HomeMy WebLinkAboutAGENDA REPORT 2011 0216 CC REG ITEM 10FTO:
FROM:
BY:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
Hugh R. Riley, Assistant City Manager
Jessica Sandifer, Management Analys
February 3, 2011 (CC Meeting of 2/16/11)
ITEM 10.F.
SUBJECT: Consider Amendment No. 3 to Agreement with Barnhart
Balfour Beatty for Provision of Site Services for the Ruben
Castro Human Services Center Capital Improvement Project
(5020)
BACKGROUND & DISCUSSION
On January 16, 2008, the City Council authorized using the Multiple Prime Construction
Management method for this project. Using this method, the City is taking the role of
General Contractor, while hiring prime contractors to perform the different trade
components of the work. In consideration of this process, Barnhart Balfour Beatty (BBB)
was chosen as the City's Construction Manager for the Ruben Castro Human Services
Center (RCHSC) project.
In a traditional design- bid -build method of construction management, the structure of
the contractors is one general contractor who hires several subcontractors to help him
complete the work. Under this scenario, the general contractor is responsible for
providing site services to the project such as temporary fence, water, power, site
security and sanitation. Since we are using the Multiple Prime Construction
Management Method and the City is taking the role of the general contractor, it is
appropriate for the City to provide these services. Staff has requested that BBB
undertake provision of these services on our behalf since they will be on site and better
able to manage them during the construction process.
BBB's original agreement includes provision of the site sanitation (toilets and
handwashing stations) and an allowance for site security of $72,000. The additional
amount of $16,462 being requested for security is due to a personnel cost increase in
the weekly amount for site security services ($1,500 to $1,630 /week), extending the
length of the contract from 48 weeks to 52 weeks to assume site security for the entire
one -year term of the project, adding a mobilization fee and the 4% administration fee,
which were not previously budgeted.
11M
Honorable City Council
February 16, 2011
Page 2
The costs are broken down as follows:
Personnel Costs
Mobilization Fee
Sub -total
4% Administration Fee
Total
Less allowance
Addition to contract
$1,630 x 52 Weeks = $84,760
300
$85,060
$3,402
$88,462
($72,000)
$16,462
California Joint Powers Insurance Authority (JPIA) recommends security for the duration
of the project; however, it is not required. Staff also feels that even though the site is
located adjacent to the Police Services Center, it is unrealistic to expect that the police
officers can provide sufficient security without detracting from patrol assignments within
the City. Staff would like to assume 12 -month duration for site security, even though the
security will more likely be implemented when building materials begin to arrive and be
stored on site. Staff would like to have the flexibility to bring site security on in case
events prove that site security is needed before materials arrive on -site. BBB will only
commence and subsequently discontinue site security services upon written direction by
the City.
BBB will provide all of the temporary services, except site sanitation which is already
included in their construction management fee, at their cost, plus a 4% administration
fee.
A summary of the cost to provide these services is listed below (4% administration fee
included):
Site Security (12 months) $16,462.00
Temporary Fence (12 months) $7,148.00
Temporary Power (12 months) $31,895.00
Temporary Water (12 months) $9,000.00
TOTAL: $64,505.00
FISCAL IMPACT
There are sufficient funds budgeted within the project budget (5020) to cover these
costs. No budget appropriation is needed.
STAFF RECOMMENDATION
Approve Amendment #3 with Barnhart Balfour Beatty for provision of the listed site
services, and authorize City Manager to sign the Amendment subject to final language
approval by City Manager and City Attorney.
Attachment — Agreement
185
THIRD AMENDMENT TO AGREEMENT 2008 -090
FOR CONSTRUCTION MANAGEMENT SERVICES
THIS THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES ( "Third
Amendment "), is made and entered into this day of , 2011,
( "the Effective Date ") between the City of Moorpark, a municipal corporation, hereinafter
referred to as "CITY ", and Barnhart Balfour Beatty, a California Corporation, hereinafter
referred to as "CONSULTANT ".
WITNESSETH:
WHEREAS, on June 2, 2008, the CITY and the CONSULTANT entered into an
Agreement for construction management services for the Ruben Castro Human
Services Center; and
WHEREAS, on July 21, 2010, the CITY and the CONSULTANT amended the
Agreement, to incorporate a business name change and to increase the maximum by
$27,744 to $1,300,620, for additional services not covered by the original Agreement;
and
WHEREAS, on January 21, 2011, the CITY and the CONSULTANT amended
the Agreement to fully fund Building Information Modeling (BIM) services not covered by
the original Agreement; and
WHEREAS, CITY needs to provide temporary site services to the construction
project and believes that it is more efficient if CONSULTANT maintains the contracts
with the temporary service providers; and
WHEREAS, the CITY wishes to amend the Agreement to include reimbursement
of the provision of these site services, plus CONSULTANT'S 4% administration fee.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
CITY hereby increases the maximum payable under this Agreement by $64,505,
to $1,408,125, in accordance with Exhibit "A ", attached.
City will notify Consultant, in writing, when to begin and discontinue the site
security portion of these services. Consultant agrees to submit copies of invoices
for all site service vendors for which it is seeking reimbursement.
All other terms and conditions of the original Agreement shall remain in full force
and effect.
Professional Services Agreement Page 1 of 2
Third Amendment Between City of Moorpark and Barnhart Balfour Beatty 186
CITY OF MOORPARK
Steven Kueny
City Manager
Date:
ATTEST:
Maureen Benson, City Clerk
Exhibit A — Consultant's letter proposal
BARNHART BALFOUR BEATTY
Eric G. Stenman
President
Date:
Professional Services Agreement Page 2 of 2
Third Amendment Between City of Moorpark and Barnhart Balfour Beatty 187