HomeMy WebLinkAboutAGENDA REPORT 2012 0718 CC REG ITEM 10H ITEM 10.H.
City Cou nrii Meeting
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MOORPARK CITY COUNCIL �� t
AGENDA REPORT
TO: The Honorable City Council
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FROM: Jeremy Laurentowski, Landscape and Parks Manager '
DATE: July 5, 2012 (CC Meeting of July 18, 2012)
SUBJECT: Consider Purchase of a Work Truck; and Resolution Amending
the Fiscal Year 2012/13 Budget to Allocate Funds from the
Equipment Replacement Fund to the Parks Division
DISCUSSION
The Parks, Recreation and Community Services Department currently utilizes
three (3) work trucks on a daily basis to support the Parks Division maintenance
operations, one work truck for each Maintenance Worker III position. However,
one of the work trucks has outlived its life expectancy and is in need of
replacement. The truck in question was originally purchased in July, 2001 and
has approximately 121,000 miles of wear. This truck is also utilized by the part
time staff that maintain the parks on the weekend.
Currently, all the trucks utilized by the Parks Division maintenance staff consist of
3/ ton work trucks, with 6.21- V-8 engines and truck bed conversion bodies that
are necessary to hold the tools and supplies needed during a normal work shift.
Until recently, work truck conversion bodies were manufactured only in steel and
required a 3/ ton truck chassis to carry the additional weight. However, staff has
recently discovered that Royal Truck Body, a major manufacturer of truck body
conversion kits, has fabricated a low rise aluminum truck body well suited for a Y2
ton truck chassis. Staff recommends purchasing a Y2 ton work truck with a 4.31-
V-6 engine and lighter aluminum truck body. The smaller truck size is
approximately $7,000 less in overall cost and will reduce fuel consumption by
approximately 214 gallons/year, which is equivalent to approximately $802/year
in direct cost savings based on the current fuel price of $3.75/gallon. The fuel
consumption is based on the manufacturer's estimate of fourteen (14) miles per
gallon city driving with the Y2 ton truck, compared to approximately eleven (11)
miles per gallon for the % ton truck.
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Honorable City Council
July 18, 2012
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As the Parks Division truck fleet is replaced over time, staff intends to replace all
3/4 ton work trucks with smaller size trucks, as it is staff's opinion that the larger 3/a
ton trucks are not necessary for the division's typical maintenance activities.
However, staff will continue to maintain at least one 3/ ton truck in the fleet to
accommodate instances when additional power is required, such as trailering or
hauling a heavy load. Unfortunately, a hybrid engine or alternative fuel work
truck option that can accommodate a conversion body is not available at this
time. Staff is hopeful that an alternative engine option will be available the next
time a new truck is required.
Staff advertised bids for this truck purchase on June 20, 2012 and received two
(2) bids from the following truck dealers:
Bidder Truck Model Bid Amount
Paradise Chevrolet 2012 Chevrolet Silverado 1500 $26,348.34
Santa Paula Chevrolet 2012 Chevrolet Silverado 1500 $27,019.84
The lowest bid was submitted by Paradise Chevrolet. The bid proposal also
included a spray in bed liner to protect the inside of the truck bed and conversion
body. Once the truck is purchased, staff will retrofit the truck to include
necessary safety gear, such as a hands-free cell phone device, a safety light bar
and a vhf (very high frequency) radio.
FISCAL IMPACT
$38,500 was included in the FY 2011/12 budget to replace this truck. However,
the Parks Division has been short one staff member for several months and the
new truck purchase has not been urgent. This staff member is scheduled to
return back to work within the next couple months and staff recommends
completing this purchase in FY 2012/13 prior to his return.
Staff is requesting an additional appropriation from the Equipment Replacement
Fund (4003) in the amount of $30,166 to the Parks Division (7800) for the truck
purchase. This cost includes $26,349 for the purchase of the new truck and
conversion bed, 5% contingency ($1,317) for various upgrades, such as a hands-
free cell phone device, $1,750 for a safety light bar and $750 for a vhf radio.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve the purchase of a 2012, 1500 Chevrolet Silverado with Royal Truck
Body aluminum conversion kit, and
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Honorable City Council
July 18, 2012
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2. Adopt Resolution No. 2012- amending the FY 2012/13 budget to
appropriate $30,166 from the Equipment Replacement Fund (4003) to the
Parks Division (7800).
Attachment: Resolution 2012-
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE
FISCAL YEAR 2012/13 BUDGET TO ALLOCATE
$30,166.00 FROM THE EQUIPMENT REPLACEMENT
FUND (4003) TO THE PARKS DIVISION (7800) FOR A
NEW WORK TRUCK
WHEREAS, on June 20, 2012, the City Council adopted the Operating
and Capital Improvement Budget for Fiscal Year 2012/13; and
WHEREAS, a staff report has been presented to City Council discussing
the need for a new work truck with aluminum conversion body for the Parks
Division in the amount of $30,166.00; and
WHEREAS, an additional appropriation of $30,166.00 is requested from
the Equipment Replacement Fund (4003) to the Parks Division (7800) to fund
this purchase, and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $30,166.00 from the
Equipment Replacement Fund (4003) for a new work truck with aluminum
conversion body more particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original resolutions.
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Honorable City Council
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PASSED AND ADOPTED this 18th day of July, 2012.
ATTEST Janice S. Parvin, Mayor
:
Maureen Benson, City Clerk
Attachment: Exhibit A— Budget Amendment
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Honorable City Council
July 18, 2012
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EXHIBIT A
BUDGET AMENDMENT FOR THE EQUIPMENT REPLACEMENT FUND FOR
THE INSTALLATION OF A NEW WORK TRUCK PURCHASE
FY 2012/13
FUND ALLOCATION FROM:
Fund Title Fund Account Number Amount
Equipment Replacement Fund 4003-5500 $30,166
Total
$30,166
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET
4003-7800-0000-9505 $0 $30,166 $30,166
Total $0 $30,166 $30,166
Finance approval:
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