HomeMy WebLinkAboutAGENDA REPORT 2012 0718 CC REG ITEM 10L ITEM 10.L.
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MOORPARK CITY COUNCIL �'i
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AGENDA REPORT AC—TI O-N: _
TO: Honorable City Council
FROM: Ron Ahlers, Finance Director
BY: Deborah Burdorf, Accountant 1
DATE: June 20, 2012 (City Council meeting of July 18, 2012)
SUBJECT: Consider Resolution Authorizing the Reversal of Stale Dated Checks
More Than Three Years Old
BACKGROUND
The City currently issues accounts payable checks at least twice a month. In the
normal course of business, some of those checks do not get cashed in a timely manner.
Some checks are lost, never received, or not cashed by the payee for a variety of
reasons. A City check is void if not cashed within six months. Once a check has gone
past the six months, it is called "stale dated".
California Government Code Section 50050-50056 states that after three years, any
check over $15 which has not been cashed should be published in a newspaper of
general circulation once a week for two successive weeks and 45-60 days should be
allowed for the check to be retrieved. If not retrieved, the check can be voided and the
money can be returned to the City.
DISCUSSION
At this time, there are nineteen stale dated checks more than three years old that
remain on the City's books. The total amount of the nineteen checks is $2,013.41. We
request City Council authorization to publish these checks in the local newspaper, and if
they are not claimed, void the checks and redeposit the money into the General Fund.
STAFF RECOMMENDATION
Adopt Resolution No. 2012- voiding the stale dated checks noted in Exhibit "A"
to the attached resolution.
Attachment: Draft Resolution
293
RESOLUTION NO. 2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK., CALIFORNIA AUTHORIZING
THE PUBLISHING, VOIDING, AND DEPOSITING OF
THE STALE DATED CHECKS MORE THAN THREE
YEARS OLD
WHEREAS, a staff report has been presented to the City Council requesting to
publish a list of stale dated checks more than three years old, void the checks that after
45-60 days remain unclaimed, and deposit the funds into the general fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a listing of nineteen stale dated checks, as more particularly
described in Exhibit "A", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of July, 2012.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit 'A': Stale Dated Checks
294
Resolution No. 2012-
Page 2
Exhibit A
Listing of Stale Dated Checks More Than Three Years Old
Check Number Date Vendor Amount
126891 6/25/07 Arreaga, Jose $ 50.00
126899 6/25/07 Klemm, Kenneth Eldon $ 229.43
126908 6/25/07 Sanders, Thomas Edwin $ 483.00
127021 6/27/07 Sanchez, Irma $ 100.00
127705 8/22/07 Kono, Miyuki $ 50.00
128286 10/22/07 Westside Cultural Center $ 75.00
129285 1/23/08 MVCAC Southern Region $ 105.00
129854 3/12108 Guerrero, Juan Cruz $ 50.00
131092 7/08/08 Field Hockey Federation $ 53.52
131605 8/13/08 Dispensing Technology Cor $ 69.46
131781 8/27/08 Sanchez, Santiago $ 50.00
131948 9/24108 Arnold, Susan $ 100.00
132197 10/22/08 Arrelano, Jose Arturo $ 40.00
132403 11/12/08 Aztec Data Supply, Inc. $ 40.00
133158 1/28/09 Carter, John M. $ 223.00
133835 3/25/09 Rivera, Jose Antonio $ 175.00
134648 6/24/09 Bentley, Ryan $ 40.00
134719 6/24/09 Pelaez, Steve $ 40.00
134721 6/24109 Perlee, Chris 40.00
Total 2 013.41
295