HomeMy WebLinkAboutAGENDA REPORT 2011 0518 CC REG ITEM 10E ITEM 10.E.
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MOORPARK CITY COUNCIL
AGENDA REPORT -
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared By: Shaun Kroes, Senior Management Analy�� �'
DATE: May 6, 2011 (CC Meeting of 05/18/11)
SUBJECT: Consider Amendment No. 4 to Agreement for Street Sweeping Services
BACKGROUND/DISCUSSION
On January 5, 2000, the City entered into an Agreement with Pacific Sweep for street
sweeping services. Pacific Sweep sweeps City-owned streets, the Metrolink parking lots,
and Caltrans' streets that are within the city limits (Los Angeles Avenue, Moorpark Avenue,
and Walnut Canyon Road). The City receives reimbursement from Caltrans for State
streets swept by Pacific Sweep.
The Agreement has been amended three times. The first amendment was on October 10,
2005, when the Agreement's term was extended from December 31, 2005, to December
31, 2010. The second amendment was on April 8, 2010, when Pacific Sweep's name was
changed from Pacific Sweep to David S. Hopkins doing business as Pacific Sweep. The
third amendment was on December 30, 2010, when the Agreement's term was extended
from December 31, 2010, to June 30, 2011. The third amendment also granted Pacific
Sweep permission to store one of its street sweeping vehicles on City property and
included additional insurance and indemnification requirements.
The current Agreement with Pacific Sweep is set to expire on June 30, 2011. Future street
sweeping service administration may be transferred from the City to the City's franchise
solid waste haulers. On May 4, 2011, the City Council approved extending the City's
existing solid waste Franchise Agreements to December 31, 2011, while transition
discussions continue. Consequently, the street sweeping Agreement should be extended
for another six months to match the City's solid waste Franchise Agreements. Staff is also
requesting that the City Manager be authorized to extend Pacific Sweep's Agreement an
additional six months after December 31, 2011, if required.
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Honorable City Council
May 18, 2011
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FISCAL IMPACT
The proposed Amendment No. 4 would extend the existing street sweeping Agreement an
additional six months. The current curb-mile-rate is $17.98. The City's draft FY 2011/12
has $116,200 budgeted for street sweeping services. The amendment would authorize
expenditures of half that amount, or$58,100. If the City Manager amends the Agreement
for a fifth time the remaining $58,100 would be authorized to be spent. It is proposed that
if the $58,100 were to be exceeded during a six month extension, then the City Manager
shall be able to authorize an additional expenditure of five percent, or$2,900 per six month
amendment.
STAFF RECOMMENDATION
1. Authorize the City Manager to sign Amendment No. 4 to the Agreement for Street
Sweeping Services for an amount not to exceed $58,100 plus a five percent
contingency of$2,900, subject to final language approval of the City Manager and
City Attorney.
2. Authorize the City Manager to amend the Agreement again for an additional six
months for an amount not to exceed $58,100 plus a five percent contingency of
$2,900, for a final Agreement expiration date of June 30, 2012.
Attachment:
Draft Amendment No. 4 for Street Sweeping Services
S\Public Work slEveryone\Reports\Staft Reports\201 1 W1ay\05 18 2011 (Pacific Sweep Amendment No a)doc 79
AMENDMENT NO. 4
AGREEMENT BETWEEN THE CITY OF MOORPARK AND DAVID S. HOPKINS
DOING BUSINESS AS PACIFIC SWEEP FOR STREET SWEEPING SERVICES
THIS AMENDMENT TO AGREEMENT, made and entered into this day of
, 2011, by and between the City of Moorpark, a municipal
corporation located in the County of Ventura, State of California, hereinafter referred to
as "City" and David S. Hopkins doing business as Pacific Sweep, hereinafter referred to
as "Contractor".
WITNESSETH
Whereas, on January 5, 2000, the City and Contractor entered into an
Agreement for certain street sweeping services to be provided to City by Contractor;
and
Whereas, on October 10, 2005, Amendment No. 1 to the Agreement was
approved, extending the Term to December 31, 2010; and
Whereas, on April 8, 2010, Amendment No. 2 to the Agreement was approved,
changing Contractor's name from Pacific Sweep to David S. Hopkins doing business as
Pacific Sweep; and
Whereas, on December 30, 2010, Amendment No. 3 to the Agreement was
approved, amending the Agreement to permit storage of a street sweeping vehicle on
City property, and extending the Agreement from December 31, 2010 to June 30, 2011;
and
Whereas, the City desires to extend the Agreement from June 30, 2011 to
December 31, 2011; and
Whereas, the City desires the option to extend the Agreement for an additional
six (6) months from December 31, 2011 to June 30, 2012; and
Whereas, both City and Contractor agree to the adjustments to the Agreement
and now wish to document said Agreement by jointly approving this Amendment No. 4
to the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, benefits and
premises herein stated, the parties hereto agree to amend the aforesaid Agreement as
follows:
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I. TERM
The term of the Agreement is extended to December 31, 2011. The City
Manager shall be granted the authority to extend the Agreement an additional
six (6) months from December 31, 2011 to June 30, 2012.
U. COMPENSATION
Compensation for this Amendment shall not exceed $58,100 unless
authorized by the City Manager. If the City Manager extends the Agreement
for an additional six (6) months from December 31, 2011 to June 30, 2012,
compensation for the additional six (6) months shall not exceed $58,100
unless authorized by the City Manager.
III. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and
effect.
CITY OF MOORPARK: DAVID S HOPKINS, DBA PACIFIC
SWEEP:
Steven Kueny, City Manager David S. Hopkins, Owner
Date Date
ATTEST:
Maureen Benson, City Clerk
Agreement for Street Sweeping Services
Amendment No. 4
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