HomeMy WebLinkAboutAGENDA REPORT 2012 1107 CCSA REG ITEM 09BITEM 9.13.
CITY OF MOORPARK, CALIFOQ.e z
City Council /meeting
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ACTION:
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BY*— L
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: David A. Bobardt, Community Development Director
l
DATE: October 18, 2012 (CC Meeting of 11/7/2012)
SUBJECT: Consider a Resolution Updating Staff Billing Rates,, Deposits, and
Fees for Development Processing by Reducing Deposits and Fees
for Certain Permits and Rescinding Resolution No. 2011-3014
BACKGROUND/DISCUSSION
On April 6, 2011, the City Council adopted a resolution updating development
processing fees. These fees are based on actual processing time at current billing rates
for these permits. Staff continually monitors time and staff level expenses on
development application processing and recommends adjustments as needed to be in
line with actual costs. At this time, staff is recommending a reduction in fees for three
categories of fees:
• Conditional Use Permit for a use relocating from a place within the City where an
existing Conditional Use Permit has been granted for the use and there is no
change in use. Conditional Use Permits run with the land and not with the
business. Under. the current fee resolution, businesses with a Conditional Use
Permit that are relocating would have to pay the full deposit ($5,000.00) for a
new Conditional Use Permit, with actual costs charged against this deposit. If a
Conditional Use Permit had already been prepared for the previous location, staff
costs to analyze the use and prepare conditions of approval would usually be
reduced for the new permit. However, since the new permit would still require
Planning Commission review under a public hearing, advertising and hearing
costs would be comparable to those of a new permit. Staff recommends a
reduction from $5,000.00 to $3,000.00 in the required deposit for relocating
businesses that need a new Conditional Use Permit.
Honorable City Council
October 3, 2012
Page 2
• Sign Permit for a Change of Copy on an Existing Permitted Sign At the present
time, a change of copy on an existing sign would require a sign permit, which has
a $200.00 fee. The amount of work on a change of copy is considerably less
than than a new sign and is estimated at one hour at the Assistant Planner I level
plus a minor amount of time at the management level. Staff recommends a
reduced sign permit fee of $100.00 for changing the copy on an existing sign.
Temporary Sign/Banner Permit Temporary sign/banner permits are processed at
the Assistant Planner I or Code Compliance Technician II level and have been
requiring an average of approximately 0.5 hours of staff time. Staff recommends
reducing this fee from $80.00 to $40.00 to be consistent with actual staff costs
required.
Because the attached fee resolution involves a reduction in existing fees, noticing and
delay of implementation under Government Code Sections 66016 and 66017 is not
required and the reduced fees could take effect immediately.
ENVIRONMENTAL DOCUMENTATION
The Community Development Director has determined that the proposed updating of
the fee schedule for land use development processing fees is exempt from the
provisions of the California Environmental Quality Act (CEQA), in that the action of the
City Council does not involve the consideration of the approval of a project.
FISCAL IMPACT
The fees are based on a recovery of costs associated with the processing of permits.
The reduced fees and deposit reflect the reduced time needed to process the
applications.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2012- , rescinding Resolution No. 2011-3014.
Attachment:
1. Draft Resolution
SACommunity Development\ADMIN\Fees\Entitlement Deposits\Agenda Reports\cc 121107.docx 9
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING STAFF BILLING RATES,
DEPOSITS, AND FEES FOR DEVELOPMENT PROCESSING BY
REDUCING FEES FOR CERTAIN PERMITS AND RESCINDING
RESOLUTION NO. 2011-3014
WHEREAS, the City of Moorpark provides land use development review
services; and
WHEREAS, the City Council has determined that the cost of these services shall
be offset by fees which accompany land use entitlement requests; and
WHEREAS, these fees are reviewed periodically to determine if any adjustments
are necessary to reflect actual processing costs; and
WHEREAS, the fees proposed for Conditional Use Permits for businesses that
are relocating, Sign Permits involving a change of copy, and Temporary Sign/Banner
Permits are reduced fees and not new fees or increases in existing fees subject to the
noticing and hearing process under Section 66016 of the Government Code and the
delay in implementation under Section 66017 of the Government Code; and
WHEREAS, the City Council concurs with the Community Development
Director's determination that the update to staff billing rates, deposits and fees for
development processing is exempt from the provisions of the California Environmental
Quality Act (CEQA), in that the action of the City Council does not involve the
consideration of the approval of a project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. City of Moorpark staff shall bill actual time spent on land use
applications and other items eligible for cost recovery at a real time cost accounting rate
per Exhibit A of this Resolution.
SECTION 2. Contract services shall be billed at cost, plus fifteen percent
(15%), including, but not limited to, City Attorney; geotechnical/geological services,
landscape architect review and inspection services; lighting engineer review and
inspection services and planning consultant services.
SECTION 3. The Schedule of Development Processing Deposits and Fees is
adopted as shown in Exhibit B of this Resolution.
CC ATTACHMENT 1
10
Resolution No. 2012 -
Page 2
SECTION 4. The Community Development Director has the authority to reduce
deposit amounts up to fifty percent (50%) per entitlement application, where the project
involves multiple applications for the same project on the same property, to be
processed concurrently. The applicant retains the responsibility to pay for all costs
associated with the processing of the applications at the adopted billing rates.
SECTION 5. This Resolution shall become effective immediately.
SECTION 6. Resolution, No. 2011-3014 is hereby rescinded upon the effective
date of this Resolution.
SECTION 7. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 7t" day of November, 2012.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachments:
Exhibit A: Real Time Billing Rates
Exhibit B: Schedule of Development Processing Deposits and Fees
11
Resolution No. 2012- Page 3
EXHIBIT A: CITY OF MOORPARK REAL TIME BILLING RATES
City Mana er's Office
City Manager $ 105.76
$
151.77
$
212.48
$
257.55
$
260.00+
City Manager's Office
Executive Secretary
$
33.97
$
48.75
$
68.25
$
82.73
$
85.00
Administrative Services
Deputy City Manager
$
82.62
$
118.56
$
165.98
$ 201.19
$
205.00
Community Development
Administrative Assistant
$
30.02
$
43.08
$
62.47
$
75.72
$
80.00
Community Development
Administrative Secretary
$
27.88
$
40.01
$
58.01
$
70.32
$
75.00
Community Development
Assistant Planner 1
$
32.32
$
46.38
$
67.25
$
81.52
$
85.00
Community Development
Code Compliance Technician II
$
32.32
$
46.38
$
67.25
$
81.52
$
85.00
Community Development
Community Dev. Director
$
78.62
$
112.82
$
163.59
$
198.29
$
200.00
Community Development
Management Analyst
$
42.41
$
60.86
$
88.25
$
106.97
$
110.00
Community Development
Principal Planner
$
47.99
$
68.87
$
99.86
$
121.04
$
125.00
Community Development
Receptionist
$
19.73
$
28.31
$
41.05
$
49.76
$
50.00
Community Development
Redevelopment Manager
$
61.43
$
88.15
$
127.82
$
154.93
$
155.00
Finance
Accountant 1
$
42.41
$
60.86
$
85.20
$
103.27
$
105.00
Finance
Bud et/Finance Manager
$
58.47
$
83.90
$
117.46
$
142.38
$
145.00
Finance
Finance Director
$
71.24
$
102.23
$
143.12
$
173.48
$
175.00
Parks, Rec, & Community
Svs.
Assistant City Manager-
$
86.79
$
124.54
$
174.36
$
211.35
$
215.00
Parks, Rec, & Community
Svs.
Landscape/Parks Maint. Supt.
$
47.99
$
68.87
$
96.42
$
116.87
$
120.00
Parks, Rec, & Community
Svs.
Maintenance Worker III
$
26.53
$
38.07
$
53.30
$
64.61
$
65.00
Parks, Rec, & Community
Svs.
Parks & Landscape Manager
$
61.43
$
88.15
$
123.41
$
149.59
$
150.00
Parks, Rec, & Community
Svs.
Recreation Assistant
$
20.22
$
29.02
$
40.63
$
49.25
$
50.00
Parks, Rec, & Community
Svs.
Senior Management Analyst
$
47.99
$
68.87
$
96.42
$
116.87
$
120.00
Public Works
Assistant Engineer
$
42.41
$
60.86
$
85.20
$
103.27
$
105.00
Public Works
Citv En ineer/Public Works Dir.
$
78.62
$
112.82
$
157.95
$
191.45
$
195.00
Public Works
Public Works Supt / Inspector
$
47.99
$
68.87
$
96.42
$
116.87
$
120.00
Public Works
Senior Management Analyst
$
47.99 1
$
68.87
$
96.42
$
116.87
$
120.00
Notes:
1. Top step in salary range.
2. Hourly rate plus (average percentage of benefit costs).
3. Benefit rate plus indirect cost rate of 25.0% (average cost of Department's indirect costs); general overhead rate of 15.0% (average cost of services
provided by other departments) with an additional 5.0% for Community Development staff for entitlement processing support services.
4. Productive hourly rate annual cost divided by 1,716 hours (average hours worked in a year).
Resolution No. 2012- Page 4
EXHIBIT B: CITY OF MOORPARK DEVELOPMENT PROCESSING DEPOSITS AND FEES
Processing Deposits
Any remaining deposit amount left from entitlement processing shall be applied to condition compliance. Upon certificate of occupancy or final building permit, any remaining condition compliance
deposit
shall be returned after all costs are deducted for final processing. (Complete application submittal packages that meet all City of Moorpark requirements will result in reduced processing costs)
Downtown 'Specific Plan Area
Planned Development Permit Fees for conversions of existing Single -Family dwellings to retail or offices in the Downtown Specific Plan Area shall not exceed one-half the fee in this Table, or,
actual
costs of processing of the application, whichever is less,
P ► ►r# "'FI+� " ulrl e` "o l .
De osit Nota of Additional Amount
Pro A 011 ICrt10
Pre Application (Non GPA)
$1,300
General Plan Amendment Pre -Application $ 5,800
4
17
Specific Plan
$39,000
General Plan Amendments
$ 5,200
Zone Change
$ 5,200
Zone Ordinance Amendment
$5,200
Development Agreements
$31,000
Tentative Tract Map (Less than thirty (30) lots)
$9,100
Tentative Tract Map (Thirty (30) lots or more)
$19,500
Vesting Tentative Tract Map
$ 26,000
Tentative Parcel Map
$ 7,150
Commercial/Industrial Planned Development - New Const Less than 50,000 s ♦ ♦
$19,500
Commercial/Industrial Planned Development - New Const (50,000 sf or more)
$26,000
Residential Planned Development (Less than thirty (30) units)
$19,500
Residential Planned Development (Thirty (30) units or more)
$26,000
Conditional Use Permit
$5,000
Conditional Use Permit for a Use Relocating from a Place within the City where an
existing Conditional Use Permit has been granted for the use and there is no change in
use
$3,000
Variance
$5,000
Public Hearing Notice
$1,200
Appeal of Planning Commission Decision
$2,600
Resolution No. 2012- Page 5
Re 11 wn w
Initial Study & Negative Declaration
$5,200
Environmental Analysis
see note
100% of cost plus 15% administrative fee. Staff to provide estimated cost.
Environmental Impact Report Supplemental
$ 6,500
Other Studies, Reports or Analysis as determined necessary by Director
see note
100% of cost plus 15% administrative fee. Staff to provide estimated cost.
yi
Modification-Comm/Ind/Res with existing PD ♦ ♦
see note
80% of initial deposit amounts.
Development Agreement - Annual Review
$2,600
Time Extension of Approved Tentative Tract Map
$ 2,600
Time Extension of Approved Tentative Parcel Map
$1,950
Time Extension of Approved Planned Development Permit
$1,300
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... . , „ , ... .. _ . `h`, s . 4. ah,.R :k. r ..a.t• t' _ v�a ,.: 4 3 4 , , i r?hc. �..y1w: .Y £, i4s.. n.'
Lot Line Adjustment
$1,950
Parcel Map Waiver, or Conditional Certificate of Compliance
$ 6,500
Reversion to Acreage
$1,950
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Planning Condition Compliance Review
Planning
see note
100% of original Map/PD deposit to be paid within 30 days of project approval
Landscape Review & Inspection
see note
100% of cost plus 15% administrative fee: Staff to provide estimated cost.
Lighting Plan Review/Inspection
see note
100% of cost plus 15% administrative fee: Staff to provide estimated cost.
Violation (Penalty) Conditions of Approval
see note
100% of staff time for investigation and enforcement.
Permits Requlring Fees
Fee
Note or Additional Amount
Zoning Clearance
$100
Zoning Letter/Re-Build Letter
$ 300
Home Occupation Permit
$100
Valid for 5 years. (Also requires Business Registration)
Administrative Exception
$ 650
Administrative Permit - Residential
$ 780
Administrative Permit - Commercial/Industrial
$1,300
Administrative Permit — Relocation of a Business with an Existing Administrative Permit
$390
(not involving expansion of more than 50% of floor area, change in the nature of the
business, or sale of alcoholic beverages)
Administrative Permit — Relocation of a Permitted Business that did not Require an
$650
Administrative Permit when Established (not involving expansion of more than 50% of
floor area, change in the nature of the business, or sale of alcoholic beverages)
Permit Adjustment - Residential
$ 390
ermit Adjustment - Commercial/Industrial
$780
Resolution No. 2012- Page 6
Mobile Home Rent Increase Review
$ 390
Applies to cost -of -living increases only,
Sign Permit
$ 200
Sign Permit for Change of Copy on Existing Permitted Sign
$100
Sign Program
$780
Temporary Sign/Banner Permit
$40
Temporary Use Permit - Minor
$150
Sidewalk sales, temporary trailer during residential construction
Temporary Use Permit - Major
$390
Parades, Car Shows, Parking Lot Sales
Appeal of Community Development Director Decision Requiring Public Notice
$390
Appeal of Community Development Director Decision without Public Notice
$260
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er 'K gip.
yd!:'{? *$-, ;'77 J"
Building and Safety Drawing Sheets
$2.00
Per Sheet
Engineering Improvement Plan Drawing Sheets
$ 2.00
Per Sheet
Planning Drawing Sheets
$ 2,00
Per Sheet
Final Map Sheets
$ 2.00
Per Sheet
Building and Safety Permit Files
$ 0.30
Per Sheet
Planning Entitlement Files
Condition Compliance Inspection Fee
Advance Plannin Fee ilncludes G P U dates and Traffic Model Maintenance
Review Fee for Projects where No Deposit Fund Exists (otherwise review will be
charged to the project deposit fund based on actual time at existing billing rates).
$ 0.30
$6,500
see note
$145
Per Sheet
Com/Ind > 5,000 s.f. and Multi -Family Res > 10 units
5% of Building Permit Fee for Valuation of $10,000 or 2reater
U1