HomeMy WebLinkAboutAGENDA REPORT 2012 1003 CCSA REG ITEM 10G ITEM 10.G.
CRY council beefing
ACTION:
MOORPARK CITY COUNCIL
AGENDA REPORT �.._._
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
DATE: September 24, 2012 (CC Meeting of 10/03/12)
SUBJECT: Consider Agreement for the Installation of Global Positioning System
Units on City Vehicles and a Resolution Amending the Fiscal Year
2012/13 Budget to Appropriate Funds for the Installation of the Global
Positioning System Units
DISCUSSION
A Global Positioning System (GPS) is a highly accurate satellite-based navigation
system used to determine one's precise location (latitude, longitude and altitude) at a'
specific time. GPS is commonly used to monitor vehicles in a wide variety of
applications such as law enforcement, fire protection, utility services, transit operations,
solid waste collection and municipal services.
Installation of GPS units on municipal service vehicles has been shown to reduce
unauthorized vehicle use, speeding and unsafe driving. GPS also enables a stolen
vehicle to be located and recovered quickly. Some agencies integrate the information
gathered by the GPS units into their fleet maintenance operations.
Staff is recommending that GPS units be installed on eighteen vehicles that are used
on a regular basis by the Community Development, Public Works, Parks and
Recreation, and Community Services departments. A small device mounted in the
vehicle would communicate via satellite through a secure website that can be accessed
by supervisors for monitoring vehicle use. Highly customized monitoring and reporting
parameters can be established to meet the goals of monitoring the usage of City
vehicles. The monitoring parameters can be set up to send a supervisor an email at
the point in time that a vehicle leaves the City limits or exceeds a certain speed.
Supervisors can view the current or past location of vehicles through a website, as well
as generate reports of data for a specific time period such as the hours a vehicle is
used, miles driven, time spent idling, etc.
S:\Public Works\Everyone\Reports\Staff Reports\2012\October\10-03-2012(GPS for Maint.Vehicles).doc 56
Honorable City Council
October 3, 2012
Page 2
In 2011, the Public Works Department performed a no-cost trial of one GPS unit
installed on the Public Works Superintendent's vehicle. Monitoring parameters were
established and staff monitored the location and use of the vehicle for approximately
one month. Staff determined that GPS would allow the City to efficiently monitor certain
maintenance vehicles that are used on a regular basis.
On July 6, 2011, City Council approved an addendum to the 2010-2012 Memorandum
of Understanding (MOU) with Service Employees International Union (SEIU), Local 721
to add Section 1408 to Article 14, Miscellaneous Provisions. The new section
describes agreed upon revisions to Section 2.12 of the Personnel Rules, primarily
pertaining to City use of a GPS device to monitor the use of City vehicles. The
language changes clarified that the monitoring may include use of a GPS device, that
employees will be trained on the capabilities of the GPS, and that a notice will be
posted in vehicles with a GPS monitoring device.
FISCAL IMPACT
Cost estimates for the GPS device installation and monthly service fee were obtained
from several GPS providers during the trial period. The cost of the installed GPS device
is approximately $450.00 and the service fee is approximately $35.00 per month for each
device. The initial purchase and installation of eighteen GPS devices would be
approximately $8,100.00 and the annual cost for service would be approximately
$7,560.00. A final selection of the GPS provider will be made, and an agreement for the
device installation and monthly service will be executed.
A resolution amending the FY 2012/13 Budget is required to appropriate $12,000.00 from
the General Fund (Fund 1000) for the GPS device installation and the service fee through
June 30, 2013. Sufficient funding for the continuation of the GPS service at an estimated
annual cost of$7,600.00 will be included in the proposed budget for FY 2013/14.
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1. Authorize the City Manager to execute an agreement for GPS device installation and
monthly service through June 30, 2013 at a cost not to exceed $12,000.00 subject to
final language approval by the City Manager and City Attorney.
2. Adopt Resolution No. 2012 - amending the FY 2012/13 Budget to fund the
GPS device installation and monthly service.
Attachment: Resolution
SAPublic Works\Everyone\Reports\Staff Reports\2012\0ctober\10-03-2012(GPS for Maint.Vehicles).doc 57
Attachment
RESOLUTION NO. 2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2012/13 BUDGET TO APPROPRIATE FUNDS FOR THE
INSTALLATION OF GLOBAL POSITIONING SYSTEM UNITS
AND THE SERVICE FEE THROUGH JUNE 30, 2013 FROM THE
GENERAL FUND (1000)
WHEREAS, on June 20, 2012, the City Council adopted the Operating and
Capital Improvement budget for Fiscal Year 2012/13; and
WHEREAS, a staff report has been presented to the City Council summarizing
the need for global positioning system (GPS) units on City vehicles and the associated
service fee through the remainder of FY 2012/13; and
WHEREAS, a budget appropriation of $12,000.00 is needed from the General
Fund (1000) to finance the GPS equipment and the service fee through June 30, 2013;
and
WHEREAS, Exhibit "A" attached hereto and made a part hereof, describes said
budget amendment and its resultant impacts to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of $12,000.00
as described in Exhibit "A" attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 3rd day of October, 2012.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit `A': Budget Appropriation and Fund Transfer Detail_
58
SAPublic Works\Everyone\Reports\Staff Reports\2012\0ctober\10-03-12(GPS Reso).doc
Resolution No. 2012 -
EXHIBIT "A"
BUDGET AMENDMENT FOR
GENERAL FUND (1000) FOR INSTALLATION OF GPS EQUIPMENT
AND THE SERVICE FEE THROUGH JUNE 30, 2013
FY 2012-13
FUND ALLOCATION FROM:
Fund Account Number Amount
GENERAL FUND 1000-5500 $ 12,000.00
Total $ 12,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
1000.8310.0000.9102 $ - $ 12,000.00 $ 12,000.00
Total $ - $ 12,000.00 $ 12,000.00
Finance Approval.- 6?vt SAPublic Works\Everyone\Reports\Staff Reports\2012\0ctober\10-03-12(GPS Reso Exhibit A) 59