HomeMy WebLinkAboutAGENDA REPORT 2011 0202 CC REG ITEM 10EITEM 1`
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MOORPARK CITY COUNCIL --
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Manager
By: Jessica Sandifer, Management Analy
DATE: January 25, 2011 (CC Meeting of 2/2/11)
SUBJECT: Consider Amendment No. 4 to Architectural Agreement with HMC
Architects for Reimbursable Expenses for the Ruben Castro Human
Services Center
BACKGROUND & DISCUSSION
HMC was awarded the full design contract for the Ruben Castro Human Services
Center in 2006. The original contract document did not address a set amount of
percentage of their fee for reimbursable expenses and throughout the term of the
contract, reimbursable expenses have been paid for out of the design category. As a
result, the architect's contract does not have enough funding to finish paying for the
design process. In order to address this error, staff is amending the Architect's
agreement to increase their contract by the amount of reimbursables that have already
been paid plus a small contingency for the remainder of the project. Once this correction
is made, there will be enough funds to finish paying the Architect for the design process.
The following figure illustrates the additional fee proposal:
Total Current Contract w/ fast track option 1 $ 1,322,793
Reimbursable Fees
Reimbursables 1 $38,000
Total New Contract Amount: 1 $1,360,793
FISCAL IMPACT
There are sufficient funds in the project budget (5020) to pay for this increase.
278
Honorable City Council
February 2, 2011
Page 2
STAFF RECOMMENDATION
Approve Amendment No. 4 to professional services agreement with
increase the amount of the agreement by $38,000 from $1,322,793
authorize the City Manager to execute said amendment, subject
approval by the City Manager and City Attorney.
Attachment - Agreement
HMC Architects to
to $1,360,793 and
to final language
279
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF MOORPARK AND HMC ARCHITECTS
THIS FOURTH AMENDMENT TO THE AGREEMENT FOR SERVICES ( "Fourth
Amendment "), is made and entered into this day of , 2011, ( "the
Effective Date ") between the City of Moorpark, a municipal corporation, hereinafter
referred to as "City ", and HMC Architects, a corporation, hereinafter referred to as
"Architect ".
WITNESSETH:
WHEREAS, March 21, 2006, the City and the Architect entered into an
Agreement for architectural design and consulting services for the Ruben Castro
Human Services Center; and
WHERAS, December 29, 2009, the City and the Architect entered into a First
Amendment for additional design fees to reflect increases in construction costs since
the original Agreement was signed; and
WHEREAS, February 16, 2010, the City and the Architect entered into a Second
Amendment for additional design fees for Clinicas tenant improvements and landscape
changes-land
WHEREAS, August 10, 2010, the City and the Architect entered into a Third
Amendment to delete certain unnecessary design fees and add additional fees to reflect
additional changes that were made to the project; and
WHEREAS, the Architect's original agreement did not include an allowance for
reimbursable expenses; and
WHEREAS, the City wishes to amend the Agreement a fourth time to add an
allowance for reimbursable expenses.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
Reimbursable expenses totaling $38,000 are hereby added to the Agreement.
Architect shall submit appropriate back -up documentation, as determined by the
City, for reimbursable expenses.
All other terms and conditions of the original agreement shall remain in full force
and effect.
Professional Services Agreement Page 1 of 2
Fourth Amendment Between City of Moorpark and HMC Architects 280
CITY OF MOORPARK
Steven Kueny
City Manager
Date:
ATTEST:
Maureen Benson, City Clerk
HMC ARCHITECTS
Chris R. Taylor, AIA
Executive Vice President
Date:
Professional Services Agreement Page 2 of 2
Fourth Amendment Between City of Moorpark and HMC Architects
281