HomeMy WebLinkAboutAGENDA REPORT 2011 0518 CC REG ITEM 09B ITEM 9.13.
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City Council Meeting
of
MOORPARK CITY COUNCILACTION:
AGENDA REPORT
7.
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
DATE: May 9, 2011 (CC Meeting of 05/18/11)
SUBJECT: Consider Flood Mapping Analysis for the Walnut Canyon Drain and
Resolution Amending the Fiscal Year 2010/11 Budget
BACKGROUND
In February 2010, the City hired MR Consulting (MRC) to analyze the current Digital
Flood Insurance Rate Maps (DFIRM) to determine if the maps should be revised to more
accurately depict the Special Flood Hazard Areas (SFHA) within the City. SFHAs are
developed by the Federal Emergency Management Agency's (FEMA) flood mapping
procedures and indicate areas that may experience one foot or more of flooding due to a
100-year storm event. Flood insurance is mandatory for properties with a mortgage and
with a structure located within an SFHA.
The initial phase of analysis performed by MRC was focused on the Arroyo Simi and its
lack of capacity to contain the 100-year storm flow resulting in areas of flooding within
the City. MRC corrected the hydraulic model used to map the current flood zones
attributed to the Arroyo Simi and on behalf of the City, submitted a request for a Letter
of Map Revision (LOMR) to FEMA. On January 28, 2011, FEMA issued the approved
LOMR and revised DFIRMs with an effective date of June 13, 2011. Approximately 861
parcels within the City will be removed from SFHAs with approximately 241 remaining in
a flood zone. All affected property owners were notified of the LOMR and invited to a
public workshop which was held on March 24, 2011 where the results of the LOMR and
related flood insurance issues were discussed.
DISCUSSION
Additional measures have begun to determine if approximately 210 of the 241 parcels
remaining in the 100-year flood zone may qualify to be removed from the flood zone or
be eligible for lower flood insurance premiums. These measures include 1) a LOMR for
the Walnut Canyon Road, Charles Street and Walnut Street area (approx. 52 parcels);
S\Public Works%EveryonelReports\Stat1 Reports\2011W1ay105-18-2011 Walnut Canyon Flood Mapping doc 4
Honorable City Council
May 18, 2011
Page 2
and 2) ground elevation surveys on individual lots in the Harvester Street, Elderberry
Avenue, Justin Court area (27 parcels), three parcels in the Villa Campesina Avenue
area and 6 parcels on the east side of Fremont Avenue. The elevation survey includes
the Woodcreek and Moorpark Pines Apartment buildings (136 and 49 units
respectively) as well as the Park Springs Condos complex (128 units).
The other approximately 31 parcels remaining in the 100-year flood zone are located in
the area on the west side of Spring Road between the Arroyo Simi and Los Angeles
Avenue, and in the area east of Spring Road, north of Los Angeles Avenue, south of
Princeton Avenue and west of the 118 Freeway.
The ground elevation surveys in the areas described above have been completed and the
data is being analyzed. The information will then be submitted to FEMA to determine
which parcels can be removed from the 100-year flood zone or be eligible for lower
flood insurance premiums. A determination is expected from FEMA within two to three
months.
The additional LOMR effort to determine if the Walnut Canyon Road, Charles Street
and Walnut Street area can be removed from the 100-year flood zone is also underway.
This effort is included in MRC's scope of work and includes the analysis of the Walnut
Canyon Drain starting at the detention basin north of Meridian Hills Drive, proceeding
south past City Hall to the point where it turns west along the railroad tracks.
Analysis of the remaining portion of the channel that continues to the west, then south
between the SCE substation and the proposed Commonwealth Studios site, and then
west along the north side of Los Angeles Avenue until it joins the Gabbert Canyon Drain
which turns south and empties into the Arroyo Simi was not included in MRC's scope of
work. This is due to the fact that the current DFIRMs that became effective January 20,
2010, do not include any SFHAs that are attributable to this lower section of the Walnut
Canyon Drain. MRC's scope of work focused solely on minimizing the SFHAs that are
mapped on the current DFIRMs due to flooding from the Arroyo Simi and upper reach
of the Walnut Canyon Drain.
MRC's recent analysis of the Walnut Canyon Drain along with hydraulic design
information arising out of Commonwealth Studios' entitlement application process, has
revealed that the current January 20, 2010 DFIRMs erroneously omitted SFHAs that
are due to flooding along the lower section of the Walnut Canyon Drain.
The January 20, 2010 DFIRMs are the result of the City's successful appeal of FEMA's
proposed DFIRM updates first released in late 2004 which were prepared by FEMA's
consultant Nolte Associates, Inc. Nolte's work resulted in mapping SFHAs due to
flooding on the Arroyo Simi (Attachment 1) and Walnut Canyon Drain (Attachment 2).
The City's appeal only analyzed SFHAs due to flooding from the Arroyo Simi, not the
Walnut Canyon Drain. When FEMA finalized the January 20, 2010 DFIRMs to reflect
S\Public Work stEveryonetReports\Staff Reports\2011 WIay\05-18-2011 Walnut Canyon Flood Mapping doc 5
Honorable City Council
May 18, 2011
Page 3
the City's successful appeal (Attachment 3), Nolte's flood mapping due to flooding from
the lower reaches of the Walnut Canyon Drain was inadvertently omitted. This was due
to the confusing nature of the City's Arroyo Simi appeal results where it overlapped
Nolte's Walnut Canyon Drain flood mapping. The area of omitted SFHAs is depicted
on Attachment 4.
Staff recommends adding an analysis of the lower portion of the Walnut Canyon Drain
to MRC's scope of work to accurately map any resulting SFHAs in this area. The limits
of any resulting SFHAs and their impacts on properties within the City will not be known
until the analysis is complete.
In September 2010, the City executed a Memorandum of Understanding (MOU) with
the Ventura County Watershed Protection District (VCWPD) to analyze the entire
Walnut Canyon Drain and its 100-year flood mapping. This effort was part of a
Cooperating Technical Partners (CTP) program funded by FEMA and overseen by
VCWPD. In April 2011, the City withdrew from the MOU and CTP effort since MRC
was already analyzing the upper Walnut Canyon Drain and the City desired to maintain
the oversight of the Walnut Canyon Drain flood mapping analysis.
The Commonwealth Studio project will not be affected by the additional analysis in that
the 100-year flooding from the Walnut Canyon Drain that affects the site is being
abated through the design and construction of on-site retention systems.
FISCAL IMPACT
On November 18, 2009, the City Council appropriated $100,000.00 from the General
Fund Reserve to fund efforts to revise the DFIRMS and remove as many residences from
the 100-year flood zone as possible. To date, approximately $90,000.00 of the
appropriated funds have been expended. MRC's original contract was for $79,000.00 and
an additional amount of approximately $11,000.00 has been expended on GIS mapping,
VCWPD review, printing and mailing notifications to property owners. The remaining
$10,000.00 previously appropriated from the General Fund was not carried over into the
current FY 2010/11 budget.
An addendum to MRC's agreement in an amount not to exceed $42,000.00 is required
for 1) additional surveying and coordination with VCWPD and FEMA related to the recent
Arroyo Simi LOMR ($20,000.00); and 2) additional flood mapping analysis for the lower
portion of the Walnut Canyon Drain ($22,000.00).
Staff is requesting an amendment to the FY 2010/11 budget to appropriate $50,000.00
from the General Fund Reserve for the $42,000.00 addendum to MRC's agreement and
$8,000.00 for printing, mailing and other support services that may be required to finalize
the flood mapping analysis.
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Honorable City Council
May 18, 2011
Page 4
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1. Authorize the City Manager to execute an amendment to MRC's agreement to provide
additional flood mapping analysis, surveying and agency coordination services in an
amount not to exceed $42,000.00.
2. Adopt Resolution No. 2011 -
Attachments
1 — Nolte's 2004 Arroyo Simi Flood Zone Mapping
2 — Nolte's 2004 Walnut Canyon Drain Flood Zone Mapping
3 — Rendering of January 20, 2010 DFIRM
4 —Area of Omitted SFHAS
5 — Budget Amendment
S\Public Works\Everyone\Reports\Staff Reports12011VWay\05-18-2011 Walnut Canyon Flood Mapping doc 7
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Attachment 5
RESOLUTION NO. 2011 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2010/2011 BUDGET TO APPROPRIATE $50,000 FROM THE
GENERAL FUND FOR FLOOD MAPPING ANALYSES
WHEREAS, on November 18, 2009 the City Council approved Resolution No.
2009-2872 appropriating $100,000 from the General Fund to pay for engineering
services to process amendments to the proposed 2010 Digital Flood Insurance Rate
Map (DFIRM); and
WHEREAS, an engineering agreement with MR Consulting, LLC was executed
on February 5, 2010 to assist the City in preparing Letters of Map Changes (LOMC) to
remove as many residential structures from the Flood Insurance Rate Map (FIRM) for a
total contract value of $79,000; and
WHEREAS, on June 16, 2010 the City Council adopted the Operating and
Capital Improvement Projects Budget for fiscal year 2010/2011 ; and
WHEREAS, a staff report has been presented to the City Council recommending
additional surveying and coordination with Ventura County Watershed Protection
District and Federal Emergency Management Agency related to the recent Arroyo Simi
Letter of Map Revision and expanding the floor mapping analysis for the lower portion of
the Walnut Canyon Drain; and
WHEREAS, the same staff report summarized that the current year appropriation
in Public Works Department Special Professional Services expenditure account (1000-
8100-0000-9103) requires a budget amendment increase of $50,000 from the General
Fund (1000) to cover the cost of the expanded services; and
WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said
budget amendment and its resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of
$50,000.00 as more particularly described in Exhibit "A", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
S\Public Work s\Everyone\Reports\Staff Reports\2011\May\05 18 2011 (Walnut Canyon Flood Mapping Budget Amendment)doc 12
Resolution No. 2011 -
Page 2
PASSED AND ADOPTED this 18`h day of May, 2011.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit 'A': Budget Detail
13
Resolution No. 2011 -
EXHIBIT "A"
BUDGET AMENDMENT FOR
GENERAL FUND FOR
FLOOD MAPPING ANALYSES
FY 2010/2011
FUND ALLOCATION FROM:
Fund Account Number Amount
General Fund 1000-5500 $ 50,000.00
Total $ 50,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
1000.8100.0000.9103 $ 36,159.89 $ 50,000-00 $ 86,159.89
Total $ 36,159.89 $ 50,000.00 $ 86,159.89
Finance Approval: V
14
S:\Public Works\Everyone\Reports\Staff Reports\2011\May\05-18-11 (Walnut Canyon Budget Amend. Exhibit A).xls