Loading...
HomeMy WebLinkAboutAGENDA REPORT 2011 0518 CC REG ITEM 10B Gity Council 04 �11st--SAO r acYioN: - ITEM 10.13. - MINUTES OF THE CITY COUNCIL Moorpark, California April 20, 2011 A Regular Meeting of the City Council of the City of Moorpark was held on April 20, 2011 in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: Olivia Sichmeller, a Moorpark resident, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Van Dam, and Mayor Parvin. Absent: Councilmember Millhouse. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Deborah Traffenstedt, Deputy City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, Interim City Engineer/Public Works Director; David Moe, Redevelopment Manager; Jennifer Mellon, Administrative Services Manager; Jeremy Laurentowski, Landscape/Parks Maintenance Superintendent; John Brand, Senior Management Analyst; Captain Ron Nelson, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Olivia Sichmeller, Miss Ventura County's Outstanding Teen 2011, requested sponsorship to move on to the next level of competition at the state level. AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the Redevelopment Agency of the City of Moorpark. The time was 7:17 p.m. The City Council meeting reconvened at 7:18 p.m. 51 Minutes of the City Council Moorpark, California Page 2 April 20 2011 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.F. from the Consent Calendar for individual consideration, upon the request of Councilmember Mikos. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on his meeting with the General Manager of Calleguas Municipal Water District, Susan Mulligan. Councilmember Mikos and Mayor Parvin stated they had attended the City's Arbor/Earth Day celebration on April 16. Councilmember Mikos stated they had she attended "Moorpark Has Talent" on the evening of April 16. Councilmember Mikos and Mayor Parvin stated they had attended the second annual Moorpark Arts Festival on April 17. Mayor Parvin reported she had also attended Simi Valley Hospital's "Hats Off to Women". Mayor Parvin announced applications are available for the Neighborhood Enhancement program. Events will be on Saturdays, May 7th and June 4th from 10am — 2pm. Neighborhoods who apply and are chosen to participate will receive trash and green waste roll-off bins to clean their neighborhoods and the City pays for disposal. Program guidelines and applications are available at City Hall or at www.ci.moorpark.ca.us. Mayor Parvin announced the Easter Egg Hunt will be on April 23`d on the football field at Arroyo Vista Community Park. Mayor Parvin announced on May 14th "California Friendly Landscape Training" will conduct a waterwise garden workshop at the Waterworks District office. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Ventura County Grow Your Business, Live Your Life Presentation. 52 Minutes of the City Council Moorpark, California Page 3 April 20 2011 Ms. Heidi Hayes, representing the Economic Development Collaborative of Ventura County gave a presentation on "Grow Your Business, Live Your Life". B. Consider Moorpark Chamber of Commerce "Shop Moorpark" Presentation. Mr. Patrick Ellis, CEO of the Moorpark Chamber of Commerce gave a presentation on "Shop Moorpark." C. Consider Ventura County Watershed Protection District Virginia Colony Regional Detention Basin Project. Staff Recommendation: Direct staff as deemed appropriate. Mr. Klotzle gave a brief staff report and introduced Sergio Vargas, Deputy Director for the Ventura County Watershed Protection District, who gave a presentation on the Virginia Colony Regional Detention Basins. A discussion among the Councilmembers, staff, and Mr. Vargas focused on: 1) Clarifying the various names of the creek as it travels through different communities (Calleguas Creek in Camarillo, Arroyo Las Posas in Somis, and Arroyo Simi in Moorpark); 2) Questioning the economic analysis on slide No. 9 of the PowerPoint presentation; 3) Consideration needed of the new FEMA Flood Map analysis; 4) Consideration of the Caltrans mitigation area as an option for an inundation area; 5) The by- pass channel appears to take up 100% of Basin 4A and 90-80% of Basin 4B, which are within the City of Moorpark with Basin 4B designated as open space for possible recreational and trail uses; 6) The effects upon properties within the Flood Zone once this project is completed; 7) Concerns expressed by Augusta Homes from Villa del Arroyo in regard to properties in the mobile home park; 8) Consideration of possible future widening of State Route 118; and 9) Recommendation for working with the Santa Monica Mountains Conservancy, which has experience in balancing flood control needs with recreation opportunities. Mr. Vargas stated these concerns will be considered and addressed as part of the final study analysis for this project; and once the environmental document is finaled and the funding secured, they will be submitting an official document to FEMA to revise their flood map. Norma Comacho, Director of the Ventura County Watershed Protection District stated they are only at the inception of the project and they will be developing a full blown economic analysis of the project including environmental mitigation costs to make sure the project is viable. Henry Graumlich from the Calleguas Municipal Water District described the water supply benefits of this project. 53 Minutes of the City Council Moorpark, California Page 4 April 20, 2011 CONSENSUS: It was the consensus of the Council to direct staff to monitor the project, noting the concerns expressed by Council and to obtain an electronic copy of the Mr. Vargas' PowerPoint presentation. D. Consider an Ordinance Amending Chapter 2.70, Moorpark City Library, of Title 2 of the Moorpark Municipal Code. Staff Recommendation: 1) Introduce Ordinance No. 403 for first reading, waive full reading, and direct staff to schedule second reading and adoption for May 4, 2011; 2) Direct staff to schedule a special meeting of the Library Board of Trustees to be held in July, 2011 ; 3) Select the date of the July special meeting; and 4) Direct the City Clerk to conduct recruitment for the Library Board of Trustees if the Council direction is to proceed with recruitment. Ms. Mellon gave the staff report and amended stamped page 14 of the agenda report for Section 2.70.030 Membership-Term of office, to read: "The library board shall consist of five (5) members to be appointed by the city council through an advertisement, recruitment, and appointment process as established by city council policy and/or resolution. Pursuant to that policy, the mayor shall solicit suggested nominees from members of the council; prior to making a motion for appointment, the mayor shall announce the names of all persons he or she intends to nominate, and in the order to be nominated; the mayor shall then make a motion putting forth each individual name to be approved for appointment; a second shall be required; and the council shall vote on each appointment individually." There were no speakers. CONSENSUS: It was the consensus of the Council to wait until after deciding the summer recess schedule in agenda Item 9.F. before selecting a date for interviews and appointment of the new Library Board. Ms. Benson read the title of Ordinance No. 403. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to: 1) Introduce Ordinance No. 403 for first reading, as amended for Section 2.70.030, waive full reading, and direct staff to schedule second reading and adoption for May 4, 2011 . The motion carried by voice vote, 4-0, Councilmember Millhouse absent. E. Consider Replacement of Fifty-one (51) Existing Irrigation Controllers with WeatherTRAK ET Prot Irrigation Controllers; Authorize Staff to Solicit a Sole Source Product and Installation Contract with HydroPoint Data Systems Inc; and Resolution Amending the Fiscal Year 2010/11 Budget. 54 Minutes of the City Council Moorpark, California Page 5 April 20 2011 Staff Recommendation: 1) Authorize staff to obtain a Sole Source Product and Installation contract (Municipal Code Section 3.04.120) from HydroPoint Data Systems, Inc. for the replacement of fifty-one (51) irrigation controllers in City Parks and Landscape Maintenance Districts, with WeatherTRAK ET Pro2 irrigation controllers, subject to final language approval by the City Manager and City Attorney; and 2) Adopt Resolution No. 2011-3018. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report. Ben Slick, representative from HydroPoint Data Systems, Inc. described other locations where this system has been installed and the local support project system available to the City. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: 1) Authorize staff to obtain a Sole Source Product and Installation contract (Municipal Code Section 3.04.120) from HydroPoint Data Systems, Inc. for the replacement of fifty-one (51) irrigation controllers in City Parks and Landscape Maintenance Districts, with WeatherTRAK ET Pro2 irrigation controllers, subject to final language approval by the City Manager and City Attorney; and 2) Adopt Resolution No. 2011-3018. The motion carried by roll call vote, 4-0, Councilmember Millhouse absent. F. Consider Scheduling of the Summer Meeting Recess. Staff Recommendation: Direct staff to post a notice of meeting cancellation for the selected summer recess dates. Ms. Benson gave the staff report. There were no speakers. CONSENSUS: It was the consensus of the Council to direct staff to post meeting cancellation notices for the August 3 and August 17, 2011 meetings. AT THIS POINT in the meeting, the Council returned to Item 9.D. D. Consider an Ordinance Amending Chapter 2.70, Moorpark City Library, of Title 2 of the Moorpark Municipal Code. Staff Recommendation: 1) Introduce Ordinance No. 403 for first reading, waive full reading, and direct staff to schedule second reading and adoption for May 4, 2011 ; 2) Direct staff to schedule a special meeting of the Library Board of Trustees to be held in July, 2011; 3) Select the date of the July special meeting; and 4) Direct the City Clerk to conduct recruitment for the Library Board of Trustees if the Council direction is to proceed with recruitment. A discussion followed among the Councilmembers and staff concerning: 1) Schedule for interviews and appointment of members at regularly 55 Minutes of the City Council Moorpark, California Page 6 April 20 2011 scheduled meeting to save on staff costs; 2) Direction to conduct recruitment; and 3) Direction to return to Council with a resolution to establish compensation for the Library Board. CONSENSUS: It was the consensus of the Council to: 1) Direct the City Clerk to conduct recruitment for the Library Board; 2) Set the regular City Council meeting date of July 6 for appointment of five members to the Library Board; and 3) Direct staff to return with a resolution to establish compensation for attendance at Library Board meetings. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar with the exception of Item 10. F, which was pulled for individual consideration. The motion carried by roll call vote, 4-0, Councilmember Millhouse absent. A. Consider Minutes of Regular Meeting of April 6, 2011 . Staff Recommendation: Approve the minutes. B. Consider Warrant Register for Fiscal Year 2010-2011 — April 20, 2011 . Staff Recommendation: Approve the warrant register. C. Consider Resolution Authorizing the City's Fiscal Year 2011/12 Transportation Development Act Claim for Bicycle and/or Pedestrian Article 3 Purposes. Staff Recommendation: Adopt Resolution No. 2011- 3019. D. Consider Award of Bid and Project Approval for the Construction of a Security/Retaining Wall Along the South Metrolink Parking Lot. Staff Recommendation: 1) Approve the construction of approximately 575 feet of eight-foot tali block wall along the boundary of the south Metrolink parking lot: 2) "Provisionally award" the bid pursuant to Section 20174 of the Public Contract Code to Falcon Builders, Inc. for $81,160, including a ten percent (10%) project contingency and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager and City Attorney; and 3) In the event the first low bidder is unable or refuses to perform as stated, authorize staff to move forward and award the bid to the second lower bidder, Aguilera Brothers Construction, for $111,000, including a ten percent (10%) contingency and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager and City Attorney E. Consider Accepting Grant Deed of Easement for a Portion of APN 511-0- 101-350 (347 Moorpark Avenue). Staff Recommendation: Authorize the City Clerk to accept the grant deed of easement for the Property and record with the County of Ventura. 56 Minutes of the City Council Moorpark, California Page 7 April 20 2011 The following items were pulled for individual consideration. F. Consider 2011 Legislative Program. Staff Recommendation: Adopt the 2011 Legislative Program. Councilmember Mikos stated she pulled this item in regard to stamped page 268 of the agenda report to request as part of the motion, that Council be made aware of future legislative changes through box item communications. A discussion followed among the Councilmember focusing on: 1) Placing certain Platform Statements on a watch list; 2) Writing letters to state representatives expressing opposition to cuts in CDBG funding; and 3) Reconsidering options for getting involved in the Oxnard Harbor District due to new board members. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt the 2011 Legislative Program with direction to: 1) Keep Platform Statements 1.E. concerning transient occupancy tax and 6.S. concerning cuts to First 5 funding on a watch list; 2) Send letters to Congressmen and Senators opposing cuts to Platform Statement 6.J. for CDBG funding, 3) Consider adding 6.0. to the City's list of Potential Objectives to evaluate the City's options for involvement in the governance of the Oxnard Harbor District; and 4) Keep Council informed via box item communications of legislative updates pertaining to transient occupancy tax, and cuts to First 5 and CDBG funding. The motion carried by voice vote, 4-0, Councilmember Millhouse absent. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:42 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 57