HomeMy WebLinkAboutAGENDA REPORT 2012 1219 CCSA REG ITEM 10B ITEM 10.13.
MINUTES-6f—TttE-MEETINGS OF THE MOORPARK CITY COUNCIL AND
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY")
Moorpark California October 17, 2012
All items listed are heard and acted upon by the Moorpark City Council unless otherwise noted.
1 . CALL TO ORDER:
Mayor Parvin called the meeting to order at 7:12 p.m.
2. PLEDGE OF ALLEGIANCE:
The Future Business Leaders of America led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and
Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City
Manager; Deborah Traffenstedt, Deputy City Manager; Ron
Ahlers, Finance Director; David Bobardt, Community
Development Director; David Klotzle, City Engineer/Public
Works Director; Joseph Vacca, Principal Planner; Captain
Ron Nelson, Sheriff's Department; and Maureen Benson,
City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Proclamation Declaring October 18, 2012, as Boys & Girls Club of
Moorpark "Lights on Afterschool Day".
Mayor Parvin presented Harold Hutton, Athletic Coordinator, for the
Moorpark Boys and Girls Club with the proclamation declaring October 18,
2012, as Boys & Girls Club of Moorpark "Lights on Afterschool Day".
B. Proclamation Recognizing the Last Week of October as Red Ribbon
Week.
Mayor Parvin presented Captain Nelson with the proclamation recognizing
the last week in October as Red Ribbon Week.
C. Proclamation Recognizing Moorpark Rubbish Disposal for Expeditious
Compliance with New Commercial Business Recycling Mandate.
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Mayor Parvin presented Moorpark Rubbish Disposal owner, Chuck
Anderson, and Recycle Coordinator, Greg Austin with the proclamation
recognizing Moorpark Rubbish Disposal for expeditious compliance with
New Commercial Business Recycling Mandate.
5. PUBLIC COMMENT:
Anthony Fiumerooto, part owner of "Ciggys 4 Less", a Moorpark business,
requested the Council reconsider the City's sign ordinance to allow for a
dispensation for temporary signage for new businesses.
Mayor Parvin and Councilmember Mikos requested a future agenda item to
discuss the City's sign ordinance.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the consensus of the Council to pull Item 10.C. from the Consent
Calendar for individual consideration upon the request of Councilmember Millhouse.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Millhouse announced an event on November 7 at Cafe Firenze
to raise funds to assist with the care of Austin Munoz, a 17-year old Moorpark
resident and student at Moorpark High School who is battling a malignant brain
tumor. Contact information for this event is www.talbertfamilyfoundation.org or
Cindy McCormick 805-796-7118.
Mayor Parvin stated the October 6th Country Days Parade was a success thanks
to all the volunteers and the nighttime Beer Fest sponsored by the Moorpark
Morning Rotary Club was also a big success in raising funds for local schools
and non-profit organizations.
Mayor Parvin announced applications are now being accepted for the Moorpark
Community Emergency Response Team (CERT) class. This next CERT series
of free classes will be starting Saturday, November 3, at 8:30 a.m. and will
continue at that same time for the next two Saturdays.
Mayor Parvin announced the following Moorpark Library events for October:
On Saturday, October 20th, at 2 p.m. the Library presents author, scholar,
and democracy specialist Christopher Phillips and his Constitution Cafe
series of group discussions.
"PJ Storytime" with Mrs. T. is every Thursday from 6:30 — 7:00 p.m.
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All Moorpark City Library events are free. For more information about
Library programs or services, please call the Moorpark City Library at
(805) 517-6370 or visit the Library's website at www.moorparklibrary.org.
Mayor Parvin announced on October 27th Trick or Treat Village will be from 4:00-
7:00 p.m. at Arroyo Vista Community Park.
Mayor Parvin announced the Moorpark Rotary Noon Club will sponsor the 150th
Anniverary of the Civil War with a Reenactment "The Blue and The Gray" to take
place at Underwood Family Farms on November 10th and 11th.
Mayor Parvin reported on October 12th she had given a speech on Citizenship at
the Woman's Fortnightly meeting last week.
Mayor Parvin reported she had also given a speech on Business and
Government at the Future Business Leaders of America meeting today, October
17th.
8. PUBLIC HEARINGS:
A. Consider a Resolution Approving Conditional Use Permit No. 2012-03 to
Allow an Outdoor Recreational Vehicle and Equipment Storage Facility at
4875 Spring Road on the Application of Banny Anderson (for Moorpark
RV and Storage). (continued from September 19, 2012) Staff
Recommendation: 1) Accept public testimony; and 2) Continue the item
with the public hearing open to December 5, 2012 with no further
advertising.
Mr. Bobardt stated the applicant has requested additional time and would
like to continue this item to the December 5, 2012 meeting.
There were no speakers.
MOTION: Councilmember Mikos moved and Councilmember Van Dam
seconded a motion to continue the item with the public hearing open to
December 5, 2012, with no further advertising. The motion carried by unanimous
voice vote.
9. PRESENTATION/ACTION/DISCUSSION:
A. Presentation by Future Business Leaders of America.
Jason Bern, regional Gold Coast Section Vice President of Membership
for the Future Business Leaders of America (FBLA) and local Moorpark
Chapter President gave a presentation on the organization's place in the
community, its mission, and how the public can play a role in FBLA.
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Jason Singson, Public Relations Officer for FBLA, talked about the
membership at Moorpark High School in this non-profit organization and
how the community can support the organization by becoming a sponsor.
B. Consider Reconsideration of City Council Action on Agenda Item 9.D. of
the September 19 2012 Regular Meeting (Agreement for Construction
and Maintenance of the Railroad Crossing Improvements at Spring Road
(Project 8039). Staff Recommendation: 1) Consider reconsideration of
authorization for the City Manager to execute the Construction and
Maintenance Agreement with Southern California Railroad Authority for
the railroad crossing improvements at Spring Road, subject to final
language approval by the City Manager and City Attorney, Item 9.D. on
the September 19, 2012, regular City Council meeting agenda; 2)
Consider reconsideration of the vote on September 19, 2012, for Item 9.D;
and 3) Direct staff as deemed appropriate for any requested staff action.
Councilmember Millhouse stated he would be withdrawing from
participation on this item as he sits on the Board of the Regional Rail
Authority. He left the dais at 7:45 p.m.
MOTION: Councilmember Van Dam moved and Councilmember Pollock
seconded a motion to reconsider Item 9.D. from the September 19, 2012, regular
meeting which was the authorization for the City Manager to execute the
Construction and Maintenance Agreement with Southern California Regional Rail
Authority for the Railroad Crossing Improvements at Spring Road, subject to final
language approval by the City Manager and City Attorney. The motion carried by
voice vote, 4-0, Councilmember Millhouse absent.
There were no speakers.
MOTION: Councilmember Mikos moved and Councilmember Van Dam
seconded a motion to reconsider the unanimous vote of September 19, 2012, for
Item 9.D. The motion carried by voice vote 4-0, Councilmember Millhouse
absent.
MOTION: Councilmember Mikos moved and Councilmember Van Dam
seconded a motion to direct staff to authorize the City Manager to execute the
Construction and Maintenance Agreement with SCRRA for the Regional
Crossing Improvements at Spring Road, subject to final language approval by the
City Manager and the City Attorney. The motion carried by voice vote 4-0,
Councilmember Millhouse absent.
Councilmember Millhouse returned to the dais. The time was 7:47 p.m.
C. Consider Response to Ventura County Planning Division on Recirculated
Draft Environmental Impact Report (EIR) for Grimes Rock Incorporated
Mining Facility, a Reguest for a Modified Conditional Use Permit No. 4874-
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2 and an Amended Reclamation Plan, Located at 3500 Grimes Canyon
Road. Staff Recommendation: Direct staff to send a comment letter to
Ventura County Planning Division to address the unresolved issues in the
Recirculated Draft EIR, as drafted in the agenda report.
Mr. Vacca gave the staff report.
A discussion followed among the Councilmembers and staff, which
focused on: 1) The nexus between impacts to the City of Moorpark due to
increased number of estimated truck trips through Moorpark; 2) The need
to clarify what a "one-way" truck trip represents; 3) Emphasis on the
hazards of truck traffic speeding down a residential street with a school
crossing and a sharp curve; 4) Impacts from proposal for increased
number of operating hours; 5) The need for the County to update the
Related Projects in Moorpark noted in Chapter 3.0 of the Recirculated
Draft EIR, as this is old information; 6) The need for a new Noise Study
now that Spring Road has been completed; 7) Additional concerns over
the new southern location for ingress/egress; 8) Need for a Use Analysis
of where the product leaving the mine is destined; 9) Scheduling a
discussion with the County for a per truck fee to create a funding
mechanism for supporting the Broadway/23 bypass roadway and 10) and
Investigate how to notify residents within 1 ,000 feet of the truck haul
routes about upcoming County of Ventura Planning Division meetings
concerning the Recirculated Draft EIR;.
Councilmember Millhouse requested a Council box item communication
on the timeline for the Grimes Rock, Inc. Mining Facility Recirculated Draft
EIR process.
Bill Amador, business owner at 11-17 East High Street described the truck
traffic violations he observes from his vantage point at the corner of
Moorpark Avenue and High Street.
Gary Becker, a Moorpark resident, requested the Council consider the
impacts to local businesses and developers who need the product
produced at Grimes Rock Mining Facility and the number of jobs
dependent upon the success of this business.
Rusty Cochran, owner of Grimes Rock, Inc. Mining Facility clarified
information contained in the Recirculated Draft EIR; answered Council
questions regarding "one-way" trips actually being "one-load" trips which
equal a trip "in" and a trip "out" of the facility; and committed to being
willing to be a contributor to the Broadway/23 bypass, if it were ever to
come to fruition.
MOTION: Councilmember Millhouse moved and Mayor Parvin seconded a
motion to direct staff to send a revised comment letter to include Council's
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concerns to Ventura County Planning Division to address the unresolved issues
in the Recirculated Draft EIR for Grimes Rock, Incorporated Mining Facility's
request for a modified Conditional Use Permit No. 4874-2 and an Amended
Reclamation Plan for property located at 3500 Grimes Canyon Road. The
motion carried by unanimous voice vote.
D. Consider Scheduling a Special City Council Meeting to Consider Library
Development Options. Staff Recommendation: Set a date for the
workshop.
Mr. Riley gave the staff report.
There were no speakers
A discussion followed among the Councilmembers and staff regarding a
date for the workshop.
CONSENSUS: It was the consensus of the Council to set the date for a special
workshop to consider Library development options for Wednesday, November
28, 2012.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a
motion to approve the Consent Calendar with the exception of Item 10.C, which was
pulled for individual consideration. The motion carried by unanimous roll call vote.
A. Consider Warrant Register for Fiscal Year 2011/12 — October 17, 2012.
Staff Recommendation: Approve the warrant register.
B. Consider Purchase of BMW R1200RT-P Police Motorcycle as a
Replacement Police Motorcycle for Traffic Enforcement and Authorize the
Sale of the 2006 Harley Davidson Motorcycle. Staff Recommendation: 1)
Award the purchase of the 2012 BMW R1200RT-P police motorcycle to
New Century BMW Motorcycles; 2) Authorize the City Finance
Department to process the necessary purchase order to obtain the
motorcycle with the allocated funds; and 3) Authorize the sale of the 2006
Harley Davidson motorcycle.
D. Consider Resolution Authorizing the Destruction of City Records (2009
City Council Speaker Cards and Written Statement Cards, 2009
Redevelopment Agency Speaker Cards and Written Statement Cards
2001 - 2009 Planning Commission Speaker Cards and Written Statement
Cards and 1988 Parks and Recreation Commission Speaker Card;q.
Staff Recommendation: Adopt Resolution No. 2012-3137.
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E. Consider Extension of the Azteca Landscape Services Agreement Annual
Compensation Including Contingency Amount for the Term of the
Agreement Beginning July 1 2012 and Expiring on June 30, 2015. Staff
Recommendation: 1) Authorize the City Manager to approve Amendment
No. 3, increasing the compensation for the Landscape Maintenance
Services Agreement with Azteca Landscape Services for three additional
one-year periods at a total cost of $1 ,605,480.00, which includes three
years of landscape services at a total cost of $1,383,549.00, 15%
contingency at a total cost of $207,532.00 and three years of weed
abatement services at a total cost of $14,440.00, expiring June 30, 2015,
unless sooner terminated, as provided for within the Agreement; and 2)
Extend Agreement for landscape maintenance services for an annual cost
of $535,160.00, subject to final language approval by the City Manager
and City Attorney.
F. Consider National Park Service's Request to Use the Apricot Room for a
Public Meeting and Waive the City's Facility Rental Fee. Staff
Recommendation: Approve the co-sponsorship of the National Park
Service public meeting on November 29, 2012.
G. Consider Authorizing the Use of City Marquee Signs and Portable Lights
for Rotary Club Civil War Reenactment Event. Staff Recommendation:
Approve use of City marquee signs and approve use of City portable
lights, subject to conditions specified in the agenda report.
H. Consider Additional Funding for Grading and Paving Services and
Amendment No 5 to the Agreement with Damar Construction, Inc. for the
Ruben Castro Human Services Center. Staff Recommendation: Approve
Amendment No. 5 resulting in a net decrease of $19,370.08 to the
Construction Agreement, and authorize the City Manager to execute the
Amendment No. 5, subject to final language approval of the City Manager
and City Attorney.
I. Consider Authorization for Recordation of the Notice of Completion for
Demolition at 161 Second Street (APN 512-0-102-210) and Release of
Bonds in Accordance with the Contract. Staff Recommendation:
Authorize the City Clerk to file the Notice of Completion, and release the
project bonds as outlined in the agenda report.
J. (SUCCESSOR AGENCY) Consider Agreement with R.A. Atmore, Inc. for
Weed Abatement at Various Properties. Staff Recommendation: Approve
Agreement with R.A. Atmore, Inc. for weed abatement at various
properties, subject to final language approval by the Executive Director
and Agency Counsel, and authorize the Executive Director to execute the
Agreement on behalf of the Successor Agency.
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K. (SUCCESSOR AGENCY) Consider Agreement with Mike's Handyman
Service for Property Maintenance at Various Properties. Staff
Recommendation: Approve Agreement with Mike's Handyman Service for
maintenance of various properties, subject to final language approval by
the Executive Director and Agency Counsel, and authorize the Executive
Director to execute the Agreement on behalf of the Successor Agency.
The following item was pulled for individual consideration.
C. Consider Award of Contract for State Route 23 Soundwalls at Tierra
Rejada Road Interchange (Project 8079) and a Resolution Amending the
Fiscal Year 2012/13 Budget to Appropriate Funds from Citywide Traffic
Mitigation Fund (Fund 2002) for Additional Construction Cost for the State
Route 23 Soundwalls at Tierra Rejada Road Interchange (Project 80791.
Staff Recommendation: 1) Award a construction contract to Peterson-
Chase General Engineering Construction, Inc., and authorize the City
Manager to execute the construction contract in the amount of
$1 ,482,209.95 for the subject project; 2) Authorize the City Manager to
amend the construction contract for project contingencies in an amount
not to exceed $150,000.00, if and when the need arises for extra work and
services; and 3) Adopt Resolution No. 2012-3138, amending the Fiscal
Year 2012/13 Budget to appropriate $160,750.00 from the Citywide Traffic
Mitigation Fund (Fund 2002) for additional construction costs for the
subject project. ROLL CALL VOTE REQUIRED
Councilmember Millhouse stated he would recuse himself from
consideration of this item as he owns property near the project. He left the
dais at 8:52 p.m.
MOTION: Councilmember Van Dam moved and Councilmember Pollock a
motion to: 1) Award a construction contract to Peterson-Chase General
Engineering Construction, Inc., and authorize the City Manager to execute the
construction contract in the amount of $1,482,209.95 for the subject project; 2)
Authorize the City Manager to amend the construction contract for project
contingencies in an amount not to exceed $150,000.00, if and when the need
arises for extra work and services; and 3) Adopt Resolution No. 2012-3138,
amending the Fiscal Year 2012/13 Budget to appropriate $160,750.00 from the
Citywide Traffic Mitigation Fund (Fund 2002) for additional construction costs for
the subject project.. The motion carried by roll call vote 4-0, Councilmember
Millhouse absent.
Councilmember Millhouse returned to the dais. The time was 8:53 p.m.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
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12. CLOSED SESSION:
Mr. Kueny requested the City Council go into closed session for discussion of
Item 12.E. on the agenda.
MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a
motion to adjourn to closed session for a discussion of Item 12.E. on the agenda. The
motion carried by unanimous voice vote. The time was 8:53 p.m.
E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Subdivision (b) of Section 54957 of the Government Code)
Title: City Manager and City Attorney
Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van
Dam, and Mayor Parvin; Steven Kueny, City Manager; and Deborah
Traffenstedt, Deputy City Manager.
The Council reconvened into open session at 9:06 p.m. Mr. Kueny stated Item
12.E. was discussed and there was no action to report.
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at 9:06 p.m.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
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