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Home My WebLink AboutAGENDA REPORT 2012 0718 CC REG ITEM 10I ITEM 10.1. - 7-/e- 91 A 0N MOORPARK CITY COUNCIL-./- AGENDA REPORT - - - - - --� TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manage BY: Ky Spangler, Special Projects Consultant DATE: June 26, 2012 (CC Meeting of 7118112) SUBJECT: Consider Additional Funding for Glass and Glazing Additions and Revisions and Amendment No. 2 to the Agreement with Center Glass Company No. 9 for the Ruben Castro Human Services Center BACKGROUND & DISCUSSION The Ruben Castro Human Services Center (RCHSC) is being constructed as a multiple- prime contract project with construction management provided by Barnhart Balfour- Beatty Construction (Balfour-Beatty). Bids were solicited from trades in September, 2010, opened on October 21, 2010 and bids were awarded by the Moorpark City Council on January 19, 2011. Center Glass Company No. 9 (Center Glass) was selected as the lowest responsive and responsible bidder for the Glass and Glazing bid package and a construction agreement was executed on April 11, 2011. During the course of construction the County of Ventura Health Care Agency and other future tenants have requested various additions or modifications to their suites including addition of security glass for the medical center and addition of interior suite windows for Catholic Charities. These changes were issued as Amendment No. 1 to the Construction Agreement and within the available contingency amount. An additional change was requested by the City of Moorpark to add an exterior door (originally specified as a window) into the Shared Space Conference Room located in Building B, thereby permitting the space to be used after hours without the need to access the Catholic Charities suite. The cost for this change was $3,171.00 as shown on Exhibit F of Attachment 1. A recap of the contract costs to date is shown below: 217 Honorable City Council July 18, 2012 Page 2 Original Contract $ 198,000.00 Amendment No. 1 $ 18,156.25 Current Agreement Amount $ 216,156.25 Amendment No. 2 Add exterior door into Conference Room 104, Bldg. B $ 3,171.00 Total Amendment No. 2 Amount $ 3,171.00 Revised Agreement Amount $ 219,327.25 Currently there is $1,643.75 in contingency available under Center Glass's contract. The cost for the glass and glazing additions and revisions is $3,171.00 which exceeds the available contingency. Therefore staff is seeking the approval of this additional amount. FISCAL IMPACT The Capital Improvement budget for the Ruben Castro Human Services Center (Fund 5020) is $11,038,064. To date $7,934,754 has been expended with $2,568,203 left in encumbrances and $535,107 available project balance. Therefore, no additional funds need to be budgeted for the proposed work at this time. Sufficient funds exist in the budget to cover this work. STAFF RECOMMENDATION (ROLL CALL VOTE) Approve additional funding in the amount of$1,643.75 for glass and glazing changes for the Ruben Castro Human Services Center and authorize the City Manager to execute Amendment No. 2 in the amount of $3,171.00 to Center Glass Company No. 9 subject to final language approval of the City Manager and City Attorney. Attachment 1: Amendment No. 2 to Center Glass Company, No. 9 Exhibit F: Center Glass Proposal Letter dated January 31, 2012 218 ATTACHMENT 1 SECOND AMENDMENT TO AGREEMENT 2011-097 FOR BID PACKAGE #11 — GLASS AND GLAZING AT THE RUBEN CASTRO HUMAN SERVICES CENTER THIS SECOND AMENDMENT TO THE AGREEMENT FOR BID PACKAGE #11 — GLASS AND GLAZING ("Second Amendment"), is made and entered into this day of , 2012, ("the Effective Date") between the City of Moorpark, a municipal corporation, hereinafter referred to as "CITY", and Center Glass Company No. 9, a California corporation, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on April 11, 2011, the CITY and the CONTRACTOR entered into an Agreement for glass and glazing for the Ruben Castro Human Services Center; and WHEREAS, on June 21, 2012, the CITY and the CONTRACTOR executed a First Amendment for glass and glazing for the Ruben Castro Human Services Center; and WHEREAS, the CITY wishes to further amend the Agreement to include the addition of one (1) exterior aluminum storefront door and hardware in Conference Room 104 in Building B at a cost not-to-exceed three thousand one hundred seventy-one dollars ($3,171.00) described in Exhibit F dated January 31, 2012 and attached hereto as part of this Second Amendment; and WHEREAS, this total dollar amount of $3,171.00 exceeds the ten percent (10%) contingency amount approved with the original Agreement; and WHEREAS, on July 18, 2012, the City Council of the City of Moorpark approved additional funding for this glass and glazing work. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto AMEND the aforesaid Agreement follows: I. Section 2 of the Agreement is amended to include: CONTRACTOR'S Scope of Services is amended to include the labor and materials required to: • delete one (1) fixed glass "A"-type window, and furnish and install one (1) exterior aluminum storefront door and associated door hardware in Conference Room 104 in Building B in response to the request of the City, the architect of record's Instruction Bulletin #15R, and per CONTRACTOR'S Proposal (11.03). Construction Agreement Page 1 of 2 Second Amendment Between City of Moorpark and Center Glass Company No. 9 219 The Scope of Services for the additional glass and glazing services is described in the CONTRACTOR'S Proposal dated January 31, 2012, attached hereto and incorporated herein as Exhibit F respectively to the Agreement by this Second Amendment. II. Section 7 of the Agreement is amended to include: CITY hereby increases the not-to-exceed amount of $216,156.25 under this Agreement by $3,171.00 to $219,327.25. III. Remaining Provisions All other terms and conditions of the original Agreement shall remain in full force and effect. CITY OF MOORPARK CENTER GLASS COMPANY NO. 9 By: By: Steven Kueny Randy Gulden City Manager President ATTEST: Maureen Benson, City Clerk Exhibit F — Contractor's Proposal dated January 31, 2012 (11.03) Construction Agreement Page 2 of 2 Second Amendment Between City of Moorpark and Center Glass Company No. 9 220 EXHIBIT F (11.03) gel P ON IN Date:January 31,2012 Balfour Beatty ATTENTION: John S. RE: Ruben Castro—III#15 PROPOSAL We hereby propose to furnish All materials and labor to complete the following: Provide Door number 104C with hardware#37 in lieu of original window type"A". Credit Due- $1,007.00 38 sq.it glass @$6.75 $257.00 Aluminum Frame. $000.00 Previously purchased. Labor 10 hrs @$75.00 $750.00 Added Cost- $4,178.00 Door frame I Door $1,482.00 32 sq.ft glass @ 6.75 $ 216.00 Hardware#37 $1,280.00 Labor 16 hrs @ 75.00 $1,200.00 Total Added Cost 1B#15 $3,171.00 By: Accepted by: Randy Gulden Date: 3910-A Market Street Ventura,California 93003 (805)642-0149 Fax(805)642-8421 State Contractor's License#244559 221 HC Architects 633 W. Fifth Street, Third Floor, Los Angeles, CA 90071 PROJECT: City of Moorpark INSTRUCTION BULLETIN: 15R Ruben Castro Human Services Center HMC#2307002-000 DATE: November 07, 2011 LOCATION: Ruben Castro Human Services Center 612 Spring Road !Moorpark, CA 93021 TO: Barnhart, Inc. 799 Moorpark Avenue Moorpark, CA 93021 Attention: Dennis Kuykendall DESCRIPTION OF WORK TO BE PERFORMED: ITEM IB-15.1 R: Revised Door at Building B: Revise door at Building B in accordance with attached Clarification Drawings CD-A15.1, CD-A15.2 and CD- A15.311,CD-A15.4 and revised Specification Section 08710. Justification: Design Coordination Requested By: Architect ACTION TO BE TAKEN: 1. Make the described change in the work at no change in the Contract Sum and no change in the Contract Time of Completion. 2. X Make the described change in the work,with credit or cost for which will be determined in accordance with the General and Supplementary Conditions of the Contract. 3. Promptly advise the Architect as to credit or cost proposed for the described change. This is not an authorization to proceed with the change. cc: File-IB-IB ARCHITECT d By: Emily Kay CCCA, LEED®AP Associate 222 Instruction Bulletin 15R November 07,2011 Page 2 AUTHORIZATION TO PROCEED: When approved by both parties below, you are authorized to proceed with the work outlined in Item 15.1 R. The amount for this change of$ will be (added/deducted)in a forthcoming Change Order.The Contract Time will be adjusted by day(s)(added/deducted). Owner Date Contractor Date Attachment: Clarification Drawings CD-A15.1,AC-A15.2, CD-Al 5.3R, CD-A15.4 and Specification Section 08710 NAProjects\2307 Moorpark Human Sery Center\002\1 1-IB\IB\IB 15\IB 15R.doc 223 Bow Beaty Construction Oxnard,CA To: All Trade Contractors November 16, 2011 Palm F)es eIt, ;"A Rivei'_ide,CA Subject: HMC Job#2307002 T`''"'' Project Name: Ruben Castro Human Services Center Instruction Bulletin: #15R—Revised Door at Building B Attached you will find supplemental instructions from the Owner's Representative on the issues stated below for the above referred project. Balfour Beatty Construction is requesting your company to review the Instruction Bulletin #15R and determine if there will be any impact or coordination issues to your scope of work per your contract and or plans and specifications. There will be a five (5) working day response time allowance for any possible cost,time or coordination impacts to be brought to our attention and returned with sufficient data to back up the claim of the impact on original scope of work. Include with the response, detailed explanation on how the response has impacted the original scope of work, a breakdown of additional labor, material needed to complete the issue(s) at hand. If sufficient data is not included claim will be rejected. Please reference Instruction Bulletin#15R on all correspondence. Attached is Instruction Bulletin#15R dated November 7, 2011 instructing all trades to revise door at building B in accordance with attached Clarification Drawings CD-A15.1, CD-A15.2 and CDA15.3R,CD-A15.4 and revised Specification Section 08710. Scope by Trade: GENERAL NOTE:Work items listed in this section are for clarification only and are not intended to be a comprehensive list of inclusions. It is the responsibility of each Trade to identify and include all plant, labor material, and equipment necessary to complete the work of his Bid Package as shown on the attached plans or contained in specifications. BID PACKAGE No. 11 —GLASS&GLAZING: A. Furnish and install all aluminum entrances and storefront systems complete, including but not limited to; aluminum frame system, spacers, shims, setting blocks, gaskets, reinforcement sections, fasteners, sealants, glass, glass setting accessories, all specified and/or required hardware for a complete operating system including but not limited to; panic devices, hinges, stops, sill sweeps, thresholds, push/pull devices, lever devices, closers, hold opens, door stops and locks. B. Provide a credit for the deleted aluminum window B12 complete including but not limited to; fixed extruded aluminum windows, glass and glazing and perimeter sealants for a complete system installation per the plans and specifications. C. Furnish and install head, jamb and sill aluminum flashings at aluminum systems per plans and specifications. D. All keying requirements including temporary keying per plans and specifications. E. Temporary construction locks until final keying is released to proceed. F. Caulking/joint sealant of aluminum openings, window frame openings, and all glass systems to adjacent surfaces for weather tight seal, inside and outside regardless of sequence of installation of other Trade Contractor work. G. Cleaning as required per plans and specifications of any materials scheduled to receive paint or other finishes. 224 BID PACKAGE No.12—Finishes: A. Coordinate, furnish and install revised metal stud framed openings for items which pass into or thru metal stud walls, ceiling or soffits including but. not limited to; door/window openings, structural framing penetrations. B. Cleaning as required per plans and specifications of any materials scheduled to receive paint or other finishes. BID PACKAGE No. 1 2 3 4 5, 6,7,8, 9, 10, 13, 14, 15,&16. A. Verify no scope changes and submit notice of such. Due to the potential impact of this work on the current Project Schedule, your response is requested immediately. If you have any questions, please contact John Squillace Jr. at 805-523-0015. Respectfully, John Squillace Jr Field Engineer Balfour Beatty Construction cc. Richard Bruce, Balfour Beatty Construction Dennis Kuykendall, Balfour Beatty Construction Jeff Hammond, Balfour Beatty Construction 225 STORAGE C UWA .t 14 4 B ,6 ENT PROCESSING 9 110 EQ. I EQ.B '-4" '-5" A 0 ° D 2 6 Q CONF/MULT1—PURPOSE AV J 4� 1 'It A8.a w F1 0-4-1 4 / TOILET I o' k 10 1A E I /RECUM — — — A7.1 A.2 101 I 1 —5" _ 20'-0" L . 3 4 5 BUILDING B FLOOR PLAN SCALE 1 -o / • r w \;��w.Gl� �Fc� CITY OF MOORPARK Project No HMC( RUBEN CASTRO HUMAN 2307002 I* Na C-28826 *I Architecture Interiors Planning SERVICE CENTER Date HMC ARCHITECTS 09/12/2011 612 SPRING ROAD 9 -� 1-31%{�� 633 W.STH STREET,THIRD FLOOR Drawing No ll ti\ of CN4A' one: CALIFORNIA 90012 00 MOORPARK, CA 93021 CD 226 Fax: 213.542.8301 226 HMCAMC ARCHITECTS RUBEN CASTRO HUMAN SERVICE CENTER CITY OF MOORPARK Address 2 2 612 SPRING ROAD 4 A6 n6z A6 s MOORPARK,CA 93021 I p 13 I 4 5 2 I 1 ( 24 TYP. .a�SE`o ARp,j 1 1 I I I //i.Gi I 41 TYP. I� 29'Y STEEL---- _ RO.C-2a0M *% T__F_ O.PARAP T 1 i 21'-F T.O.PARAPET T a.O.SOFFR _ T TOP OF GATE RECESS Y F F ]Tj BUILDING B gab w- 2XIAW TYP. TYP T . TYP. TYP. TYP. Rekm A6.2 Sws:1/e'=1'-0' Sa.: 09/12/2011 BUILDING 'B' EXTERIOR ELEVATION - SOUTH Drew gNumber 1 CD-A15.2 IB #15 N 1Projacls1230]Moorpark Human Sam Cemerb02H8-CAOVdoorpm Orewirg S,RSheelsNrchileclw IV,5.2 EXTERIOR ELEVATIONS-CATHOLIC CHARITIESA-9 227 BUILDING B DOOR SCHEDULE DOOR FRAME SIZE LOUVER TRANSOM w DETAIL FIRE <Oz MARK MATL TYPE GLAZING MATL a RATING i.- NOTES It WD HGT THK WD HGT HGT GLASS HEAD JAMB SILL a rn 001 6-0 9 1-3 4 AL T 2 1 HM - 4=10.4 7 A10.4 - --- Ot --- 003 B-0 9-0 1-3 4 AL T 2 1 HM - 4 A 0.4 A10.4 - --- Oi --- 101 3 -0 1-3 4 Sc D HM - 1 A10.4 1 A10.4 - --- 11 --- 102 -0 -0 1-3/4" SC A HM A10.4 T A10.4 - --- 12 -- 1 -0 -0 1-3 4 SC A HM -- 1 10.4 1=10.4 - --- 13 -- 104A -0 I T-0- 1-31C SC A HM -1 1 A10.4 1=10.4 --- 14 - 104C -0 9-0 1-3 J. AL I U 1 1 AL -- 8=104 A10.4 - --- 37 -- - --- - - --- --- 106 1-3 4 SC A --- - 1 A10.4 1 A10:4 - --- 14 -- 107 3-0 1-3 4 SC I A --- F6A - 1 A10A 1 A10.4 - --- 14 --- -- 108A 3-0 z,1-3/4 HM G --- 1 1 FCJ -- B A10.4 6 A10.4 -- --- 03 --- 1088 3-0 -0 1-3 4 SC A --- HM - 1 A10A 1 A 0.4 - --- 15 -- 109 5-0 7 1-3/4! SC Q HM - t Ai0.4 1 A10.4 - --- --- 2 PAIR OF DOORS 110 3-0 -0 1-3 4 SC 0 HA - 9 A10.4 S A10.4 --- 28 PO(9(ET DOOR 111 1-3 4 SC A --- HM - i 10.4 1 --- 112 -0 1--J 4 SC F --- HM - i A10.4 1 A70.4 --- 14 -- 113 3'-T 7-0 1-3 4 HM G 1- 1 HM -- 6 A10.4 8 A10.4 - - 03 --- 114 7-0 i-3 4 HM A --- HM -- 1 A10A 1 A10.4 - --- 17 -- 115A 3-0 -0 1-3/4" HM C 4 HM -- i Ai0.4 i A10.4 --- 12 --- 1158 -0 -0 1-3 4 HM C 4 HM - 1 At 4 1 17 -- t 1611 16-0 14-0 - S1L R HM --19 10.4.1 19 A10.4.1 6 At0.4. -- --- ROLL UP DOOR fl-fib 3-0 -0 1-3 4 HM G 1-8 HM - A104 A10.4 - --- 03 -- 117A 31 1-31r HM G 1 HM - B A104 A10.4 1 - - 09 -- 1178 3 -0 1-3 4 SC A HM - 1 A10.4 1=10.4 - 14 -- 118 3 -0 1-3 4 SC A HM -- TA10.4 1 A10.4 --- 13 -- 119 3'--u- -0 1-3 4 SC A HM - 1 A10.4 1 A10.4 - 13 - 20A 3 -0 1--3/4' HM _A 1 HM -- 1 A10.4 1 A10.4 - --- 16 -- 1208 -0 11-314- HM A 12 12 HM -- 1 A10.4 1 Ai0.4 - --- 16 -- 121 3 -0 1-3 4 till G 1' HM - A10.4 6 Al - 03 --- 122 3- 1-3 4 SC A HM -- t Ai0.4 1 AIUA - - 15 ---SCALE G�C�iTFc1 DOOR SCHEDULE FOR BUILDING B N.T.S. HMC CITY OF MOORPARK Project No RUBEN CASTRO HUMAN 2307002 * NO. C-28826 * ArcNIecture Intenors Plannin g SERVICE CENTER Date HMC ARCHITECTS 11/07/2011 633 W.5TH STREET,THIRD FLOOR 612 SPRING ROAD Drawing No LOS ANGELES,CALIFORNIA 90012 MOORPARK, CA 93021 OF C AM0 Telephone: 213:542.8301 C D-Al 5.3 R 228 r-4• r-4• INTERIOR WOOD & HOLLOW METAL DOORS Q 0' 4• 3 Q 2'-4• 4• TYPE A TYPE 8 TYPE C TYPED TYPE E TYPE F SPECIAL INTERIOR DOORS I I I I I 1 t 1 I I 14— I f I I I —NM I I I I I FANEl I I I I i 1 I I I I 4066 BYPASS 410 POCKET to DUAL TYPE M TYPE 0 CLOSET DOOR DOOR POGffT DOOR (2 PER LOCATION) TYPE N TYPE 0 TYPE P 6'-4' r-4• EXTERIOR ALUMINUM & HOLLOW METAL DOORS Q 4•FRAME b 01 TV _ TV N n a a ••:.2 � ... ':.: T-4 TYPE O TYPE N TYPE J TYPE K TYPE l TYPE T _ 1-0'4• SPECIAL EXTERIOR DOORS I EA EO EO EO EO b 6'-6• 0 .i F r-4• 0 N M.W. 1 A n 13 li fOA. 116A EXTERIOR ROLL-UP DOOR-TYPE R 404A EXTERIOR FOLDING DOOR-TYPE S TYPE F TYPE U SCALE A CyiTFo DOOR TYPE SCHEDULE N.T.S. CITY OF MOORPARK Project No i HMC RUBEN CASTRO HUMAN 2307002 * NO. C-28826 * ArlileduInteriors Plannin 9 SERVICE CENTER Date HMC ARCHITECTS LDr /2011 r 612 SPR ING ROAD� 633 W.5TH STREET,THIRD FLOOR o LOS ANGELES,CALIFORNIA 90012 MOORPARK, CA 93021 OF C A�-� Faxephone: 213.542.8 01 Al 5.4 229 Fi= 8t Standard Drywall Inc. Request for Information Ruben Castro Human Services Job #C-4592 Architect: HMC SDI RFI No: 047 Contractor: Barnhart Balfour Beatty Cons't RFI No: Attn: John Squillace, Jr. Date: 05102/2011 Subject: Sheet A2.2 Conference room 104 Grid line A.2 Drawing No: Spec. Section: Information Requested: Please confirm that the exterior opening in room 104 Conference grid line A.2 is an exterior window and not a door opening. If the intent is to have a door in this opening please provide the door, frame and hardware information as it would appear on the door schedule. Please also reference SDI RFI #022. Suggested course of action: Submitted by: Mark Louk Date Response Required: 5/23/11 Schedule Impact: Cost Impact: Response: 230 10010.Rosedale Hwy Bakersfield,CA 93312 license.#761$80 commercial•.plaster+drywall*frai.ridnq :661-588-8870 Fax 661-688-1578 www.tyeinr-.net To: Zachary Miederhoff Company: Standard Drywall Inc. Phone: 951-256-8649 Fax: 951-256-8657 From: Tino Perez Date: 4-29-11 Project: Ruben Castro RFI No. 2 Subject: Conference Room 104 Opening Bldg B Reference:Sheet A2.2 Conference room 104 Grid line A.2 Question: Please confirm that the exterior opening in room 104 Conference grid line A.2 is an exterior window and not a door opening. If the intent is to have a door in this opening please provide the door,frame and hardware information as it would appear on the door schedule. [] Other Trades 1 Subcontractors involved (to the best of our knowledge, no warranty as to the accuracy of statement regarding other trades is intended) Reply By: (If a definitive response is not received by this date, it[)will/[]will not, cause a delay. We[]will/[]will not, proceed pending your written direction.) Response: By: Date: 231