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Home My WebLink AboutAGENDA REPORT 2011 0216 CC REG ITEM 10HMOORPARK CITY COUNCIL AGENDA REPORT ITEM 10.H. TO: Honorable City Council -- -- FROM: Ron Ahlers, Finance Director Prepared by: Debbie Burdorf, Accountant I DATE: January 28, 2011 (City Council meeting of February 16, 2011) SUBJECT: Consider Resolution Authorizing Mid -Year Amendments to 2010/2011 Fiscal Year Budget BACKGROUND The City Council adopted a budget for fiscal year 2010/2011 on June 16, 2010, and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2010/2011 fiscal year budget, with an explanation for each item contained in Exhibit "B ". Revenue adjustments are mostly increases due to unanticipated revenue and the only significant decrease is a mere reclassification. Expenditure increases are all cost increases, refunds, omissions, or critical items that were not previously included in the budget. Expenditure reductions are either reclassifications to other funds or a reduction to balance with fund revenue. Total projected revenue across all funds will increase by $1.9 million and total projected expenditures will increase by $1.3 million. The net impact across all funds is an increase of $0.5 million to the available fund balance. General Fund revenues show an increase in property, VLF, Triple Flip and sales taxes, the Ventura County Area Agency on Aging (VCAAA) grant, parking citations and various reimbursements for graffiti and property damage. A decrease in supplemental property tax, investment earnings, and recreation fees along with additional legal expenditures result in a net General Fund increase of $195,000. 193 Honorable City Council February 16, 2011 Page 2 The largest projected revenue increase is for the Intermodal Surface Transportation Efficiency Act ( "ISTEX) Fund, and consists of the America Recovery and Reinvestment Act (ARRA) reimbursement for last year's street construction in the amount of $618,000. Additional projected ISTEA Fund revenue for the Metrolink Parking Lot South Entrance right -of -way expenditures in the amount of $450,000 is expected from the Congestion Mitigation and Air Quality Improvement (CMAQ) Program for a total fund adjustment of $1.1 million. Additional ARRA grant money is present in the Grant Fund revenue increase of $151,000. This revenue is partially offset by the $77,000 expenditure increase for the new HVAC units installed at the Active Adult Center for a total change of $74,000. The Highway Users Tax 2103 Fund has a projected increase of $120,000 due to its establishment as a new fund. The Traffic Congestion Relief Fund has a projected increase due to expense reimbursements for a Public Works water works charge in the amount of $74,000. The Affordable Housing Fund has a projected increase of $48,000 which is made up of both rental fees and an unanticipated Villa Campesina loan payoff. The increase in the CDBG Fund represents reimbursements received from the County in the amount of $55,000 for the Human Services Center. There is a corresponding expenditure adjustment for $44,000, which puts revenues in line with expenditures as required at year end, even though the net change is $11,000. The only fund with a projected revenue decrease is the TDA Article 8A Fund which is really just a reclassification of $10,000 to the TDA Article 3 Fund. The Local Transit 8C Fund also had a small revenue increase of $15,000 as well as an expenditure increase of the same amount, and the TDA Article 3 Fund projected a net $31,000 increase, all due to the County's allocation update after the completion of the City's original budget. Corresponding to the largest revenue adjustment on the amendment is the largest expenditure adjustment, the ISTEA Fund increase in the amount of $450,000 for the CMAQ grant 11.47% match requirement. The CMAQ local match requirement of $100,000 is shown in the Traffic Systems Fund. The next largest expenditure adjustment on the amendment is actually a reclassification of $326,000 from the Traffic Systems Fund to the Los Angeles Avenue Area of Contribution Fund. The City -Wide Traffic Mitigation, Crossing Guard, Community -Wide Park and Tierra Rejada /Spring Road Area of Contribution Funds all had expenditure increases as a result of development fee refunds to George Brown and Shea Homes. The Library, Landscape and Maintenance District and Prop 1B Funds all had small expenditure increases for contractual services, landscape services, water usage and inspection costs. 194 Honorable City Council February 16, 2011 Page 3 Other fund expenditure increases without additional projected revenues will come out of available reserves. Exhibit "A" summarizes the projected changes to revenues and expenditures and the net fiscal impact by fund. STAFF RECOMMENDATION (Roll Call Vote Required) Adopt Resolution No. 2011- amending the fiscal year 2010/2011 budget as noted in Exhibits "A and B" to the attached resolution. Attachment: Resolution No. 2011- 195 Attachment RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2010/2011 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on June 16, 2010 the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2010/2011; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2010/2011 fiscal year budget as noted in Exhibits "A and B ". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibits "A and B" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 16th day of February, 2011. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibits A and B — Mid Year Budget Amendment 196 Exhibit "A" CITY OF MOORPARK Mid Year Budget Amendment for the 2010/2011 Fiscal Year Summary by Fund 197 Projected Projected Net Fund Revenue Expenditure Impact Increase Increase Increase Fund (Decrease) (Decrease) (Decrease) 0100 - Internal Services $ - 1000 - General $ 345,000 $ 150,000 195,000 1010 - Library 16,000 (16,000) 2001 - Traffic System (326,463) 326,463 2002 - City-Wide Traffic Mitigation 36,000 (36,000) 2003 - Crossing Guard 50,000 (50,000) 2100 - Community Wide 315,000 (315,000) 2111 - Zone Development - Zone 1 - 2113 - Zone Development - Zone 3 - 2154 - Library Facilities - 2200 - Community Development - 2201 - Affordable Housing 48,000 48,000 23XX - Lighting & Landscape A.D. 71,000 (71,000) 2400 - Park Maintenance - 2501 - Los Angeles A.O.C. 426,463 (426,463) 2502 - Tierra Rejada /Spring A.O.C. 10,000 (10,000) 2602 - TDA Article 3 10,000 (21,000) 31,000 2603 - TDA Article 8A (10,000) (10,000) 2604 - ISTEA 1,067,450 450,000 617,450 2605 - Gas Tax - 2606 - HUT 2103 120,000 120,000 2609 - Grants 151,000 77,000 74,000 2610 - Traffic Congesion Relief Fund 74,000 74,000 2611 - Prop 1 B Local Streets & Roads 30,000 (30,000) 2612 - Prop 16 Safety & Security - 2620 - Engineering /Public Works - 2701 - CDBG 55,000 44,000 11,000 2711 - Fires - 2800 - Endowment - 4001 - City Hall Improvement - 4002 - Police Facilities Fund - 4003 - Equipment Replacement - 5000 - Local Transit 8C 15,000 15,000 - $ 1,875,450 $ 1,343,000 $ 532,450 197 Exhibit "B" Mid Year Budget Amendment for the 2010/2011 Fiscal Year lD S: \Finance \Ron Folder \Midyear Analysis\2010 -11 Mid Year \Mid Year Budget Amendment doc no color 10 -11 CO Object Current Current Amended Budget Unit Code Fund /Division Description Budget Actual Revision Budget Explanation REVENUE: 1000 3011 General Fund Current Unsecured Prop Tax $ 35,000 $ 52,744 S 30,000 S 65,000 Prior year adjustment included in unsecured 1000 3010 General Fund Current Secured 3,100,000 2,085,256 50,000 3,150,000 Property tax adjustment after December payment 1000 3013 General Fund Supplement Secured /Unsec 100,000 9,349 (25,000) 75,000 Property tax adjustment after December payment 1000 3017 General Fund Property Taxes - VLF 2,825,000 - 75,000 2,900,000 VLF adjustment pursuant to County letter 1000 3030 General Fund Sales and Use Tax 2,250,000 802,352 200,000 2,450,000 Sates tax adjustment after December payment 1000 3031 General Fund Sales Tax Compensation 850,000 - 90,000 940,000 Triple Flip adjustment pursuant to County letter 1000 3040 General Fund Franchise Fee - Cable 350,000 103,755 50,000 400,000 Cable fee adjustment based on July- September 1000 3301 General Fund Municipal Code Fines 175,000 107,257 25,000 200,000 Parking citations 1000 3400 General Fund Investment Earnings 400,000 70,525 (175,000) 225,000 Lower interest rates than originally estimated 1000 3402 General Fund Interest/City MRA Advance 175,000 - (75,000) 100,000 Lower interest rates than originally estimated 1000 3600 General Fund County Grants 10,000 22,605 55,000 65,000 VCAAA grant 1000 3752 General Fund Restitution /Ins. Proceeds 15,000 105,897 100,000 115,000 Insurance reimb, graffiti, AR, property damage, DUI 1000 3866 General Fund Recreation Event Fees 305,000 136,153 (55,000) 250,000 Fewer participants than anticipated Subtotal 345,000 2201 3404 Affordable Housing Rents - Tenants - 5,500 18,000 18,000 65 1 st St rent 2201 3741 Affordable Housing Other Loan Payoff - 29,028 30,000 30.000 Villa Campesina payoff Subtotal 48,000 2602 3511 TDA Article 3 TDA Article 3- Bicycle /Pedestrian 30,000 - 10,000 40,000 Revenue expected in February Subtotal 10,000 2603 3510 TDA Article 8A TDA Article 8a -Trans it/Streets 592,000 - (10,000) 582,000 FY 10/11 revenue allocation Subtotal (10,000) 2604 3615 ISTEA Other Federal Revenue /Grants 929,565 547,131 1,067,450 1,997.015 ARRA and CMAO funds Subtotal 1,067,450 2606 3508 HUT 2103 HUT 2103 - 61,894 120,000 120.000 Highway users tax 2103 not budgeted Subtotal 120,000 2609 3618 Grants ARRA Grants 150,659 151,000 151,000 Energy Efficiency grants Subtotal 151,000 2610 3751 Traffic Congestion Relief Expense Reimbursements - 73,890 74,000 74,000 AR - Public Works water works charge Subtotal 74,000 2701 3588 CDBG Other State Funds 160,000 214,294 55,000 215,000 Human Services Center Subtotal 55,000 5000 3510 Local Transit 8C TDA Article 8-Transit/Streets 333.000 - 15,000 348,000 FY 10/11 revenue allocation update Subtotal 15,000 Total revenue $ 1,875,450 lD S: \Finance \Ron Folder \Midyear Analysis\2010 -11 Mid Year \Mid Year Budget Amendment doc no color 10 -11 CO Exhibit "B" Mid Year Budget Amendment for the 2009/2010 Fiscal Year F✓ 110 S \Finance \Ron Foider\Midyear Analysis\2010 -11 Mid Year \Mid Year Budget Amendment doc no color 10 -11 to Object Current Current Amended Budget Unit Code Fund /Division Description Budget Actual Revision Budget Explanation EXPENDITURES: 1000 - 4100 -0000 9123 General Fund Legal Services - Litigation S 10,000 $ 26,745 S 150,000 $ 160,000 Potential litigation Subtotal 150,000 1010 - 3130 -0000 9102 Library Contract Services 448,884 270,431 16,000 464,884 Part time teen librarian Subtotal 16,000 2001- 8310 -8056 9610 Traffic Systems Land Acquisition 300,000 300,000 100,000 400.000 CMAQ funding local match 2001- 8310 -8066 9601 Traffic Systems Design /Engineering 118,463 1,340 (118,463) - LA Ave undergrounding of utilities 2001 - 8310 -8066 9640 Traffic Systems Construction of Streets 305,000 - (305,000) LA Ave undergrounding of utilities 2001 - 8310 -8066 9650 Traffic Systems Construction Inspection 3,000 - (3,000) - LA Ave undergrounding of utilities Subtotal (326,463) 2002- 6440 -8079 9601 City -Wide Traffic Mitigation Design /Engineering 100,000 72,543 30.000 130,000 Increased Caltrans requirements 2002 - 6440 -0000 9851 City -Wide Traffic Mitigation Rev refund /non exp payable - 6,000 6,000 6,000 Shea Homes traffic mitigation fee refund Subtotal 36,000 2003 - 6440 -0000 9851 Crossing Guard Rev refund /non exp payable 50,081 50,000 50,000 Shea Homes crossing guard fee refund Subtotal 50,000 2100 - 6440 -0000 9851 Community -Wide Park Rev refund /non exp payable 314,275 315,000 315.000 Shea Homes park fee refund Subtotal 315,000 2322 - 7900 -7901 9331 Zone 22 Landscape Services 127,710 70,945 31,000 158,710 Venco Amendment No. 4 2322 - 7900 -7901 9415 Zone 22 Water 310.735 156,182 40,000 350,735 Water use 5/4/10- 7/5/10 Subtotal 71,000 2501 -8310 -8066 9601 LAAOC Design /Engineering - - 118,463 118,463 LA Ave undergrounding of utilities 2501 - 8310 -8066 9640 LAAOC Construction of Streets 305.000 305,000 LA Ave undergrounding of utilities 2501 - 8310 -8066 9650 LAAOC Construction Inspection - 3,000 3,000 LA Ave undergrounding of utilities Subtotal 426,463 2502- 6440 -0000 9851 Tierra Rejada /Spring AOC Revenue Refund - 9,142 10,000 10,000 Refund to George Brown for unbuilt project Subtotal 10,000 2602 -8310 -8086 9640 TDA Article 3 Construction of Streets 60,000 - (21,000) 39,000 Equals FY 10/11 TDA 3 revenue Subtotal (21,000) 2604 -8310 -8056 9610 ISTEA Land Acquisition - - 450,000 450.000 CMAQ grant 11.47% match required Subtotal 450,000 2609 - 7620 -0000 9102 Grants Contract Services 76.746 77,000 77.000 Replace HVAC units are the Active Adult Center Subtotal 77,000 2611- 8310 -8002 9650 Prop 1B Local Streets /Road Land Acquisition - 28,205 30,000 30,000 Delayed inspection services Subtotal 30,000 2701- 2100 -5020 9601 CDBG Design /Engineering 170,446 214,294 44,000 214,446 CDBG Human Services Center Subtotal 44,000 F✓ 110 S \Finance \Ron Foider\Midyear Analysis\2010 -11 Mid Year \Mid Year Budget Amendment doc no color 10 -11 to Exhibit "B" Mid Year Budget Amendment for the 2010/2011 Fiscal Year Object Current Current Amended Budget Unit Code Fund /Division Description Budget Actual Revision Budget Explanation EXPENDITURES: 5000 - 8510 -8071 9102 Local Transit 8C Contractual Services $ 80,000 $ 69,181 $ 15,000 $ 95,000 Contingency for additional diesel bus use in FY 10/11 Subtotal 15,000 Total expenditures $ 1,343,000 N O S: \Finance\Ron Folder\Midyear Analysis\2010 -11 Mid Year \Mid Year Budget Amendment doc no color 10 -11 O