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HomeMy WebLinkAboutAGENDA REPORT 2012 1205 CCSA REG ITEM 09B ITEM 9.13. is-s-acr A MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jeremy Laurentowski, Parks and Landscape Manager-SLI DATE: November 26, 2012 (CC Meeting of December 5, 2012) SUBJECT: Consider Playground Equipment Replacement at Poindexter Park, Country Trail Park and Peach Hill Park; and Resolution Amending the Fiscal Year 2012113 Budget BACKGROUND The playground equipment at Poindexter Park, Country Trail Park and Peach Hill Park has outlived its life expectancy. The industry standard and life expectancy of playground equipment is approximately fifteen years. Most play equipment warranties expire after ten years and major renovations are typically required after fifteen years to replace worn equipment and in an effort to meet current equipment trends, playground safety codes and Americans with Disabilities Act (ADA) requirements. In an effort to ensure the safety of the City's playgrounds, the Parks Division has had a Certified Playground Safety Inspector (CPSI) on staff since 2000. Currently, the Parks and Landscape Maintenance Superintendent has received the required training and has obtained the CPSI certification for the City. In addition to quarterly inspections performed by the Parks Division maintenance staff, the CPSI performs an annual audit and inspection of the playgrounds for each City park. The audit not only ensures that the playground meets current State ASTM regulations for playground equipment, but also provides a visual analysis of each piece of play equipment to ensure that it is structurally sound and free of visible defects. It should be noted that staff is currently in the process of preparing a Parks and Facilities Capital Improvement Program (CIP) for all the City parks and anticipates completion of this project early in 2013. The intent of the program is to provide an overall inventory of park assets and summary of capital replacement costs in an effort to determine how much funding is needed on an annual basis to sustain the City's current park inventory and future improvements. As mentioned, this document has not been completed, but an initial study of the City's playgrounds and capital replacement costs suggests that approximately $150,000/year, adjusted annually for CPI, will be required to upgrade/replace the City's current inventory of park playground equipment. This is about one park location per year. In addition, there are several capital projects that have 15 been deferred due to lack of funding that will need to be addressed in the near future, such as the restroom replacement at Campus Park. DISCUSSION On November 5, 2012, this item was presented to the Parks and Recreation Commission. Poindexter Park: The playground equipment at Poindexter Park has outlived its life expectancy and is in need of replacement, as it was originally installed in 1996. The existing equipment consists of two separate tot lot play areas with individual play structures, one for children in the two to five year age group and one play structure for children in the five to twelve year age group. In addition, the tot lot areas include two swing sets, one for each age group, several spring animals, a merry-go-round and a sand and water play structure (see Attachment 2). The two tot lot play areas at Poindexter Park meet current ADA access requirements, as wood fiber, which is ADA compliant, and concrete ramps into the structure have been provided. However, the play equipment does not meet current ADA requirements in regards to the actual play structures, as there are not enough grade level activities provided, based on the size of the structures. In addition, the existing merry-go-round and sand and water structure do not meet current playground safety standards. Staff included funding in the FY 2012/13 budget to replace the sand and water structure, which was replaced in mid-November 2012, and will be removing the merry-go-round for safety reasons. Country Trail Park: The playground equipment at Country Trail Park is nearing its life expectancy, as it was originally installed in 1997. The existing equipment consists of two separate tot lot play areas with individual play structures, one for children in the two to five year age group and one play structure for children in the five to twelve year age group. In addition, two swing sets are provided, one for each age group, several spring animals, and a new spin toy was recently installed to replace the climbing bug (caterpillar) that was vandalized at the beginning of 2012 (see Attachment 3). The five to twelve year age group play area at Country Trail Park meets ADA access requirements from the grade level access points around the tot lot to the equipment, as safety surface tiles have been installed. The two to five year age group play area does not meet ADA access requirements. However, neither tot lot meets overall ADA accessibility, as the access road to the tot lots from the parking lot exceeds acceptable grades. In addition, the access tiles in the larger play structure have outlived their life expectancy, and the plaster sand that has been installed in both tot lots will need replacing. Current playground fall zone standards do not allow the installation of sand within play areas where the tot lot play structure exceeds 4' vertical height. The City will be required to replace the sand in all of our tot lots, including Country Trail Park, over the next several years where the play structures exceed 4' height. 16 Peach Hill Park: The two to five year age group play structure at Peach Hill Park was removed by the Parks Division maintenance staff at the end of 2011. The equipment was installed in 1994 and it had outlived its life expectancy. The five to twelve year age group play structure was installed in 2000 and is not scheduled for replacement for several years (see Attachment 4). The plaster sand at Peach Hill Park was recently removed and replaced with wood fiber in an effort to comply with current playground safety regulations and to meet current ADA access requirements. Wood fiber is engineered wood chips. The type of wood and size of the chips are fabricated to maximize the cushion of the fall surface. The wood fiber is ASTM certified for playgrounds and exceeds a 10' vertical fall height. FISCAL IMPACT Poindexter Park: Staff has obtained cost estimates from several major playground manufacturers to replace the play equipment at Poindexter Park and has determined that the cost to replace the two playgrounds with new play equipment and swing sets, including installation, is approximately $115,000. However, there is not funding currently available in the Park Zone Development Fund for Zone 1 to replace the playground equipment. The Zone 1 Development Fund has a negative fund balance of $941,229, due to the installation of the Poindexter Park expansion project and skate park. The fund balance will be supplemented by future development within the Zone 1 boundary. In addition, the City is faced with continuing constraints on funding for park maintenance, which has a direct impact on the General Fund. Currently, the FY 2011/12 operating budget for park maintenance is approximately $2,162,000. As the City Council is aware, the Single Family Equivalent (SFE) assessment rate for park maintenance is currently set at $54.09. This assessment will generate approximately $710,834 for park maintenance, which contributes approximately 33% of the overall parks operating budget, and will require approximately $1,450,000 of funding contributions from the General Fund. However, due to the high use of Poindexter Park and popularity with local residents, staff recommends including funding in the Fiscal Year 2013/14 budget to complete this work. The Parks and Recreation Commission concurred with staff's recommendation. Country Trail Park: Staff has obtained cost estimates to complete the work at Country Trail Park and has determined that the cost to replace the two playgrounds with new playground equipment and swing sets, including the installation of wood fiber within the tot lot areas and a new ADA compliant walkway from the parking lot, is approximately $330,000 (see Attachment 5 — cost analysis and ADA access concept). However, there is not funding currently available in the Park Zone Development Fund for Zone 3 to replace the playground equipment. The Zone 3 Development Fund has a negative fund balance of $47,207, and there is not future development planned for this area of 17 _ F ,i _ 201 Moorpark to supplement this fund, as the Zone 3 boundary is directly adjacent to the City boundary within the Mountain Meadows Planned Community. Due to the extent of the work needed at Country Trail Park, staff does not recommend replacing the tot lot equipment at this time or installing an ADA compliant access walkway to the play areas. However, as mentioned previously, the tot lots at Country Trail Park have been installed with plaster sand, which does not meet current playground safety code. Staff has included funding in the Fiscal Year 2012/13 budget to replace the plaster sand. Staff will replace the plaster sand in FY 12/13 and repair the tot lot equipment as the budget allows. Once it has been determined that the playground equipment needs to be removed, staff will bring this project back to the City Council for consideration. The Parks and Recreation Commission concurred with staff's recommendation. Peach Hill Park: Staff has obtained cost estimates to replace the play structure at Peach Hill Park and has determined that the cost to replace the two to five year age group play structure, including installation, is approximately $48,000 ($37,000 for the play equipment, $5,000 for two concrete ramps and additional wood fiber, and 15% contingency in the amount of $6,000). Peach Hill Park is also within the Park Zone Development Fund for Zone 3, which has a negative fund balance, and funding for this work would need to come directly from the General Fund, or other source. As mentioned previously, the Park Zone Development Fund is funded by development projects and since there is not future development planned for the Zone 3 area, there is no immediate or future funding available to complete this work. However, due to the high use of the Peach Hill Park, staff recommends that the City Council approve the replacement of the two to five year age group playground equipment at Peach Hill Park in Fiscal Year 2012/13. However, the cost for this work has not been included in the FY 2012/13 operating budget. Staff is requesting an additional appropriation in the amount of $48,000 from the General Fund (1000) to the Parks Division (7800) to install the play equipment submitted for the City Council's consideration in Attachment 6. The Parks and Recreation Commission concurred with staff's recommendation. STAFF RECOMMENDATION ROLL CALL VOTE 1) Defer the replacement of the playground equipment at Poindexter Park in the amount of $115,000 to FY 2013/14, with final approval of the playground equipment design by the Parks and Recreation Commission; and 2) Defer the replacement of the playground equipment and ADA access walkway at Country Trail Park in the amount of $330,000 until the Parks and Facilities CIP has been developed, including an inventory and replacement schedule of all park equipment; and 18 ID 12 5, 3) Approve the replacement of the playground equipment at Peach Hill Park in FY 2012/13-1 and 4) Adopt Resolution No. 2012- amending the FY 2012/13 budget to appropriate $48,000 from the General Fund (1000) to the Parks Division (7800) for the replacement of the Peach Hill Park play equipment as described in this report. Attachments: 1. Resolution No. 2012 - 2. Poindexter Park Existing Playground Equipment 3. Country Trail Park Existing Playground Equipment 4. Peach Hill Park Existing Playground Equipment 5. Country Trail Park Cost Analysis and ADA Access Concept 6. Peach Hill Park Playground Equipment Proposal and Concept 7. Map — Park Improvement Zones 19 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2012/13 BUDGET TO ALLOCATE $48,000.00 FROM THE GENERAL FUND (1000) TO THE PARKS DIVISION (7800) FOR THE REPLACEMENT OF THE PLAYGROUND EQUIPMENT AT PEACH HILL PARK WHEREAS, on June 20, 2012, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2012/13; and WHEREAS, a staff report has been presented to City Council discussing the need to replace the two to five year old playground equipment at Peach Hill Park, in the amount of$48,000.00; and WHEREAS, an additional appropriation of $48,000.00 is requested from the General Fund (1000) to the Parks Division (7800) to fund this work, and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line item. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $48,000.00 from the General Fund (1000) for playground equipment, more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 5th day of December, 2012. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 20 Attachment: Exhibit A— Budget Amendment EXHIBIT A BUDGET AMENDMENT FOR THE GENERAL FUND FOR PLAYGROUND EQUIPMENT FY 2012/13 FUND ALLOCATION FROM: Fund Title Fund Account Number Amount General Fund 1000-5500 $48,000 Total $48,000 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET 1000-7800-7808-9504 $0 $48,000 $48,000 Total $0 $48,000 $48,000 Finance approval: 21 ATTACHMENT 2 POINDEXTER PARK EXISTING PLAYGROUND 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE 5 TO 12 YEAR AGE GROUP PLAYGROUND STRUCTURE 4 � ` 4 � 4 's �r ,,,���T •a .S ��JAr�E ATTACHMENT 3 COUNTRY TRAIL PARK EXISTING PLAYGROUND EQUIPMENT Y G � ` 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE 5 TO 12 YEAR AGE GROUP PLAYGROUND STRUCTURE 23 ATTACHMENT 4 PEACH HILL PARK EXISTING PLAYGROUND EQUIPMENT s g' 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE LOCATION 24 ATTACHMENT 5 COUNTRY TRAIL PARK 10/30/2012 TOT LOT REPLACEMENT AND ADA ACCESS RAMP Preliminary Budget CONSULTING TEAM ITEM DESCRIPTION QTY UNIT PRICE TOTAL Civil Engineer Survey+ Grading Plan 1 $ 15,000.00 ea $ 15,000.00 Soils Engineer Geotechnical analysis +observation 1 $ 3,500.00 ea $ 3,500.00 CONSULTANT SUB-TOTAL: $ 18,500.00 GRADING & DRAINAGE ITEM DESCRIPTION QTY UNIT PRICE TOTAL Grading Grade+equipment 120 $ 150.00 hr $ 18,000.00 Drainage 12" CB w/Sch 40 6 $ 2,200.00 ea $ 13,200.00 GRADING SUB-TOTAL: $ 31,200.00 PLANTING (R&R) ITEM DESCRIPTION QTY UNIT PRICE TOTAL Trees 24" box incl. root barrier/staking 4 $ 300.00 ea $ 1,200.00 Shrubs 5 gallon 100 $ 22.00 ea $ 2,200.00 Groundcover Flats at 18"o.c. 5,000 $ 0.65 s.f. $ 3,250.00 Turf Sod 1,500 $ 1.50 s.f. $ 2,250.00 Soil prep Fine grade, amendment 5,000 $ 0.22 s.f. $ 1,100.00 PLANTING SUB-TOTAL: $ 10,000.00 IRRIGATION (R&R) ITEM DESCRIPTION QTY UNIT PRICE TOTAL Construction mod. Cap and re-route lines, repair 1 $ 1,000.00 ea $ 1,000.00 Irrigation valve 1.5" 4 $ 550.00 ea $ 2,200.00 Turf Sprays 6" pop-up 25 $ 32.00 ea $ 800.00 Shrub Sprays 12" pop-up 50 $ 35.00 ea $ 1,750.00 IRRIGATION SUB-TOTAL: $ 5,750.00 HARDSCAPE&AMENITIES ITEM DESCRIPTION QTY UNIT PRICE TOTAL Demo Demo and existing ramp mod 1 $ 1,500.00 ea $ 1,500.00 Ramp 5'wide, concrete w/deepened footing 2000 $ 10.50 s.f. $ 21,000.00 Slough Wall Three-course slumpstone w/conc. ftg. 300 $ 40.00 I.f. $ 12,000.00 Handrail Wrought iron, both sides of ramp 800 $ 35.00 I.f. $ 28,000.00 V ditch 18'wide, concrete 300 $ 14.00 I.f. $ 4,200.00 HARDSCAPE SUB-TOTAL: $ 66,700.00 25 j TOT LOT ITEM DESCRIPTION QTY UNIT PRICE TOTAL Exist. Tot lot removal Provided by Kids Around The World 1 $ 5,000.00 ea $ 5,000.00 Demo Existing tiles surfac, conc. &footings 1 $ 2,700.00 ea $ 2,700.00 2-5 Structure Equipment 1 $ 27,981.00 ea $ 27,981.00 5-12 Structure+swing Equipment 1 $ 63,163.00 ea $ 63,163.00 Tot lot Installation 1 $ 28,000.00 ea $ 28,000.00 ADA ramps concrete 4 $ 1,500.00 ea $ 6,000.00 Fall zone material Remove plaster sand + 12" EWE 450 $ 75.00 c.y. $ 33,750.00 TOT LOT SUB-TOTAL: $166,594.00 SUB-TOTAL $298,744.00 10% CONTINGENC) $ 29,874.40 TOTAL: $328,618.40 26 w Ifs. COUNTRY TRAIL PARK N g PROPOSED ADA COMPLIANT ACCESS RAMP = VARIABLE SLOPE U Q / Q EXISTING TOT LOT P POSED ADA C MPLIANT RAMP I \ W/ NDRAILS&SL UGH WALL EXISTING SIDEWALK \ \ 2 ,u N VAR BLE SLOPE 6" �7FA eSN`PX / \ gNtr , / O EXIS ING ACCE S ROAD - - - - - o O o ,� .. I \ saoM \ PROPOS D ADA COMP IANT RAMP W/HAN RAILS&SLOU H WALL %M 8% O E- MAX � EXISTIN H.C. PARKING AND RA P - - - - - - - - - - - _ice EXISTI G THE (PROT CT-IN- LACE) P. VARIABLE SLOP EXISTING PARKING LOT City of 91400park Hann 799 MOORPARK AVE MOORPARK CA,93021 PREPARED 8Y:JEREMY LAURENTOWSKI SCALE N.T.S. PARKS B LANDSCAPE MANAGER SHE JANUARY 4,2012 z � COUNTRY TRAIL PARK co w PROPOSED ADA COMPLIANT ACCESS RAMP Q XIST,IG TOT L i R "PROPOSED ' • ' !-COMPLIANT RAMP EXISTING TOT LO •. . t,LOUGH LL >tt XIS CE ■ ' COMPLIANT RAMP W/HANDRAILS SLOUGH EXISTING PARKING LOT EXISTING H.C. PARKING AND RAMP MOUNTAIN TRAIL STREET City oOORPARKAVE Bunn EM 799 MOORPARK AVE MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI BALE N.T.S. 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K /� D Peach Hill Park 2-� Area Citq of Moorpark Option ZIP SLIDE \\\ i j ARCH \\ /TRIANGLE TRANSFER CLIMBER \ PLATFORM 12279 DOUBLE 1 18339 BONGOS SEAT I I (81WO /(B bgo � 1'-4' 2' 4 1 TUNNEL—UP BARRIER I NC WHEE L E \ CRAWL W7s�E12432 \ TUBE wg Y HO\Et�T$ANCE 126 5 2-5 gCARRUNCH ARCHW Y ARCH BRIDGE 13540 12094 (2 DECK SPAN) / 18331 FREESTANDING I x 38D 208 �P O f 2' CIMBI 360046 WA L \ 1 1 \ ENTRANCE �' `7'>Q' ' CONTOUpRNEEDI.SEAT 1 \) AR 09aY`�\� Y�' 12787 I NARROW END `�, ARCHED WIDE END / y 1^/ L / BALANCE BEAM/ �`.i CH36014ET BALANCE 6tA Great VVesLern / 36063 SINGLE SUPPORT 36018 I W�020P SINGLE SUPPORT \\ Park Plau,grounG 11 SHINGLE ROOF 3 WAY%—POD WZ020P \�\ 800-x}53-2735 \ 118673 ENTRANCE 36E23 CqR�UI`SE \ \\ AR2094 HWAY THERAPEUTIC gNg 36U7S \\ 36066 \ 1 Saes .epresentative / TRIANGULAR / filer �griopoUlo5 26094 6> / tuer @gwpark,com I ' LADDER CLIMBING \\ WALL j \ / \ --- Project Manager \ , _ evin Chri5ten5on devin @gwpark,corn ISO O IMPORTANT:Soft resilient surfacing Drawn By: GameTime� J Peach Hill Park-2-5 Area This play Minimum Area Required: should be placed in the use zones of all 9 0 0 1 equipment is See Drawing equipment,as specified for each type of DC City of Moorpark recommended equipment,and at depths to meet the Date: Scale:NTS A i�PYC0FW 0� Moor ark, CA 93021 for children ages critical fall heights as specified by the U.S. 12,27.2011 This drawing can be consumer Product Safety Commission, 150 PlayCore Drive SE Representative 2_5 scaled only when in Drawing Name: Fort Payne,AL 35967 Great Western Park& Pla round an 6 1/T'x 11"format ASTM standard F 1487 end Canadian Option 1 Am L. ametime.com yg Standard CAN/CSA-Z-614 P Great Western Park& Playground P.O.Box 97 QUOTE (G�arnn Wellsville, UT 84339 #64821 800.453.2735 www.gwpark.com 12/27/2011 Peach Hill Park Option 1 City of Moorpark Ship To Zip: 93021 Attn: Jeremy Laurentowski 484 E. Los Angeles Ave. #I 10 Moorpark,CA 93021 Phone: 805-517-6385 jlaurentowski@ci.moorpark.ca.us Quantity Part# Description Unit Price Arnoz ----EQUIPMENT--- I RDU Game Time-Custom 2-5 Play Structure $29,355.00 $29,355.00 1 178749 Game Time-Owner's Kit $47.00 $47.00 ----INSTALLATION--- I INSTALL Game Time-Remove&Dispose of Existing $1,725.00 $1,725.00 Play Structure 1 INSTALL Game Time- Push Back&Reinstallation of $345.00 $345.00 Existing EWF 1 INSTALL Game Time-Installation of New Play $9,464.50 $9,464.50 Equipment-Option I Freight based on shipping to Moorpark,CA 93021. SubTotal: $40,936.50 Discount: ($8,806.50) Installation quoted at prevailing wage rates. Tax: $1,493.17 Freight: $3,170.17 Total Amount: $36,793.34 Pagel of 3 32 ATTACHMENT 7 �"•`� • • • 6 Zone 1 Zone 2 dwwwm.� Zone 2 Zone 3 • 4 \ /r` ... 1 ('J' • 'JE 71` '. ,�` Tu� 1 $ - _ Zone 1 •� }�% 9e' 'nos '„�L�r o�°-� •' _ a� l ` I • „e _sue_ � , r N[ w os �. , _ ` .f ,wPkoxluefE$L/fF W wi(F5 _ e m� R0 h_ ` ',3 � e •�,k§ �� a ,�. �M wri J� ■ _ �..... d $�J��Y � � � .00 ,w �� � ` N�4 RED � riFart+ `.� e ."°`�°re,A�±ate � T^_ � f•r.� ��� _e�� 4��.� �.�'a �r �µ� 5 `•r_-14 q -h° i _° ^�,� ,.�s. � �. �t�P��5,4"' •emu' A� � r!•� �.�jlt _ r es,,.i" -�fi+ �a \ ...__�� Zone 3 Approved by City Council in December 2000 W W