HomeMy WebLinkAboutAGENDA REPORT 2011 0420 CC REG ITEM 10A -
city Council Meeting
ITEM 10.A.
INUTES OF THE CITY COUNCIL
Moorpark, California April 6, 2011
A Regular Meeting of the City Council of the City of Moorpark was held on April 6, 2011
in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 7:18p.m.
2. PLEDGE OF ALLEGIANCE:
Ken Simons, a Moorpark Chamber of Commerce member, led the Pledge of
Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and
Mayor Parvin.
Staff Present: Steven Kueny, City Manager (arrived at 8:20 p.m.); Hugh
Riley, Assistant City Manager; Deborah Traffenstedt, Deputy
City Manager; Ron Ahlers, Finance Director; David Bobardt,
Community Development Director; David Klotzle, Interim
City Engineer/Public Works Director; Jennifer Mellon,
Administrative Services Manager; Joseph Vacca, Principal
Planner; Allen Walter, Landscape and Parks Maintenance
Superintendent; Jeremy Laurentowski, Landscape and
Parks Maintenance Superintendent; Captain Ron Nelson,
Sheriff's Department; and Maureen Benson, City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Introduction of Moorpark City Library Teen Librarian, Serenity Wilcox.
Mayor Parvin introduced Moorpark City Library Teen Librarian, Serenity
Wilcox.
B. Proclamation Declaring the Month of April as Sexual Assault Awareness
Month.
Mayor Parvin presented Lori Zinn, Interim CRI Supervisor from The
Coalition to End Family Violence with a proclamation declaring the month of
April as Sexual Assault Awareness Month.
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C. Proclamation Declaring April 16, 2011, as Arbor Day.
Mayor Parvin presented Allen Walter, Landscape/Parks Maintenance
Superintendent with a proclamation declaring April 16, 2011, as Arbor
Day.
D. Proclamation Declaring April 22, 2011, as Earth Day.
Mayor Parvin presented Jennifer Mellon, Administrative Services
Manager, with a proclamation declaring April 22, 2011, as Earth Day.
5. PUBLIC COMMENT:
Ken Simons, representing the Moorpark Chamber of Commerce, introduced the
"Shop Moorpark" campaign to encourage Moorpark residents to shop in
Moorpark. He and fellow Chamber member, Daniel Groff, conducted a random
drawing for five winners of $100 dollars in valuable scrip to use at participating
Moorpark businesses.
AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the
Redevelopment Agency of the City of Moorpark. The time was 7:32 p.m. The City
Council meeting reconvened at 7:33 p.m.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the consensus of the Council to pull Item 10.H. from the Consent
Calendar for individual consideration upon the request of Councilmember Pollock.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Pollock reported on having appeared before the Calleguas
Municipal Water Board on April 6, 2011, to convey Moorpark's concerns over the
increase in water rates. He stated Moorpark's elected representative on the
Calleguas board is Donald Houser who may be reached at 805-526-9323.
Councilmember Pollock reported he will be meeting with Susan Mulligan,
General Manager on April 7, 2011 to discuss Calleguas' finances.
Councilmember Pollock stated that Moorpark's elected representative on the
Metropolitan Water District Board is Ted Grandson.
Councilmember Mikos reported on the success of the "OK" drill she and other
trained Community Emergency Response Team (CERT) members participated in on
March 23, 2011.
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Councilmember Mikos reported she had attended a meeting of the Santa Monica
Mountains Conservancy on March 28, 2011.
Councilmember Mikos requested a future agenda item for a presentation from
the Ventura County Watershed Protection District on their plans for improving the
flood control channel along with native habitat areas near the Villa del Arroyo
development.
Mayor Parvin reported she attended the Ventura County Planning Commission
meeting held in Simi Valley to share Council's concerns regarding the Final EIR
for the Simi Valley Landfill Expansion Project.
Mayor Parvin reported she and Councilmember Pollock met with the Moorpark
Chamber Leadership Class last week.
Mayor Parvin stated she attended the Annual Dinner and Auction benefiting the
Boys & Girls Club of Moorpark.
Mayor Parvin stated she met with Walnut Canyon School students last week.
Mayor Parvin stated she attended a joint evening meeting on April 5, 2011 of the
Moorpark Chamber of Commerce and the Moorpark Rotary Club where their "Big
Loser" program was launched with all proceeds to benefit eradication of polio
programs.
Mayor Parvin stated on April 6, 2011 , she attended a Moorpark Chamber of
Commerce Government Relations meeting.
Mayor Parvin announced the Moorpark Community Emergency Response Team
or (CERT) class is now taking applications. CERT is an all-risk, all-hazard
emergency preparedness training course.
Mayor Parvin announced Free Landfill Day for Moorpark residents is Sunday,
April 17 at the Simi Valley Landfill and Recycling Center.
Mayor Parvin announced applications are available for the Neighborhood
Enhancement program. Events will be on Saturdays, May 7th and June 4th from
10am — 2pm.
Mayor Parvin announced the Moorpark City Library is a busy place throughout
April. The Book Club for Adults will meet this Sunday at 2p.m. and next
Wednesday at noon to discuss Jhumpa Lahiri's, The Namesake, and to choose
next month's selection. The new Teen Book Club will also meet next Wednesday
at 4p.m. to discuss various themes and ideas, and choose a book for the next
meeting.
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Mayor Parvin announced the 2nd Annual "Moorpark Has Talent" will be held on
Saturday, April 16th at the High Street Arts Center.
Mayor Parvin invited residents to come shop, explore, experience, and behold
the Moorpark Arts Festival taking place on Sunday, April 17th at the Moorpark
Civic Center and along High Street.
8. PUBLIC HEARINGS:
A. Consider Resolution Approving Modification No. 2 to Vesting Tentative
Tract Map No. 5130, to Extend the Timing for Certain Improvements for
the Vistas at Moorpark Project, Located East of Walnut Canyon Road, and
North of Wicks Road, on the Application of Sage Community Group on
behalf of Moorpark 150 LLC. Staff Recommendation: 1) Open the public
hearing, accept public testimony, and close the public hearing; and 2)
Adopt Resolution No. 2011-3012.
Mr. Vacca gave the staff report.
Mayor Parvin opened the public hearing.
Cary Lowe, representing Sage Community Group, Sage Community
Group (Moorpark 150, LLC) 3 Corporate Plaza #102, Newport Beach CA
92660, stated the requested extension is due to the downturn in the
economy and the difficulty in finding a builder at this time.
Mayor Parvin closed the public hearing.
MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to
adopt Resolution No. 2011-3012, approving Modification No. 2 to Vesting
Tentative Tract Map No. 5130, to extend the timing for certain improvements for
the Vistas at Moorpark project, located east of Walnut Canyon Road and North of
Wicks Road, on the application of Sage Community Group on behalf of Moorpark
150 LLC. The motion carried by unanimous voice vote.
B. Consider Resolution Authorizing the Issuance of Refunding Revenue
Bonds for the Purpose of Refinancing Outstanding City of Moorpark
Mobile Home Park Revenue Bonds (Villa Del Arroyo), Authorizing the
Issuance of Additional Bonds and Approving Certain Documents and
Authorizing the Execution and Delivery of an Indenture of Trust and Loan
Agreement, and Authorizing the Execution and Delivery of and Approving
Other Related Documents and Approving Other Related Actions in
Connection Therewith. Staff Recommendation: 1) Open the Tax Equality
and Fiscal Responsibility Act (TEFRA) public hearing, accept public
testimony, and close the public hearing; and 2) Adopt Resolution No.
2011-3013.
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Mr. Riley gave the staff report and stated the financing team and
consultants are available to answer any questions.
Mayor Parvin opened the TEFRA public hearing.
There were no speakers.
Mayor Parvin closed the TEFRA public hearing.
MOTION: Councilmember Mikos moved and Councilmember Pollock seconded
a motion to adopt Resolution No. 2011-3013, authorizing: 1) The issuance of
Refunding Revenue Bonds for the purpose of refinancing outstanding City of
Moorpark Mobile Home Park Revenue Bonds (Villa Del Arroyo), 2) The issuance
of additional bonds and approving certain documents 3) The execution and
delivery of an Indenture of Trust and Loan Agreement; and 4) The execution and
delivery of, and approving of other related documents and approving of other
related actions in connect therewith. The motion carried by unanimous voice
vote.
9. PRESENTATION/ACTION/DISCUSSION:
A. Consider Resolution Updating Staff Billing Rates, Deposits, and Fees for
Development Processing by Adding a Reduced Fee for an Administrative
Permit for Relocation of a Business with an Existing Administrative Permit
to a New Address and Rescinding Resolution No. 2010-2972: Staff
Recommendation: Adopt Resolution No. 2011-3014, rescinding
Resolution No. 2010-2972. ROLL CALL VOTE REQUIRED
Mr. Bobardt gave the staff report and stated another situation has come to
light, which requires an addition to the resolution on stamped page 79 of
the agenda report to add, "Administrative Permit — Relocation of a
Permitted Business that did not Require an Administrative Permit when
Established (not involving expansion of more than 50% of floor area,
change in the nature of the business, or sale of alcoholic beverages)" as
another permit fee.
There were no speakers.
MOTION: Councilmember Mayor Parvin moved and Councilmember Mikos
seconded a motion to adopt Resolution No. 2011-3014, updating Staff Billing
Rates, Deposits, and Fees for Development Processing by adding a reduced fee
for an Administrative Permit for relocation of a business with an existing
Administrative Permit to a new address, as amended to add, "Administrative
Permit — Relocation of a Permitted Business that did not Require an
Administrative Permit when Established (not involving expansion of more than
50% of floor area, change in the nature of the business, or sale of alcoholic
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beverages)" as another permit fee; and rescinding Resolution No. 2010-2972.
The motion carried by unanimous roll call vote.
B. Consider Award of Contract for the Collins Drive and University Drive
Traffic Signal Installation — Project 8078 and Consider Approval of a
Resolution Amending Fiscal Year 2010111 Budget. Staff
Recommendation: 1) Award construction contract to Taft Electric, and
authorize the City Manager to execute the contract in the amount of
$109,714.00, subject to final language approval by the City Manager and
City Attorney; 2) Authorize the City Manager to amend the contract for
project contingencies in an amount not to exceed $15,000.00 if and when
the need arises for extra work or services; 3) Authorize staff to purchase a
traffic signal video detection system at a not-to-exceed cost of $25,000.00;
and 4) Adopt Resolution No. 2011-3015. ROLL CALL VOTE REQUIRED
Mr. Klotzle gave the staff report.
There were no speakers.
MOTION: Councilmember Mikos moved and Councilmember Millhouse
seconded a motion to: 1) Award construction contract to Taft Electric, and
authorize the City Manager to execute the contract in the amount of $109,714.00,
subject to final language approval by the City Manager and City Attorney; 2)
Authorize the City Manager to amend the contract for project contingencies in an
amount not to exceed $15,000.00 if and when the need arises for extra work or
services; 3) Authorize staff to purchase a traffic signal video detection system at
a not-to-exceed cost of $25,000.00; and 4) Adopt Resolution No. 2011-3015.
The motion carried by unanimous roll call vote.
C. Consider Landscape Maintenance Contract Specifications and Authorize
Staff to Solicit Bid Proposals for Maintenance of Parks, Facilities, and
Landscape Maintenance Districts. Staff Recommendation: Approve
contract documents, subject to final language approval of the City
Manager and City Attorney, and authorize staff to solicit bid proposals.
Mr. Walter gave the staff report.
A discussion followed among the Councilmembers and staff regarding: 1)
Frequency of fertilization occurring within the fully-funded Landscape
Maintenance Districts; 2) Prohibition of the use of any anti-coagulant
rodenticides; and 3) Notifying the Moorpark Chamber of Commerce
concerning any bid announcements.
There were no speakers.
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MOTION: Councilmember Millhouse moved and Councilmember Mikos
seconded a motion to approve contract documents, as amended to prohibit the
use of any anti-coagulant rodenticides, and subject to final language approval of
the City Manager and City Attorney, and authorize staff to solicit bid proposals.
The motion carried by unanimous voice vote.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a
motion to approve the Consent Calendar with the exception of Items 10. H, which was
pulled for individual consideration. The motion carried by unanimous roll call vote.
A. Consider Minutes of Regular Meeting of March 16, 2011 . Staff
Recommendation: Approve the minutes.
B. Consider Minutes of Special Meeting of March 16, 2011 . Staff
Recommendation: Approve the minutes.
C. Consider Minutes of Special Meeting of March 24, 2011 . Staff
Recommendation: Approve the minutes.
D. Consider Warrant Register for Fiscal Year 2010/11 — April 6, 2011. Staff
Recommendation: Approve the warrant register.
E. Consider Changing the Bimonthly Report to the City Council to a Quarterly
Report to the City Council. Staff Recommendation: Receive and file
report.
F. Consider Approval of Street Names for Tract No. 5860, Planning Area No.
7, Moorpark Highlands (Pardee Homes), Located at the South West
Corner of Ridgecrest Drive and Elk Run Loop. Staff Recommendation:
Approve the street names as proposed in the agenda report.
G. Consider Report of Annual Development Agreement Review for 34.5
Acres of Land (Tract 5147) Located West of Gabbert Road, North of the
Union Pacific Railroad Right-of-Way on the Application of A-B Properties.
Staff Recommendation: 1) Accept the Community Development Director's
Report and recommendation, and find, on the basis of substantial
evidence, that A-B Properties has complied in good faith with the terms
and conditions of the agreement; and 2) Deem the annual review process
complete.
I. Consider Report of Annual Development Agreement Review, established
in Connection with Vistas at Moorpark, Tract 5130, Located on the East
Side of Walnut Canyon Road Approximately 3,500 Feet North of Casey
Road, on the Application of Moorpark 150, LLC. Staff Recommendation:
1) Accept the Community Development Director's Report and
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recommendation, and find, on the basis of substantial evidence, that
Moorpark 150, LLC has complied in good faith with the terms and
conditions of the agreement; and 2) Deem the annual review process
complete.
J. Consider Report of Annual Development Agreement Review, Established
in Connection with Warehouse Discount Center at White Sage Road and
State Route-23 Freeway, on the Application of NLA 118, LLC. Staff
Recommendation: 1) Accept the Community Development Director's
Report and recommendation, and find, on the basis of substantial
evidence, that NLA 118, LLC has complied in good faith with the terms
and conditions of the agreement; and 2) Deem the annual review process
complete.
K. Consider Summary of Special Meeting on March 24, 2011 for Letter of
Map Revision from the Federal Emergency Management Agency Revising
the Flood Insurance Rate Maps. Staff Recommendation: Receive and file
report.
L. Consider Authorizing Submittal of a Beverage Container Recycling and
Litter Reduction Act Grant Application for $9,828 to the California
Department of Recycling Resources and Recovery. Staff
Recommendation: Approve grant application and authorize the City
Manager or his designee to execute all documents on the City's behalf.
M. Consider Reentering into a Professional Services Agreement with Digital
Map Products, Inc. (DMP) for the Geographic Information System (GIS)
Products Including CityG1S and CommunityView. Staff Recommendation:
Authorize the City Manager to sign the Agreement, subject to final
language approval of the City Manager and City Attorney
N. Consider Agreement with Ventura County Star for Brochure Printing and
Mail Preparation Services for the City's Quarterly Newsletter and
Recreation Guide and Authorize the City Manager to Execute Agreement.
Staff Recommendation: Approve the Agreement and authorize the City
Manager to execute the Agreement, subject to final language approval of
the City Manager and City Attorney.
O. Consider Resolution Authorizing the Destruction of City Records
(Calendars, City Council and Redevelopment Agency Speaker and
Written Statement Cards, Certificate and Proclamation Records and
Related Correspondence, City Telephone System Reports, and
Telephone Message Pads). Staff Recommendation: Adopt Resolution
No. 2011-3016.
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The following item was pulled for individual consideration.
H. Consider Report of Annual Development Agreement Review, Established
in Connection with Meridian Hills Development Project, Tract 5187-1&2,
Located on the West Side of Walnut Canyon Road, Approximately 3,500
Feet North of Casey Road, on the Application of Resmark Equity Partners,
LLC, (Formerly West Pointe Homes and William Lyon Homes, Inc.). Staff
Recommendation: 1) Accept the Community Development Director's
Report and recommendation, and find, on the basis of substantial
evidence, that Resmark Equity Partners, LLC has complied in good faith
with the terms and conditions of the agreement; and 2) Deem the annual
review process complete.
Councilmember Pollock stated he had this item pulled as he is a resident
of Meridian Hills Development and wants the record to show he is
abstaining from voting on this item.
MOTION: Councilmember Mikos moved and Councilmember Van Dam
seconded a motion 1) Accept the Community Development Director's Report and
recommendation, and find, on the basis of substantial evidence, that Resmark
Equity Partners, LLC has complied in good faith with the terms and conditions of
the agreement; and 2) Deem the annual review process complete. The motion
carried by voice vote 4-0, Councilmember Pollock abstaining.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
Mr. Kueny requested the City Council go into closed session for discussion of
once case under Item 12.13. on the agenda.
MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a
motion to adjourn to closed session for a discussion of one case under Item 12.13. on
the agenda. The motion carried by unanimous voice vote. The time was 8:27 p.m.
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the
Government Code: (Number of cases to be discussed — 4)
Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van
Dam, and Mayor Parvin; Steven Kueny, City Manager; Joseph Montes, City
Attorney (via conference call); Hugh Riley, Assistant City Manager; Deborah
Traffenstedt, Deputy City Manager; and Ron Ahlers; Finance Director.
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The Council reconvened into open session at 9:02 p.m. Mr. Kueny stated one
case under Item 12.13. was discussed and there was no action to report.
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at 9:02 p.m.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
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