HomeMy WebLinkAboutAG RPTS 2016 0606 PR REG PK 4C�
CITY OF MOORPARK
nV �'s: PARKS,RECREATION&COMMUNITY SERVICES DEPT I 799 Moorpark Avenue,Moorpark,CA 93021
,,y" Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark®moorparkCA gov
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PARKS AND RECREATION COMMISSION MEETING AGENDA
June 6, 2016
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fitness Equipment for Arroyo Vista Recreational Trail Project. Staff
Recommendation: Approve staffs recommendation of Rec West/Landscape
Structures, Health Beat Fitness equipment for the Arroyo Vista Recreational Trail
Project.
B. Moorpark Has Talent Event Report: Staff Recommendation: Receive and file
report.
C. Status Update on Uses for the Arroyo Vista Community Park's Multipurpose
Court. Staff Recommendation: Staff will provide oral report.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Special Meeting
of April 4, 2015. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the City Council and Parks and Recreation Commission's
Joint Meeting of April 27, 2016. Staff Recommendation: Approve as presented.
JANICE S PARVIN ROSEANN MIKOS,Ph.D. KEITH F MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Parks and Recreation Commission
June 6, 2016
Page 2
C. Parks Quarterly Report. Staff Recommendation: Receive and file report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.qov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion Item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting,including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
agenda for the regularly scheduled meeting of the Parks and Recreation Commission
for June 6, 2016.
Executed this 3rd day of June 2016, at Moorpark, California.
iiii
Patty An erson
Administrative Assistant II
Parks, Recreation & Community Services Department
ITEM 8.A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director t/'
DATE: June 2, 2016 (Meeting of June 6, 2016)
SUBJECT: Consider Fitness Equipment for Arroyo Vista Recreational Trail
Project
BACKGROUND
For several years, the Parks and Recreation Commission and the City Council have
discussed the need for a recreation trail system at Arroyo Vista Community Park
(AVCP). On May 15, 2013, the City Council adopted the City of Moorpark Mission
Statement, Priorities, Goals, and Objectives for FY 2013/2014, which included the
following Departmental Goals and Objectives that coincide with the Council's desire for a
2 recreational trail system at AVCP:
VII. A. 20. Develop a conceptual plan and cost estimates for a formal walking
path around the perimeter of Arroyo Vista Community Park.
26. Develop conceptual design plan and cost estimates for widening the
access road within Arroyo Vista Community Park (AVCP) to
accommodate bike lanes/paths and sidewalks.
VI. C. 2. Install outdoor fitness equipment at one or more parks.
On October 2, 2013, the City Council approved a conceptual plan for a proposed
recreational trail system at AVCP and on November 20, 2013, Penfield and Smith was
hired to prepare the plans and specifications for the Recreational Trail Improvements.
On February 5, 2014, the City Council approved the project plans and specifications in
order to apply for a Land and Water Conservation Fund Grant. On January 20, 2016, the
City Council approved the revised plans and authorized staff to go to bid on the project. .
The bids were received on April 11, 2016, however, the City Council rejected all the bids
due to a bid discrepancy and the fact that the bid costs exceeded the budget for the
project. The project will be out to bid again in June 2016.
1
Parks and Recreation Commission
June 6, 2016
--) Page 2
DISCUSSION
One of the components of the recreational trail that was approved by the City Council is
the inclusion of fitness equipment located at four separate stations adjacent to the trail.
On April 12, 2016, staff solicited bid proposals from four play equipment vendors that
that specialize in outdoor fitness equipment. Staff received three bid proposals by the
submittal due date of April 26, 2016. Staff requested that the proposers consider two
different configurations for the trail: a four station configuration to be located along the
trail, as well as a single cluster configuration to be located near the tot lot at AVCP. The
following is a summary of the information contained in the RFP:
DESIGN CRITERIA FOR EXERCISE EQUIPMENT
SCOPE OF WORK
Square Feet:
The Proposer is to determine needed size for the fitness cluster based on the
City's desired equipment. The exercise pads along the trail, as currently
designed, are generally 20' x 30', however, the City is open to modifying those
sizes, if it can be accommodated within the project.
Surfacing:
Surfacing shall be poured-in-place rubber surfacing or equal. The trail contractor
will be responsible for completing the exercise site pads. Proposer will be
responsible for installing equipment and selected surfacing. (See Exercise Area
Detail, Attachment 1). City is open to suggestions on other rubber surfacing that
is more cost effective for installation and maintenance.
Accessibility:
Accessibility should be provided according to California Building Code and
Americans with Disabilities Act(ADA) requirements as required.
Equipment Desired:
The installation of the exercise equipment is to comply with applicable guidelines.
For the trail configuration, each exercise site should contain different pieces of
equipment that provide various types of strength training and cardiovascular
exercise opportunities. The cluster configuration should also have various types
of cardiovascular and strength training equipment provided. The equipment
should be meant to work with body weight and should have limited moving parts.
In the interest of minimizing maintenance cost features that include adjustable
weights should be avoided. The exercise equipment should be visually appealing,
challenging for all ages and fitness levels, and attractive. Proposer is to include
instructional signage for each piece of equipment.
J
2
Parks and Recreation Commission
June 6, 2016
--\ Page 3
General Information:
The exercise equipment will be located near the new recreational trail being built
at Arroyo Vista Community Park. As stated in the RFP, the equipment can be in
either a cluster configuration at one location (see Attachment 2 for location) or in
a fitness trail configuration. The City would like the proposer to provide a
suggested layout for each configuration and a recommendation on which
configuration the proposer would recommend, based on current trends in the
Outdoor Fitness equipment industry.
Total budget: Equipment Budget: $60,000
Surfacing Budget*: TBD by Vendor
*cost of surfacing to be all inclusive (material, installation, surface preparation,
etc.)
Staff has evaluated each proposal and has determined that each proposal meets the
budget and requirements of the RFP.
EVALUATION OF PROPOSALS
The Parks and Recreation staff will review the written proposals and will
determine the top Proposer(s) based on overall responsiveness to the Request
11 for Proposals. The Parks and Recreation staff will make a recommendation(s) to
J the Parks and Recreation Commission (Commission) who will make a
recommendation to the City Council. The City Council will make the final
determination and select the Proposer for this project. Evaluation of the proposal
will be based on the following:
• Responsiveness to the RFP and the criteria
• Proposed site equipment designs and concepts
• Originality and creativity
• Safety
• Overall play value of the proposed design and equipment
• Durability and ease of maintenance of the proposed equipment
• Ability to meet budget
• Ability to put together a design and construction system which will be able to
perform all aspects of the project, possess appropriate California contractor's
license, and meet insurance requirements
• Ability of proposed design to comply with the Americans with Disabilities Act and
the Consumer Products Safety Council, as well as International Playground
Equipment Measure Association Guidelines, and the degree to which the design
would allow participation by those with various disabilities
It should be noted that the bidders are required to provide a proposal that is within the
budget identified in the RFP and the Commission should make a recommendation to the
City Council based on the evaluation process identified above, not the lowest bid
3
Parks and Recreation Commission
June 6, 2016
�. Page 4
received. For reference, the following is a summary of bids submitted by the responsive
bidders:
1. Pacific Park and Playground $72,764.88
TREKFIT Fitness equipment (Attachment 1)
2. RecWest/Landscape Structures, Inc. $83,490.75
Health Beat Fitness Equipment (Attachment 2)
3. Great Western Park and Playground $89,410.98
Game Time Fitness Equipment (Attachment 3)
It should be noted that some of the fitness equipment manufacturers have a range of
color options available. Staff will make a final recommendation on the color choices to
the City Council at a later date.
Staff prepared a comparison of the different equipment, including quantity of equipment
and number of different exercises offered:
Product #of incl.
Proposer Line Equip Qty Exercises Warranty signage Configuration
Pacific Park & 4 pads along
Playground TREKFIT 11 32 10 yr limited Yes trail
,___,/ 10yr
limited,
Rec lifetime on
West/Landscape some 4 pads along
Structures, Inc. Health Beat 11 16 components Yes trail
10 yr
limited,
lifetime on
Great Westem some 4 pads along
Park & Playground Game Time 15 15 components Yes trail
Staff recommends the selection of the Rec West/Landscape Structures Health Beat
Fitness Equipment. The proposal includes 11 pieces of equipment and consists of 16
exercises overall. The City has contracted with Landscape Structures, Inc. on several
projects over the past several years, most recently at Walnut Acres Park, and it is staffs
opinion that the equipment we have received from Landscape Structures is high quality
and well-constructed. In addition, the equipment is aesthetically pleasing and consistent
with current trends in fitness, which will make this equipment popular and pleasing to
utilize. Staff feels that the Pacific Park and Playground equipment, while offering the
highest quantity of exercises, may not be as user friendly due to the ultra-modern
appearance of the equipment and unfamiliar overall design. The function of the
equipment is not traditional in nature and may require that the user spend more time
reading how to utilize the equipment to perform the exercises properly. While the Health
Beat equipment also has a modem appearance, the equipment is more traditional in
4
Parks and Recreation Commission
June 6, 2016
Page 5
)
function. The Game Time proposal consists of the highest number of pieces of
equipment. However, the equipment is solitary and includes the least number of
exercises overall. In addition, staff feels that the Game Time equipment is not as
aesthetically pleasing as the other two options.
FISCAL IMPACT
Funding for the fitness equipment has been included in the overall project budget for the
recreation trail project. The funding source will be determined by the City Council at a
later date.
STAFF RECOMMENDATION
Approve staffs recommendation of Rec West/Landscape Structures Health Beat Fitness
equipment for the Arroyo Vista Recreational Trail Project.
Attachments:
1. Pacific Park and Playground, TREKFIT Fitness Equipment
2. RecWest/Landscape'Structures, Health Beat Fitness Equipment
3. Great Western Park and Playground, Game Time Fitness Equipment
5
Attachment 1
ARROY VISTA FITNESS PROJECT
PRESENTED BY SCOTT MUSCOLO, PACIFIC PARK AND PLAYGROUND
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ITEM 8.B
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Jennifer Mellon, Recreation and Community Services Manager
By: Steven Scrivens, Recreation Coordinator I
DATE: April 28, 2016 (Meeting of June 6, 2016)
SUBJECT: Moorpark Has Talent 2016 Event Report
BACKGROUND AND DISCUSSION
The 7th annual "Moorpark Has Talent" show was coordinated by the Recreation Division
in partnership with the Moorpark Foundation for the Arts. "Moorpark Has Talent"
showcases local talent from the community and was held on Friday, March 18, 2016, at
7:00 p.m. at the High Street Arts Center. Admission to the show was $10.00 pre-sale
and $12.00 at the door. During the show, local performers competed for cash prizes
consisting of $500 for first place, $300 for second place, $200 for third place. Prize
money and emcee stipend were provided by the Moorpark Foundation for the Arts. The
City purchased Target gift cards as consolation prizes for those acts that finished in
fourth through tenth place.
The event performers were selected through an audition process. Two auditions were
held at the High Street Arts Center and the Community Center, and were open to
Moorpark residents of all ages. Only amateur performers were permitted to enter. A
performer entry fee of $10 per act was charged. Sixteen acts auditioned for a panel of
three judges. The judging panel included Arts Commissioners and Parks and
Recreation Commissioners. The panel determined which acts would be invited to the
final event. Ten acts were selected to perform.
The show sold a total of 176 out of 260 tickets. The audience enjoyed the variety of the
ten unique acts, which included dance, vocalists, and instrumental performances. The
audience also had the opportunity to purchase concessions during the show.
The winning performers were chosen by a combination of a judging panel and audience
vote. Each member of the audience was given a ballot with their paid admission. After
all the acts had performed, the audience was directed to indicate which act they
46
P&R Commission Meeting
June 6, 2016
Page 2
believed deserved to win by placing an "X" next to their name on the ballot. Staff
collected the judge's ratings and tallied the audience ballots. The winners were
announced shortly thereafter by the Master of Ceremonies, Chrisanne Eastwood.
The 2016 "Moorpark Has Talent" winning act was Amanda Dobbins and Jordan
Manchin with their lyrical dance routine. Second place was awarded to Corina
Gonzales with her rendition of "A Moment Like This", and third place was Ana Rose
with her guitar performance.
While this event has not been able to meet its minimum cost recovery, it was able to
recover 100% of its direct costs through ticket sales and audition fees. Staff was able to
reduce the amount of part time hours worked by Arroyo Vista staff; however, due to
increase in staff costs the final part time staff costs increased from the previous year.
The same predicament can be seen for full time staff as well.
FISCAL IMPACT
In comparing the numbers from 2014 to 2015, direct costs increased due to increased
staffing cost. Part time staff was scheduled for 28 hours in 2014 and 26.25 hours in
2015 but due to salary increases the staffing costs increased from $332.46 to $465.80.
While this event did not meet the minimum cost recovery, the event did recover 100%
of its direct costs through ticket sales and application fees for auditions. Moorpark
Foundation for the Arts provided the prize monies for the winners along with a stipend
for the emcee. The City purchased Target gift cards as consolation prizes for those
acts that finished in fourth through tenth place. Costs for use of the High Street Arts
Center (for rehearsal and the event) and the theater manager's time are not included.
Additionally, revenue from concession sales was retained by the theater and is not
included as a revenue source. A budget summary is attached. The event was not able
to meet its cost recovery goals. Staff will increase efforts to obtain sponsorships in order
to meet cost recovery goals next year.
STAFF RECOMMENDATION
Receive and file report.
47 •
P&R Commission Meeting
June 6, 2016
Page 3
Moorpark Has Talent 2016 2015 2014 2013
Attendance 196 258 274 212
*Revenue $2,036 $3744 $3,954 $4,881
Direct Costs $995 $1915 $1,471 $1,710
Indirect Costs
F/T Staff $4,126 $4,585 $4,331 $3,479
Overhead Costs $295 $274 $208 $454
Total Costs $7,452 $6,774 $6,010 $5,643
Gross Profit/(Loss) $1,041 $1,829 $2,483 $3,171
Net Profit i(Loss) ($5,416) ($3,030) ($2,056) ($762)
Net Profit/(Loss) Per Participant ($30.77) ($11.74) ($7.50) ($3.59)
*Revenue in yeard
Cost Recovery summary (Category: Other Event)
Recovered Minimum Target
Percent Direct C is Recovered: 100% 100% 100%
Percent Division ( direct Costs Recovered 24% 100% 100%
Minimum Recovery Met: No
Target Recovery Met: No
Demographic summary (estimated, includes auditions):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Participants 0 12 25 12 147
48
ITEM 8.0
Consider Uses for the Arroyo Vista Community Park's
Multipurpose Court.
Verbal Presentation
No Staff Report
49
ITEM 9.A
MINUTES OF THE SPECIAL PARKS AND RECREATION COMMISSION MEETING
Moorpark, California April 4, 2016
A Special Park Tour Meeting of the Parks and Recreation Commission of the City of
Moorpark was held on April 4, 2016, which began at 4:30 p.m. at said City located at
799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Doria called the meeting to order at 4:33 p.m.
2. ROLL CALL:
Present: Commissioners Adam Haverstock, Steve Morgan, Thomas
Pflaumer, Sandra Thompson, and Chair Terri Ddria.
Staff Present: Parks and Recreation Director Jeremy Laurentowski and
Administrative Assistant Patty Anderson.
3. PUBLIC COMMENTS:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
The Commissioners who attended the 2016 CPRS Conference stated that they
would give their oral reports at the next televised regular meeting.
6. PRESENTATION/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff will tour
and discuss the following parks in the order listed below. (The times identified are
estimates only, and the Commission will attempt to meet this schedule.)
The Commission and staff toured the following parks:
1. Walnut Acres Park: The Commission and staff discussed the daily
maintenance required at this specific park, as well as the irrigation.
2. Poindexter Park: The Commission and staff discussed the play equipment
installed in 2015 and the Skatepark repairs.
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P&R Commission Meeting
April 4, 2016
Page 2
3. Arroyo Vista Community Park: The Commission and staff discussed
proposed plans for the multi-use court and the plans for the recreational
trail.
4. Mammoth Highlands Park: The Commission and staff discussed the
park's landscaping and the recreational trail which extends beyond the
park.
5. Campus Park: The Commission and staff discussed replacing the
restroom.
The turf replacement project was discussed at all parks toured.
Following Item 6.A., Parks Tour, the Parks and Recreation Commission
continued their meeting at the Community Center located at 799 Moorpark
Avenue.
7. CONSENT'CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular
Meeting of March 7, 2016. Staff Recommendation: Approve as presented.
B. Goals and Obiectives 2015/16 and 2016/17. Staff Recommendation:
Receive and file report.
C. Conceptual Design Plan for the Renovation of the Tierra Rejada Road
Streetscape City Council Report from March 16, 2016. Staff
Recommendation: Receive and file report.
D. Breakfast With Santa Event Report. Staff Recommendation: Receive and
file report.
MOTION: Commissioner Haverstock moved and Commissioner Thompson
seconded a motion to approve the Consent Calendar. The motion was carried by
unanimous voice vote.
8. ADJOURNMENT:
The meeting was adjourned at 6:15 p.m.
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P&R Commission Meeting
April 4, 2016
Page 3
APPROVED:
Respectfully submitted CHAIR TERRI DORIA
Patty Anderson, Administrative Assistant II
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ITEM 9.B
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND PARKS & RECREATION COMMISSION
Moorpark, California April 27, 2016
A Special Joint Meeting of the Moorpark City Council and Parks & Recreation
Commission was held on April 27, 2016, at 6:45 p.m. at the Moorpark Community
Center located at'799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council to order at 6:47 p.m.
Chair Doria called the Parks and Recreation Commission to order at 6:47 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Mayor Parvin led the Pledge of Allegiance.
3. ROLL CALL:
Parks & Recreation Commission: Commissioners Morgan, Commissioner
Pflaumer, Commissioner Thompson, and
Chair Doria.
Absent: Commissioner Haverstock.
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Assistant City Manager;
Jeremy Laurentowski, Parks and
Recreation Director; and Maureen Benson,
City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities, Goals and
Objectives for Fiscal Year 2015/2016 and 2016/2017. Staff
Recommendation: Direct staff as deemed appropriate.
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Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 April 27, 2016
Mr. Kueny gave a brief oral report and explained how the goals and
objectives are now evaluated every two years. Recommendations can be
made; however, no formal changes will be made this year.
Chair Doria reported: 1) After much discussion and public input, the Parks and
Recreation Commission has decided not to recommend Country Trail Park be
considered for a dog park, a BMX park, or a disc golf park; but may recommend
a walking trail; 2) Recommendations will be considered after a Park Tour for
locating a pickle ball court at Tierra Rejada Park or possibly changing an existing
tennis court at Arroyo Vista Community Park to a pickle ball court; 3) The trail
project at Arroyo Vista Community Park has been delayed due to a rebid on the
project, but the Commission is looking forward to that project starting in August;
4) A possible future goal would be major improvements for Arroyo Vista
Recreation Center to allow for expansion to hold weddings and events which
would generate revenue for the City; 5) Consideration for removing the red curb
at Mountain Meadows Park which currently prohibits families from parking near
the children's playground; and 6) Consideration for a splash park is still a goal.
Ms. Doria described successful events this year including the Easter Egg Hunt
with upgraded games and Moorpark Has Talent which was a great show
Commissioners Morgan and Thompson both commended staff on the turf
reduction efforts, which resulted in the conservation of water while still allowing
for the parks to be fully utilized by youth sports programs.
Commissioner Pflaumer complimented the Community Pool Ad Hoc committee
for making tremendous strides this year; and recommended staff work on
converting the unused multipurpose court at Arroyo Vista Community Park for
basketball use. He stated the voters of Moorpark need to step-up and increase
the annual parks assessment fees in order to stop using the General Fund to
cover the deficit. He complimented staff on the success of the Second Street
Park which is highly used.
Councilmember Thompson recommended: 1) Implementing another circuit
training course located at Arroyo Vista Community Park using the new trend with
clusters of equipment; 2) Locating a community garden possibly near a senior
apartment complex; 3) Re-examining disc golf for one of the parks; and 4) City
participation in the planning of the Tierra Rejada parkland.
Chair Doria stated she also wanted to have the zip-line added to future goals. At
this time she invited the Council to attend one of the Commission's park tours.
Councilmember Mikos stated pickle ball and tennis are not mutually exclusive
and can be performed in the same location. She recommended this be explored
along with the community garden. She stated the City needs to work with the
Santa Monica Mountains Conservancy on the walking trail already existing on the
Tierra Rejada open space land.
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Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 3 April 27, 2016
In response to Councilmember Pollock, Mr. Laurentowski reported the contractor
has finished repair work at the skatepark and only final punch list items are left to
be completed.
Mayor Parvin•thanked the Parks and Recreation Commission for what they do for
the community as their work is greatly appreciated.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and Chair Doria adjourned the
Parks and Recreation Commission meeting at 7:10 p.m.
Janice S. Parvin, Mayor
Terri Doria, Chair
ATTEST:
Maureen Benson,'City Clerk
55
ITEM 9.0
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks & Recreation Director
PREPARED BY: Allen M. Walter, Landscape and Parks Superintendent
DATE: April 30, 2016 (Meeting of June 6, 2016)
SUBJECT: Parks Quarterly Report for January, February, March 2016
Just Serve Helping Hands Volunteer Day: On Saturday April 30, from 8:00 am to
12:00 pm, the Just Serve Helping Hands Volunteer Day was held at Country Trail Park.
The Just Serve Helping Hands Volunteer group had approximately 250 volunteers
attend the event and they planted 500 shrubs and 24 trees.
Graffiti Abatement: Park staff spent approximately 32 hours removing graffiti during
January, February, and March.
Widening Access Road at Arroyo Vista Community Park (AVCP) to Accommodate
Bike Lanes/Paths and Sidewalks (Objective VII.A.26) and Formal Walking Path at
AVCP (Objective VII.A.20): the plans were approved by the City Council on February
5, 2014. After the initial Council approval, the plans were modified to add additional
parking areas, entryway improvements at the entrance to the park, lighting and
landscaping. The City Council approved the revised plans and authorized the bidding of
the project on January 20, 2016. The engineer's estimate for the project is $3.3 million
which required that the General Contractors who want to bid on the project by pre-
qualified. The project went out to bid and bids were due on April 11.
Arroyo Vista Community Park (AVCP) Retaining Wall: A retaining wall at AVCP is in
need of replacement. The retaining wall was installed at the top of the slope on the
south side of the park, adjacent to three homes at the end of the cul-de-sacs on
Honeyglen Court and Summerglen Court. The City Council authorized the award of the
bid to J&T Engineering and Construction on March 3. Staff anticipates the project
starting in June.
Moorpark Parks Turf Reduction Project: Phase I of our water conservation goal was
reached when thirteen of our parks had turf reduction completed. The thirteen parks
included Campus Canyon Park, Campus Park, Community Center Park, Country Trail
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Parks Quarterly Report
Page 2
Park, Glenwood Park, Mammoth Highlands Park, Mountain Meadows Park, Poindexter
Park, Tierra Rejada Park, Virginia Colony Park, College View Park, Miller Park, and
Peach Hill Park. Phase II consists of adding native plants, trees, and irrigation to
mulched areas and boulders to surrounding drains.
Water Rebate Program: Turf Conversion Project extended to April 22, 2016. Staff
submitted thirteen park applications to the Metropolitan Water District (MWD) So Cal
Water Smart program for turf removal rebates. The 13 park sites will have
approximately 841,621 square feet or 19.32 acres of turf removed. The program
requires staff to provide turf area square footage watered by a specific water meter,
along with five photos of the turf locations to be removed. This is the first step in
qualifying for the rebates, with approval pending on available funds. The City could
receive rebates of up to $2.00 per square foot, with a maximum of $50,000 per project
area. Currently, the City is approved for $500,000 in rebates. The final rebate amount
paid to the City will be dependent upon MWD's inspection of the finished turf removal
projects.
STAFF RECOMMENDATION
Receive and file report.
2
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