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AGENDA REPORT ---
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared by: Ashraf Rostom, Public Works Superi tendent/ Inspector
DATE: September 9, 2012 (CC Meeting of 09/19/12)
SUBJECT: Consider Award of Contract for 2012 Sidewalk Reconstruction
Project (Project 8001)
BACKGROUND
The Sidewalk Reconstruction Project is a recurring project to replace damaged sections.
of sidewalk, curb and gutter at various locations throughout the City. Public Works staff
inspects all public sidewalks for tripping hazards on an annual basis. Minor tripping
hazards (typically vertical offsets between three-quarters of an inch and two inches) are
removed by grinding the sidewalk down. Larger tripping hazards (typically vertical
offsets of two inches or greater) are removed by replacing the damaged sections
sidewalk. This project also includes the replacement of damaged sections of curb and
gutter that have been identified by staff for replacement.
This project includes the replacement of sidewalk, curb and gutter on Poindexter
Avenue in front of Chaparral Middle School. These locations were damaged by the
roots of trees that have recently been removed. New concrete in the parkway will be
added leaving spaces for approximately twenty-four new trees to be planted by the
Parks Department after the concrete replacement project is completed. This project will
also replace the middle driveway approach to the main school parking lot. The
Moorpark Unified School District (MUSD) will reimburse the City for the cost to replace
this driveway.
DISCUSSION
Public Works staff prepared the project plans and specifications and sent a request for
construction bids to six construction firms. Of that number, three bids were received and
S:\Public Works\Everyone\Reports\Staff Reports\2012\September\09-19-2012(2012 Sidewalk Reconstruction Project Award).doc
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Honorable City Council
September 19, 2012
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opened on September 7, 2012. The low bidder is Toro Enterprises, Inc., of Oxnard,
California. The low bidder possesses the necessary qualifications and experience to
perform the work and additionally, is a responsive and responsible bidder.
A summary of the bid results is listed as follows:
No. JBidder Bid
1 Toro Enter rises, Inc. $149,806.00
2 Berry General Engineering Contractors, Inc. $181,447.50
3 R-Help Construction $188,986.00
The detailed analysis of bids is attached. The Engineer's estimate is $125,000.00.
Project administration and construction inspection will be performed by City staff.
The anticipated project schedule is as follows:
Award of Construction Contract 09/19/2012
Notice to Proceed 10/08/2012
Project Completion 11/30/2012
FISCAL IMPACT
The Fiscal Year 2012/13 Capital Improvements Budget includes $125,000.00 of TDA
Article 8A (Fund 2603) funds for the construction of this project. The low bid for the
project exceeds the budgeted amount by $24,806.00. Staff recommends postponing the
replacement of approximately fifteen driveway aprons located on Roberts Avenue,
Esther Avenue, and Sherman Avenue, equating to approximately $25,000.00 in
replacement costs. Since receiving the bids for construction, staff has determined that
significant coordination with the property owners will be required to complete the
driveway replacements which may require work to be performed on private property,
thus requiring documentation for rights of entry.
Staff recommends proceeding with a construction contract for the remaining portions of
the project in an amount not to exceed $125,000.00. The coordination and
replacement of the driveways mentioned above will be included in a project in the near
future. The work included in this project on Poindexter Avenue in front of Chaparral
Middle School will cost approximately $26,000.00 including the driveway replacement at
an estimated cost of $4,500.00 to be reimbursed by MUSD.
SAPublic Works\Everyone\Reports\Staff Reports\2012\September\09-19-2012(2012 Sidewalk Reconstruction Project Award).doc
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Honorable City Council
September 19, 2012
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STAFF RECOMMENDATION
1. Award a construction contract to Toro Enterprises, Inc., and authorize the City
Manager to execute the construction contract, subject to final language approval by
the City Manager and City Attorney, in an amount not to exceed $125,000.00 for the
subject project.
Attachment— Bid Analysis
SAPublic Works\Everyone\Reports\Staff Reports\2012\September\09-19-2012(2012 Sidewalk Reconstruction Project Award).doc 148
City of Moorpark
2012 Sidewalk Reconstruction Project-Bid Results
Bid Opening:09/07/12 Engineer's Estimate
Toro Enterprises Inc. Berry General Engineering R-Help Construction
2101 East Ventura Blvd. 350 West Lewis Street 3255 Grand Vista Drive
Oxnard CA,93036 Ventura CA,93001 Newberry Park,CA 91320
Schedule of Work
Item# Item Code I Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 702-5 Traffic Control 1 LS $1,000.00 $1,000.00 $12,000.00 $12,000.00 $13,850.00 $13,850.00 $12,000.00 $12,000.00
2 703-5 Remove&Replace Concrete Sidewalk 8700 SF $9.00 $7$,300.00 $7.90 $68,730.00 $10.96 $95,352.00 $11.15 $97,005.00
3 703-5 Remove&Replace Concrete Curb 270 LF $20.00 $5,400.00 $25.00 $6,750.00 $75.73 $20,447.10 $80.00 $21,600.00
4 703-5 Remove&Replace Concrete Curb&Gutter 95 LF $30.00 $2,850.00 $67.00 $6,365.00 $104.20 $9,899.00 $112.00 $10,640.00
5 703-5 Remove&Replace Concrete Driveway Apron 1420 SF $20.00 $28,400.00 $21.00 $29,820.00 $15.18 $21,555.60 $17.00 $24,140.00
6 703-5 Remove&Replace Concrete Curb Ramp 1 EA $1,500.00 $1,500.00 $6,500.00 $6,500.00 $4,510.00 $4,510.00 $4,500.00 $4,500.00
7 704-6 Remove and Replace Asphalt 750 SF $8.00 $6,000.00 $16.00 $12,000.00 $15.60 $11,700.00 $16.00 $12,000.00
8 703-5 Remove and Replace Cross Gutter 40 SF $20.00 $800.00 $41.00 $1,640.00 $83.32 $3,332.80 $90.00 $3,600.00
9 705-1 Provide Coordination 1 LS $1,000.00 $1,000.00 $6,000.00 $6,000.00 $800.00 $800.00 $3,500.00 $3,500.00
10 706-2 Release on Contract 1 LS $1.00 $1.00 $1.00 $1.001 $1.00 $1.00 $1.00 $1.00
Total Bid Amount $125,251.00 1 $149,806.00 $181,447.50 $188,986.00
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