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Home My WebLink AboutAGENDA REPORT 2012 0718 CC REG ITEM 10J ITEM 10.J. MOORPARK CITY COUNCIL`L`c' '`` AGENDA REPORT _..__._ a TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manage BY: Ky Spangler, Special Projects Consultant DATE: June 26, 2012 (CC Meeting of 7/18/12) SUBJECT: Consider Additional Funding for Building Specialties Additions and Revisions and Amendment No. 2 to the Agreement with John Pence Building Specialties, Inc., for the Ruben Castro Human Services Center BACKGROUND & DISCUSSION The Ruben Castro Human Services Center (RCHSC) is being constructed as a multiple- prime contract project with construction management provided by Barnhart Balfour- Beatty Construction (Balfour-Beatty). Bids were solicited from trades in September, 2010, opened on October 21, 2010 and bids were awarded by the Moorpark City Council on January 19, 2011. John Pence Building Specialties, Inc. (John Pence) was selected as the lowest responsive and responsible bidder for the Building Specialties bid package and a construction agreement was executed on April 12, 2011. Concurrently with the bidding process, the County of Ventura and the City of Moorpark entered into negotiations for the purchase of Building A for use as a County medical facility. A Ground Lease between the City of Moorpark and County of Ventura was approved on January 11, 2011. The Ground Lease also includes a Bill of Sale for purchase and of transfer of Building A to the County upon completion of construction with a purchase price of $5,600,000. In Building A, the County of Ventura Health Care Agency has requested the addition of roller shades for the exterior windows in the building lobby and for the addition of various bathroom accessories including at a total cost of $12,261.46. All changes requested by the County are being tracked and any construction costs which exceed the $5,600,000 building purchase price will be billed to and paid for by the County. 232 Honorable City Council July 18, 2012 Page 2 In Building B, the City requested the addition of interior directional and tenant name signage to ensure consistency with other signage throughout the building. Additionally, the City has elected to supply window blinds for exterior building windows to ensure consistency throughout the building. The total cost for the additional signage and blinds is $12,193.40. A recap of the contract changes to date is shown below: Original Contract $ 60,304.00 Amendment No. 1 $ 2,831.68 Current Agreement Amount $ 63,135.68 Amendment No. 2 Roller shades for exterior windows and lobby, Building A $ 7,794.28 Bathroom accessory changes, Building A $ 4,467.18 Interior direction signage additions/changes, Building B $ 611.54 Window blinds, exterior windows and lobby, Building B $ 12,193.40 Total Amendment No. 2 Amount $ 25,066.40 Revised Agreement Amount $ 88,202.08 Currently there is $3,198.72 in contingency available under John Pence's contract. The cost for the additions and revisions to building specialty items is $25,066.40 which exceeds the available contingency by $21,867.68. Therefore staff is seeking the approval of this additional amount. FISCAL IMPACT The Fiscal Year 2012/2013 Capital Improvement budget for the Ruben Castro Human Services Center (Fund 5020) is $11,038,064. To date $7,934,754 has been expended with $2,568,203 left in encumbrances and $535,107 available project balance. Therefore, no additional funds need to be budgeted for the proposed work at this time. Sufficient funds exist in the budget to cover this work. STAFF RECOMMENDATION (ROLL CALL VOTE) Approve additional funding in the amount of $21,867.68 for building specialties changes and additions for the Ventura County Health Care Agency medical clinic and per City of Moorpark direction for the Ruben Castro Human Services Center and authorize the City Manager to execute Amendment No. 2 in the amount of $25,066.40 to John Pence Building Specialties, Inc., subject to final language approval of the City Manager and City Attorney. 233 Honorable City Council July 18, 2012 Page 3 Attachment 1: Amendment No. 2 to John Pence Building Specialties, Inc. Exhibit E: John Pence Building Specialties Request for Change Order dated March 20, 2012 Exhibit F: John Pence Building Specialties Request for Change Order dated June 19, 2012 234 ATTACHMENT 1 SECOND AMENDMENT TO AGREEMENT 2011-096 FOR BID PACKAGE #14 — SPECIALTIES AT THE RUBEN CASTRO HUMAN SERVICES CENTER THIS SECOND AMENDMENT TO THE AGREEMENT FOR BID PACKAGE #14 — SPECIALTIES ("Second Amendment"), is made and entered into this day of , 2012, ("the Effective Date") between the City of Moorpark, a municipal corporation, hereinafter referred to as "CITY", and John Pence Building Specialties, Inc., a California corporation, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on April 12, 2011, the CITY and the CONTRACTOR entered into an Agreement for building specialties work for the Ruben Castro Human Services Center; and WHEREAS, on July 10, 2012, the CITY and the CONTRACTOR executed a First Amendment for specialties work for the Ruben Castro Human Services Center; and WHEREAS, the CITY wishes to further amend the Agreement to include the installation of additional bathroom accessories per the request of the County of Ventura Health Care Agency at a cost not-to-exceed four thousand four hundred sixty-seven dollars and eighteen cents ($4,467.18) as described in the Request for Change Order (14.03) dated March 20, 2012, and incorporated herein as Exhibit E to the Agreement by this Second Amendment; and WHEREAS, the CITY wishes to further amend the Agreement to include installation of window roller shades for exterior and lobby windows throughout Building A per the request of the County of Ventura Health Care Agency at a cost not-to-exceed seven thousand seven hundred ninety-four dollars and twenty-eight cents ($7,794.28) as described in the Request for Change Order (14.03) dated March 20, 2012, and incorporated herein as Exhibit E to the Agreement by this Second Amendment; and WHEREAS, the CITY wishes to further amend the Agreement to include installation of window roller shades for exterior and lobby windows throughout Building B per the request of the City of Moorpark at a cost not-to-exceed twelve thousand one hundred ninety-three dollars and forty cents ($12,193.40) as described in the Request for Change Order (14.03) dated March 20, 2012, and incorporated herein as Exhibit E to the Agreement by this Second Amendment; and Construction Agreement Page 1 of 3 Second Amendment Between City of Moorpark and John Pence Building Specialties, Inc. 235 WHEREAS, the CITY wishes to further amend the Agreement to include installation of directional lobby signage and tenant door signs in Building B per the request of the City of Moorpark at a cost not-to-exceed six hundred eleven dollars and fifty-four cents ($611.54) as described in the Request for Change Order (14.04) dated June 19, 2012, and incorporated herein as Exhibit F to the Agreement by this Second Amendment; and WHEREAS, this total dollar amount of $25,066.40 exceeds the ten percent (10%) contingency amount approved with the original Agreement; and WHEREAS, on July 18, 2012, the City Council of the City of Moorpark approved additional funding for this additional building specialties work. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto AMEND the aforesaid Agreement follows: I. Section 2 of the Agreement is amended to include: CONTRACTOR'S Scope of Services is amended to include the labor and materials required to: • furnish and install bathroom accessories including paper towel dispensers in Room 524, 539, 542 and 543; paper towel dispensers and soap dispensers in seventeen (17) exam rooms; and specimen pass-through cabinets rooms 524 and 539 in Building A per the request of the Ventura County Health Care Agency, per the architect of record's Instruction Bulletin #513 and #513R, and per CONTRACTOR'S Request for Change Order (14.03); and • furnish and install roller window shades on all exterior windows and lobby windows excluding transom windows above doors in Building A per the request of the Ventura County Health Care Agency, per the architect of record's Instruction Bulletin #513, and per CONTRACTOR'S Request for Change Order (14.03); and • furnish and install horizontal window blinds for exterior windows and lobby windows excluding transom windows above doors in Building B per the request of the City, per the architect of record's Instructional Bulletin #513, and per CONTRACTOR'S Request for Change Order (14.03); and • furnish and install two (2) directional signs and four (4) tenant identification signs with glass backers in Building B per the request of the City, and per CONTRACTOR'S Request for Change Order (14.04); and The Scope of Services for the building specialties additions and deletions are described in the Request for Change Orders dated March 20 and June 19, 2012, respectively, attached hereto and incorporated herein as Exhibits E and F to the Agreement by this Second Amendment. Construction Agreement Page 2 of 3 Second Amendment Between City of Moorpark and John Pence Building Specialties, Inc. 236 II. Section 7 of the Agreement is amended to include: CITY hereby increases the not-to-exceed amount of $63,135.68 under this Agreement by $25,066.40 to $88,202.08. III. Remaining Provisions All other terms and conditions of the original Agreement shall remain in full force and effect. CITY OF MOORPARK JOHN PENCE BUILDING SPECIALTIES, INC. By: By: Steven Kueny Matt Whitecomb City Manager President ATTEST: Maureen Benson, City Clerk Exhibit E — Contractor's Request for Change Order dated March 20, 2012 (14.03) Exhibit F— Contractor's Request for Change Order dated June19, 2012 (14.04) Construction Agreement Page 3 of 3 Second Amendment Between City of Moorpark and John Pence Building Specialties, Inc. 237 EXHIBIT E (14.03) Request For Change Order (Revised) JOHN PENCE BUILDING SPECIALTIES, INC. 535 SOUTH C ST.OXNARD,CA 93030 MAILING: PO Box 7159,OXNARD,CA 93036 John pence PHONE:805.642.8139 Buildin pecialties,inc FAX:805.642.3712 E-MAIL:1 NFO @J PBSI.COM LICENSE#403822 B,C-61,D-34 To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB Fax: 866-523-5686 Pages: (INCLUDING COVER) 3 Phone: Date: 3-20-2012 Req.# 1 Job#: 10-099 Ref- IB 5B-BID PACKAGE 14 CHANGES ❑ Urgent ❑For Review ❑Please Comment ❑Please Reply ❑Please Recycle ATTN: John Squillance Jr. PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO MAKE THE CHANGES AS NOTED IN BULLETIN 5B AND 5B REVISED PLAN SHEETS AND SUBSEQUENT RFI'S REGARDING THE SPECIALTY PACKAGE. PLEASE REVIEW AND NOTIFY ME OF ANY DISCREPANCIES OR REVISIONS THAT YOU MIGHT SEE. ITEM A-FURNISH&INSTALL REVISED TOILET ACCESSORIES. MATERIAL COSTS -ADD PAPER TOWEL/WASTE,BOBRICK 83942 AT Rooms 524,539,542,&543 AS NOTED IN RFI#198R UNIT COST PER BOBRICK QUOTE ATTACHED$248.67 NET COST $ 994.68 -ADD PAPER TOWEL DISPENSERS AT TYPICAL EXAM ROOMS,BOBRICK 8262 UNIT COST PER BOBRICK QUOTE ATTACHED,17EA X$27.41 NET COST $ 465.97 -ADD SPECIMEN PASS THOUGH CABINETS AT ROOMS 524&539,CARR #SPT-12 UNIT COST PER AB SUPPLY QUOTE ATTACHED,2EA X 402.89 NET COST $ 805.78 -ADD SOAP DISPENSER AT TYPICAL EXAM ROOMS,BOBRICK B2111 UNIT COST PER BOBRICK QUOTE ATTACHED,17EA X$23.76 NET COST $ 403.62 -FASTENERS/ANCHORS(ALLOWANCE) LUMP SUM $ 30.00 SUB-TOTAL $ 2,670.05 TAX @ 7.25% $ 193.57 SHIPPING 165.00 MATERIAL TOTAL $ 3,028.62 LABOR COSTS -SUPERVISION/FIELD MEASUREMENT/SUBMITTALS LUMP SUM $ 150.00 -LABOR TO INSTALL 14 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 667.52 TOTAL LABOR 817.52 SUB-TOTAL LABOR&MATERIAL $3,846.04 15%MU/OH $ 576.91 1%BOND 44.23 TOTAL LINE ITEM A $ 4,467.18 238 ITEM B-FURNISH&INSTALL NEW ROLLER SHADES AT BUILDING A EXTERIOR WINDOWS ONLY.(EXCLUDES TRANSOM WINDOWS ABOVE DOORS) MATERIAL COSTS -SHADES(PER PROPOSAL FROM DRAPER ATTACHED) NET COSTS $ 4,132.00 -FASTENERS/ANCHORS(ALLOWANCE) LUMP SUM $ 100.00 TAX @ 7.25% $ 299.57 SHIPPING $ 480.00 MATERIAL TOTAL $ 5,011.57 LABOR COSTS -SUPERVISION/FIELD MEASUREMENT/SUBMITTALS LUMP SUM $ 650.00 -LABOR TO INSTALL 22 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $1,048.96 TOTAL LABOR $1,698.96 SUB-TOTAL LABOR&MATERIAL $6,710.53 15%Mu/OH $1,006.58 1%BOND 77.17 TOTAL ITEM B $7,794.28 ITEM C-FURNISH&INSTALL NEW CUBICLE TRACKS AT BUILDING A ONLY. (EXCLUDES CUBICLE CURTAINS) MATERIAL COSTS -TRACK&HARDWARE(PER PROPOSAL FROM C/S ATTACHED) NET COST $ 1,599.00 -FASTENERS/ANCHORS(ALLOWANCE) LUMP SUM $ 100.00 TAX @ 7.25% $ 116.00 SHIPPING 360.00 MATERIALTOTAL $ 2,175.00 LABOR COSTS -SUPERVISION/FIELD MEASUREMENT/SUBMITTALS LUMP SUM $ 450.00 -LABOR TO INSTALL 24 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $1,144.32 TOTAL LABOR $1,594.32 SUB-TOTAL LABOR&MATERIAL $3,769.32 15%Mu/OH $ 565.40 1%BOND $ 43.35 TGT�;C o-7 NOT A PART ITEM D-FURNISH&INSTALL NEW HORIZONTAL BLINDS BUILDING B EXTERIOR WINDOWS ONLY. (EXCLUDES TRANSOM WINDOWS ABOVE DOORS) MATERIAL COSTS -HORIZONTAL BLINDS(PER WORKUP FROM LEVOLOR ATTACHED) NET COST $ 7,672.40 -FASTENERS/ANCHORS(ALLOWANCE) LUMP SUM $ 100.00 TAX @ 7.25% $ 556.25 SHIPPING $ 425.00 MATERIAL TOTAL $ 8,753.65 LABOR COSTS -SUPERVISION/FIELD MEASUREMENT/SUBMITTALS LUMP SUM $ 600.00 -LABOR TO INSTALL 24 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $1,144.32 TOTAL LABOR $1,744.32 SUB-TOTAL LABOR&MATERIAL $10,497.97 15%MU/OH $ 1,574.70 1%BOND 120.73 TOTAL ITEM D 1$12,193.401 239 DEDUCT WALL MOUNT DIAPER CHANGING STATIONS OMIT FROM SCOPE 5FA-KOALA 4 KB200-00 @ RMS 542,539,524,502&503 MATERIAL COSTS UNIT COST PER BOBRICK QUOTE ATTACHED,17EA X$181.44 NET COST $ 907.20 TAX @ 7.25% $ 65.77 SHIPPING 120.00 MATERIAL TOTAL $ 1,092.97 LABOR COSTS -LABOR TO INSTALL 5 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 238.40 TOTAL LABOR $ 238.40 SUB-TOTAL LABOR&MATERIAL $ 1,331.37 15%Mu/OH $ 199.71 1%BOND $ 15.31 NOT A PART TOTAL COSTS - LINE ITEM 1 $ 4,467.18 - LINE ITEM 2 $ 7,794.(287 - � IAICLlrfE ITEM 3 - LINE ITEM 4 $ 12,293.43 - DW:'E-R GMANG€RS " X93 GRANS-TEAL $-27, TOTAL CHANGE, THIS REQUEST $ 27,38 $24,554.89 • SUBJECT TO TERMS OF ORIGINAL QUOTE • PLEASE NOTE, NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN CONSENT AND APPROVAL. THANK YOU, 240 EXHIBIT F (14.04) Request For Change Order JOHN PENCE BUILDING SPECIALTIES, INC. 535 SOUTH C ST.OXNARD,CA 93030 MAILING: PO Box 7159,OXNARD,CA 93036 Jnce PHONE:805.642.8139 inc FAX:805.642.3712 E-MAIL:INFO @JPBSI.COM LICENSE#403822 B,C-61,D-34 To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB Fax: 866-523-5686 Pages: (INCLUDING COVER) P Date: 6-19-2012 Req.# 2 Job#: 10-099 Ref CITY OF MOORPARK,SIGNAGE CHANGES ❑ Urgent ❑For Review ❑Please Comment ❑ Please Reply ❑Please Recycle ATTN: John Squillance Jr. PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO ADD THE DIRECTIONAL SIGNS(2)AND THE TENANT ID SIGNS(4)W/GLASS BACKERS AS NECCESARY AS OULINED IN YOUR EMAIL DATED FEB 24r" 2012. PLEASE REVIEW AND NOTIFY ME OF ANY DISCREPANCIES OR REVISIONS THAT YOU MIGHT SEE. MATERIAL COSTS(PER ATTACHED QUOTE FROM MOHAWK SIGNS LUMP SUM 370.00 TAX @ 7.25% $ 26.83 SHIPPING $ 35.00 MATERIAL TOTAL $ 431.83 LABOR COSTS -LABOR TO INSTALL 2 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 95.36 SUB-TOTAL LABOR&MATERIAL $ 527.19 15%MU/OH $ 79.08 1%BOND $ 5.27 TOTAL $ 611.54 TOTAL CHANGE, THIS REQUEST $ 611 .54 • SUBJECT TO TERMS OF ORIGINAL QUOTE • PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN CONSENT AND APPROVAL. THANK YOU, 241 u ITE 101 & L02- _ a 1 „ f! ij 1/Z„ ------------- 1 E q n - i# { 242 z e .--� �, �t �� „ �0� -_ �1�� I__ R 3 { p I I Ih T 1 ow t/� J q Z!Vz1 SSA k 1 6 II