HomeMy WebLinkAboutAGENDA REPORT 2011 0105 CC REG ITEM 10DMOORPARK CITY COUNCIL
AGENDA REPORT
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TO: Honorable City Council
FROM: Dave Klotzle, Interim City Engineer /Public Works Director
DATE: December 23, 2010 (CC Meeting of 01/05/11)
SUBJECT: Consider Plans and Specifications and Authorization to Advertise for
Bids for the Construction of a Traffic Signal at Collins Drive and
University Drive — Project 8078
BACKGROUND
In May 2005, a traffic signal warrants analysis was performed at the intersection of Collins
Drive and University Drive. The analysis found that the installation of a traffic signal at
this location is warranted based on traffic volume and accident history. In May 2008, the
City and the Ventura County Community College District ( "District ") entered into a
settlement agreement which requires the City to complete the construction of the subject
traffic signal by June 30, 2011. That agreement further requires the City to fund the
design and construction of these improvements using the District's tax increment
allocation for property taxes received from the Moorpark Redevelopment Agency. The
settlement agreement stipulates that the District's tax increment allocation is to be
transferred to the City for the period of Fiscal Year 2006/07 to Fiscal Year 2024/25, up to
a cap of $1,000,000.
On February 4, 2009, the City Council approved this project by establishing Project 8078
in the City's Capital Improvement Budget. The firm of Hartzog and Crabill was retained to
prepare the plans and specifications for the project. Project plans and specifications
have now been completed and the project is ready to advertise for bids for construction.
DISCUSSION
The proposed improvements include all the signal poles, electrical equipment, video
detection system, traffic signs and thermoplastic striping for a fully signalized, four -way
intersection. The signal improvements can be constructed without the need for additional
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Honorable City Council
January 5, 2011
Page 2
right -of -way. On October 6, 2010, the City Council authorized staff to proceed with the
procurement of the traffic signal poles, controller and cabinet to expedite the project. It is
anticipated that the poles and equipment will be available when the Notice to Proceed
with construction is issued.
The preparation of plans and specifications for the project has been completed and a
copy of the bid documents has been placed on top of the file cabinet in the City Council
Conference Room for review by the City Council.
The anticipated project schedule is as follows:
Advertise for Bids
01/0712011
Bid Opening
02/15/2011
Award of Construction Contract
03/02/2011
Notice to Proceed
04/04/2011
Project Completion
05/27/2011
FISCAL IMPACT
This project is funded from the College District's tax increment allocation for property
taxes received by the Moorpark Redevelopment Agency (Fund 4000).
The estimated project costs are summarized as follows:
Description
Total ($)
Design
33,240
Construction
Expenses ($)
City Acquired Poles, Cabinet and Controller
42,000
Traffic Signal Construction Contract
180,000
Construction Total
222,000
Inspection
10,000
Total
265,240
The current Fiscal Year 2010/11 budget for this project is summarized below.
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Prior Years
FY 2010/11
Total
Account No.
Expenses ($)
Budget ($)
Budget ($)
4000.8310.8078.9601 - Design
9,630
23,610
33,240
4000.8310.8078.9640 - Construction
0
175,000
175,000
4000.8310.8078.9650 - Inspection
0
10,000
10,000
Total
9,630
208,610
218,240
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Honorable City Council
January 5, 2011
Page 3
At the time of contract award, staff will present a budget amendment to allocate additional
funds as required based on the actual construction bid.
STAFF RECOMMENDATION
Approve the plans and specifications for the subject project and authorize staff to
advertise for construction bids.
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