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Home My WebLink AboutAGENDA REPORT 2012 1219 CCSA REG ITEM 09C ITEM 9.C. MOORPARK CITY COUNCIL AGENDA REPORT Mty Coonco6 s epfing TO: Honorable City Council . ,,, FROM: Maureen Benson, City Clerk _. � �. DATE: December 6, 2012 (CC Meeting of 12/19/12) SUBJECT: Consider City Council Standing Committee Appointments and Assignments for Calendar Year 2013 BACKGROUND This agenda report was continued from the December 5, 2012, regular City Council meeting and has now been separated into three actions for Council's consideration. The first action is in regard to making the appointments to the Standing Committees and Ad Hoc Committees. The second and third actions take into consideration the Fair Political Practice Commission (FPPC) Regulation 18705.5 in regard to any requirements for completion of Form 806, which is the Agency Report of Public Official Appointments. DISCUSSION City Council Policies Resolution No. 2012-3091 states: "With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the first regularly scheduled meeting in January of each odd-numbered year and at the reorganization meeting of the City Council in each even-numbered year." The following table shows the current appointments and regular meeting schedule. STANDING COMMITTEE TIME DAY Community and Economic Development 6:00 Third Wednesday of the month. Members: Mikos and Pollock p.m. Alternate: Van Dam Finance , Administration, and Public Safety 6:00 First Wednesday of the month. Members: Mayor and Mayor Pro Tern p.m. Alternate: Immediate Past Mayor Pro Tern Transportation and Public Works 5:30 First Monday of the month. Members: Millhouse and Van Dam p.m. Alternate: Mikos 143 Honorable City Council December 19, 2012, Regular Meeting Page 2 Attached to this report is the complete list of City Council Assignments for the City Council's consideration regarding appointments. Recommended revisions are shown with legislative format. The regular meeting schedule for non-City commissions, committees and/or organizations has been added to the attached draft assignments list to facilitate appointment decisions. Staff is recommending that the appointments for the Standing Committees, Ad Hoc Committees, and other City Council committees and assignments be made at the December 19, 2012, regular meeting. The approval of the regular meeting schedule will be agendized for the second meeting in January 2013 (and will be based on the availability of the appointed Councilmembers.) FPPC Form 806 is used to report additional compensation that public officials receive when appointing themselves to positions on committees, boards, or commissions of a public agency, special district, or joint powers agency or authority. After querying all members of the City Council to determine if any receive compensation from the non-city commissions, committees, or organizations they are appointed to by Council decision, it has been determined the Ventura County Animal Regulation Commission and the Ventura County Transportation Commission provide compensation for meetings attended. The FPPC has provided a fact sheet of Frequently Asked Questions with guidelines and examples on common activities in regard to completion of Form 806. "Q. May an official recuse himself and leave the room while the other members of the council vote to appoint him to another agency position for which the official will receive compensation." "A. Yes, an official may recuse himself and leave the room. If so, the Form 806 is not required. The Form 806 is only required if the official wants to participate in the vote for his appointment." STAFF RECOMMENDATION 1) Make appointments to the Standing Committees, Ad Hoc Committees, and Other Moorpark City Council Appointments with the exception of the appointment to the Ventura County Animal Regulation Commission and the Ventura County Transportation Commission. 2) Once the City Council nominee has been determined for appointment to the Ventura County Animal Regulation Commission, they may recuse themself and leave the dais, the Council may then make the individual appointment. 3) Once the City Council nominee has been determined for appointment to the Ventura County Transportation Commission, they may recuse themself and leave the dais, the Council may then make the individual appointment. Attachment: Draft City Council Committee Assignments List 144 Honorable City Council December 19, 2012, Regular Meeting Page 3 Quarterly Update OGtober 2M anuary 2013 CITY COUNCIL COMMITTEE ASSIGNMENTS STANDING COMMITTEES 1. Community and Economic Development Committee Members: Mikos and Pollock Alternate: Van Dam Staff: Community Development Director Meeting Date: Third Wednesday of the month at 6:00 p.m. A. General Plan Amendment Pre-Screening Requests B. OSCAR Element C. Member of Economic Development Collaborative of Ventura County (EDCVC) Member: Mikos First Alternate: Pollock Second Alternate: Van Dam D. Regional Defense Partnership Member: To be determined on case-by-case basis Alternate: To be determined on case-by-case basis E. Base Retention and Closure (BRAC) F. Possible Residential Relocation Benefits for affected Moderate Income Persons G. Commercial Facade Improvement Program H. Homeless Issues Related to New Housing Element I. Green Building Issues/ Objectives J. Residential Rehabilitation Loan Program 2. Finance Administration and Public Safety Committee Members: Mayor and Mayor Pro Tern (Pollock) Alternate: Immediate Past Mayor Pro Tern (Millhouse) Staff: Deputy City Manager Meeting Date: First Wednesday of the month at 6:00 p.m. A. Mobilehome Park Rent Hardship Review Panel B. Review of City's Annual Legislative Program C. Revenue Enhancement Options D. California Vehicle Code (CVC) Enforcement on Private Property E. Conduct citywide mail ballot to seek increase in assessments for street lighting and landscaping. (Objective W.A.4. from 2010-2011, 2011-2012, and 2012-2013 Goals & Objectives) F. Statement on Auditing Standards No. 99 (SAS 99) Audit Committee G. Review Business Registration Requirements H. Review of annual Investment Policy 145 Honorable City Council December 19, 2012, Regular Meeting Page 4 3. Transportation and Public Works Committee Members: Millhouse and Van Dam Alternate: Mikos Staff: City Engineer/Public Works Director Meeting Date: First Monday of the month at 5:30 p.m. A. Review Annual Update to Capital Improvement Program B. Truck Scales C. VISTA Board Member: Millhouse Alternate: Van Dam D. Neighborhood Traffic Calming E. Review conceptual design options for North Hills Parkway and Alternate SR 23. AD HOC COMMITTEES 1. Mansi/Rim (GPA 2004-02) Development Agreement Members: Mikos and Parvin Staff Assignment: City Manager 2. City/MUSD Facilities, Programs and Advance Planning Members: Millhouse and Van Dam Staff Assignment: City Manager 3. Development of Goals Pertaining to Reducing or Eliminating Truck Traffic on SR 118 through Moorpark Members: Millhouse and Parvin Staff Assignment: City Engineer/Public Works Director 4. Greenbelt Members: Van Dam and Mikos Staff Assignment: Community Development Director 5. Hitch Ranch Property Owners (SP No. 2004-01) Development Agreement Members: Mikos and Millhouse Staff Assignment: City Manager 6. John Chiu FLPN Development Agreement Members: Millhouse and Van Dam Staff Assignment: City Manager 7. City Attorney Seryines Members: Millhouse and R011enL Sta# Assignment: City Manage 146 Honorable City Council December 19, 2012, Regular Meeting Page 5 OTHER ASSIGNMENTS Moorpark City Council Appointments 1. Association of Ventura County Cities (AVCC) Representative: Mayor Alternate: Mayor Pro Tem; and any remaining Councilmember may be an alternate 2. Disaster Council Chairman: Mayor 3. Channel Counties Division--League of California Cities Representative: Mayor Alternate: Mayor Pro Tem; and any remaining Councilmember may be an alternate 4. Ventura County Council of Governments (VCOG) Representative: Mayor Alternate: Mayor Pro Tem followed by any remaining Councilmember may be an alternate 5. CJPIA Voting Delegate: Mayor Alternate: Councilmembers, City Manager, Assistant City Manager, and Deputy City Manager 6. Ventura County Transportation Commission (VCTC) (Regular meeting is monthly on 1 st Friday at 10:00 a.m.) ,(Appointed by City Council Regular Member: Millhouse Alternate: None Compensation: $100 per meeting — Meets each month except for August 7. Ventura County Animal Regulation Commission (Regular meeting is quarterly on 2nd Thursday of month at 9:00 a.m.) Member: Parvin Alternate: Any remaining Councilmember may be an alternate Compensation: $50 per meeting 8. Santa Monica Mountains Conservancy (Regular meeting is monthly on 4th Monday at 7:30 p.m.) Member: Mikos 9. Ventura Cities Mortgage Financing Authority Representative: Parvin Alternate: Any remaining Councilmember may be an alternate, Assistant City Manager, and Finance Director 147 Honorable City Council December 19, 2012, Regular Meeting Page 6 10. Youth Sports Liaison Representative: Van Dam 11. Community Park Joint Development Coordinating Committee (Shadyridge Buffer Zone) Members: Parvin and Van Dam Staff Assignment: Parksi-arid Recreation and Community Services Director 12. Oversight Board for the Successor Agency of the Redevelopment Agency of the City of Moorpark Representative: Mayor Alternate: Hugh Riley, Assistant City Manager Former Agency Employee: Kathy Priestley, Administrative Secretary Other Agency Appointments 1. City Selection Committee Representative: Mayor 2. Metrolink Board of Directors (Appointed by Ventura County Transportation Commission [VCTCI) Board Member: Millhouse Term: January 2012 to 2013 Compensation: $100 per meeting — maximum of 5 meetings per month 3. Ventura Local Agency Formation Commission (LAFCO) (Appointed by Ventura County City Selection Committee) CommissionerNice Chair: Parvin Term: January 1, 2012 to January 1 , 2016 Compensation: $50.00 per meeting= maximum of 10 meetings per year 4. Remote Area Network (RAN) Board (Appointed by City Selection Committee) Member: Mayor 5 Southern California Association of Governments (SCAG) Energy and Environmental Policy Committee (Appointed by VCOG's Chair) Representative: Pollock Term: Two years (Nov.1, 2012-2014) Compensation: $120 per meeting — one meeting per month 148 Honorable City Council December 19, 2012, Regular Meeting Page 7 6. Southern California Association of Governments (SCAG) for the annual General Assembly Official Representative: Alternate: [Per SCAG Bylaws: Official Representative and Alternate means the Mayor or a member of the legislative body of each member City] Term: Annual (Fiscal Year July 1 —June 30) cc: Honorable City Council (one hard copy to City Clerk, then scanned/emailed with daily mail to Council) City Manager (hard copy and email) ACM, Department Heads and City Staff (Email/Staff Share folder) ASD/CC - Scan into Laserfiche(Hard copies for File 1 no longer required per DST) M:\DBroussalianMWORD\DEBV-ICC-MRA Committee Assignments 2013 Jan- DRAFT doc 149