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Home My WebLink AboutAGENDA REPORT 2011 0406 CC REG ITEM 09A ITEM 9.A. City Council W.eeting of�..T ACTION: MOORPARK CITY COUNCIL -- AGENDA REPORT -- -'�` TO: Honorable City Council FROM: David A. Bobardt, Community Development Director DATE: March 23, 2011 (CC Meeting of 4/6/2011) SUBJECT: Consider a Resolution Updating Staff Billing Rates, Deposits, and Fees for Development Processing by Adding a Reduced Fee for An Administrative Permit for Relocation of a Business with an Existing Administrative Permit to a New Address and Rescinding Resolution No. 2010-2972 BACKGROUND/DISCUSSION On March 17, 2010, the City Council adopted a comprehensive new fee resolution for development processing. This fee resolution increased Administrative Permit fees to address increased complexity of Administrative Permits due to changes in the Zoning Ordinance. The current fee for a residential Administrative Permit is $780 (6 hours staff time) and the current fee for a commercial or industrial Administrative Permit is $1,300 (10 hours staff time). These fees are based on actual processing time required for these permits. It has recently come to the attention of staff that under the existing fee resolution, businesses with Administrative Permits looking to relocate would be subject to the same fees as new businesses, even if they are moving next door in the same shopping center. A reduced fee of $390, based on 3 hours of staff time to review an application, prepare and send notices, and prepare a decision letter, is recommended for Administrative Permits for businesses with existing Administrative Permits that are simply relocating to a new address. Under the draft resolution attached, this reduced fee would not be available for businesses that are 1) expanding by more than 50% as part of the relocation, 2) changing the nature of the business, or 3) selling alcoholic beverages, as such cases would require additional staff review time. This reduced fee would also not be available if a different permit (i.e. Conditional Use Permit) is required for the business at the new location. Because this resolution involves a reduction in an existing fee, noticing and delay of implementation under Government Code Sections 66016 and 66017 is not required and the reduced fee could take effect immediately. 73 Honorable City Council April 6, 2011 Page 2 ENVIRONMENTAL DOCUMENTATION The Community Development Director has determined that the proposed updating of the fee schedule for land use development processing fees is exempt from the provisions of the California Environmental Quality Act (CEQA), in that the action of the City Council does not involve the consideration of the approval of a project. FISCAL IMPACT The fees are based on a recovery of costs associated with the processing of permits. The reduced fee for the transfer of an Administrative Permit to a new address is reflective of the reduced time needed to process the application. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2011- , adding a reduced fee for an Administrative Permit for relocation of a business with an existing Administrative Permit to a new address and rescinding Resolution No. 2010-2972. Attachment: Draft Resolution. SACommunity Development\ADMIN\Fees\Entitlement Deposits\Agenda Reports\cc 110406.doc 74 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, UPDATING STAFF BILLING RATES, DEPOSITS, AND FEES FOR DEVELOPMENT PROCESSING BY ADDING A REDUCED FEE FOR AN ADMINISTRATIVE PERMIT FOR RELOCATION OF A BUSINESS WITH AN EXISTING ADMINISTRATIVE PERMIT TO A NEW ADDRESS AND RESCINDING RESOLUTION NO. 2010-2972 WHEREAS, the City of Moorpark provides land use development review services; and WHEREAS, the City Council has determined that the cost of these services shall be offset by fees which accompany land use entitlement requests; and WHEREAS, Resolution No. 2010-2972 does not address a fee for the processing of an Administrative Permit for a business with an existing Administrative Permit that is relocating to a new location, which, when not involving the sale of alcoholic beverages, requires less staff time than the processing of an Administrative Permit for a new use; and WHEREAS, the reduced fee proposed for Administrative Permits for businesses with existing Administrative Permits that are relocating to a new address is not a new fee or an increase in an existing fee subject to the noticing and hearing process under Section 66016 of the Government Code and the delay in implementation under Section 66017 of the Government Code; and WHEREAS, the City Council concurs with the Community Development Director's determination that the proposed reduced fee for an Administrative Permit for a business relocation is exempt from the provisions of the California Environmental Quality Act (CEQA), in that the action of the City Council does not involve the consideration of the approval of a project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City of Moorpark staff shall bill actual time spent on land use applications and other items eligible for cost recovery at a real time cost accounting rate per Exhibit A of this Resolution. SECTION 2. Contract services shall be billed at cost, plus fifteen percent (15%), including, but not limited to, City Attorney; geotechnical/geological services, landscape architect review and inspection services; lighting engineer review and inspection services and planning consultant services. 75 Resolution No. 2011- Page 2 SECTION 3. The Schedule of Development Processing Deposits and Fees is adopted as shown in Exhibit B of this Resolution. SECTION 4. The Community Development Director has the authority to reduce deposit amounts up to fifty percent (50%) per entitlement application, where the project involves multiple applications for the same project on the same property, to be processed concurrently. The applicant retains the responsibility to pay for all costs associated with the processing of the applications at the adopted billing rates. SECTION 5. This Resolution shall become effective immediately. SECTION 6. Resolution No. 2010-2972 is hereby rescinded upon the effective date of this Resolution. SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 6th day of April, 2011. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachments: Exhibit A: Real Time Billing Rates Exhibit B: Schedule of Development Processing Deposits and Fees 76 Resolution No. 2011- Page 3 EXHIBIT A: CITY OF MOORPARK REAL TIME BILLING RATES � ;:Hdu ly B��efh Overhead& Billing I a Depia+tmen ' ,�, •=Poitli► '� a" ' ,ra>�e 2 PHR Indirect Hourly Cos Rate City Mana er City Manager $104.71 $148.38 $208.02 $252.14 $255.00 City Manager Assistant City Manager $85.93 $121.93 $170.71 $206.92 $210.00 City Manager Redevelopment Manager $60.82 $86.30 $120.83 $146.45 $150.00 City Manager Senior Management Analyst $47.51 $67.42 $94.38 $114.40 $115.00 Administrative Services Deputy City Manager $81.80 $116.07 $162.50 $196.97 $200.00 Administrative Services City Clerk $47.51 $67.42 $94.38 $114.40 $115.00 Administrative Services Admin. Services Manager $57.89 $82.15 $119.11 $144.38 $145.00 Parks, Rec. & Community Svs. Parks and Recreation Director $74.10 $105.15 $147.21 $178.43 $180.00 Parks, Rec. & Community Svs. Landscape/Parks Maint. Super. $47.51 $67.42 $94.38 $114.40 $115.00 Parks, Rec. & Community Svs. Senior Management Analyst $47.51 $67.42 $94.38 $114.40 $115.00 Finance Finance Director $70.53 $100.08 $140.11 $169.84 $170.00 Finance Budget and Finance Manager $57.89 $82.15 $115.00 $139.40 $140.00 Finance Finance/Accounting Manager $52.45 $74.43 $104.20 $126.30 $130.00 Finance Accountant 1 $41.99 $59.58 $83.42 $101.11 $105.00 Public Works City Engineer/Public Works Dir. $77.84 $110.45 $154.64 $187.44 $190.00 Public Works Assistant City Engineer $60.82 $86.30 $120.83 $146.45 $150.00 Public Works PW Superintendent/Inspector $47.51 $67.42 $94.38 $114.40 $115.00 Public Works Senior Management Analyst $47.51 $67.42 $94.38 $114.40 $115.00 Community Development Community Dev. Director $77.84 $110.45 $160.16 $194.13 $195.00 Community Development Planning Director $70.53 $100.08 $145.12 $175.90 $180.00 Community Development Planning Manager $60.82 $86.30 $125.14 $151.69 $155.00 Community Development Admin. Services Manager $57.89 $82.15 $119.11 $144.38 $145.00 Community Development Management Analyst $41.99 $59.58 $86.33 $104.72 $105.00 Community Development Principal Planner $47.51 $67.42 $97.75 $118.49 $120.00 Community Development Senior Planner $44.12 $62.61 $90.78 $110.04 $115.00 Community Development Associate Planner $39.96 $56.70 $82.22 $99.66 $100.00 Community Development Assistant Planner II $36.22 $51.40 $74.52 $90.33 $95.00 Community Development Assistant Planner 1 $32.00 $45.41 $65.84 $79.81 $80.00 Community Development Code Compliance Tech II $32.00 $45.41 $65.84 1 $79.81 $80.00 Community Development Community Dev. Technician $27.60 $39.16 $56.79 $68.83 $70.00 Notes: 1. Top step in salary range. 2. Hourly rate plus (average percentage of benefit costs). 3. Benefit rate plus indirect cost rate of 25.0% (average cost of Department's indirect costs); general overhead rate of 15.0% (average cost of services provided by other departments)with an additional 5.0% for Community Development staff for entitlement processing support services. 4. Productive hourly rate annual cost divided by 1,716 hours (average hours worked in a year). Resolution No. 2011- Page 4 EXHIBIT B: CITY OF MOORPARK DEVELOPMENT PROCESSING DEPOSITS AND FEES Processing Deposits Any remaining deposit amount left from entitlement processing shall be applied to condition compliance. Upon certificate of occupancy or final building permit,any remaining condition compliance deposit shall be returned after all costs are deducted for final processing.(Complete application submittal packages that meet all City of Moorpark requirements will result in reduced processing costs) Downtown Specific Plan Area Planned Development Permit Fees for conversions of existing Single-Family dwellings to retail or offices in the Downtown Specific Plan Area shall not exceed one-half the fee in this Table,or, actual costs of processing of the application,whichever is less. Permits Requiring Deposits Deposit Note or Additional Amount Pre-Applications Pre Application(Non GPA) $1,300 General Plan Amendment Pre-Application $5,800 Entitlement Applications Specific Plan $39,000 General Plan Amendments $5,200 Zone Change $5,200 Zone Ordinance Amendment $5,200 Development Agreements $31,000 Tentative Tract Map(Less than thirty(30)lots) $9,100 Tentative Tract Map(Thirty(30)lots or more) $19,500 Vesting Tentative Tract Map $26,000 Tentative Parcel Map $7,150 Commercial/Industrial Planned Development-New Const Less than 50,000 s ♦ ♦ $19,500 Commercial/Industrial Planned Development-New Const(50,000 sf or more) $26,000 Residential Planned Development(Less than thirty(30)units) $19,500 Residential Planned Development(Thirty(30)units or more) $26,000 Conditional Use Permit $5,000 Variance $5,000 Public Hearing Notice $1,200 Appeal of Planning Commission Decision $2,600 00 Resolution No. 2011- Page 5 Environmental Documentation Initial Study&Negative Declaration $5,200 Environmental Analysis see note 100%of cost plus 15%administrative fee. Staff to provide estimated cost. Environmental Impact Report Supplemental $6,500 Special Studies and Reports Other Studies, Reports or Analysis as determined necessary by Director see note 100%of cost plus 15%administrative fee. Staff to provide estimated cost. Modiricefions/Extenslons Modification-Comm/Ind/Res with existing PD ♦ ♦ see note 80%of initial deposit amounts. Development Agreement-Annual Review $2,600 Time Extension of Approved Tentative Tract Map $2,600 Time Extension of Approved Tentative Parcel Map $1,950 Time Extension of Approved Planned Development Permit $1,300 Miscellaneous Lot Line Adjustment $1,950 Parcel Map Waiver,or Conditional Certificate of Compliance $6,500 Reversion to Acreage $1,950 Conditlon Compliance Planning Condition Compliance Review see note 100%of original Map/PD deposit to be paid within 30 days of project approval Landscape Review&Inspection see note 100%of cost plus 15%administrative fee. Staff to provide estimated cost. Lighting Plan Review/Inspection see note 100%of cost plus 15%administrative fee. Staff to provide estimated cost. Violation(Penalty)Conditions of Approval see note 100%of staff time for investigation and enforcement. Permits Requiring Fees Fee Note or Additional Amount Zoning Clearance $ 100 Zoning Letter/Re-Build Lefler $300 Home Occupation Permit $100 Valid for 5 years.(Also requires Business Registration) Administrative Exception $650 Administrative Permit-Residential $780 Administrative Permit-Commercial/Industrial $1,300 Administrative Permit—Relocation of a Business with an Existing Administrative Permit $390 (not involving expansion of more than 50%of floor area,change in the nature of the business, or sale of alcoholic beverages) Permit Adjustment-Residential $390 Permit Adjustment-Commercial/Industrial $780 v Resolution No. 2011- Page 6 Mobile Home Rent Increase Review $390 Applies to cost-of-living increases only. Sign Permit $200 Sign Program $780 Temporary Sign/Banner Permit $80 Temporary Use Permit-Minor $150 Sidewalk sales,temporary trailer during residential construction Temporary Use Permit-Major $390 Parades, Car Shows, Parking Lot Sales Appeal of Community Development Director Decision Requiring Public Notice $390 Appeal of Community Development Director Decision without Public Notice $260 Miscellaneous Fees(not a deposit) Note or Additional Amount Records Imaging Building and Safety Drawing Sheets $2.00 Per Sheet Engineering Improvement Plan Drawing Sheets $2.00 Per Sheet Planning Drawing Sheets $2.00 Per Sheet Final Map Sheets $2.00 Per Sheet Building and Safety Permit Files $0.30 Per Sheet Planning Entitlement Files $0.30 Per Sheet Condition Compliance Inspection Condition Compliance Inspection Fee $6,500 Com/Ind>5,000 s.f.and Multi-Family Res> 10 units Advance Planning Advance Planning Fee Includes G P Updates and Traffic Model Maintenance see note 5%of Building Permit Fee for Valuation of$10,000 or greater Construction and Demolition Material Management Plan Review Fee for Projects where No Deposit Fund Exists(otherwise review will be $145 charged to the project deposit fund based on actual time at existing billing rates). 00 0