shrubs hall he maintained at a height nn greater than 11,4 feet from
top E)f GuFb at designated areas tG allow for traffiG safety, peF standarct
��o�p�
t� nn
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r
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nnept all r° pop ibility far the replanement of trees _a d shrubs
operations,
Gity Representative that renlanement is required
- -=r- ----------- - ------ - -r - -
3. Tree/Shrub ReplaGernent: Any tree er shrub badly darnaged and OR Reed of
possible replaGernent shall be brought to the attentieR of the Gity
Representative. The City RepFesentative shall deteFrnine if the tree E)p shrub
shall be removed and/eF replaced. NE) tree or shrub shall re-rc tim e mvv°a
without PFOGF WFitteR approval from the Gity Representative.
4. Tree Supports and Stakes: Weekly inspeGtiGRS shall be made of eaGh tFee
has not eutgrewR-11
a. Tree staking shall be performed iR aE;cordaRGe ISA Standards.
b. Tree supports shall be adjusted as ReGessary to GeRferm with the
naleber of the to ink to whinh it is attanherl
tree has eutorewR its support er as de TRed b� (amity
Representative support
d. Tree supperts and stakes shall be replaGed or removed, as i
er as idironted by the Gity Representative
° GentraGtOF shallssppent all tree wells a d remove all broken or
u Rnene ary takes that nreate a hazards nonrlition to the publin
f. Where plastiG arbor guards have been instal ed at base ef the tree
trunk, ContraGtOF shall-maintain-and replaGe MiSSMgg n aFds as
Needed
LK. SWALES, DRAINS AND CATCH BASINS:
1. Contractor shall maintain all swales, drains and catch basins on a weekly
basis. and theThe drains and catch basins within the Poindexter Park Skate
Park shall be inspected daily during periods of inclement weather to insure
operable flow. —Maintenance oOperations shall insure that swales and
drains are maintained free of sand, mud, rocks and miscellaneous debris at
all times so that water will have an unimpeded passage to its outlet.
2. Drains and collection boxes shall be inspected weekly, and cleaned and
cleared of all debris as needed.
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3. Drain grates shall be inspected weekly. Contractor shall immediately inform
the City of any broken or missing grates, and secure same to keep the area
safe for public use.
AFL. DRINKING FOUNTAIN AND WATER FEATURE MAINTENANCE:
1 Contractor shall inspect clean and disinfect entire fixtures daily.
2. der-IeakiagLeaking fixtures the water " shall be turned off immediately
upon detection and reported to the City Representative for repair by City
3. Clogged or stopped-up valves or drains shall be unclogged by the
Contractor, and immediately reported to the City Representative.
4. Water Drinkina fountain on/off valves shall be tested daily to insure that
normal operation and water pressure is available for drinking, and
immediately report any pressure problems to City Representative.
NM. LITTER CONTROL:
1. Contractor shall provide litter removal services on a daily basis. This shall
include, but not limited to, PeliGiegandthe removal of litter PiGkup to remove
paper, rocks, glass, trash, undesirable matorialc fallen tree branches and
other miscellaneous debris. This include Litter removal shall be completed
daily in all park areas including, but not limited to,=hardscape -surfaces,
developed and undeveloped areas, walkways, parking lots, roadways, along
fence lines, between and around plant.41andscape areas, steps, planters,
drains, catch basins, parking lots, turf areas, playgrounds and all areas OR
pa*-slopes, from the toe-of-slope to the
a,eas.top-of-slope.
2. Contractor is responsible for recycling. All green waste cuttings, weeds,
leaves, and other yard wastes as defined in the Moorpark Municipal Code,
shall be delivered to the Moorpark Public Services Facility and disposed of in
the proper recycling bin. Under no circumstance shall Contractor dispose of
any refuse, recyclables, or green waste that was not generate from the
performance of this Contract in City supplied solid waste containers or bins.
3. Litter pickup shall be completed as early in the day as possible, but in no
event later than 10:00 a.m.
4. Litter shall be removed from hiking trails and on either side of pathways_
—all
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5. Litter picked up on site shall be placed in City supplied refuse bins and not in
public use trash containers.
ON. TRASH RECYCLING AND MUTT-MITT RECEPTACLES
1. Trash and recycling receptacles in City parks, shall be emptied when they at
50 percent full, but no less than weekly. Liners shall be provided by the
contractor and replaced no less than weekly. Liners shall be black in color
and 1.5 mill or better to contain trash without tearing. Trash receptacles
liners shall be placed in appropriate trash bins. Recycle material shall be
removed from the liner and placed in appropriate recycling bin. The liner
shall be placed in appropriate trash bin.
2. Mutt-Mitt receptacles located at College View Dog park shall be emptied
every day. Liners shall be replaced no less than weekly and shall be black in
color and 1.5 mill or better to contain trash without tearing.Trash receptacles
liners shall be placed in appropriate trash bins.
3. _Park trash c- ^ recycling and Mutt-Mitt receptacles shall be cleaned as
needed or as requested by the City Representative, but no less than
monthly.
t^ avoid n^nnontratinnc of incontc
I?O. TRASH, RECYCLING AND GREEN WASTE BINS
1. A designated trash, recycling and green waste bin will be provided by City,
and located at locations determined by the City.
2. Contactor shall not dispose of any solid waste refuse, recyclables or green
waste in bins provided by the City that is not generated as part of this
Contact.
3. Whenr-e provided by the City, sofid-waste and recycling bins shall be stored
in trash renclosures. Contractor shall be responsible for cleaning trash bin
enclosures of all trash and remove accumulated debris to provide a surface
that is clean of foreign matter, green waste, and food spills on a daily basis.
By the end of each work day,the trash bin enclosure gates shall be closed
and locked.
OP. RESTROOM MAINTENANCE: Parks restrooms shall be opened and cleaned
thoroughly on a daily basis Monday through Friday. Any equipment that has been
vandalized or is in need of repair or any graffiti observed, shall be immediately
reported to the City Representative. All restroom facilities shall be cleaned and in
operation no later than 8:00a.m. each day Contractor shall open restrooms as early
as 7:00 a.m. if requested by City. Upon opening, restroom doors shall be locked in
the open position. If lock is not operable, Contractor shall notify City Representative
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immediately.
The restrooms shall be provided with all necessary supplies to keep restrooms
operational, Monday through Friday, including restroom hand soap (if soap
dispensers are provided by City), paper towels (if towels dispensers are provided by
the City), and toilet paper, by the Contractor, at Contractor's cost. City shall reserve
the right to approved the quality of the supplies used. All litter containers located
inside or adjacent to the restroom shall be emptied daily. City will be responsible for
restroom supplies used on Saturday, Sunday and approved holidays.
During inclement weather and upon the direction of the City Representative,
Contractor may be instructed to keep restrooms locked.
The Contractor is responsible for daily thoroughly cleaning or service of daily each
item listed:
1. Pick up and disposal of litter in and around restroom facility.
2. Empty trash receptacles and replace liner(s) with 1.5 mill or better.
3. Sweep floor.
4. Clean walls and ceiling with a disinfectant detergent. This includes tile and
grout.
5. Wash and disinfect partitions.
6. Remove graffiti with afl-a City approved graffiti remover. If this fa4s rg affiti
cannot be removed with said cleaner, Contractor shall; notify the City
Representative within 2 heursone (1) hour of determination.
7. Clean sinks with--a disinfectant detergent.
8. Clean mirrors.
9. Clean and disinfect urinals.
10. Clean and disinfect eeniR4edetoiletss.
11. Restock toilet paper, with a 2-ply tissue and paper towels with white
multifold 9.1/5"x 9.2/5", as approved by the City Representative.
12. Wet mop/hose the entire floor surface using an approved detergent
disinfectant. Dry the floor with a dry mop before opening to the public.
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13. Remove any offensive odors.
14. Any acts of vandalism or theft shall be immediately reported to the City
Representative.
15. Contractor shall leave restrnnms IGGk lock restroom during periods of
inclement(rain)weather Geens1+�as directed by the City Representative.
Contractor shall open rRestrooms will be r° opened as weather conditions
^hur'rg�allow, per the direction of the
City Representative.
16. Contractor shall report all water leaks immediately upon discovery, and make
every attempt possible to shut water off in such a way that will isolate the
leaking fixture--until repairs can be completed by City.
17. ARY observatiensContractor shall report all electrical problems,. such as
damaged outside building security lights, non-operable hand dryers, etc., to
the City Representative shall be reported immediately upon discovery.
18. Remove spitballs, cobwebs, and other foreign materials form doors, wall,
ceilings, partitions, vents, etc.
4-8,19. —When restroom fixtures (i.e. toilets, sinks, urinals, etc) are
determined to be inoperable,_ Contractor shall--cover saidd -=fixture
with a black plastic trash can _liner, tape close the edges, and=immediately
-notify the City Representative.
RQ. RECREATIONAUATHLETIC FIELDS:
1. The Contractor shall GheEk visually inspect all athletic and recreational sports
fields and related amenities at least once daily. Contractor shall-removiege
all litter, rocks, debris and other obstructions.
2. Contractor shall be r° pens;hl° to immediately report to the City
Representative any conditions,which are below operable standards or where
signs of damage, vandalism, and wear have occurred. This includes, but is
not limited to, to, 4e-backstops, chain link fences, benches, bleachers, and
light poles and fixtures.
3. Brick dust infields and decomposed granite areas (inclusive of designated
paths and trails) shall be level and kept free of weeds, trash, surface ruts and
debris. Contractor shall clean all bleachers and dugout areas daily using an
air broom. Such work shall be performed before 11:30 a.m.
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256
4. Contractor shall be responsible to remove graffiti that can be removed with
an approved solvent. Such removal shall take place within two (2) hours of
observance. The City will be responsible for all other graffiti and the
Contractor shall be responsible for reporting said graffiti to City
Representative immediately upon observance.
SR. HARDSCAPE SURFACESS
1. All hardSGape hardscape surfaces, such as_, bUt RGt limited to, sidewalks,
steps, -walkways, ramps, curb and=gutters, -and walls adjacent to or within
City Parks,=shalt be kept clear of dirt, mud, trash, weeds and any other
substances which are either unsightly or unsafe.
2. The Contractor shall be responsible for weekly sweeping or blowing of
hardscape^^�e surfaces, parking lots and walkways adjacent to all
areas.
3. Patios, sidewalks, walkways, and entry points at Arroyo Vista
GenterRecreation Center facilities shall be kept
clean and clear of all hazards.
TS. PICNIC AREAS/SHELTERS:
Daily Maintenance
1. Picnic tables, benches, concrete slabs, and trash containers shall be cleaned
and sanitized is insure safe use by the ^„h';^
2. Vandalism and damage observed to picnic tables, benches, concrete slabs,
-and trash containers shall be immediately reported to the City
Representative upon detection.
3. Ashes, partially burned charcoal, garbage and leftover food in and around
cooking and picnic facilities shall be removed daily. Contractor shall ensure
that burned charcoal and ashes are cool and safe to dispose of in refuse
bins.
4. The entire picnic area, including shelters, shall be kept free of broken glass,
cans, paper and litter.-
5. Empty all trash containers. Contractor shall supply all trash receptacles
with 1.5 mill or better liners at own expense.
6. Remove all tacks, tape, staples, strings, balloons, banners, etc., and other
objects adhered to tables, benches, shelters, restrooms, and other picnic
amenities.
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257
UT. SAND PLAY AREAS / PLAYGROUND EQUIPMENT:
1. All playground sites and equipment shall be inspected at the start of each
business day and before 8:00 a.m. Monday through Friday. Any signs of
vandalism, damage, graffiti or potentially hazardous condition observed by
Contractor shall be immediately reported to City Representative.
2. The entire area shall be cleaned and neatly groomed daily; sand areas shall be
raked to a depth of 5 inches and raked level. All foreign and hazardous
materials shall be removed from sand and wood chip play lots. All play areas
shall be maintained free of weeds, litter, cans, broken glass, and other harmful
and unsightly debris.
3. Special attention shall be made to low and "dished out" areas around play
equipment and entry locations. These sand (or wood chips) areas shall be
leveled by providing equal distribution from high areas to low areas.
4. During the leveling and distribution of sand (or wood chips), contractor hsall
insure that concrete footing shall Beare not exposed. Each footing shall be
covered to provide .minimum of 12"
cover.
5. During regular maintenance, the raking and filling of depressions shall be done
in a manner to prevent material compaction.
6. Contractor shall report low sand or wood chips and sand compaction
immediately to the City Representative. The City shall have responsibility to
replenish-provide additional sand or wood chips as needed...
7. Rubber resilient surfaces (rubber matting) shall cleaned
with a leaf blower daily to remove sand, silt and other debris
and debris rerneval daily. Any cracks, tears, rips or holes shall be reported
immediately to the City Representative upon detection.
VU. SWEEPING OF RECREATION HARD COURT AMENITIES-
1. Contractor shall sweep all hard courts including, but not limited to, basketball
courts, roller hockey courts, skate park (tennis courts are addressed
separately), and adjacent hardscape on a daily basis between 7:00 a.m. and
10:00 a.m. so as not to interfere with normal play activity. Court surface shall
be dry and ready for play upon completion. Cleaning shall include but not be
limited to sweeping, litter pick-up, cleaning of spills, spot washing with water
as needed to keep court surface clean and ready for play.
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258
2. Sweeping shall include the removal of all foreign objects from hard court
areas including but not limited to, leaves, pine needles, rocks, dirt, liter, sand,
food waste, gum, broken glass, etc.
3. Methods for sweeping of designed areas may require one or all of the
following:
a. Back pack blowers
b. Vacuums
c. Brooms
d. Rakes
4. Supplemental hand sweeping may be necessary for corners and other areas
inaccessible to power equipment.
5. Tennis Courts
a. Tennis court gates shall be unlocked and opened by 7 a.m. and courts
cleaned daily between 7:00 a.m. and 10:00 a.m. Daily cleaning shall
include but not be limited to broom sweeping, litter pick-up, cleaning of
spills, spot washing as needed to keep court surface clean and ready for
play upon completion.
b. In the event of inclement weather and upon the direction of the City,
the Contractor may be directed to keep the tennis courts locked.
WV. GRAFFITI
1. Contractor shall inspect all parks for graffiti oOn a daily basis_,—Contractor
shall immediately report all graffiti=upon detection to City Representative.
The City Representative shall determine if graffiti requires photographing
and/or a police reporting prior to removal. afteF deteFminatien the The
Contractor shall be responsible for removing graffiti that can be removed
using a solvent spes+alfj- formulated for graffiti removal and
approved for such use by the City. If graffiti cannot be removed with said
solvent, Contractor shall immediately notify City Representative rr,W,o.dio+o�„
The and City shall be responsible for removal of graffiti
that cannot be removed by the City approved solvent._Special attention shall
be given to the following areas upon the Contractor's first arrival to the
designated work site:
a. Facility marquee signs.
b. Facility signage, such as parking and rule signs.
c. Picnic areas, gazebos, patios, tables, and benches.
d. Restrooms; complete inside and outside.
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259
e. Playground equipment.
f. Drinking fountains.
g. Hard court surface areas. (Excluding painted court surfaces)
h. Exterior wall surfaces.
i. Concrete walkways and parking lots.
j. Door surfaces.
k. Curb and gutter in parking lots.
I. Fences and block walls.
m. Trash enclosures.
n. Trash can receptacles.
o. Stairs and hand rails.
p. Bleachers.
q. Softball field back stops
2. All materials and processes used in graffiti eradication shall be ROR
to -app4+e4not damage surfaces; ate—or areas adjacent to the graffiti
abatement area. All graffiti a44d removal solvents shall be approved by the
City and shall meet CAL-O.S.H.A. requirements.
3. Contractor shall use special care and attention when removing graffiti from
treated or sealed surfaces. Such surfaces shall not be painted. Contractor
shall use materials, and methods of application, as provided and approved
by City.
4. Contractor is not required to sandblast or paint graffiti.
5. Contractor shall clean spills, spatters, and runs from removal operations as a
part of each operation.
XW. SERANATA TRAIL (approximately 1.5 miles)
1. Contractor shall perform every Qther week mainten°Ge of—trailtrail
maintenance every other week. Trail maintenance shall include, but not
limited to, removing trail ruts, removinl e—trash and litter, and--repart
a44removing graffiti and reporting potential hazards to City Representative
2. Contractor shall perfgrm monthly maintenance of trails removing remove all
weeds from trail path and trim 2 feet to both sides of trail monthly.._
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260
EXHIBIT C
PARK SITE DESCRIPTIONS AND LOCATION MAPS
CITY PARKS
SITE DESCRIPTIONS SIZE MAP
1. Arroyo Vista Community Park
4550 Tierra Rejada Road 69 Acres A
Located northeast of Moorpark High School.
2. Campus Park
14900 Harvard Street 2.5 Acres
Located at the south end of Duke Street. D
3. Campus Canyon Park
6970 Campus Canyon Drive 5 Acres
Located at the corner of Collins Drive and Campus D
Canyon Drive.
4. Community Center Park
799 Moorpark Avenue .75Acres
Community Center Park. C
5. Country Trail Park
11701 % Mountain Trail Street 8 Acres
Located on the north side of Mountain Trail Street, A
west of Arroyo West School.
6. College View Park (Griffin Park )
15400 Campus Park Drive 5.5 Acres D
Located at the corner of Campus Park Drive and
Collins Drive.
7. Glenwood Park 4.5 Acres
11800 Harvester Street A
Located on the south side of Harvester Street.
8. Magnolia Park
296 Magnolia Street 1 Acre P
Located on Charles Street and Magnolia Street C
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261
9. Mammoth Highlands Park
7000 Elk Run Drive 6.9 Acres C
Located on the north side of Elk Run Drive.
10. Miller Park
4530 Miller Parkway 6.5 Acres
Located on the east side of Miller Parkway. To B
include Seranata Trail.
11. Monte Vista Park
4200 Spring Road 5 Acres
Located on the west side of Spring Road, north of B
Christian Barrett.
12. Mountain Meadows Park
12432 % Mountain Meadow Drive 8 Acres
Located at the corner of Mountain Meadow Drive A
and Mountain Trail Court.
13. Peach Hill Park
13200 Peach Hill Road 10 Acres
Located at the corner of Christian Barrett Road and B
Peach Hill Road.
14. Poindexter Park
500 Poindexter Avenue 7.5 Acres
Located south of Poindexter Avenue, west of C
Chaparral School.
15. Tierra Rejada Park
11900 Mountain Trail Street 8 Acres
Located at the southeast corner of Tierra Rejada A
Road and Mountain Trail Street, including street
parkways.
16. Veterans Memorial
608 Spring Road .3 Acre
Located at the corner of Flinn Avenue and Spring C
Road.
17. Virginia Colony Park
5600 Condor Place
Located at the corner of Condor Drive and Virginia 1.5 Acres
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262
FYancy D
Campesina Park
Road .5 Acre
Located at the end of Leta Yancy Road. A
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263
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EXHIBIT D
MONTHLY COMPENSATION
90
268
i
Monthly Bid
No. Description Amount Annual Bid Amount
1 Arroyo Vista Community Park $ $
2 Arroyo Vista Community Park Fertilization $ $
3 1 Campus Park $ $
4 Campus Canyon Park $ $
5 Community Center Park $ $
6 Country Trail Park $ $
7 College View Park $ $
8 Glenwood Park $ $
9 Magnolia Park $ $
10 Miller Park $ $
11 Monte Vista Park $ $
12 Mountain Meadows Park $ $
13 Peach Hill Park $ $
14 Poindexter Park $ $
15 Tierra Reiada Park $ $
16 Villa Campesina Park $ $
17 Virginia Colony Park $ $
18 Serenata Trail $ $
19 Mammoth Highlands Park $ $
20 Veterans Memorial Park $ $
Total Cost $ $
Month (Annually)
21 Alternate Bid: Arroyo Vista Community Park
Fertilization
Total Cost Alternate Bid
Month (Annually)
• Price must include labor, material and equipment to perform work, in accordance
with the contract documents and specifications.
• The City reserves the right to discontinue park landscape maintenance services at
any of the locations listed at any time. The Contractors monthly bid amount shall
remain in effect at all other areas until the Agreement with City and Contractor has
been terminated.
• The Contractor shall be notified in writing as to the date to commence park
landscape maintenance services if it is different than July 1, 2012.
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269
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270
EXHIBIT E
CITY OF MOORPARK
CONTRACTOR WEEKLY INSPECTION REPORT
Contractor:
Month
Park Name:
Inspector: Retain document for 3 years after inspection.
Area Inspected DEFICIENCY
WEEK Yes (Y)or Description/See
1 2 3 4 No(N) detailed report below
A. Landscape
1 Damages–Traffic Accident,
Vandalism, Theft, etc.
2 Mowing, edging, trimming has been
completed
3 Trees and shrubs have been
— maintained, planters weeded
4 Shrubs, turf or tree replacement
needed
5 1 Turf areas are weed free(herbicide
a olicator scheduled?) provide
6 Tu I rf areas inspected for hazards such
—..
as holes, mounds, rocks, glass and
other debris and removed daily(list
hazards removed
B. Trees
_f _12"tree wells have been maintained
2 No sucker growth or low limb
obstructions
3 Tree supports and stakes are secure
4 Tree contractor(WCA) services are
required
C. Irrigation
1 Sprinkler system operating correctly
2 Irrigation heads operating correctly
3 Damaged to irrigation components
4 Excessive wet areas, run-off, aver-
s ra Areas
5 Dry, brown or dead areas
6 Irrigation controller time and water
da s correct
7 Controller& backflow working
correct)v.
Controller adjusted for inclement
weather
D. Traffic Control
1 Required traffic control devices in-
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271
2 Encroachment permit at site and
posted in vehicle
E. Hardscape
Damage or hazards in sidewalks, curb,
utters, parkinq lots or picnic areas
Swales and drains clean
Litter&debris removed daily
F. Fertilization
1 Grass: Forecasted Application Date
for: Jan/Anr/Aj inil October
2 Shrub: Forecasted Application Date
for: A r/(Znn
G. Pesticide
1 Notification submitted to City: Weed
Control lication Notification submitted to City: Rodent I
Disease/Insect Applications
H. Lighting
I Lights Bulbs Burned OUT/Staying ON
/Vandalized etc.
1. Graffiti
R-estrooms:�Identify location & log time
All other areas: Identify location &log
time
J. Playgrounds
1 a''ism, damage, graffiti, or
=ous conditions identified
2 Play surface: Cleaned, raked to 5"
e th Min and neat) roomed dail
3 Low spots and areas under ladders,
climbers slid— — leveled dail etc.
4 Rubberized surface swept and clean of
debris daily.
K. Tennis Courts
1 Washed and cleaned daily
L. Picnic Areas / Shelters
1 Tables, hardscape are cleaned, free of
debris and sanitized dail
2 BBQ's removed of coal, trash, debris
dail
M. Recreational /Athletic Fields
1 Free of litter, rocks, debris and/or
obstructions
2 Brick dust leveled, low spots filled and
free of weeds
3 Turf edged and maintained
N. Restrooms
1 All fixtures, walls, floors, partitions,
toilets, urinals, etc. are clean and
—
disinfected_dail
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272
2 All restroom fixtures and hand dryers
working
3 Restroom supplies restocked
4 Drinking fountains disinfected daily
O. Trash and Recycling
Recep acles
1 Emptied 50%full or weekly
2 Cleaned
P. Trails
1 Trail ruts filled in, hazards removed
and trash and debris removed
2 Weeds removed from trail
Letter and Description of Deficiency Recorded Date Date
Number Identified Corrected
Notes:
Inspector(signature):
Inspector(printed name):
Affix additional sheets as required.
Retain document for three (3)years after inspection.
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273
EXHIBIT F
CITY OF MOORPARK
CONTRACTOR'S WEEKLY IRRIGATION INSPECTION REPORT
Contractor: Date:
Park Name: Controller:
Inspector:
IRRIGATION INSPECTION
Station Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14115 16 17118 19 20
OK
Broken Head
Plugged Head
Adjust Head
Broker Lateral
Solenoid
Valve
Other
PLANT MATERIAL INSPECTION
Good
Fai r
Turf too wet
Stressed Turf
IRRIGATION INSPECTION
Station Number 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
OK
Broken Head
Plugged Head
Adjust Head
Broker Lateral
Solenoid
Valve
Other
PLANT MATERIAL INSPECTION
Good
Fair
Turf too wet
Stressed Turf
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274
Irrigation Schedule:
Scheduled water days (circle): M T W TH F Sat Sun
Start Times: Program A 1St 2nd 3rd 4tn
Start Times: Program B 1St 2nd 3rd 4 t
Start Times: Program C 1 st 2nd 3rd 4 t
Start Times: Program D 1st 2nd 3rd 4tn
Water Budget %:
Station Run Times: 1_, 2 _, 3 _,4_, 5 _, 6 _,7_, 8 _, 9 _,10_, 11
12 _,13_, 14 _, 15 _,16_, 17 18 _,19_, 20 21 _,22_, 23 _,
24 _,25_, 26 _, 27 _,28_, 29 30 _,31_, 32 33 _,34_, 35 _, 36
37 _,38_, 39 _, 40 _,
Station Description of Deficiency Recorded Date Date
Number Identified Corrected
Notes:
Inspector(signature):
Inspector(printed name):
Affix additional sheets as required.
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EXHIBIT G
CITY OF MOORPARK
CONTRACTOR'S INTENT TO SPRAY RESTRICTED/NON-RESTRICTED MATERIALS
Contractor(Permittee): Date:
Park Name:
Location:
Proposed date (s) of application:
Number of acres to be treated:
Type of equipment to be used:
Target pest(s):
Dilution Rate: Applicator(s) Name(s):
Registration No.: License No.:
Ingrediant(s):
Antidote:
Active:
Inert:
Environmental:
Re-entry after spraying:
(hours/minutes)
Criteria/Reason/notifications:
North
Identify Location of Adjacent Schools, Dwellings, Etc. West Treatment Area East
South
Submitted By:
Date:
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276