HomeMy WebLinkAboutAGENDA REPORT 2012 1107 CCSA REG ITEM 10E ITEM 10.E.
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MOORPARK CITY COUNCIki!014: aa4d-mod
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Mana er
BY: Ky Spangler, Special Projects Consultan
DATE: October 23, 2012 (CC Meeting of 11/07/12)
SUBJECT: Consider Additional Funding for Building Specialties Additions
and Revisions and Amendment No. 3 to the Agreement with John
Pence Building Specialties, Inc., for the Ruben Castro Human
Services Center
BACKGROUND & DISCUSSION
The Ruben Castro Human Services Center (RCHSC) is being constructed as a multiple-
prime contract project with construction management provided by Barnhart Balfour-
Beatty Construction (Balfour-Beatty). Bids were solicited from trades in September,
2010, opened on October 21, 2010 and bids were awarded by the Moorpark City
Council on January 19, 2011. John Pence Building Specialties, Inc. (John Pence) was
selected as the lowest responsive and responsible bidder for the Building Specialties
bid package and a construction agreement was executed on April 12, 2011.
Concurrently with the bidding process, the County of Ventura and the City of Moorpark
entered into negotiations for the purchase of Building A for use as a County medical
facility. A Ground Lease between the City of Moorpark and County of Ventura was
approved on January 11, 2011. The Ground Lease also includes a Bill of Sale for
purchase and of transfer of Building A to the County upon completion of construction
with a purchase price of$5,600,000.
As part of the development of Master Signage Program, the County of Ventura Health
Care Agency requested additional exterior building signage be installed on Building A to
identify their facility. The cost for the additional exterior signs is $25,563.21. The
County will receive a credit of ($4,070.53) as an offset for interior building signage
included in the original John Pence contract by which the County opted to provide. The
net increase in costs for the additional County signage is $21,492.68. All changes
requested by the County are being tracked and any construction costs which exceed
the $5,600,000 building purchase price will be billed to and paid for by the County.
120
Honorable City Council
November 7, 2012
Page 2
The City also requested that the Ruben Castro Human Services Center signage be
relocated from the exterior of Building A to the block wall in front of Building B adjacent
to Spring Road and the addition of a City seal. Additionally, the Fire Department
requested additional signage be added to exterior doors to identify fire riser rooms and
miscellaneous signage for site fire equipment facilities. Lastly, Catholic Charities
requested modification to their lobby door tenant identification sign to include the
Moorpark Pantry Plus name. The cost for these changes is $5,232.85
A recap of the John Pence agreement and amendments to date is shown below..
Original Contract $ 60,304.00
Amendment No. 1 $ 2,831.68
Amendment No. 2 $ 25,006.40
Current Agreement Amount $ 88,202.08
Amendment No. 3
Additional exterior building signage (Building A) $ 25,563.21
Relocation of City signage & addition of City Seal $ 1,720.49
Fire Department requested signage $ 3,292.36
Credit for signage supplied by County (Building A) $ (4,070.53)
Revised Catholic Charities suite sign (Building B) $ 220.00
Total Amendment No. 3 Amount $ 26,725.53
Revised Agreement Amount $ 114,927.61
Currently there is no contingency available under John Pence's contract. The cost for
the additional signage requested by the County, modifications requested by the City,
and Fire Department requirements is $26,725.53 which exceeds the available
contingency. Therefore staff is seeking the approval of this additional amount.
FISCAL IMPACT
The Capital Improvement budget for the Ruben Castro Human Services Center (Fund
5020) is $13;770,119. To date $12,017,801 has been expended with $1,488,816 left in
encumbrances and $263,501 available project balance. Therefore, no additional funds
need to be budgeted for the work at this time. Sufficient funds exist in the budget to
cover this work.
121
Honorable City Council
November 7, 2012
Page 3
STAFF RECOMMENDATION (ROLL CALL VOTE)
Approve additional funding in the amount of $26,275.53 for signage additions and
revisions for the Ventura County Health Care Agency medical clinic, and per the request
of the Fire Department and City of Moorpark for the Ruben Castro Human Services
Center and authorize the City Manager to execute Amendment No. 3 in the amount of
$26,275.53 to John Pence Building Specialties, Inc., subject to final language approval
of the City Manager and City Attorney.
Attachment 1: Amendment No. 3 to John Pence Building Specialties, Inc.
122
ATTACHMENT 1
THIRD AMENDMENT TO AGREEMENT 2011-096
FOR BID PACKAGE #14 — SPECIALTIES
AT THE RUBEN CASTRO HUMAN SERVICES CENTER
THIS THIRD AMENDMENT TO THE AGREEMENT FOR BID PACKAGE #14 —
SPECIALTIES ("Third Amendment"), is made and entered into this day of
, 2012, ("the Effective Date") between the City of Moorpark, a
municipal corporation, hereinafter referred to as "CITY", and John Pence Building
Specialties, Inc., a California corporation, hereinafter referred to as "CONTRACTOR".
WITNESSETH:
WHEREAS, on April 12, 2011, the CITY and the CONTRACTOR entered into an
Agreement for building specialties work for the Ruben Castro Human Services Center;
and
WHEREAS, on July 10, 2012, the CITY and the CONTRACTOR executed a First
Amendment for specialties work for the Ruben Castro Human Services Center; and
WHEREAS, on August 2, 2012, the CITY and the CONTRACTOR executed a
Second Amendment for specialties work for the Ruben Castro Human Services Center;
and
WHEREAS, the CITY wishes to further amend the Agreement to include the
installation of exterior building signage for Building A per the request of the County of
Ventura Health Care Agency at a cost not-to-exceed twenty-five thousand five hundred
sixty-three dollars and twenty-one cents ($25,563.21) as described in the Request for
Change Order 3 (14.05) dated October 17, 2012, and incorporated herein as Exhibit G
to the Agreement by this Third Amendment; and
WHEREAS, the CITY wishes to further amend the Agreement to include
revisions to the exterior lettering identifying the Ruben Castro Human Services Center
and associated credits to the contract, addition of the City seal, and addition of Building
address numbers in conformance with the Master Sign Program at a cost not-to-exceed
one thousand seven hundred twenty dollars and forty-nine cents ($1,720.49) as
described in the Request for Change Order 3 (14.06) dated October 17, 2012, and
incorporated herein as Exhibit H to the Agreement by this Third Amendment; and
WHEREAS, the CITY wishes to further amend the Agreement to include
installation of additional fire life safety signage on the exterior of both buildings per the
request of the Ventura County Fire Department at a cost not-to-exceed three thousand
two hundred ninety-two dollars and thirty-six cents ($3,292.36) as described in the
Request for Change Order 4 (14.07) dated October 22, 2012, and incorporated herein
as Exhibit I to the Agreement by this Third Amendment; and
Construction Agreement Page 1 of 3
Third Amendment Between City of Moorpark and John Pence Building Specialties, Inc.
123
WHEREAS, the CITY wishes to further amend the Agreement to receive a credit
for the cost of interior building signage for Building A for signage provided by the
Ventura County Health Care Agency for a net deduction of four thousand seventy
dollars and fifty-three cents (-$4,070.53) as described in the Request for Change Order
5 (14.08) dated October 22, 2012, and incorporated herein as Exhibit J to the
Agreement by this Third Amendment; and
WHEREAS, the CITY wishes to further amend the Agreement to include
installation a revised a revised lobby entry door sign for Suite 101 in Building B per the
request of the City of Moorpark at a cost not-to-exceed two hundred twenty dollars
($220.00) as described in the Request for Change Order (14.09) dated October 23,
2012, and incorporated herein as Exhibit K to the Agreement by this Third Amendment;
and
WHEREAS, this total dollar amount of $26,725.53 exceeds the ten percent
(10%) contingency amount approved with the original Agreement; and
WHEREAS, on November 7, 2012, the City Council of the City of Moorpark
approved additional funding for this additional building specialties work.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto AMEND the aforesaid Agreement follows:
I. Section 2 of the Agreement is amended to include:
CONTRACTOR'S Scope of Services is amended to include the labor and
materials required to:
• furnish and install exterior signage for the Ventura County Health Care Agency to
identify the Moorpark Family Medical Clinic in three (3) separate locations on the
west, east, and south-facing walls of Building A in conformance with the City-
approved Master Sign Program for the Ruben Castro Human Services Center,
with lettering manufactured by Matthews International, and per CONTRACTOR'S
Request for Change Order 3 (14.05); and
• furnish and install the City of Moorpark City Seal, and revise to lettering sizes as
part of the exterior signage for the Ruben Castro Human Services Center to be
affixed to the concrete masonry unit (CMU) wall located adjacent to Spring Road
in front of Building B, and furnish and install building address numbers per the
request of the City of Moorpark, and per CONTRACTOR'S Request for Change
Order 3 (14.06); and
• furnish and install additional fire life safety signage on the exterior of the both
buildings and at the emergency generator, and add a fire extinguisher at the
emergency generator per the request of the Ventura County Fire Department and
per CONTRACTOR'S Request for Change Order 4 (14.07); and
Construction Agreement Page 2 of 3
Third Amendment Between City of Moorpark and John Pence Building Specialties, Inc.
124
• delete interior signs for Building A included in the original contract and receive a
credit per CONTRACTOR'S Request for Change Order 5 (14.08); and
• furnish and install a revised lobby entry door sign for Suite 101 in Building B to
reflect the Moorpark Pantry Plus name per the request of the City, and per
CONTRACTOR'S Request for Change Order (14.09).
The Scope of Services for the building specialties additions and deletions are
described in the Request for Change Orders dated October 17, October 22, and
October 23, 2012, respectively, attached hereto and incorporated herein as Exhibits G,
H, I, J and K to the Agreement by this Third Amendment.
II. Section 7 of the Agreement is amended to include:
CITY hereby increases the not-to-exceed amount of $88,202.08 under this
Agreement by $26,725.53 to $114,927.61.
III. Remaining Provisions
All other terms and conditions of the original Agreement shall remain in full force
and effect.
CITY OF MOORPARK JOHN PENCE BUILDING
SPECIALTIES, INC.
By: By:
Steven Kueny Matt Whitecomb
City Manager President
ATTEST:
Maureen Benson, City Clerk
Exhibit G — Contractor's Request for Change Order dated October 17, 2012 (14.05)
Exhibit H — Contractor's Request for Change Order dated October 17, 2012 (14.06)
Exhibit I — Contractor's Request for Change Order dated October 22, 2012 (14.07)
Exhibit J — Contractor's Request for Change Order dated October 17, 2012 (14.08)
Exhibit K— Contractor's Request for Change Order dated October 23, 2012 (14.09)
Construction Agreement Page 3 of 3
Third Amendment Between City of Moorpark and John Pence Building Specialties, Inc. 125
EXHIBIT G (14.05)
Request For Change Order
JOHN PENCE BUILDING SPECIALTIES, INC.
535 SOUTH C ST.OXNARD,CA 93030
MAILING:PO Box 7159,OXNARD,CA 93036
oh i"1 pe nCt' PHONE:805.642.8139
>B ildlln ecialfie s ota'`+:, FAX:805.642.3712
E-MAIL:INFO@J PBSI.COM
LICENSE#403822 B,C-61,D-34
To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB
Fax: 866-523-5686 Pages: (INCLUDING COVER) 17
Phone: Date: 10-17-2012
Req.# 3 Job P. 10-099
Real: IB 5B—BID PACKAGE 14 EXTERIOR SIGNAGE LETTERING CHANGES
0 Urgent 0 For Review 0 Please Comment ❑Please Reply ❑Please Recycle
ATM:John Squillance Jr.
PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO MAKE THE CHANGES AS NOTED PER OUR ONGOING
DISCUSSIONS AND APPROVAL DRAWINGS AND SUBMITTALS FOR THE EXTERIOR BUILDING SIGNAGE.
PLEASE REVIEW THE ATTACHED SIGNAGE PACKAGE RENDERING DRAWINGS FOR THE SIGN TYPES AND
LOCATIONS.PLEASE REVIEW AND NOTIFY ME OF ANY DISCREPANCIES OR REVISIONS THAT YOU MIGHT
SEE.
DELETIONS FROM ORIGINAL SCOPE(PER ORIGINAL BID DOCUMENTS
ITEM 1,
MATERIAL COSTS(SEE ATTACHEMENT"A"FOR MATERIAL BACKUP)
ITEM A-DELETE"RUBEN CASTRO HUMAN SERVICES CENTER",8"HIGH LETTERING ORIGINALLY
LOCATED AT EXTERIOR WEST WALL OF BUILDING FACING SPRING ST. LUMP SUM 1,831.90
ITEM B-DELETE"CITY OF MOORPARK",18"HIGH LETTERING ORIGINALLY LOCATED AT EXTERIOR WEST
ELEVATION OF BLDG B. LUMP SUM 1,026.90
SUB-TOTAL $ 2,858.80
TAX @ 7.25% $ 207.51
SHIPPING 65.00
MATERIAL TOTAL $ 3,130.21
LABOR COSTS
LABOR TO INSTALL 16 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 762.88
SUB-TOTAL LABOR&MATERIAL $ 3,893.09
15%MU/OH $ 583.96
1%BOND $ 38.93
TOTAL LINE ITEM 1 f-$ 4,515.98)
126
ADD TO ORIGINAL SCOPE(ABOVE AND BEYOND BASE BID)
ITEM 2- ITEM A FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"B&C"FOR MATERIAL BACKUP)
ITEM A-ADD"CITY OF MOORPARK7,10.5"HIGH LETTERING Lump Sum 462.00
ITEM B-ADD"RUBEN CASTRO HUMAN SERVICES CENTER",6"HIGH LETTERING
LUMP SUM 780.00
ITEM C- ADD 24"DIAMETER,CITY SEAL(CAST ALUMINUM COLOR) LUMP SUM $ 1,460.00
SUB-TOTAL $ 2,702.00
TAX @ 7.25% $ 195.90
SHIPPING $ 90.00
MATERIAL TOTAL $ 2,987.90
LABOR COSTS
LABOR TO INSTALL 32 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 1525.76
(NOTE LABOR COSTS ARE HIGHER DUE TO MOUNTING ON ROUGH BLOCK)
SUB-TOTAL LABOR&MATERIAL $ 4,513.66
15%Mu/OH $ 677.05
1%BOND $ 45.14
TOTAL LINE ITEM 2 $ 5,235.85
ITEM 3- ITEM B FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"D"FOR MATERIAL BACKUP)
ITEMA-ADD"MOORPARK FAMILY MEDICAL CLINIC",10"HIGH LETTERING
TO WEST,SOUTH AND EAST ELEVATIONS OF BLDG A LUMP SUM 2,673.00
TAX @ 7.25% $ 193.79
SHIPPING 150.00
MATERIAL TOTAL $ 3,016.79
LABOR COSTS/RENTAL
LABOR TO INSTALL 32 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 1,525.76
ARTICULATING BOOM LIFT (1 WEEK RATE) $ 850.00
TOTAL LABOR $ 2,375.76
SUB-TOTAL LABOR&MATERIAL $ 5,392.55
15%Mu/OH $ 808.88
1%BOND , 53.93
TOTAL LINE ftEM 3 6 255.36
ITEM 4- ITEM C &D FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"E"FOR MATERIAL BACKUP)
ITEM A-ADD"621 A"(2EA)&6126(2EA),10"HIGH LETTERING
TO NORTH&WEST OF BLDG B,SOUTH AND WEST OF BLDG A LUMP SUM 416.00
TAx @ 7.25% $ 30.16
SHIPPING $ 35.00
MATERIAL TOTAL $ 481.16
LABOR COSTS
LABOR TO INSTALL 8 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 381.44
SUB-TOTAL LABOR&MATERIAL $ 862.60
15%Mu/OH $ 129.39
1%BOND $ 8.63
TOTAL LINE h EM 4 $ 1,000.62
Page 2 of 17
127
ITEM 5- ITEM E FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"F"FOR MATERIAL BACKUP)
ITEM A-ADD"AFFILIATED WITH...."SIGN TO WEST ELEVATION OF BLDG A,SIGN INCLUDES WATER JET
CUT LETTERING APPLIED TO ALUMINUM BACKER W/1"THICK LOGO LUMP SUM 6,968.94
TAX @ 7.25% $ 505.25
SHIPPING 1 650
MATERIAL TOTAL $ 8,124.19
LABOR COSTS
LABOR TO INSTALL 18 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 1,335.04
ARTICULATING BOOM LIFT (1 WEEK RATE s 850.OQ
TOTAL LABOR $ 2,185.04
SUB-TOTAL LABOR&MATERIAL $10,309.23
15%Mu/OH $ 1,546.38
1%BOND
TOTAL LINE ITEMS $11.958.
ITEM 6- ITEM F FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"G"FOR MATERIAL BACKUP)
ITET M A-ADD"MOORPARK FAMILY MEDICAL CLINIC"4"HIGH LETTERING,
TO CURVED WALL AT NORTH SIDE OF BLDG A LUMP SUM 702.00
TAx @ 7.25% $ 50.90
SHIPPING 35.00
MATERIAL TOTAL $ 787.90
LABOR COSTS
LABOR TO INSTAL 8 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 381.44
SUB-TOTAL LABOR&MATERIAL $ 1,169.34
15%MU/OH $ 175.40
1° BOND 11
TOTAL LINE ITEM 6 1,356.43
ITEM 7 ITEM G FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"H"FOR MATERIAL BACKUP)
ITEM A-ADD"AFFILIATED WITH...."TO CURVED WALL AT NORTH SIDE OF BLDG A,SIGN INCLUDES WATER
JET CUT LETTERING APPLIED TO ALUMINUM BACKER W/1"THICK LOGO LUMP SUM 3,252.48
TAX @ 7.25% $ 235.80
SHIPPING 450
MATERIAL TOTAL $ 3,938.28
LABOR COSTS
LABOR TO INSTALL 14 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 667.52
SUB-TOTAL LABOR&MATERIAL $ 4,605.80
15%MU/OH $ 690.87
1%BOND 46.0.x,
TOTAL LINE ITEM 7 $ 5.342.72 1
Page 3 of 17
128
ITEM S ITEM H FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"A"FOR MATERIAL BACKUP
ITEM -"RUBEN CASTRO HUMAN SERVICES CENTER"AT NORTH SIDE OF BLDG B,
THIS SIGN WAS INCLUDED IN BASE BID, NO CHANGE IN COST TO BASE BID
TOTAL COSTS
- LINE ITEM 1 -�_$ 4,51$:98)—
- LINE ITEM 2 —$ 13r.T$�-
- LINE ITEM 3 6,255.36
- LINE ITEM 4 --fir-4-66@:62--
- LINE ITEM 5 11 958.70
- LINE ITEM 6 1 356.43
- LINE ITEM 7 5,342.72
- LINE ITEM 8 $ NO COST
- ENGINNERING/SUBMITTALS $ 650.00
GRAND-TOTAL $25,5681-1
TOTAL CHANGE, THIS REQUEST -$-27,,283.70
• SUBJECT TO TERMS OF ORIGINAL QUOTE
• PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN
CONSENT AND APPROVAL.
THANK YOU,
Page 4 of 17
129
Squillace, John Jr
From: Joan Araujo[Joan.Araujo @ventura.org]
Sent: Wednesday, October 10, 2012 2:29 PM
To: Squillace, John Jr; Martin Hahn
Cc: Kuykendall, Dennis; Hammond, Jeff; KSpangler.Consultant @ci.moorpark.ca.us; MATT
WHITECOMB; Justin Magruder
Subject: RE: FW: Ruben Castro, County Healthcare Plaque Signage
Hi John, I concur with your recommendations below but there is one error. The name of the clinic is"Moorpark Family
Medical Clinic" not'group'. Please make that change and we will be good to go.
My best,
Joan
JOAN R.ARAUJO, RN, MHSA
Deputy Director
VCMC Ambulatory Care Administrator
Ventura County Health Care Agency
(805) 677-5174
joan.araujo @ventura.org
>>> "Squillace,John Jr" <jrsquillace @balfourbeattyus.com> 10/9/2012 4:14 PM >>>
Joan,
Thank you for your input on the signs, I know it is difficult to speak to as Hajnal originally started the conversation
regarding signs. In review of the attached documents provided by our sign trade, Balfour Beatty would like to make the
following recommendations to finalize the sign process.
The"Affiliation"sign should remain on one signal line and not be broken into two lines.
The"Affiliation"sign should remain in Arial font and not Heavy Ribbon to match previous samples provided by the
County.
All other lettering"Moorpark Family Medical Group"should remain Heavy Ribbon to match the City lettering.
Please review and approve our recommendation as soon as possible so that the signs may be ordered.
Thank You,
John Squillace Jr I Project Engineer,LEED Green Assoc.,CMIT,CISEC,QSP
office:805.523.00151 mobile:805-607-3637 1 email:irsquillace@balfourbeattyus.com
Balfour Beatty Construction 1 612 Spring Rd.,Moorpark Ca 930211 www.balfourbeattyus.com
Connect with us:Facebook 1 Twitter I YouTube 1 Linkedin
Proud to be one of FORTUNE magazine's 100 Best Companies to Work For—three years in a row!
From: MATT WHITECOMB(mailto:mattw @jpbsi.com]
Sent: Monday,October 01, 2012 12:44 PM
To: Joan Araujo; Squillace,John Jr; Hajnal Avery
Cc: Kuykendall, Dennis; KSpangler.Consultant @ci.moorpark.ca.us; Martin Hahn
Subject: Re: FW: Ruben Castro, County Healthcare Plaque Signage
1
130
EXHIBIT H (14.06)
Request For Change Order
.JOHN PENCE BUILDING SPECIALTIES, INC.
535 SOUTH C ST.OXNARD,CA 93030
MAILING:PO Box 7159,OXNARD,CA 93036
JQn pence PHONE:805.642.8139
Bulitlin ecialNes,inr;.. FAX:805.642.3712
E-MAIL:IN FO@J PBSI.COM
LICENSE#403822 B,C-61,D-34
To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB
Fax: 866-523-5686 Pages: (INCLUDING COVER) 17
Phone: Date: 10-17-2012
Req.# 3 Job#: 10-099
Ref: IB 5B-BID PACKAGE 14 EXTERIOR SIGNAGE LETTERING CHANGES
0 Urgent 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle
AM:John Squillance Jr.
PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO MAKE THE CHANGES AS NOTED PER OUR ONGOING
DISCUSSIONS AND APPROVAL DRAWINGS AND SUBMITTALS FOR THE EXTERIOR BUILDING SIGNAGE.
PLEASE REVIEW THE ATTACHED SIGNAGE PACKAGE RENDERING DRAWINGS FOR THE SIGN TYPES AND
LOCATIONS.PLEASE REVIEW AND NOTIFY ME OF ANY DISCREPANCIES OR REVISIONS THAT YOU MIGHT
SEE.
DELETIONS FROM ORIGINAL SCOPE PER ORIGINAL BID DOCUMENTS
ITEM 1,
MATERIAL COSTS(SEE ATTACHMENT"A"FOR MATERIAL BACKUP)
ftEmA-DELETE"RUBEN CASTRO HUMAN SERVICES CENTER",8"HIGH LETTERING ORIGINALLY
LOCATED AT EXTERIOR WEST WALL OF BUILDING FACING SPRING ST. LUMP SUM 1,831.90
ITEM B-DELETE"CITY OF MOORPARK", 18"HIGH LETTERING ORIGINALLY LOCATED AT EXTERIOR WEST
ELEVATION OF BLDG B. LUMP SUM 1,026.
SUB-TOTAL $ 2,858.80
TAX @ 7.25% $ 207.51
SHIPPING 65.00
MATERIAL TOTAL $ 3,130.21
LABO-T-R COSTS
LABOR TO INSTALL 16 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 762.88
SUB-TOTAL LABOR&MATERIAL $ 3,893.09
15%Mu/OH $ 583.96
1%BOND $ 38.93
TOTAL LINE ITEM 1 ( 4,515.98)
131
ADD TO ORIGINAL SCOPE(ABOVE AND BEYOND BASE BID)
ITEM 2- ITEM A FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"B&C"FOR MATERIAL BACKUP)
ITEM A-ADD"CITY OF MOORPARK", 10.5"HIGH LETTERING LUMP Sum 462.0
ITEM B-ADD"RUBEN CASTRO HUMAN SERVICES CENTER",6"HIGH LETTERING
LUMP SUM 780.00
ITEM C- ADD 24"DIAMETER,CITY SEAL(CAST ALUMINUM COLOR) LUMP SUM $ 1,460.00
SUB-TOTAL $ 2,702.00
TAX @ 7.25% $ 195.90
SHIPPING 90.00
MATERIAL TOTAL $ 2,987.90
LABOR COSTS
LABOR TO INSTALL 32 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 1,525.76
(NOTE LABOR COSTS ARE HIGHER DUE TO MOUNTING ON ROUGH BLOCK)
SUB-TOTAL LABOR&MATERIAL $ 4,513.66
15%Mu/OH $ 677.05
1%BOND $ 45.14
TOTAL LINE ITEM 2 $ 5,235.85
ITEM 3- ITEM B FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"D"FOR MATERIAL BACKUP)
ITEM A-ADD"MOORPARK FAMILY MEDICAL CLINIC", 10"HIGH LETTERING
TO WEST,SOUTH AND EAST ELEVATIONS OF BLDG A LUMP SUM 2,673.00
TAX @ 7.25% $ 193.79
SHIPPING 150.00
MATERIAL TOTAL $ 3,016.79
LABOR COSTS/RENTAL
LABOR TO INSTALL 32 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 1,525.76
ARTICULATING BOOM LIFT (1 WEEK RATE) 850.00
TOTAL LABOR $ 2,375.76
SUB-TOTAL LABOR&MATERIAL $ 5,392.55
15%MU/OH $ 808.88
1%BOND $ 53.93
TOTAL LINE ITEM 3 $ 6,255.36
ITEM 4- ITEM C &D FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"E"FOR MATERIAL BACKUP)
ITEM A-ADD�§ ' (2EA)&612B(2EA),10"HIGH LETTERING
TO NORTH&WEST OF BLDG B,SOUTH AND WEST OF BLDG A LUMP SUM 416.00
&i7..A- TAX @ 7.25% $ 30.16
SHIPPING 35.00
MATERIAL TOTAL $ 481.16
LABOR COSTS
LABOR TO INSTALL 8 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 381.44
SUB-TOTAL LABOR&MATERIAL $ 862.60
15%Mu/OH $ 129.39
1%BOND $ 8.63
TOTAL LINE ITEM 4 $ 1,000.62
Page 2 of 17
132
EM 5- ITEM E FROM RENDERING DRAWINGS
MA RIAL COSTS SEE ATTACHMENT"F"FOR MATERIAL BACKUP
ITEM -ADD"AFFILIATED WITH...."SIGN TO WEST ELEVATION OF BLDG A,SIGN INCLUDES WATER JET
CUT LE ERING APPLIED TO ALUMINUM BACKER W/1"THICK LOGO LUMP SUM 6,968.94
TAX @ 7.25% $ 505.25
SHIPPING 650.00
MATERIAL TOTAL $ 8,124.19
LABOR COSTS
LABOR TO INSTALL 1 AN HOURS X$47.68/HR(GROUP 1 LABORER) $ 1,335.04
ARTICULATING BOOM L (1 WEEK RATE) 850.00
TOTAL LABOR $ 2,185.04
SUB-TOTAL LABOR&MATERIAL $10,309.23
15%MU/OH $ 1,546.38
1%BOND $ 103.09
TOTAL LINE ITEM 5 $11.958.70
ITEM 6- ITEM F FROM RENDER G DRAWINGS
MATERIAL COSTS SEE ATTACHMENT"G"FO A RIAL BACKUP
ITEM A-ADD"MOORPARK FAMILY MED AL CLINIC'4"HIGH LETTERING,
TO CURVED WALL AT NORTH SIDE OF BLDG A LUMP SUM 702.00
TAX @ 7.25% $ 50.90
SHIPPING 35.00
MATERIAL TOTAL $ 787.90
LABOR COSTS
LABOR TO INSTALL 8 MAN HOURS X$47.68/HR(GROUP 1 LAB ER) $ 381.44
SU TOTAL LABOR&MATERIAL $ 1,169.34
15%Mu/OH $ 175.40
1%BOND $ 11.69
T LINE ITEM 6 1,356.43
ITEM 7 ITEM G FROM RENDERING DRAWINGS
MATERIAL COSTS(SEE ATTACHMENT"H"FOR MATERIAL BACKUP)
ITEM A-ADD"AFFILIATED WITH...."TO CURVED WALL AT NORTH SIDE \To IGN INCLUDES WATER
JET CUT LETTERING APPLIED TO ALUMINUM BACKER W/1"THICK LOGM 3 252.48
. 5% $ 235.80
450.00
ToT $ 3,938.28
LABOR COSTS
LABOR TO INSTALL 14 MAN HOURS X$47.68/HR(GROUP 1 LABORER) 667.52
SUB-TOTAL ERIAL $ 4, 5.80/OH $ 69 87 46.
TOTAL LINE ITEM 7 $ 5,342.72
Page 3 of 17
133
ITE H FROM RENDERING DRAWINGS
MATERIAL COSTS CHMENT"A"FOR MATERIAL BACKUP
MM A."RUBEN CASTRO ERVICES CENTER"AT NORTH SIDE OF BLDG B,
THIS SIGN WAS INCLUDED IN BASE BID, NO CHANGE 1 O BASE BID
TOTAL COSTS
- LINE ITEM 1 (-$ 4,515.98)
- LINE ITEM 2 5 235.85
- LINE ITEM 3 —$-6,-5. 6--
LINEITEM 4 1,000.62
- LINE ITEM 5 —$ 1,968.7-0—-
- LINE ITEM 6 -$-7356 43-
- LINE ITEM 7 — 42-n -
- LINE ITEM 8 —$---NAT-
- ENGINNERING/SUBMITTALS
GRAND-TOTAL $1,720.49
TOTAL CHANGE, THIS REQUEST $ 27,222 n
m 7
om:-.�—
• SUBJECT TO TERMS OF ORIGINAL QUOTE
• PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN
CONSENT AND APPROVAL.
THANK YOU,
Page 4 of 17
134
EXHIBIT 1 (14.07)
Request For Change Order
JOHN PENCE BUILDING SPECIALTIES, INC.
535 SOUTH C ST.OXNARD,CA 93030
MAILING: PO Box 7159,OXNARD,CA 93036
.Ivan pence PHONE:805.642.8139
l�iuildln eaialties inc FAX:805.642.3712
E-MAIL:INFO@JPBSI.COM
LICENSE#403822 B,C-61,D-34
To: BALFOUR BEAT-Ty CONSTRUCTION From: MATT WHITECOMB
Fax: 866-523-5686 Pages: (INCLUDING COVER) 7
Phone: Date: 10-22-2012
Req.# 4 Job#: 10-099
Ref. FIRE LIFE SAFETY ITEMS/PER EMAIL FROM JOHN SQUILLACE DATED 7/1312012
0 Urgent 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle
ATTN:John Squillance Jr.
PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO INCLUDE THE SIGNAGE AND OTHER ITEMS AS
NOTED IN YOUR EMAIL DATED 7/13,2012 FOR FIREL LIFE SAFTEY.PLEASE REVIEW AND NOTIFY ME OF ANY
DISCREPANCIES OR REVISIONS THAT YOU MIGHT SEE.
MATERIAL COSTS
ITEM 1—ADD PEAL ON LETTERING TO GENERATOR
(SEE ATTACHED INVOICE FROM FAST SIGNS) LUMP SUM $ 110.00
ITEM 2—ADD DIESEL SIGNS To GENERATOR
(SEE ATTACHED INVOICE FROM TRAFFIC TECHNOLOGIES) LUMP SUM $ 20.26
ITEM 3—PROVIDE 40LB EXTINGUISHER AT GENERATOR
(SEE ATTACHED QUOTE REQUEST(POTTER ROEMER) LUMP SUM $ 180.28
ITEM 4—PROVIDE 2EA-EMERGENCY GENERATOR SIGNS LUMP SUM $ 360.00
ITEM 5&6—ADD BUILDING ADDRESS SIGNS AT EXTERIOR(TEMPORARY FOAM)
(SEE ATTACHED INVOICE FROM FAST SIGNS) LUMP SUM $ 634.80
ITEM 7—PROVIDE 2EA-FIRE SPRINKLER SIGNS LUMP SUM $ 360.00
LABOR TOTAL $ 1,665.34
TAX(a)7.25% $ 120.74
MATERIAL TOTAL $ 1,786.08
LABOR COSTS
LABOR TO INSTALL 12 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 572.16
OFFICE COORDINATION/PICK UP FORM VENDORS 480.00
SUB-TOTAL LABOR $ 1,052.16
SUB TOTAL LABOR AND MATERIAL $ 2,838.24
15%Mu/OH $ 425.74
1%BOND $ 28.38
TOTAL CHANGE $ 3.292.36
135
EXHIBIT J (14.08)
Request For Change Order
JOHN PENCE BUILDING SPECIALTIES, INC.
535 SOUTH C ST.OXNARD,CA 93030
MAILING: PO Box 7159,OXNARD,CA 93036
576hn tecialflos,ence PHONE:805.642.8139
13ufldln I nc FAX:805,642.3712
E-MAIL:INFO @JPBSI.COM
LICENSE#403822 B,C-61, D-34
To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB
Fax: 866-523-5686 Pages: (INCLUDING COVER) 2
Phone: Date: 10-22-2012
Req.# 5 Job#: 10-099
Ref: CREDIT TO OMIT INTERIOR SIGNAGE AT BUILDING A-SIGNAGE WAS PROVIDED BY OWNER
0 Urgent 0 For Review 0 Please Comment 0 Please Reply O Please Recycle
ATTN:John SquiRance Jr.
PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO OMIT THE INTERIOR SIGNAGE IN BUILDING A.THIS
SIGNAGE WAS PROVIDED AND INSTALLED BY THE OWNER.PLEASE REVIEW AND NOTIFY ME OF ANY
DISCREPANCIES OR REVISIONS THAT YOU MIGHT SEE.
DELETIONS FROM ORIGINAL SCOPE
MATERIAL COSTS(SEE ATTACHEMENT"A"FOR MATERIAL BACKUP)
65EA-SERIES 200A SIGNS BY MOHAWK UNIT COST 48.00 EA LUMP SUM $ 3,120.00
TAX @ 7.25% $ 226.20
MATERIAL TOTAL $ 3,346.20
LABOR COSTS
LABOR TO INSTALL 16 MAN HOURS X$47.68/HR(GROUP 1 LABORER) $ 762.88
(SUBMITTALS,ENGINEERING AND DESIGN) (-$ 600.00
SUB-TOTAL LABOR $ 162.88
SUB-TOTAL LABOR&MATERIAL $ 3,509.08
15%Mu/OH $ 526.36
1%BOND $ 35.09
TOTAL LINE ITEM 1 (-$ 4,070.53)
TOTAL CHANGE, THIS REQUEST ( - $ 4,070.53)
• SUBJECT TO TERMS OF ORIGINAL QUOTE
• PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN
CONSENT AND APPROVAL.
THANK YOU,
136
TOTAL CHANGE, THIS REQUEST $ 3,292.36
• SUBJECT TO TERMS OF ORIGINAL QUOTE
• PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN
CONSENT AND APPROVAL.
THANK YOU,
Page 2 of 7
137
Squillace, John Jr
From: Mike Worford[Mike.Worford @ventura.org]
Sent: Thursday, July 12,2012 2:13 PM
To: Squillace,John Jr
Cc: Kuykendall, Dennis; Hammond, Jeff; Ky Spangler(Consultant); Emily Kay
Subject: RE: Ruben Castro-Fire Life Safety Pre-Inspection
John,
As discussed:
1) No exterior building address signage will be required on the back side off Fitch and Minor.
2) The Fire District does not have any back lighting requirements for the exterior signs. (Check w/the City of Moorpark
and the Police Department to make sure they don't)
Fire inspector
Fire Prevention Bureau
Ventura County Fire Department
(805)947-8544
>>> "Squillace,John Jr" <jrsquillace @balfourbeattyus.com> 7/12/2012 10:20 AM >>>
Mike,
I forgot two items,can you confirm these items as well.
1. No exterior building signage is required on the back side(facing east)off of Fitch&Minor street.
2. Is there any back lighting required for exterior signs?
Thanks again for your assistance.
Thank You,
John Squillace Jr I Project Engineer,CISEC,CMIT,QSP
office:805.523.00151 mobile:805-607-3637 1 email:'Lrsqu111ace @balfourbeattvus.com
Balfour Beatty Construction 1 612 Spring Rd.,Moorpark Ca 930211 www.balfourbeattvus.com
Connect with us:Facebook I Twitter I YouTube I Linkedln
Proud to be one of FORTUNE magazine's 100 Best Companies to Work For—three years in a rowl
From: Mike Worford [mailto:Mike.Worford@ventura.o[g]
Sent: Wednesday,July 11, 2012 3:11 PM
To: Squillace,John Jr
i I
138
Cc: Kuykendall, Dennis; Hammond, Jeff; Ky Spangler(Consultant); Emily Kay
Subject: Re: Ruben Castro-Fire Life Safety Pre-Inspection
John,
The list looks good,I would just add the signage for the FDC's off the backflow preventer's on both buildings needs to
be mounted on final as well. Otherwise everything is captured on your list. If you have any questions feel free to give
me a call.
11VIzo 4104,14
Fire Inspector
Fire Prevention Bureau
Ventura County Fire Department
(805)947-8544
>>> "Squillace,John Jr" <-i ssquillace @balfourbeattyus.com> 7/11/201210:45 AM >>>
Mike,
Thanks for making the time to come out to the Ruben Castro Human Services Center yesterday.Just to confirm
everything we discussed, I have highlight the items you had relayed will be required for Certificate of Occupancy.
Emergency Generator:
1. Add peal on lettering(min. 8" in size)to the North&South facing sides of the generator identifying the
address the generator is being used at.(612 Spring Rd)
2: Add red diesel sign onto generator.
3. Provide a 401b BC Fire Extinguisher mounted inside the generator enclosure area.
4. Provide a sign in each electrical room of Bldg A&B(total 2)that states the Emergency Generator is located in
Police compound.
5. Generator to be running and operational.Once completed,an inspection request needs to be submitted prior
to final acceptance.
Ruben Castro Site:
1. Ensure all curbs are painted red identifying the Fire Lane.
2. Ensure all PIV's have required chains,locks&signs.
3. Ensure all required bollards are installed.
4. Flow test needs to be completed on the fire line.
5. Add address(612—A)to South&West corners facing Spring Rd on Bldg A.Signs to be a min.of 10"in size.
6. Add address(612—B)to North&West corners facing Spring Rd on Bldg B.Signs to be a min.of 10"in size.
7. No Knox boxes will be required.
Building A&B:
1. Fire sprinkler trim needs to be completed in both buildings.
2. All interior work(i.e.paint,ceiling,ceiling tile,flooring,etc.)needs to be completed.
3. All exterior signs to fire riser rooms needs to state"Fire Sprinkler Riser Room".
4. Perform testing on Fire Alarm system.
This is everything in my notes from yesterday's conversation.Please respond confirming that the above items are a
complete list of what will be required prior to scheduling the Fire Life Safety Final inspection.If anything is incorrect or
there is something else that is required,please let me know.
2
139
If you should have any questions,feel free to contact my at the number below.
Thank You,
John Squillace Jr I Project Engineer,CISEC,CMIT,QSP
office:805.523.00151 mobile:805-607-3637 1 email:irsciuiliace @balfourbeattyvs.com
Balfour Beatty Construction 1612 Spring Rd.,Moorpark Ca 930211 www.balfourbeattyus.com
Connect with us:Facebook I Twitter I YouTube I Linkedin
Proud to be one of FORTUNE magazine's 100 Best Companies to Work For—three years in a rowl
3
140
EXHIBIT 1,
Request For Change Order
..JOHN PENCE BUILDING SPECIALTIES, INC.
535 SouTH C ST.OXNARD,CA 93030
MAILING:PO Box 7159,OXNARD,CA 93036
>Jo n pence PHONE:805.642.8139
13uilding l altie Inc FAX:805.642.3712
E-MAIL:INFO @J PBSI.COM
LICENSE#403822 B,C-61,D-34
To: BALFOUR BEATTY CONSTRUCTION From: MATT WHITECOMB
Fax: 866-523-5686 Pages: (INCLUDING COVER)
Phone: Date: 10-22-2012
Req.# 6 Job#: 10-099
Ref. CATHOLIC CHARITIES SIGN
RI Urgent Q For Review Q Please Comment ❑Please Reply ❑Please Recycle
ATTN:John Squillance Jr.
PLEASE FIND BELOW,AN ITEMIZED COST PROPOSAL TO ADD THE"CATHOLIC CHARITIES"SIGN TO MATCH
THE EXISTING SIGNS.PLEASE REVIEW AND NOTIFY ME OF ANY DISCREPANCIES OR REVISIONS THAT YOU
MIGHT SEE.
MATERIAL COSTS
1 EA-SERIES 200A SIGNS BY MOHAWK LUMP SUM $ 177.00
TAX @ 7.25% $ 12.83
MATERIAL TOTAL $ 199.83
15%Mu/OH $ 28.47
1%BOND $ 1.99
TOTAL LINE $ 220.29
TOTAL CHANGE, THIS REQUEST $ 220.00
• SUBJECT TO TERMS OF ORIGINAL QUOTE
• PLEASE NOTE,NO MATERIAL WILL BE ORDERED OR FABRICATED WITHOUT EXPRESS WRITTEN
CONSENT AND APPROVAL.
THANK YOU,
141