HomeMy WebLinkAboutAGENDA REPORT 2011 0601 CC REG ITEM 10C ITEM 10.C.
Pity Council Nieetin
MOORPARK CITY COUNCIL
AGENDA REPORT ACTION:_
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared by: Shaun Kroes, Senior Management Analyst
DATE: May 20, 2011 (CC Meeting of 06/01/11)
SUBJECT: Consider Consultant Agreement with Hartzog & Crabill, Inc. for Traffic
Signal Design and Maintenance Services for Fiscal Year 2011112
BACKGROUND & DISCUSSION
On September 22, 2010, the City entered into an Agreement with Hartzog & Crabill, Inc.,
(Hartzog & Crabill) for traffic signal design and maintenance services. The Agreement
expires on June 30, 2011. Staff is requesting a new agreement with Hartzog & Crabill for
FY 2011/12 for a not-to-exceed amount of $50,000.
Hartzog & Crabill's FY 2010/11 Agreement was for a not-to-exceed amount of$45,000 in
FY 2010/11. In FY 2010/11 Hartzog & Crabill was assigned the following three (3) Task
Orders. _
Task Order No. Description _ Amount
1 _ On-going traffic signal monitoring $15,000
2 Level of Service Traffic Counts $2,350
3 Collins Drive & University Avenue Signal Construction $14,720
Engineering Services
Total $32,070
Task Orders 1 and 2 will be completed in FY 2010/11. Task Order 3 is expected to be
completed in FY 2010/11 but may continue into July of 2011. If Task Order 3 is continued
into FY 2011/12 it will be assigned a new Task Order Number.
FISCAL IMPACT
Any services requested by the City from Hartzog & Crabill are either already in the Draft FY
2011/12 Budget (such as the ongoing traffic signal maintenance services) or will be
presented to the City Council as a requested budget amendment.
S\Public Works\Everyone\Reports\Staff Reports\2011\June\6.1-2011 (Hartzog Agreement)doc 180
Honorable City Council
June 1, 2011
Page 2
STAFF RECOMMENDATION
Authorize the City Manager to sign the Agreement, subject to final language approval of
the City Manager and the City Attorney.
Attachment: Draft Agreement
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AGREEMENT BETWEEN THE CITY OF MOORPARK AND
HARTZOG & CRABILL, INC., FOR TRAFFIC ENGINEERING SERVICES
THIS AGREEMENT, is made and effective as of this 1ST day of July, 2011,
between the City of Moorpark, a municipal corporation ("City") and Hartzog & Crabill,
Inc., a California corporation ("Consultant"). In consideration of the mutual covenants
and conditions set forth herein, the parties agree as follows:
WHEREAS, City has the need for design evaluation, analysis and operations
regarding traffic engineering services; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated July 25, 2008,
which is attached hereto as Exhibit C; and
WHEREAS, Consultant has submitted to City a Schedule of Hourly Rates dated
January 1, 2009, which is attached hereto as Exhibit D.
NOW, THEREFORE, in consideration of the mutual covenants, benefits and
premises herein stated, the parties hereto agree as follows:
1. TERM
This Agreement shall be from the date executed above, and shall remain in effect
until June 30, 2012.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide traffic engineering services, as set forth in Exhibit C. In
the event there is a conflict between the provisions of Exhibit C and this Agreement, the
language contained in this Agreement shall take precedence.
The specific services required of Consultant under this Agreement shall consist
of the tasks and obligations defined in Task Orders approved by the City and
Consultant, in response to specific projects and services requested by City. Any duly
executed and approved Task Order shall become a part of this Agreement. The
standard form for the Task Order is set forth in Exhibit B.
Compensation for the services to be performed by Consultant shall be in
accordance with Section 5 of this Agreement. Compensation shall not exceed the rates
or total contract value of fifty thousand dollars ($50,000.00) as stated in Section 5 of this
Agreement, without the written authorization of the City Manager. Payment by City to
Consultant shall be in accordance with the provisions of this Agreement.
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All services shall be performed to the satisfaction of the City Engineer or the City
Engineer's designee. All services shall be performed according to the latest standards
in traffic engineering services.
Consultant shall, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials, equipment,
printing, vehicles, transportation, office space and facilities, all tests, testing and
analyses, calculations, and all other means whatsoever, except as herein otherwise
expressly specified to be furnished by City, necessary or proper to perform and
complete the work and provide the professional services required of Consultant by this
Agreement.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant's overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Trammell Hartzog, and no other individual may be
substituted without the prior written approval of the City Manager.
The City's contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager's designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided, on an IRS 1099 form,
before payments may be made to vendors.
The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit D, based upon
actual time spent on the above tasks. This amount shall not exceed fifty thousand
dollars ($50,000.00) for the total term of the Agreement unless additional payment is
approved as provided in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services are authorized in advance and in writing by the City
Manager. Consultant shall be compensated for any additional services in the amounts
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and in the manner as agreed to by City Manager and Consultant at the time City's
written authorization is given to Consultant for the performance of said services.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon
thereafter as practical, for services provided in the previous month. Payment shall be
made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any
expense or reimbursable cost appearing on any invoice shall be accompanied by a
receipt or other documentation subject to approval of the City Manager. If the City
disputes any of Consultant's fees or expenses it shall give written notice to Consultant
within thirty (30) days of receipt of any disputed fees set forth on the invoice.
6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant's control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
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fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City's designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer
files, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of
the City and may be used, reused, or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files, Consultant shall make
available to the City, at the Consultant's office and upon reasonable written request by
the City, the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files.
9. INDEMNIFICATION AND HOLD HARMLESS
Professional Liability: Consultant shall indemnify, defend (with counsel
reasonably acceptable to City) and hold harmless City, and any and all of its
employees, officials and agents ("the Indemnitees") from and against any liability
(including liability for claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether
actual, alleged or threatened, including attorneys' fees and costs, court costs, interest,
defense costs, and expert witness fees), where the same arises out of, are a
consequence of, or are in any way attributable to, in whole or in part, the negligence,
willful misconduct, errors or omissions, in performance of this Agreement by Consultant
or by any individual, or entity for which Consultant is legally liable, including but not
limited to officers, agents, employees or subcontractors of Consultant, except such
damage as is caused by negligence of the City or any of its officers, employees,
servants, project coordinators or agents.
- — --------- -- --
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Other than Professional Liability: Consultant shall indemnify, defend and hold
harmless City, and any and all of its employees, officials and agents from and against
any liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys' fees and costs, court
costs, interest, defense costs, and expert witness fees), where the same arise out of,
are a consequence of, or are in way attributable to, in whole or in part, the performance
of this Agreement by Consultant or by any individual or entity for which Consultant is
legally liable, including but not limited to officers, agents, employees or subconsultants
of Consultant.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subconsultant, or
any other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs and expenses described in this Section.
10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
11. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant's officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers or
employees, or agents of the City except as set forth in this Agreement. Consultant shall
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not incur or have the power to incur any debt, obligation, or liability against City, or bind
City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
13. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical handicap, medical condition, marital status or
gender of such person, except as provided in Section 12940 of the Government Code.
The Consultant shall have responsibility for compliance with this Section [Labor Code
Section 1735].
14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee or agent of Consultant, in connection with the award of this Agreement or any
work to be conducted as a result of this Agreement. Violation of this Section shall be a
material breach of this Agreement entitling the City to any and all remedies at law or in
equity.
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15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one year thereafter, shall have any interest, direct
or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
16. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm
have any interests, nor shall they acquire any interest, directly or indirectly, which will
conflict in any manner or degree with the performance of their services hereunder.
Consultant further covenants that in the performance of this Agreement, they shall
employ no person having such interest as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing
any services directly or indirectly, with the developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest, now
or within the past one (1) year, and further covenants and agrees that Consultant and/or
its subconsultants shall provide no service or enter into any contract with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public
agency(ies) owning property and/or processing an entitlement application for property in
the City or its Area of Interest, while under contract with the City and for a one (1) year
time period following termination of this Agreement.
17. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
To: Trammell Hartzog
Hartzog & Crabill, Inc.
275 Centennial Way, Suite 208
Tustin, CA 92780
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
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specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
18. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
19. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties or
obligations hereunder. It is understood and acknowledged by the parties that
Consultant is uniquely qualified to perform the services provided for in this Agreement.
20. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
21. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the State of California shall govern
the rights, obligations, duties, and liabilities of the parties to this Agreement and also
govern the interpretation of this Agreement.
22. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses from the losing party, and any judgment or decree
rendered in such a proceeding shall include an award thereof.
23. ARBITRATION
Cases involving a dispute between City and Consultant may be decided by an
arbitrator if both sides agree in writing, with costs proportional to the judgment of the
arbitrator.
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24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party's own independent
investigation of any and all facts such party deems material.
25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by the City Manager.
27. PRECEDENCE
In the event of conflict, the requirements of the City's Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant's
Proposal.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
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behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK HARTZOG & CRABILL, INC.
By: By:
Steven Kueny, City Manager Trammell Hartzog, President
Date: Date:
Attest:
Maureen Benson, City Clerk
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Exihibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Consultant agrees to amend, supplement or endorse
the existing coverage to do so. Consultant acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
"Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant's employees will use personal
autos in any way on this project, Consultant shall provide evidence of personal auto
liability for each such person.
Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, error or
omissions of the Consultant and "Covered Professional Services" as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
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Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include
a drop down provision providing primary coverage above a maximum of $25,000 self-
insured retention for liability not covered by primary but covered by umbrella. Coverage
shall be provided on a "pay on behalf' basis, with defense costs payable in addition to
policy limits. Policy shall contain a provision obligating insurer at the time insured's
liability is determined, not requiring actual payment by the insured first. There shall be
no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to the City for injury to employees of
Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval by the City following receipt of proof of insurance as
required herein. Limits are subject to review but in no event less than $2,000,000
aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees and agents, using standard ISO endorsement CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant's employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
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5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called "third party action over" claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect the City's protection without the
City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant's general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any
insurance is not delivered as required, or in the event such insurance is canceled
or reduced at any time and no replacement coverage is provided, the City has
the right, but not the duty, to obtain any insurance it deems necessary to protect
its interests under this or any other Agreement and to pay the premium. Any
premium so paid by the City shall be charged to and promptly paid by Consultant
or deducted from sums due Consultant, at the City's option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City
of any cancellation or reduction of coverage. Consultant agrees to require its
insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation or reduction of coverage
imposes no obligation, or that any party will "endeavor" (as opposed to being
required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Consultant, provide
the same minimum insurance required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with
subcontractors and others engaged in the Work will be submitted to the City for
review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
Professional Services Agreement between
City of Moorpark and Hartzog & Crabill, Inc.
Page 13
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this Agreement to self-insure its obligations to the City. If Consultant's existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Consultant 90
days advance written notice of such change. If such change results in
substantial additional cost to the Consultant, the City will negotiate additional
compensation proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is
canceled or terminated for any reason. Termination of this obligation is not
effective until the City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. As coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specification applicable to the renewing or new coverage must be provided to the
City within five days of the expiration of coverage.
17. The provisions of any Workers' Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific
Professional Services Agreement between
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reference to a given coverage feature is for purposes of clarification only as it
pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It
is not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for
payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this Agreement. The
City assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
Professional Services Agreement between
City of Moorpark and Hartzog & Crabill, Inc.
Page 15 196
EXHIBIT B
SAMPLE CITY OF MOORPARK SAMPLE
TASK ORDER
TRAFFIC ENGINEERING SERVICES
Reference Agreement No.: XXXX - XX
Task Order No.: X
Consultant: Hartzog_& Crabill, Inc.
Date of Original Agreement: XX/XX/2011
Date of This Task Order:
Purchase Order Number:
Project Title
A. Project Description
[General description of the project and services required for the project.]
B. Description of Services
Consultant shall perform the following services pursuant to this Task Order:
[List of tasks and sub-tasks required to be performed.]
C. Schedule
Consultant shall complete the services described above with from the
date of the Notice to Proceed.
[Schedule may be a more detailed list of sub-tasks and due dates, such as a bar
chart.]
Professional Services Agreement between
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Sample
Task Order No.
Agreement No.
D. Compensation
Consultant shall be compensated for the services completed under this Task Order
in the amount Not-to-Exceed
[Compensation may be set forth in a list broken down by tasks and sub-tasks].
E. City's Responsibilities
City shall provide the following information, reports, documents, etc. required for the
performance of the Consultant under this Task Order:
[List of reports, services, etc. (i.e. appraisals, title reports, legal descriptions, etc)
to be provided by the City.]
F. Project Managers
1. City's Project Manager:
2. Consultant's Project Manager:
G. Agreement Provisions
All other provisions of the above mentioned Agreement shall remain in full force and
effect.
CITY OF MOORPARK HARTZOG & CRABILL, INC.
Steven Kueny, City Manager Trammell Hartzog, President
Date Date
Professional Services Agreement between
City of Moorpark and Hartzog & Crabill, Inc.
Page 17 198
Exhibit C
QUALIFICATIONS AND PROPOSAL FOR
TRAFFIC ENGINEERING, ANALYSIS
AND REVIEW SERVICES
Prepared for:
City of Moorpark
Community Development Department
799 Moorpark Avenue
Moorpark,CA 93021
Attention: Mr.Barry K.Hogan, Deputy City Manager
July 25, 2008
Presented by:
Hartzog & Crabill,Inc.
Consulting Trajyic Engineers
275 Centennial Way,Suite 208
Tustin,CA 92780
(714)731-9455 Phone
(714)731-9498 Fax
G HARTZOG &
G CRABILL, Inc.
c
199
Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
INTRODUCTION/STATEMENT OF QUALIFICATIONS
The City of Moorpark has identified the need to retain the services of a qualified consulting firm
to provide Traffic Engineering, Analysis and Review Services. As stated in the Request for
Proposal (RFP), these services include, but are not limited to review of traffic analyses for
development projects consistent with the City of Moorpark Municipal Code, Circulation Element
LOS, the latest published ITE Trip Generation Manual and industry standards, traffic
engineering and concept reviews.
Hartzog & Crabill, Inc. (HCI) currently serves the Cities of Bellflower and Rancho Santa
Margarita, as well as South Gate as contract City Traffic Engineer. As such, we recognize the
importance of the "political" as well as the "technical" perspective when dealing with sensitive
issues, such as traffic calming and relating with the public. HCI also provides `on-call' services
to numerous cities throughout Orange, Los Angeles, Riverside, San Bernardino, and Ventura
Counties.
DESCRIPTION OF FIRM
HCI is a consulting engineering firm specializing in municipal services. Our office address is:
Hartzog& Crabill,Inc.
275 Centennial Way,Suite 208
Tustin,CA 92780
(714)731-9455
Our services include public works projects, traffic and transportation planning, traffic signal
design, traffic management, traffic operations and signal system coordination. Since its
inception in 1993, HCI has proven itself as a leader in client satisfaction through successful
project completion. These successes are attributed to the "hands-on" approach demonstrated by
the firm's two principals, Mr. Trammell Hartzog and Mr. Jerry Stock P.E., as well as our Senior
Engineers, Mr. Bernie Dennis and Mr. Scott Ma, amongst our other staff members.
Mr. Stock is our firm's Registered Civil and Traffic Engineer and is currently serving the City of
Bellflower as their City and Traffic Engineer. It is proposed that Mr. Stock will serve as the
project's licensed engineer (Traffic Engineer). Mr. Hartzog's experience covers over (40) years
and involves a specialization and unmatched expertise in traffic signal design, signal operations,
and signal system coordination. Mr. Dennis' traffic engineering experience also covers over(40)
years with expertise in municipal and private traffic engineering, and numerous aspects of
transportation planning. Mr. Ma's experience has been provided on a `part-time' basis to the
City of Laguna Hills and will soon be providing continuous "on-going" traffic-engineering
services to the Cities of South Gate and Los Alamitos.
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Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
DESCRIPTION OF FIRM (continued)
Although our Tustin office is located approximately 80 miles from Moorpark City Hall, by the
use of E-mail, overnight express delivery and other technology, we are able to respond to all City
needs in a timely manner. When needed, HCI staff is available to meet at Moorpark City Hall.
As stated in the RFP,the City will provide plans and reports electronically.
In addition to our technical expertise, a cornerstone of HCI's success is attributed to our work
ethic, loyalty to client cities, completion of assigned tasks on schedule, and the ability to
effectively communicate with the public, City staff and elected officials. The office and its
employee's total (12) individuals, who make up a complete staff of professional engineers and
support technicians where all work products are prepared. All design and drafting work is
accomplished using the latest AutoCad software on all our personal computers.
TYPICAL SERVICES
Working with numerous Southern California cities, HCI has been responsible for directing the
activities of Traffic Divisions, providing expertise to City Engineers and planning staffs, and also
responding to requests, inquiries, and concerns of citizens and City Council members alike;
typical of the needs as identified by the City of Moorpark's request for traffic engineering,
analyses and review services.
HCI staff will coordinate with the specific Community Development Department Case Planner
to provide review and subsequent traffic related comments and recommendations to the planning
Director. Our services will address street design and traffic analyses. Other traffic related
concerns and comments would be provided to the case planner.
PERSONNEL SUMMARY RESUMES
As mentioned, HCI staff'is comprised of twelve (12) engineering professionals and technicians
who have the proven ability and expertise to meet the continually changing, challenging needs of
the modem city. Following are summary resumes of HCI staff that will directly serve the City of
Moorpark.
Please also note from the resumes, that in addition to traffic-related expertise, HCI can also offer
extensive municipal civil-engineering support on a full-time or "as-needed" basis. HCI further
possesses a capability that has become increasingly popular with our client cities; which is the
firm's ability to operate, monitor, and administer the maintenance of our client city's traffic
signal system, either on-site or remotely from the HCI offices.
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Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
PERSONNEL SUMMARY RESUMES (continued)
Mr. Jerry Stock,P.E.,Principal — CiviMaffic Engineer
Mr. Jerry Stock is a Registered Professional Civil and Traffic Engineer. Mr. Stock serves as our
firm's quality-control officer for all of its traffic signal designs and specifications, and at present
is also serving the City of Bellflower as their City Engineer and Traffic Engineer. Mr. Stock
provides as needed traffic engineering services to the cities of Chino, Hermosa Beach, Laguna
Hills and Los Alamitos.
The services Mr. Stock provides to those Cities are similar in nature to the services requested by
the City of Moorpark. For example, Mr. Stock has represented the City of Bellflower as a voting
member of that city's Development Review Board, a position he has held for eight(8)years. Mr.
Stock establishes all traffic and public works related conditions of approval, reviews plan
submittals in terns of on-site and off-site circulation, LOS, sight distance, driveway and
intersection locations, photometric plans and any related traffic impact analysis.
Prior to his joining HCI, Mr. Stock served as City Engineer for the City of Norwalk and is very
knowledgeable in the daily operations of a municipal engineering/public works department. Mr.
Stock provides assistance in projects that involve the preparation and review of various civil and
traffic engineering plans, construction management and contract administration, field
investigations and provides services relative to the development of a municipal capital
improvement program(CIP).
A principal asset to our company is Mr. Stock's ability, as a licensed Civil and Traffic Engineer,
to link the civil and traffic engineering functions.
Mr. Trammell Hartzog,Principal — Traffic Signal Design and Operations
Mr. Trammell Hartzog is the president of HCl. With over(40)years of experience,Mr. Hartzog
is a recognized expert in the preparation of design plans, specifications, and cost estimates
(PS&E) for the installation and modification of traffic signals and traffic signal interconnect
systems. Mr. Hartzog has designed more than 1,600 traffic signals and numerous interconnect
systems. Among many, his assignments have included the setup and establishment of traffic
signal management systems for the Cities of Aliso Viejo, Cerritos, Cypress, Glendora, Laguna
Hills, Laguna Niguel, Los Alamitos, Stanton, Rancho Santa Margarita,Tustin,Yorba Linda, and
many others.
Recognizing the significance of a good traffic signal system throughout the City of Moorpark,
Mr. Hogan and City staff would possess the ability of having our staff'provide measurable(and
more important — OBSERVABLE) traffic signal operational improvements. A good prior
example of this condition occurred in the City of Norwalk, at the "five points intersection" of
Pioneer Avenue at Rosecrans/San Antonio. The intersection's previous signal cycle length was
about (3) minutes (one that generated many citizen complaints). Following the completion of
intersection improvements designed by HCI, cycling was reduced by (50) percent. Our concept
was presented on behalf of the Public Works/Community Development Department, and well-
received by City Council.
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Proposal for Traffic Engineering Analysis and Review Services: City of Moorpark, CA
PERSONNEL SUMMARY RESUMES (continued)
Mr. Hartzog's experience includes the successful completion of a multi jurisdictional traffic
signal/interconnect project. The project included the Cities of Buena Park, Cypress, Garden
Grove, and Stanton. It is again noted that Mr. Hartzog has been retained by numerous cities to
actually operate and monitor their various traffic signals through a detector and software
management system in our office. Mr. Hartzog currently operates and maintains the
coordination timing for traffic signals in the City of South Gate, as well as the Cities of Cerritos,
Cypress, Glendora, La Palma, Laguna Hills, Lake Elsinore, Los Alamitos, San Juan Capistrano,
Stanton,and Yorba Linda.
Scott Ma,P.E. —Senior Engineer
Mr. Ma is a Registered Professional Civil Engineer with over seven (7) years of experience
primarily in the area of traffic engineering. His experience includes conducting a variety of traffic
studies including but not limited to, warrant analyses, preparing and reviewing traffic impact
analyses reports and recommendations, responding to community requests such as crosswalks,
traffic signals, stop signs, parking matters, and also performing project management that includes
the preparation and submittal of project plans,specifications,and estimates(PS&E).
Mr. Ma will begin serving as the City Traffic Engineer for the City of South Gate beginning in
August 2008,as well as provide"on-call"services for the City of Los Alamitos. Mr. Ma's tasks
include, but are not limited to, oversight of all aspects of the City's consulting service requirements
regarding review of traffic-related requests, analyses and operational studies, permits, and other
daily duties the City may request.
Mr. Bernie Dennis,P.E. — Senior 71raffie Engineer
Mr. Dennis is a Registered Professional Traffic Engineer with over (40) years of experience in
municipal traffic engineering. Currently he serves as the City Traffic Engineer for the City of
Rancho Santa Margarita, and "on-call" for City of Laguna Woods. Mr. Dennis has provided
traffic engineering support to the Cities of Corona, Los Alamitos, Signal Hill, Villa Park, among
other client cities.
As the City of Orange's first Traffic Engineer, he had the responsibility of establishing a City
traffic engineering operation, inclusive of initiating and implementing policies, procedures,
standards, goals and objectives. Mr. Dennis has extensive experience in traffic engineering
administration, traffic operations, and traffic planning. Mr. Dennis continuously interfaces with
City Departments and many County, State and Federal Agencies.
Michael A. Vallado—Associate Engineer
Mr. Vallado provides assistance to Mr. Hartzog and Mr. Stock in the area of traffic signal design
and oversees several aspects of signal plan review,specifications, and related analyses. Mr. Vallado
brings over (10) years of experience specifically related to traffic-engineering and signal design.
Five of these years were devoted to running the City of Glendor&s Traffic Engineering Division,
while the last(5)years have been with HCI. His responsibilities with HCI include preparing signal
analyses reports and recommendations, and project management including preparation of final
project plans, specifications and estimates. Mr. Vallado also provides assistance to Mr. Stock and
Mr. Ma in regards to many traffic studies.
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Proposal for Traffic Engineering, Analysis and Review Services: City of Moorpark, CA
SCOPE OF SERVICES
As stated in the RFP, the Traffic Engineer will coordinate with the Community Development
Department Case Planner to provide review, comment and provide recommendations to the
Planning Director for approval on the street design and traffic analysis, consistent with the City
of Moorpark Municipal Code, Land Use Element and Circulation Element of the Moorpark
General Plan, industry standards and the latest published edition of the ITE Trip Generation
Manual. Below is a summary of services that HCI will provide to the City of Moorpark as
described in the RFP. It is important to note that the following information is exactly what our
firm has successfully performed for many other cities over the prior(15)years.
• Conceptual Review
Items covered in the review process include a determination of completeness,
appropriateness of the internal street system, proposed driveways, and planned or
proposed traffic signals. In addition, an assessment of trip generation, trip distribution,
access points and related restrictions (i.e. right tuming/out only), parking, on site
circulation including delivery vehicles, sight distance, parking lot lighting and signage
will be completed.
HCI has provided various traffic engineering related support services to Cities of
Bellflower, Hermosa Beach, and the Chino Department of Transportation staff for the
past eight, two, and three years, respectively relative to concept review and comment.
During that time period we have reviewed numerous conceptual and final site plans and
established traffic related conditions of approval.
• Review of Tra,fj`ie Analysis Reports
Each TIA will be reviewed and evaluated as a requirement of entitlement case
processing. The review will include comments pertaining to completeness, any specific
report recommendations, proposed street improvements, proposed drive approaches or
alleys and an evaluation of street intersections and signal modifications consistent with
City of Moorpark Municipal Code, General Plan requirements, and all applicable
industry standards.
The assessment will also consider potential traffic generation, trip distribution, existing
roadway and intersection Levels Of Service (LOS), vehicular and pedestrian sight
distance, and parking/circulation. HCI will review potential traffic impacts and
recommended mitigation measures associated with the proposed development projects.
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Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
SCOPE OF SERVICES (continued)
• 7lraffic Engineering
Review existing striping, level of service analysis, PEER, Fact Sheet, intersections,
signalization and other traffic related issues as requested. These other issues may include
conducting investigations and prepare reports regarding requests for traffic control device
installations and modifications, such as traffic signals, stop signs, parking regulations,
speed zoning, channelization, crosswalks, pedestrian and bicycle facilities, etc. HCI will
discuss any specific concerns with City staff to ensure a clear understanding of the issue.
Traffic, accident, roadway, and other data will be collected as needed and subject to City
approval. All studies, analysis, and conclusions will be performed in compliance with all
appropriate local agency requirements and guidelines. Traffic counts are outside our
scope of services and will be ordered and billed on a time-and-materials basis, when
required.
Following is a listing of other services that HCl is able to provide as needed, and is provided as
additional information only.
➢ Review traffw signal and striping plans as requested
Having designed literally thousands of traffic signals, as well as developed and
implemented numerous riming programs, HCl can provide the expertise required to meet
this aspect of the City of Moorpark's traffic-engineering needs. We have designed and
reviewed several of the traffic signals in the City. In addition, HCl has prepared and
reviewed countless traffic impact analyses, parking studies, capacity and delay analyses,
and engineering and traffic surveys for speed limits for all our client cities, including
Moorpark.
➢ Provide technical advice on traffic safety, traffic facilities, accident rates, and other
traffic-related issues as requested
HCl has always believed in a pro-active rather than re-active approach to resolve traffic
issues to the greatest extent possible. As such, upon request from the City, we will
review citywide accident records to identify any problem areas. Appropriate
investigations will be conducted, priorities identified, cost estimates developed, and
recommendations will be continuously made to City management.
➢ As requested, work with County, Caltrans, local law enforcement agencies, and other
appropriate agencies on traffic-related issues.
HCI recognizes the need to periodically work with outside agencies. Over the past
several years, we have developed and continue to foster positive working relationships
with a variety of agencies such as Caltrans, MTA,and SCAG. Consequently, we are able
to streamline the often time-consuming processes required by other agencies. On a
project-by-project and as needed basis, HCl will identify the participating agency,
determine specific requirements, meet with the agency as necessary, and coordinate with
City staff.
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Proposal for Traffic Engineering,Analysis and Review.Services: City of Moorpark, CA
SPECIFIC CONSULTING TRAFFIC ENGINEERING EXPERIENCE &REFERENCES
The following information lists specific cities, which have been and are currently being served
directly by HCl in its (15)years of business. HCI has provided a variety of traffic engineering
services to the City of Moorpark Public Works Department/ Engineering Division. Additional
data relative to contact information is also provided below:
1. City of Moorpark 2. City of Bellflower
Mr. Yugal K. Lall, PE Mr. Brian K Lee,AICP
Public Works Director/City Engineer Community Development Director
(805)517-6255 (562)804-1424
3. City of Cerritos 4. City of Glendora
Mr. Hal Arbogast, P.E. Mrs. Debbie Wood
City Engineer Civil Engineering Associate
(562)860-0311 (626)914-8255
5. City of Laguna Hills 6. City of Laguna Niguel
Mr. Ken Rosenfield Mr. Dave Rogers, P.E.
Director of Public Services City Traffic Engineer
(949)707-2655 (949)362-4377
7. City of Lake Elsinore 8. City of Los Alamitos
Mr. Ed Basubas, P.E. Mr. Derek Wieske,P.E.
City Traffic Engineer Director of Public Works
(909)674-3124 (562)431-3538
9. City of Monrovia 10. City San Juan Capistrano
Mr. Doug Benash, P.E. Mr. Alan Oswald
City Engineer Senior Engineer/Traffic
(626)359-3231 (949)443-6356
11. City of Tustin 12. City of Yorba Linda
Mr. Doug Anderson Mr. Tony Wang, P.E.
City Transportation Engineer Traffic Engineering Manager
(714)573-3172 (714)961-7170
Again, the above information indicates that just in the(15)years that HCI has been in operation,
at least(12)agencies have asked us to perform either a"full-time"commitment toward on-going
traffic-engineering services, to serve as traffic signal operations engineer, or a combination of
both. Several other clients are not listed, but can be provided upon request.
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Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
CONFLICT OF INTERESTS
HCI is not currently, or within the past one (1) year, contracted to provide traffic and/or civil
engineering services with a developer or property owner seeking an entitlement application for
property in the City of Moorpark. HCI will abide the Agreement to not contract with a developer
or property owner seeking an entitlement application for property within the City of Moorpark
during or one(1)year after the termination of the Agreement.
TRAFFIC ENGINEERING TEAM
The traffic engineering team will consist of only HCI employees, with the exception that traffic
counts will be collected by a third party. As deemed necessary, HCl will submit a petition to
amend the traffic engineering team, if necessary (by addition or subtraction) to the City of
Moorpark for review and approval.
LITIGATION
HCl does not have any pending or previous litigation over the past five years related to HCI's
work in the Traffic Engineering field.
TERMS AND CONDITIONS
HCl has reviewed and agreed to abide to the General Proposal Terms and Conditions attached to
the RFP/RFQ.
EXCEPTIONS
HCI does not seek any exceptions to the Terms and Conditions.
PROFESSIONAL FEES
As per the RFP,the Fee Proposal is under a separate sealed envelope attached to this proposal.
PERFORMANCE SCHEDULE
Conceptual Design and Traffic Analysis Report Reviews: HCl will return written comments via
email or regular mail on traffic analyses report review within ten (10)working days of receipt.
Hartzog& Crabill,Inc. -- --— --- --_.--.-. - __. ._ Page 8
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Proposal for Traffic Engineering,Analysis and Review Services: City of Moorpark, CA
Meetings: HCI will respond to requests for a meeting with staff' and/or the applicant and
applicant's consultant within five (5) working days of receipt of request for such meeting from
City staff.
INSURANCE
HCI possesses all of the necessary insurance required by the City. We have attached a copy of
our current Insurance Certificate. An updated copy of our insurance will be provided to the City
upon completing anew agreement.
INDIVIDUAL RESUMES OF HCI PERSONNEL
More detailed resumes for each individual that will be responsible for performing traffic-
engineering services in the City of Moorpark are attached for the City's reference.
Mr. Jerry Stock will serve as lead traffic engineer with assistance from Mr. Ma.
We look forward to continuing our professional relationship with the City of Moorpark. Should
you have any questions,please contact me at(714) 731-9455 or by cell phone at(714)448-5835.
Very truly yours,
HARTZOG & CRABILL,INC.
Gerald J. Stoc/,P.E.
Vice President
City and Traffic Engineering Services
Attach: Insurance Certificate(Proposal Only)
HCI Resumes
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Trammell Hartzog
President I Project Manager
Years of Experience: 43
With over (40) years of experience, Mr. Hartzog is a recognized
expert in Traffic Signal Operations and in the preparation of
Education: construction plans,specifications, and cost estimates of traffic signal
Associate of Arts-Mechanical Drafting, systems. He has been retained by numerous cities to prepare plans
Fullerton College,California,1965 for individual intersections, systems of signalized intersections, and
also responsible for the operation of those signals citywide.
Traffic Signal Circuitry I&11,
Belmont Adult School,Los Angeles, His most recent responsibilities in this regard involve the Cities of
California,1971 Laguna[fills,Laguna Niguel,and Rancho Santa Margarita. In these
communities, his services were retained to develop Master Plan
Computer Programming Courses, System coordination timing plans for(8)arterial roadways consisting
Saddleback College,Mission Viejo, of(101)signalized intersections. His assignments have also included
California,1984 implementation of a 101-intersection computerized traffic signal
.system for the City of Tustin,and citywide timing for City of Cypress.
Professional Affiliations: His areas of expertise are signal design and signal operations,
Member,Orange County Traffic including the development, implementation, and calibration of
Engineering Council(OCTEC) coordination timing. Other areas of expertise include the design of
signal interconnect, signing & striping plans, and the preparation of
Orange County Transportation applicable traffic project plans,specifications,and estimates.
Commission Round Table
Mr. Hartiog has consulted with other traffic-engineering firms to
Traffic Signal Association(TSA), provide traffic signal operations and timing services. He is now in the
Los Angeles,Orange,Riverside,and process of completing the traffic signal coordination timing
San Bernardino Counties implementation for the Oso Parkway/Pacific Park Drive project
administered by OCTA. On this particular Oso Parkway project and
our services include the review and implementation of new signal
synchronization timing for each of(34) project intersections in the
Cities of Aliso Viejo, Laguna Hills, Laguna Niguel, and Mission
Viejo,as well as the unincorporated area of Orange County.
RELEVANT EXPERIENCE:
Traffic Signal Operations Mariagement(19 Cities,CA)On-Goias-
Mr.Hartzog provides traffic signal timing and operation services for
the Cities of Cerritos, Chino Hills, Cypress, Glendora, Indio, La
Palma,Laguna Hills,Laguna Niguel,Laguna Woods,Lake Elsinore,
Los Alamitos, Rancho Santa Margarita, San Juan Capistrano,
Stanton, Tustin, Yorba Linda, and Yucaipa. These computerized
services include daily reviewing/comparison of timing to verify if all
traffic signals are in good working order. Any malfunctions logged
are immediately reported to the City's designated agency or traffic
signal maintenance contractor for dispatch. Historical data is also
analyzed to identify traffic volumes and patterns to assist in
determining if an adjustment to signal timing is necessary. Mr.
Hartzog also verifies if timing is programmed correctly in each
master and controller. This on going monitoring and maintenance of
signal timing for these city agencies combine for a total over (600)
signalized intersections.
209
Trammell Hartzog
President/ Project Manager
RELEVANT EXPERIENCE:
Timing of Arterial Grid Network (Laguna Niguel, CA) 2006 - This
project involved coordinating 45 intersections on 3 arterials, which
were Alicia, Moulton/Golden Lantern, and Crown Valley Parkways.
The project objective was to improve traffic flow on each of these
major roadways through the development, implementation, and
calibration of coordination timing at each intersection. The timing
for each roadway had to be developed to allow the arterials to cross
each other at two separate points while providing smooth progression
on each. As Project Manager, Mr. Hartzog was responsible for the
oversight and execution of the project.
Antonio Parkway Interconnect Project (Rancho Santa Margarita,
CA) 2005 - Mr. Hartzog served as Project Manager for the Antonio
Parkway 'Traffic Signal Interconnect Project from Santa Margarita
Parkway south to Tijeras Creek. Working with the City, the project
involved eleven intersections, several signal modifications, and the
installation of 3.5 miles of twisted-pair signal interconnect cable,
updating the City Hall Traffic Management System, and signal
coordination timing.
Moulton Parkway Interconnect Project(Laguna Hills,CA)2005-
Mr. Hartzog served as Project Manager for the Moulton Parkway
Traffic Signal Interconnect Project from Nellie Gale north to Laguna
Hills Drive and from Ridge Route Drive to Lake Forest Drive.
Working with the City of Laguna Hills, the project involved six signal
modifications, the installation of one mile of twisted-pair signal
interconnect cable, the upgrading of the City Hall Traffic
Management System, and signal coordination timing. The objective
of this project was to improve traffic flow by improving the signal
system, thereby facilitating the coordination of the signals along this
arterial.
Santa Margarita Parkway Interconnect Project (Rancho Santa
Margarita, CA) 2003 - Mr. Hartzog served as Project Manager for
the Santa Margarita Parkway Traffic Signal Interconnect Project
from Melinda Road east to Plano Trabuco. Working with the City,
the project involved fourteen signal modifications, the installation of
3 miles of twisted-pair signal interconnect cable, signal coordination
timing, and the installation of a City Hall Traffic Management
System. The objective of this project was to improve traffic flow by
improving the signal system, thereby facilitating the coordination of
the signals along this arterial.
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Trammell Hartzog
President I Project Manager
RELEVANT EXPERIENCE:
Timing of Arterial Grid Network (Cypress, CA) 2002-This project
involved coordinating%intersections on 10 arterials in the Cities of
Buena Park, Cypress, Garden Grove, Los Alamitos, and Stanton.
This project also required the coordinating of City signals with
Caltrans signals. The project objective was to improve traffic flow on
each of these major roadways through the development,
implementation, and calibration of coordination timing at each
intersection. The timing for each roadway had to be developed to
allow the arterials to cross each other at nine separate points while
providing smooth progression on each. As Project Manager, Mr.
Hartzog was responsible for the oversight/execution of the project.
Katella Avenue Interconnect Project(Les Alamitos,CA)2001-
Mr. Hartzog served as Project Manager for the Katella Avenue
Traffic Signal Interconnect Project from the I-605 Freeway east to
Lexington Avenue. Working with the City of Los Alamitos, the
project involved eight signal modifications, the installation of two-
miles of twisted-pair signal interconnect cable, the installation of a
City Hall Traffic Management System,and signal coordination.
Alicia Parkway Interconnect Project(Laguna Hills,CA)2000-
Mr. Hartzog served as Project Manager for the Alicia Parkway
Traffic Signal Interconnect Project from the I-5 Freeway west to
Moulton Parkway. Working with the City of Laguna Hills, the
County of Orange, and Caltrans, the project involved ten signal
modifications, the installation of two miles of twisted-pair signal
interconnect cable, the upgrading of the City Hall Traffic
Management System, and signal coordination timing. The objective
of this project was to improve traffic flow by improving the signal
system,thereby facilitating the coordination of the signals along this
arterial.
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Gerald J. Stock, PE, TE
Executive Vice-President
Years of Experience: 18 Mr. Stock is an Executive Vice President with the consulting firm of
Hartzog & Crabill, Inc., in charge of city and traffic engineering
services. He provides consulting to public agencies from both a
Education: technical and organizational perspective. Mr. Stock's background
1989 BSCE,Civil Engineering, includes a broad array of municipal projects from project conception
University of Colorado,Denver through completion. fie has directed city staff in both long-term
capital project planning as well as the day-today activities associated
1978 BS,Geology, with managing a municipal engineering department.
California State University,Long Beach
Mr. Stock's experience includes over seventeen years of project
management, capital improvement planning, design, and contract
Professional Registrations& administration. He is well versed in both the technical and the political
Certifications: challenges of municipal engineering activities.
Registered Civil Engineer—California
No.52822
Administration:
Registered,rraflic Engineer-(California Since 2000,Mr.Stock has served the City of Bellflower as contract City
No.2049 Engineer and City Traffic Engineer. Mr.Stock also serves the Cities of
Hawaiian Gardens and Hermosa Beach as on-call Traffic Engineer.
Chi Epsilon—1989 Prior to joining HCI,Mr.Stock was employed by the City of Norwalk
as their in-house City Engineer. Mr. Stock represents the
Engineering/Public Works Department before the Public Safety and
Professional Affiliations: Planning Commissions,as well as the City Council for his client cities.
American Public Works Association
American Society of Civil Engineers Mr. Stock has directed staff and consultants regarding the
administration of client city's Congestion Management Program,
NPDES activities, grant applications and grant administration,
underground utility districts,and pipeline/utility franchises.
Transportation:
Mr.Stock is currently assisting the City of La Palma with traffic safety
enhancements to the Walker Street bridge that crosses Coyote Creek.
Mr. Stock has prepared intersection-widening plans in the City of
Laguna Hills,as well as completed the Engineering and Traffic Surveys
for Speed Limits in the Cities of Laguna Hills, Laguna Niguel, San
Juan Capistrano,and Yorba Linda.
The City of Bellflower selected Mr.Stock to represent the City on the
technical advisory committee (TAC) of the SR-91/1-605 Needs
Assessment Major Corridor Study. As vice-chair of the TAC, Mr.
Stock's role is to ensure that the City's interests are protected during
the planning and development of major improvements along the SR-
91 and 1-605 Freeways in Bellflower.
Mr. Stock has developed and fostered positive working relationships
with Caltrans, Los Angeles County Department of Public Works, Los
Angeles Metropolitan Transportation Authority, South Coast Air
Quality Management District,and also local law enforcement.
212
Gerald J. Stock, PE, TE
Executive Vice-President
Design and Contract Administration:
Mr. Stock has directed the design and construction management of
several roadway, landscape,and traffic signal improvement projects in
the Cities of Bellflower and Norwalk. Mr. Stock's most recent design
assignments in the City of Bellflower include being the registered civil
engineer responsible for the design of the library Garden,Friendship
Square,Artesia Boulevard Landscape Median, Pacific Electric Depot
Restoration,MPOWER Parking Lot,and Riverview Park projects.
Planning:
With respect to planning activities, Mr. Stock is currently under
contract with the City of Bellflower for the review and approval of
subdivision maps. Mr.Stock is responsible for the review and approval
of new and redevelopment site plans and for establishing conditions of
approval. The review and approval of street improvement, storm
drain, sewer, traffic signal, and drainage plans collectively fall under
Mr.Stock's direction.
213
Scott Quang Na. PE
Senior Engineer
Years of Experience: 7
Mr. Ma is a registered civil engineer with 7 years of professional
experience. Prior to joining HCl, Mr. Ma assisted I-ICI as a contract
Education: engineer.
Bachelor of Science: Civil Engineering,
Transportation Emphasis His most recent responsibilities in this regard involve:
University of California,Berkeley,2002
• Conducted Traffic Engineering tasks for City of
Laguna Hills
Professional Registrations: o Evaluated pedestrian and vehicular traffic
Registered Civil Engineer-California flows near schools and parks
RCE 70812 o Analyzed sight-distance requirements
o Analyzed on-street parking
o Analyzed police accident data and reports
• Conducted peer reviews for traffic studies
prepared by other consultants
• Prepared grading plans for parks
• Prepared construction cost estimates
Prior to joining HCI,Mr.MA was responsible for the following tasks:
• Served as task leader for traffic engineering
assignments
o Prepared traffic engineering scope of work
and cost estimates for proposals
o Coordinated traffic and parking studies with
clients and government agencies
o Conducted peer reviews for traffic studies
prepared by other consultants
o Prepared billing invoices and approved
subconsultant invoices
• Prepared Traffic Impact Studies
o Forecasted traffic volumes and project trip
generation,distribution and assignment
o Calculated Level of Services(LOS)
o Identified significant adverse impacts based
on City's or County's threshold of
significances
o Recommended mitigation measures for
significant adverse impacts
o Conducted traffic signal warrant analyses
o Analyzed site specific traffic issues such as
on-site parking,sight distances,queuing
analyses,gap analyses,truck turning
analyses,parking structure operations,and
neighborhood impacts
• Prepared Parking Studies
o Forecasted parking demand based on the
shared parking methodology,Institute of
Transportation Engineers(PTE)parking
rates,City parking codes,and parking
counts
o Analyzed parking demand versus parking
supply
• Conducted Civil Engineering work
C HARTZOG&
C CRABILL,Inc.
C
214
Scott QuanE May PE
Senior Engineer
o Prepared demolition,paving,grading,street
improvements,and sigmge and striping
plans
o Calculated structural pavement thickness
o Designed vertical and horizontal curves
o Conducted truck turning analyses
o Prepared construction cost estimates
L HARTZOG&
CCRABILL,Inc.
215
Bernie Dennis, TE
Principal Engineer
Years of Experience: 46
Mr.Dennis currently serves as consulting traffic engineer for the Cities
of Rancho Santa Margarita and Laguna Woods and provides
Education: continuing technical support and experience to Yorba Linda(where he
Bachelor of Arts(BA), was consulting Traffic Engweer for eight yews) and Villa Park as well as
Business Administration/F.conomics a number of client cities.
Chapman University,Orange,CA
Prior to his employment with Hartzog & Crabill, Inc. in 1996, Mr.
Dennis had served as City Traffic Engineer for the City of Orange for
Professional Registration: 33 years. As Orange's first Traffic Engineer Mr. Dennis had the
Traffic Engineer(CA)TR-000596 responsibility of establishing the Traffic Engineering Division and,
ultimately, the responsibility for all traffic studies, surveys and
investigations; investigation, design, construction and maintenance of
Professional Affiliations: all traffic signal and safety/street lighting systems; plan review for
Institute of Transportation Engineers conformance to City Standards; all street signing and street painting,
(ITE)—Fellow and associated administrative functions such as specifications,contract
administration and inter-department or agency coordination.
Institute of Transportation Engineers
(ITE)—Expert Witness Council Mr.Dennis also interfaced with Caltrans,OCTA and adjacent cities in
developing major infrastructure and development projects; Growth
Management Areas;and was the cities project manager for the 1-5 and
SR-55 Freeway improvements through the City of Orange.
During the eight years that Mr.Dennis was consulting Traffic Engineer
for the City of Yorba Linda,that City experienced phenomenal growth
with the planning, processing, and on-going construction of 5,000
dwelling units, a golf course, an "Old Towne" revitalization program
and the Imperial Highway Improvement Project which encompassed
not only widening, landscaping, raised medians, lighting and signal
modifications but also significant interface with adjacent cities,OCTA
and Caltrans for funding and the relinquishment of the highway to the
City. Mr. Dennis and Hartzog&Crabill,Inc.provided the traffic and
transportation engineering support and oversight for these projects in
addition to conducting and presenting many and varied traffic studies
to the City Traffic Commission.
As the consulting Traffic Engineer for the City of Rancho Santa
Margarita for the past six years,Mr.Dennis has had the opportunities
and challenges associated with establishing a traffic engineering
presence in a "new" city. Major tasks have been assisting the City
Engineer in the development and City Council adoption of the City's
Traffic Engineering Policies and Procedures;establishing warrants and
study formats; establishing and formalizing a Traffic Census Program;
completion of the Engineering and Traffic Surveys for posting speed
limits on the City's major and collector streets; assist in the
development of the General Plan and Zoning Ordinance and,conduct
a variety of comprehensive traffic calming,parking and school studies.
While these studies were technical in approach and content, they also
became educational tools to aid a City Council and Planning
Commission who had not experienced these kinds of problems or
solutions.
216
Bernie Dennis, TE
Principal Engineer
SPECIAL ATTRIBUTES:
Communication Skills -Has the ability to explain complex traffic and
transportation issues and problems, in written and verbal form, to the
level of the recipient. Has no difficulty working with or speaking
before groups.
Innovation—Has no reluctance to consider new or innovative concepts.
Stress personal creativity, innovation and imagination to fellow
employees and always to do a little more or a little better than
expected.
Police Cooperation - One of Mr. Dennis' objectives in any contract
City is to develop and maintain a strong,mutually cooperative working
relationship with that agencies police services. Although cooperation
with all city departments is important,there is a special bond and need
for interaction and information exchange between the traffic engineer
and police services.
217
Michael A. Vallado
Associate Engineer
PRIOR EXPERIENCE:
Manhole Adjusting Contractors,Inc.,Monterey Park,CA 1996-1998
Cost Estimator
✓ Read plans and specifications from different governmental
agencies for asphalt-paving projects.
• Prepared cost estimates for quoting material prices to different
asphalt hot-mix plants.
• Updated/maintained the estimated and actual job cost information
in the accounting and database programs.
• Reconciled invoices from rental, sales, and services involved in
road construction projects.
• Assisted with the marketing of asphalt-rubber hot mix to several
local agencies.
Los Angeles County, Department of Public Works, Alhambra, CA
1991-96
EljzinecrmX Aid 11
• Prepared estimated and final carryover calculations for the new
fiscal year Road Project budget.
• Prepared advertise and award cost estimates for individual
projects.
✓ Updated weekly Status of Funds and Contract Reports for all on-
going road projects.
✓ Coordinated and claimed credit points for the Road Construction
Project portion of the federally-mandated Congestion
Management Program(CMP).
✓ Maintained the computer database applications used in the
Project Budget Unit,in Programs Development Division.
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Hartzog & CrabiU Exhibit D
Consulting Engineers
Moorpark-Revised:08-04-10 TH
Schedule of Hourly Rates
Classification Hourly Rates
Expert Witness/ Deposition $260
Litigation Consultation $232
Two-Person Survey Crew $232
Litigation Field Evaluation $207
Principal Consultant $160
Registered land Surveyor $145
Senior Engineer $135
Storm Water Permit Compliance Engineer $135
Associate Engineer $130
Traffic Signal System Supervisor $130
Mural Artist $125
Assistant Engineer $120
Senior Designer $120
Traffic Signal Systems Specialist $115
Draftsperson $ 93
Technician $ 78
Word Processor $ 62
Clerical $ 52
*Traffic Counts (Cost, plus 15%) $*
Note: Out of pocket expenses (blueprinting, reproduction, printing and delivery service) will be
invoiced at Cost, plus 15%. A 15% fee for administration, coordination and handling will be
added to subcontracted services. Mileage will be invoiced at S0.50 per mile. Scheduled
overtime will be performed at 125%. This .Schedule gf'Hourly Rates is effective as of January
1, 2009. Rates may be adjusted after that date to compensate for increases of inflationary trends.
275 Centennial Way, .Suite 208, • Tustin, ('A 92780 • (714) 731-9455
219