HomeMy WebLinkAboutAGENDA REPORT 2012 0516 CC REG ITEM 10G ITEM 10.G.
city Council Meeting
MOORPARK CITY COUNCIL 5-�G
ACTION:
AGENDA REPORT - -
TO: Honorable City Council ------
FROM: Dave Klotzle, City Engineer/Public Works Director
DATE: May 4, 2012 (CC Meeting of 05/16112)
SUBJECT: Consider Amendment No. 1 to Agreement for Engineering Design
Services for North Hills Parkway, Phase 1, Project 8061
BACKGROUND & DISCUSSION
On October 21, 2009, the City Council authorized the City Manager to sign an Agreement
with KOA Corporation (KOA)for the design of North Hills Parkway, Phase 1, for an amount
not to exceed $1,500,000. The City Council also authorized the City Manager to amend
the Agreement for unforeseen design contingencies in an amount not to exceed $150,000.
The design was expected to be completed in April 2011, however, coordination of the
roadway alignment with concurrent revisions to Tract 5147 (A-B Properties) has delayed
the Project. On April 27, 2012, KOA submitted a Proposal (Exhibit 1-A of Attachment)
requesting an increase in their design fee and additional geotechnical work. Item 1 of the
Proposal refers to a 4% increase in the fees remaining to complete the design as of April 1,
2012, in consideration of the rise in the cost of doing business. This increase would result
in additional design fees of $40,025.35. Item 2 of the Proposal refers to unforeseen
supplemental geotechnical work for the railroad undercrossing and would result in
additional fees of$35,510.
FISCAL IMPACT
The total increase in design fees for this Amendment is $75,535.35, which will not exceed
the previously approved amount of$150,000 for design contingencies, therefore a budget
amendment is not required.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 1.
Attachment- Amendment No. 1
Exhibit: Proposal
SAPublic Works\Everyone\Reports\Staff Reports\2012W1ay\05-16-12(KOA Amnd 1 North Hills Parkway,Phase 1).doc
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Attachment
AMENDMENT NO. 1 TO
AGREEMENT BETWEEN THE CITY OF MOORPARK
AND KOA CORPORATION
FOR ENGINEERING DESIGN SERVICES
FOR NORTH HILLS PARKWAY, PHASE 1, PROJECT 8061
This Amendment, made and entered into this day of , 2012,
between the City of Moorpark, a California municipal corporation, hereinafter referred to
as "City" and KOA Corporation, a California corporation, hereinafter referred to as
"Consultant."
Whereas, on January 11 , 2010, the City and Consultant entered into an
Agreement to design Phase 1 of North Hills Parkway from Gabbert Road on the east to
Los Angeles Avenue (Project) for total compensation not exceeding $1,480,846.00; and
Whereas, the City now desires to revise certain provisions of the Agreement.
Now, therefore, in consideration of the mutual covenants, benefits, and premises
herein stated, the parties hereto agree to amend the aforesaid Agreement as follows:
I. Section 2 of the Agreement is amended to include:
Consultant's Scope of Services is amended to include additional geotechnical
work as described in the Consultant's Proposal dated April 27, 2012 and attached
hereto and incorporated herein as Exhibit 1-A to the Agreement by this First
Amendment.
II. Section 5 of the Agreement is amended to include:
City hereby increases the not-to-exceed amount of $1 ,480,846.00 under this
Agreement by $75,535.35 to $1,556,381.35.
III. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and
effect.
In witness whereof, the parties hereto have executed this Amendment on the
date and year first above written.
CITY OF MOORPARK KOA CORPORATION.
Steven Kueny Jimmy Lin
City Manager President
Attest:
Maureen Benson
City Clerk 242
Exhibit 1-A
KOA CORPORATION 1 100 Corporate Center Dr., Suite 201
[f PLANNING & ENGINEERING Monterey Park, CA 91754
t:323-260-4703 f:323-260-4705
www.koacorporation.com
April 27, 2012
Dave Klotzle
City Engineer
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
JA91103
RE: Proposed Contract Addendum to Adjust Design Fee and Obtain Additional
Geotechnica) Borings for the Design of North Hills Parkway, Phase I Project
Dear Mr Klotzle:
As discussed with you earlier, we are submitting a request for a fee addendum to provide additional geotechnical
boring services and a rate adjustment for the above referenced project.
The attached proposal summarizes our scope of services and cost estimate. We are certain this proposed
addendum is more than reasonable given the fact that we have encountered a significant project delay and aslight
scope variation from the original contract. Please review the attached proposal and feel free to contact us with
any questions or comments.
Sincerely,
KOA Corporation
Jim in, P.E.
President
encl.
243
fi KOA CORPORATION
The City of Moorpark
Proposal to Adjust Design Fee and Obtain Additional Geotechnical
Borings for the Design of North Hills Parkway, Phase I
Scope of Services
Item I. General rate escalation due to the Project hiatus
We understands that the City of Moorpark has worked diligently to address unforeseen obstacles
and react to changing developer priorities since this design contract was awarded to the KOA
Team in January of 2010. In order to be a supportive partner and prime consultant, KOA has
always remained engaged in the process. We have pursued ways to quantify the various
alternatives as they change and have made recommendations to the City as your technical
representative. We are proud to serve the City in this role, and we commit to continuously
providing this important feedback and make these technical recommendations until the finalization
of design plans.
As the work has progressed, a great deal of time has passed. We had originally scheduled to
complete the entire design in April of 2011, and because of the coordination and administrative
issues that are beyond our control, we are still working on tasks that we planned to complete in
March of 2010.
In order to account for a rise in our cost of doing business, we are requesting that the City adjust
the portion of our fee that remains unspent after our billing on April 8, 2012. We are proposing
that remaining portion of our fee be increased at rate of 2% per year (4% total) over the two
years since we executed our contract. This increase is equal to the wage increases we granted to
our staff in 2011 and 2012. The same rate increase would also apply to our sub-consultants.
Item 2. Additional geotechnical borings at grade separation
KOA's geotechnical sub-consultant, BTC Labs —Vertical 5 has completed a portion of the
investigation included in the original proposal for the Design of North Hills Parkway. In
undertaking this work, they have worked closely with the rest of the KOA Team and specifically
our structural engineering sub-consultant,JL Patterson.
This revised scope of work includes 6 additional borings to addresses design needs of the wider
bridge abutments required by UPRR and associated live and dead loads. These borings will also
address an increased scale of retaining walls at the grade separation and at the approaches on
either side.
A total of 6 new borings at 70 feet deep (originally 50 feet deep) are indicated in the attached
proposal from BTC Labs —Vertical 5. The deeper borings, along with recent data showing a
higher groundwater level in the area, will require a change in drilling technique from hollow-stem
auger drilling to rotary wash drilling.
The City of Moorpark JA91 103
Design of North Hills Parkway, Phase 1 2 4/27/2012
244
KOA CORPORATION
Additional Fee Estimate
Additional fees required for both items I and 2 are reflected in the two following tables.
Item#I
Task No. Task Name Original Contract Amount Billed Amount 4%Increase on Total Adjusted
Amount through 418112 Remaining Amount Remaining Contract Amount
Task:100 Project Management $ 153,275.00 $ 95,179.50 $ 58,095.50 $ 2,323.82 $ 60,419.32
Task:200 Survey $ 92,628.00 $ 56,996.00 $ 35,632.00 $ 1,425.28 $ 37,057.28
Task:300 Geotechnical $ 22,242.00 $ 12,374.00 $ 9,868.00 $ 394.72 $ 10,262.72
Task:400 Civil Design $ 540,976.00 1$ 180,481.07 1 $ 360,494.93 1 $ 14,419.801 $ 374,914.73
Task:500 UPRR $ 621,500.00 $ 134,953.50 $ 486,546.50 $ 19,461.86 $ 506,008.36
Task:600 Direct Costs $ 50,225.00 $ 228.30 $ 49,996.70 $ 1,999.87 $ 51,996.57
Totals $ 1,480,846.00 $ 480,212.37 $ 1,000,633.63 $ 40,025.35 $ 1,040,658.98
Item#2
0
L i Gl d 4 N
d b p C v C p 4 0 V C
N l:
Supplemental 1i m` ,� c c 3 u H
Geotechnical w a w CO H
Investigation $235 $195 $125
Hours Hours Hours
$ 4 $ 6 $ 8 $ 3,1 10 $32,400 $35,510
The total cost of this proposed addendum is$75,535.35
This lump sum amount is based upon the work scope and level of effort presented above and includes the cost of
all related technical and administrative services. The work scope is considered complete upon plan approval. Any
additional services requested after plan approval will be considered as extra work and those fees will be
negotiated prior to start of work and secured in writing.
The City of Moorpark JA91 103
Design of North Hills Parkway, Phase 1 3 4/27/2012
245