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Resolution No. 2012-3109
Ordinance No. 414
CITY COUNCIL
REGULAR MEETING AGENDA
WEDNESDAY, JUNE 6, 2012
7:00 P.M.
Moorpark Community Center 799 Moorpark Avenue
The regular meetings of the City Council of the City of Moorpark ("City Council") also serve as the regular
meetings of the City of Moorpark as Successor Agency ("Successor Agency) and as Successor Housing
Agency ("Successor Housing Agency") of the Redevelopment Agency of the City of Moorpark.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PROCLAMATIONS AND COMMENDATIONS:
A. Introduction of Gina Hernandez, New Teen Librarian at the Moorpark City
Library.
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Pursuant to Council Rules of Procedure, Section 2.9, Items to be withdrawn from the
Consent Calendar shall be identified at this time.)
All writings and documents provided to the majority of the City Council regarding all open-session agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all regular City Council meetings is also available on the City's website at
www.cl.moorpark.ca.us.
Any member of the public may address the Council during the Public Comments portion of the Agenda, unless it is a
Public Hearing or a Presentation/Action/Discussion item. Speakers who wish to address the Council concerning a Public
Hearing or Presentations/Action/Discussion item must do so during the Public Hearing or Presentations/Action/
Discussion portion of the Agenda for that item.Speaker cards must be received by the City Clerk for Public Comment prior
to the beginning of the Public Comments portion of the meeting; for a Presentation/Action/Discussion item, prior to the
Mayor's call for speaker cards for each Presentation/Action/Discussion agenda item;and for a Public Hearing item,prior to
the opening of each Public Hearing,or beginning of public testimony for a continued hearing.A limitation of three minutes
shall be imposed upon each Public Comment and Presentation/Action/Discussion item speaker. A limitation of three to
five minutes shall be imposed upon each Public Hearing item speaker.Written Statement Cards may be submitted in lieu
of speaking orally for open Public Hearings and Presentation/Action/Discussion items. Any questions concerning any
agenda item may be directed to the City Clerk's office at 517-6223.
Regular City Council Meeting Agenda
June 6, 2012
Page 2
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
8. PUBLIC HEARINGS:
A. Consider Final Review of the Assessment Engineer's Report for the
Landscaping and Lighting Maintenance Assessment Districts for Fiscal
Year 2012/2013 and Resolution Confirming the Levy Amounts. Staff
Recommendation: 1) Open the public hearing, accept public testimony,
and close the public hearing; and 2) Adopt Resolution No. 2012-
ROLL CALL VOTE (Staff: Ron Ahlers)
B. Consider Final Review of the Assessment Engineer's Report for the Parks
and Recreation Maintenance and Improvement Assessment District for
Fiscal Year 2012/2013 and Resolution Confirming the Levy Amount. Staff
Recommendation: 1) Open the public hearing, accept public testimony,
and close the public hearing; and 2) Adopt Resolution No. 2012-
ROLL CALL VOTE (Staff: Ron Ahlers)
9. PRESENTATION/ACTION/DISCUSSION:
CITY COUNCIL:
A. Consider Appointments to the 2012/2013 Teen Council. Staff
Recommendation: Make appointments to the Teen Council for a one-year
term ending June 30, 2013. (Staff: Maureen Benson)
B. Consider Response to Caltrans on Draft Environmental Impact Report
(EIR) for Proposed State Route 118 Intersection Improvements at State
Route 34 (Somis Road). Staff Recommendation: Direct staff to send a
comment letter to Caltrans to address the unresolved issues in the EIR, as
drafted. (Staff: David Bobardt)
C. Consider Plans and Specifications and Authorization to Advertise for
Construction Bids for Alderbrook Street Asphalt Overlay (Project 8091).
Staff Recommendation: Approve the plans and specifications for the
subject project and authorize staff to advertise for construction bids.
(Staff: Dave Klotzle)
D. Consider Plans and Specifications and Authorization to Advertise for Bids
for 2012 Pavement Rehabilitation (Project 8002). Staff Recommendation:
Approve the plans and specifications for the subject project and authorize
staff to advertise for construction bids. (Staff: Dave Klotzle)
Regular City Council Meeting Agenda
June 6, 2012
Page 3
9. PRESENTATION/ACTION/DISCUSSION: (continued)
SUCCESSOR AGENCY:
E. Consider Proposal from the Moorpark Foundation for the Arts to Lease
and Assume Operating Control of the High Street Arts Center on July 1 ,
2012. Staff Recommendation: Authorize the City Manager to negotiate
and sign a three-year lease and operating agreement for the High Street
Arts Center with the Moorpark Foundation for the Arts effective July 1 ,
2012, consistent with the terms and conditions in the agenda report,
subject to final language approval by the City Manager and City Attorney,
and subject to City Council budget appropriation. (Staff: Steven Kueny)
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
CITY COUNCIL:
A. Consider Minutes of Special Meeting of May 9, 2012. Staff
Recommendation: Approve the minutes.
B. Consider Minutes of Special Meeting of May 16, 2012. Staff
Recommendation: Approve the minutes.
C. Consider Minutes of Regular Meeting of May 16, 2012. Staff
Recommendation: Approve the minutes.
D. Consider Warrant Register for Fiscal Year 2011/12 — June 6, 2012. Staff
Recommendation: Approve the warrant register.
E. Consider Rescinding May 16, 2012, Action Regarding the Proposal from
the Moorpark Foundation for the Arts to Lease and Assume Operating
Control of the High Street Arts Center on July 1, 2012. Staff
Recommendation: Rescind May 16, 2012 action on this item and approve
a separate operating agreement between the City and the Foundation with
the same terms and conditions to effectuate the proposed $25,000
payment, subject to final language approval by the City Manager and City
Attorney. (Staff: Steven Kueny)
F. Consider Rejection of Claim from: Hatem Hassan. Staff
Recommendation: Reject the claim and direct staff to send a standard
rejection letter to the claimant. (Staff: Deborah Traffenstedt)
G. Consider Letter from External Auditors Regarding the Fiscal Year 2011/12
Audit. Staff Recommendation: Receive and file. (Staff: Ron Ahlers)
Regular City Council Meeting Agenda
June 6, 2012
Page 4
10. CONSENT CALENDAR: (continued)
CITY COUNCIL: (continued
H. Consider Engagement Letter from External Auditors for Fiscal Year
2011/12 Audit. Staff Recommendation: Authorize the City Manager to
sign the engagement letter, subject to the final language approval by the
City Manager and City Attorney. (Staff: Ron Ahlers)
I. Consider Increase in Fees for Audit Fiscal Year (FY) 2010/11 and
Authorize the City Manager to Execute Amendment No. 3 to the
Agreement for Independent Auditing Services. Staff Recommendation:
Approve the increase of the all-inclusive audit fee by $2,500 for fiscal year
ending June 30, 2011, to include two (2) major programs in the Single
Audit and related Reports; and authorize the City Manager to execute the
Amendment No. 3 to the Agreement, subject to final language approval by
the City Manager and City Attorney. ROLL CALL VOTE REQUIRED
(Staff: Ron Ahlers)
J. Consider Amendment No. 6 to Agreement for Street Sweeping Services.
Staff Recommendation: Authorize the City Manager to sign Amendment No.
6 to the Agreement for Street Sweeping Services, capping the annual CPI
increase to five percent and extending the Agreement until December 31,
2012, with an additional six-month extension option. (Staff: Shaun Kroes)
K. Consider Amendment to Agreement with CUSA CC, LLC for Transit
Operating Services and Consider Amendment to Agreement with CUSA
CC, LLC for Bus Capital Maintenance Services. Staff Recommendation:
1) Authorize the City Manager to sign Amendment No. 3 to the Agreement
with CUSA CC, LLC for Transit Operating Services, subject to final
language approval of the City Manager and City Attorney, extending the
Agreement until December 31, 2012, with an additional six-month
extension option; and 2) Authorize the City Manager to sign Amendment
No. 3 to the Agreement with CUSA CC, LLC for Bus Capital Maintenance
Services, subject to final language approval of the City Manager and City
Attorney, extending the Agreement until December 31, 2012, with an
additional six-month extension option. (Staff: Shaun Kroes)
L. Consider Amendment No. 1 to Memorandum of Agreement (MOA)
Between the Cities of Moorpark and Simi Valley Continuing the
Authorization of Moorpark to Fuel Up to Three Compressed Natural Gas
(CNG) Buses at the Simi Valley Transit Maintenance Facility. Staff
Recommendation: Authorize the Mayor to sign Amendment No. 1, subject
to final language approval by the City Manager and City Attorney. (Staff:
Shaun Kroes)
Regular City Council Meeting Agenda
June 6, 2012
Page 5
10. CONSENT CALENDAR: (continued)
CITY COUNCIL: (continued
M. Consider Authorization for Recordation of the Notice of Completion for
Rehabilitation of 1449 Walnut Canyon Road (APN 511-0-040-440) and
Release of Bonds in Accordance with the Contract. Staff
Recommendation: Authorize the City Clerk to file the Notice of
Completion, and release the project bonds as outlined in the agenda
report. (Staff: David Moe)
N. Consider Approval of the High Street Pepper Tree Recommendation Plan
for the Removal of Fourteen (14) California Pepper Trees with a High Risk
of Structural Failure. Staff Recommendation: Approve the High Street
Pepper tree removal plan of fourteen high risk senescent Pepper trees
identified in the agenda report to take place over the next three years.
ROLL CALL VOTE REQUIRED (Staff: Allen Walter)
0. Consider Resolution Amending the Conflict of Interest Code of the City of
Moorpark and Rescinding Resolution No. 2011-3049. Staff
Recommendation: Adopt Resolution No. 2012- , rescinding
Resolution No. 2011-3049. (Staff: Maureen Benson)
P. Consider Additional Funding for Cabinetry and Casework Additions and
Amendment No. 2 to the Agreement with K&Z Cabinet Company for the
Ruben Castro Human Services Center. Staff Recommendation: Approve
additional funding in the amount of $42,566 for cabinetry and casework
changes for the Ruben Castro Human Services Center and authorize the
City Manager to execute Amendment No. 2 in the amount of $44,585 to
K&Z Cabinet Company, Inc, subject to final language approval of the City
Manager and City Attorney. ROLL CALL VOTE REQUIRED (Staff:
Hugh Riley)
Q. Consider Additional Funding for Structural Steel and Miscellaneous Metals
Additions and Revisions and Amendment No. 3 to the Agreement with
Steelcon, Inc. for the Ruben Castro Human Services Center. Staff
Recommendation: Approve additional funding in the amount of
$19,667.93 for additional structural steel and miscellaneous metals work
for the Ruben Castro Human Services Center and authorize the City
Manager to execute Amendment No. 3 in the amount of $54,749.42 to
Steelcon, Inc, subject to final language approval of the City Manager and
City Attorney. ROLL CALL VOTE REQUIRED (Staff: Hugh Riley)
Regular City Council Meeting Agenda
June 6, 2012
Page 6
10. CONSENT CALENDAR: (continued)
CITY COUNCIL: (continued
R. Consider Additional Funding for Additional Grading and Paving Services
and Amendment No. 4 to the Agreement with Damar Construction. Inc. for
the Ruben Castro Human Services Center. Staff Recommendation:
Approve additional funding in the amount of $9,784.74 for additional
grading services for the Ruben Castro Human Services Center and
authorize the City Manager to execute Amendment No. 4 in the amount of
$9,784.74 to Damar Construction, Inc, subject to final language approval
of the City Manager and City Attorney. ROLL CALL VOTE REQUIRED
(Staff: Hugh Riley)
S. Consider Additional Funding for Electrical Additions and Revisions and
Amendment No. 6 to the Agreement with Taft Electric Company for the
Ruben Castro Human Services Center. Staff Recommendation: Approve
additional funding in the amount of $99,034.44 for electrical additions and
revisions for the Ventura County Health Care Agency medical clinic, and
installation of above-ceiling telecommunications conduit for the Ruben
Castro Human Services Center and authorize the City Manager to execute
Amendment No. 6 in the amount of $119,875.33 to Taft Electric Company,
subject to final language approval of the City Manager and City Attorney.
ROLL CALL VOTE REQUIRED (Staff: Hugh Riley)
T. Consider Additional Funding for Building Plumbing Additions and
Revisions and Amendment No. 7 to the Agreement with John S. Bascom.
Inc, dba Precision Plumbing-Mechanical for the Ruben Castro Human
Services Center. Staff Recommendation: Approve additional funding in
the amount of $11,327.68 for building plumbing additions and revisions for
the Ruben Castro Human Services Center and authorize the City Manager
to execute Amendment No. 7 in the amount of $11,327.68 to John S.
Bascom, Inc, dba Precision Plumbing-Mechanical, subject to final
language approval by the City Manager and City Attorney. ROLL CALL
VOTE REQUIRED (Staff: Hugh Riley)
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
12. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision (b) of Section
54956.9 of the Government Code: (Number of cases to be discussed - 4)
Regular City Council Meeting Agenda
June 6, 2012
Page 7
12. CLOSED SESSION: (continued)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the
Government Code: (Number of cases to be discussed — 4)
C. CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Section 54957.6 of the Government Code)
Agency Designated Representative: Steven Kueny
Employee Organization: Service Employees International Union, AFL-CIO,
CLC, Local 721
D. CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Section 54957.6 of the Government Code)
Agency Designated Representative: Steven Kueny
Unrepresented employees: Accountant I; Active Adult Center Supervisor;
Administrative Services Manager; Assistant City Manager; Assistant
Engineer; Budget and Finance Manager; City Clerk; City Manager; City
Engineer/Public Works Director; Community Development Director;
Deputy City Manager; Finance Director; Human Resources Analyst;
Landscape/Parks Maintenance Superintendent; Management Analyst;
Parks and Landscape Manager; Principal Planner; Public Works
Superintendent/Inspector; Recreation Superintendent; Recreation
Supervisor; Redevelopment Manager; Senior Information Systems
Analyst; and Senior Management Analyst
E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Subdivision (b) of Section 54957 of the Government Code)
Title: City Manager and City Attorney
13. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at
(805) 517-6223. Upon request, the agenda can be made available in appropriate alternative formats to
persons with a disability. Any request for disability-related modification or accommodation should be made
at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements
can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Regular City Council Meeting Agenda
June 6, 2012
Page 8
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Maureen Benson, declare as follows:
That I am the City Clerk of the City of Moorpark and that an agenda of the Regular
Meeting of the Moorpark City Council to be held on Wednesday, June 6, 2012, at 7:00
p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark
Avenue, Moorpark, California, was posted on June 1, 2012, at a conspicuous place at
the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June 1, 2012.
Maureen Benson, City Clerk