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Home My WebLink AboutAGENDA REPORT 2012 1003 CCSA REG ITEM 10H ITEM �4y Council iV�®�4ing MOORPARK CITY COUNCIL � AGENDA REPORT 4?Z,,?N; TO: Honorable City Council FROM: Ron Nelson, Captain DATE: September 21, 2012 (CC Meeting of 10/3/12) SUBJECT: Consider Purchase of BMW R120ORT-P Police Motorcycle as a Replacement Police Motorcycle for Traff ic Enforcement and Authorize the Sale of the 2007 Harley Davidson Motorcycle SUMMARY The City of Moorpark's (City) adopted Fiscal Year 2012/13 budget includes $25,000 for the Police Department to purchase a new replacement police motorcycle to be used for traffic enforcement. The City currently has in its vehicle fleet a 2007 Harley Davidson police motorcycle used for traffic enforcement, which is in need of replacement. After much research, it has been determined that the 2012 BMW R120ORT-P Police motorcycle is the best choice as a replacement for the 2007 Harley Davidson. If approved, the City would purchase the replacement motorcycle using Equipment Replacement Funds (4003), which were allocated for this purchase during the adoption of the Fiscal Year 2012/13 budget. BACKGROUND The Police Department has three motorcycle officers assigned to traffic enforcement duties. For the purposes of traffic enforcement it is widely recognized that the motorcycle is the most versatile and efficient mode of transportation in any city where there is a high volume of traffic circulation. The City, with its intersecting State Highways 118 and 23, experiences some of the highest volume of traffic in the County during peak commuter hours. The Police Department currently fields one Kawasaki Concours 14P and two Harley-Davidson motorcycles in its traffic enforcement fleet. A fourth spare Harley- Davidson motorcycle is maintained to use when one of the three motorcycles used daily is out of service for any extended maintenance. The 2007 Harley Davidson motorcycle, which was purchased new in 2007, has exceeded the replacement mileage benchmark of 50,000 miles. The stated mileage benchmark is not an absolute number, but more of a guideline when balancing the need for a motorcycle in serviceable condition for the rigorous duty of police work, versus the cost to maintain the equipment. One consideration is the fact the 2007 Harley Davidson motorcycle came with a three-year warranty, which helped in reducing the cost of maintenance. Once the warranty ended, the maintenance costs increased. The 2007 Harley Davidson motorcycle 60 Honorable City Council October 3, 2012 Page 2 has been well maintained by the officer riding it, allowing it to provide many miles and years of excellent service, however, lately it has required additional maintenance to keep it in a serviceable condition. If replaced, the 2007 motorcycle would be used as the spare motorcycle, and the current spare motorcycle (a 2006 Harley Davidson) would be sold at auction, thereby partially offsetting the cost of a new replacement motorcycle. The other two traffic motorcycles consist of a 2011 Kawasaki Concours 14P police motorcycle, which was purchased during Fiscal Year 2011/12, and a 2010 Harley Davidson which was purchased during Fiscal Year 2009/10. Both motorcycles are well maintained and in excellent serviceable condition. Until recently, the most common motorcycles used by local law enforcement agencies have been the BMW, Honda, Kawasaki, and Harley-Davidson. The Kawasaki Concours 14P is no longer available due to production concerns by the manufacturer. Based upon the Moorpark Police Department's experiences in using various makes and models of police service motorcycles, it is believed that the BMW R1200RT-P offers the best balance of serviceability and price. The BMW is in use by hundreds of law enforcement agencies nationwide and has an excellent reputation for its service longevity and overall rider comfort and maneuverability. Additionally, there is a nearby dealer in Newbury Park that is properly staffed and equipped to service the motorcycle. DISCUSSION The high volume of traffic within the City places traffic safety and the orderly flow of traffic within and through the City at a high priority for the Police Department and the City's residents. With this in mind, there is a real need to maintain a serviceable fleet of traffic motorcycles, including the replacement of aging equipment such as the current 2007 Harley Davidson motorcycle. This item was budgeted for in the Fiscal Year 2012/13 budget, using the Equipment Replacement Fund (4003). The Police Department is making the recommendation to go with the BMW R1200RT-P police motorcycle. BMW has an excellent reputation of producing high quality police motorcycles. The City of Moorpark has owned a BMW police motorcycle in the past and the bike performed well. Another major reason for this selection is the overall rider comfort and maneuverability over a long period of riding time. Although the current Harley Davidson fleet includes motorcycles that provide excellent rider comfort, the maneuverability suffers slightly due to the overall size and weight of the bike. The BMW is sized and weighted to be much more maneuverable in tight traffic conditions, and it provides excellent rider comfort in the seating arrangement. Police Department staff solicited bids for a 2012 R1200RT-P police motorcycle from five BMW motorcycle dealers. Bids for the motorcycle were returned by two of the five dealers, BMW Motorcycles of Ventura County, located in Newbury Park; and Long Beach BMW, located in Long Beach. The bid responses are as follows: 61 Honorable City Council October 3, 2012 Page 3 Bidder Dealer Quote BMW Motorcycles of Ventura County $24,653.40 Long Beach BMW $25,252.79 The bids from both dealers include the same options and warrantees. Based on this information, the lowest responsible bidder for the specified police motorcycle is BMW Motorcycles of Ventura County. This dealer has sold many police motorcycles to other local municipalities, such as the cities of Thousand Oaks and Simi Valley, and has a good reputation for its business and service practices. FISCAL IMPACT The fiscal impact to the city includes the original purchase price of the motorcycle, shipping, sales tax, and police service related accessories. The motorcycle comes complete from the dealer with emergency lights and siren. The following is a breakdown of the costs associated with the purchase of the motorcycle: Purchase price (fully equipped): $22,986.85 (includes emergency lights and siren, and equipment saddle bags) California Sales Tax: $1,666.55 Total: 24,653.40 Because the new motorcycle is considered a normal replacement for one already in use, the City's Equipment Replace Fund (4003) would be the appropriate source of funding for this purchase. The total cost of $24,653.40 is within the budgeted $25,000 in the adopted Fiscal Year 2012/13 budget. STAFF RECOMMENDATION 1) Award the purchase of the 2012 BMW R1200RT-P police motorcycle to BMW Motorcycles of Ventura County for a cost of $24653.40. 2) Authorize the City Finance Department to process the necessary purchase order to obtain the motorcycle with the allocated funds. 3) Authorize the sale of the 2007 Harley Davidson motorcycle. Attachment: Vehicle Specifications Option List 62 BMW R 1200 RT-P POLICE MOTORCYCLE Attachment SPECIFICATIONS GENERAL: BMW R120ORT-P POLICE MOTORCYCLE MAJOR STANDARD EQUIPMENT: A. BMW R120ORT-P POLICE MOTORCYCLE The vehicle shall have all major standard equipment that comes with the model year 2012 BMW R120ORT-P Police Motorcycle. B. ABS Brakes ABS brakes standard front and rear. C. FUEL TANK COLOR Fuel tank color shall be black. (See photo below for example) D. FRAME COLOR Frame color shall be black D. FAIRING/FRONT FENDER Fairing and front fender color shall be white and black. G. LIGHTING See Optional Equipment List Below H. SADDLEBAGS Black, law enforcement style hard-sided saddlebags. 1. KEYS Three (3) sets of keys for all locks. OPTIONAL EQUIPMENT: Quantity Description BMW Part# Mounted inside Main LED Light Housin s 5 Red O fix LED Light 63 14 0 415 001 5 Blue O fix LED Light 63 14 0 415 002 2 Amber O fix LED Light 63 17 0 415 003 2 Supplentary LED Tum Signals 63 17 0 415 831 Mounted Outside of Main Light Housin 2 Take Down Light 63 17 2 163 689 1 Take Down Light Controller 6135 2 163 690 1 Photocell Assembly 63 17 0 415 835 1 Ext. Brake/Tail LED License Plate Mt. 63 17 0 446 858 dditional Accessories 1 JPTT/Remote Mounting Bracket 61 31 2 211 637 1 63 BMW R 1200 RT-P POLICE MOTORCYCLE Attachment 1 JPVP PTT 2-Hole Plate Smaller Switches 61 31 2 211 638 1 PVP/Set Com PTT 1-Hole Plate 61 312 211 640 1 _Locking Side Stand Complete 46 53 163 681 Convenience Options 1 Map Light 65 14 0 421 723 1 Note Pad Holder 65 14 0 421 315 1 POLICE Decal Set 82 00 0 419 312 1 Flashlight/PR24 Holder Front Mt. 65 14 0 445 540 1 Heated Seat Standard 52 53 7 683 654 1 Heated Seat Cable 61 12 7 688 145 1 _Saddlebag Liners 7160 7 704 109 1 BMW Battery Charger 72 11 419 496 Radio Options 1 Radio Power Plug Connector 65 12 211 642 1 _Accessory Power Pigtail 61 110 415 845 1 CHP Low Band Antenna Mounting Plate 65 14 0 446 855 1 Power Management Module 65 12 211 643 Radar Options 1 Radar Remote Control Mountin Plate 65 14 2 211 644 TOOLS: Vehicle shall be supplied with an operators' manual. REGISTRATION: Supplier shall provide California vehicle registration and license plates. License plates shall be "Exempt," or otherwise known as "E" plates. WARRANTY: A comprehensive warranty shall be provided to the City of Moorpark on the vehicle. 2 64 BMW R 11 ' POLICE MOTORCYCLE I ytF� r Yp� i s