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Home My WebLink AboutAGENDA REPORT 2011 0601 CC REG ITEM 10D ITEM 10.1). !-,ty Council hreetirc MOORPARK CITY COUNCIL ACTION: - AGENDA REPORT The Honorable City Council FROM: Jeremy Laurentowski, Landscape/Parks Maintenances �-- Superintendent DATE: May 18, 2011 (CC Meeting of June 1, 2011) SUBJECT: Consider Removing and Replacing the Asbestos-Containing Vinyl Composition Floor Tile and Mastic in the Active Adult Center, Citrus Room and the Community Center's Custodian Closet, Video Control Room, Storage Closet and Small Conference Room; and Resolution Amending the Fiscal Year 2010/11 Budget DISCUSSION In 1991, the City obtained the services of Gale/Jordan Associates, Inc. to perform an asbestos inspection report for the Community Center. The purpose of the investigation was to identify and locate any asbestos-containing material in the building due to the proposed interior renovation of the Apricot Room. A total of fifty (50) material samples were taken at various locations throughout the facility, which included floor tile, ceiling tile, drywall, baseboard, stucco, roofing material, insulation and air conditioning sealing compounds. The report confirmed the presence of asbestos in the two types of vinyl composition floor tile (VCT) and mastic that were installed in the Active Adult Center, Citrus Room, Apricot Room and associated general purpose areas such as the Community Center's custodian closet, video control room, storage closet and the small conference room located in the Community Center's foyer. The report also confirmed that the materials were in adequate condition and no remedial action was required at that time. However, during the 1991 interior renovation of the Apricot Room, the existing floor tile and mastic containing asbestos were removed and replaced. Recently, it has come to staffs attention that the floor the in the Active Adult Center and Citrus Room is in need of replacement. The floor tile has lifted in several locations and several areas of tile are cracked and damaged. In March, 2011, staff obtained the services of Ventura Asbestos Control, Inc. to perform another asbestos inspection report as staff could not locate documentation confirming that the original VCT floor tile tested in 1991 was ever replaced. The report confirms the presence of 220 Honorable City Council June 1, 2011 Page 2 asbestos in both the VCT floor tile and mastic that is currently installed in the Active Adult Center and Citrus Room. Staff is confident that the floor tile in the Community Center's custodian closet, video control room, storage closet and small conference room also contain the original asbestos-containing floor tile identified in the 1991 report. Asbestos fibers are naturally occurring minerals and are relatively safe when they are contained in solid material, such as floor tile. However, as the solid properties of the material break down due to wear and tear or the material becomes damaged, the asbestos fibers have a higher chance of being released into the environment. Due to the relatively poor condition of the existing floor tile, staff is recommending removing and replacing the asbestos-containing tile and mastic in all of the areas previously mentioned with new VCT floor tile. The asbestos removal will require the services of a registered asbestos abatement contractor as well as the inspection services of an asbestos consultant prior to occupying the building. In addition, staff anticipates minor damage to the drywall and painted wall surfaces after the existing baseboard has been removed and the video and electrical equipment located in the video control room is temporarily relocated during construction. FISCAL IMPACT Staff has obtained quotes from several contractors and has determined that the total cost for the asbestos removal and improvements is $45,265. The following is a brief summary: Asbestos Removal $14,100 Asbestos Inspection Services $2,500 New VCT floor tile $13,800 Video equipment relocation $7,000 Painting and base board repair $3,750 Sub-Total $41,150 10% Contingency $4,115 Total $45,265 Staff is requesting an additional appropriation from the General Fund Reserve (1000) in the amount of $45,265 to the Facilities Division (7620). STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) 1. Approve the removal and replacement of the asbestos-containing vinyl composition floor tile and mastic in the Active Adult Center, Citrus Room and the Community Center's custodian closet, video control room, storage closet and small conference room; and 221 Honorable City Council June 1, 2011 Page 3 2. Adopt Resolution No. 2011- amending the FY 2010/11 budget to appropriate $45,265 from the General Fund Reserve (1000) to the Facilities Division (7620). Attachments: 1. Resolution 2011- 2. Asbestos Inspection Report (Ventura Asbestos Control, Inc.) 222 Honorable City Council June 1, 2011 Page 4 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2010/11 BUDGET TO ALLOCATE $45,265 FROM THE GENERAL FUND (1000) TO THE FACILITIES DIVISION (7620) FOR THE REMOVAL AND REPLACEMENT OF THE ASBESTOS-CONTAINING VINYL COMPOSITION FLOOR TILE AND MASTIC IN THE ACTIVE ADULT CENTER, CITRUS ROOM AND THE COMMUNITY CENTER'S CUSTODIAN CLOSET, VIDEO CONTROL ROOM, STORAGE CLOSET AND SMALL CONFERENCE ROOM WHEREAS, on June 16, 2010, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2010/11; and WHEREAS, a staff report has been presented to City Council discussing the need to remove and replace the asbestos-containing vinyl composition floor tile and mastic in the Active Adult Center, Citrus Room and the Community Center's custodian closet, video control room, storage closet and small conference room in the amount of $45,265; and WHEREAS, an additional appropriation of $45,265 is requested from the General Fund (1000) to the Facilities Division (7620) to fund this project, and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $45,265 from the General Fund (1000) for the removal and replacement of asbestos-containing floor tile in the Active Adult Center, Citrus Room and associated general purpose areas within the Community Center more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. 223 Honorable City Council June 1, 2011 Page 5 PASSED AND ADOPTED this 1"day of June, 2011. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibit A— Budget Amendment 224 Honorable City Council June 1, 2011 Page 5 EXHIBIT A BUDGET AMENDMENT FOR THE GENERAL FUND FOR THE REMOVAL AND REPLACEMENT OF THE ASBESTOS-CONTAINING VINYL COMPOSITION FLOOR TILE AND MASTIC IN THE ACTIVE ADULT CENTER, CITRUS ROOM AND THE COMMUNITY CENTER'S CUSTODIAN CLOSET, VIDEO CONTROL ROOM, STORAGE CLOSET AND SMALL CONFERENCE ROOM FY 2010111 FUND ALLOCATION FROM: FUND TITLE FUND ACCOUNT NUMBER AMOUNT General Fund 1000-5500 $45,265 Total $45,265 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET 1000.7620.0000.9252 $168,473 $19,305 $187,778 1000.7620.0000.9103 $0 $25,960 $25,960 Total $168,473 $45,265 $213,738 Finance approval: 225 ATTACHMENT II LA Testing 520 Mission Street. South Pasadena. CA 91030 Tr'hnne: (32'31 253-9960 Fax. (323)254-9982 Ernei; (1;asacL:,r,. lab'o)laj slimy,(;-q rn >�S7iMG - ----- - Ann: Jim Mier Customer ID: 32VENT50 Ventura Asbestos Control Customer PO: 5150 Goldman Avenue Received: 03/01/11 11:10 AM Unit B LA Testing Order: 321103429 Moorpark, CA 93021 Fax: (805)523-7318 Phone: (805)523-8894 LA Testing Proj: Project: Job 55211/City of Moorpark,799 Moorpark Ave. Analysis Date: 3/1/2011 Moorpark CA,93021 Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 Method using Polarized Light Microscopy Non-Asbestos Asbestos Sample Description Appearance % Fibrous % Non-Fibrous % Type 55211-1-Floor Tile Citrus Room Beige 98% Non-fibrous(other) 2% Chrysotile 321103429-0001 Non-Fibrous Homogeneous 55211-1-Mastic Citrus Room Black 93% Non-fibrous(other) 7% Chrysotile 321103429-000IA Non-Fibrous Homogeneous 55211-2-Floor Tile Active Adult Center Beige 97% Non-fibrous(other) 3% Chrysotile 321103429-0002 Non-Fibrous Homogeneous 55211-2-Mastic Active Adult Center Black 93% Non-fibrous(other) 7% Chrysotile 321103429-"2A Non-Fibrous Homogeneous Initial report from 03/01/2011 13:45:54 i Analyst(s) Kieu-anh Pham Duong(4) or other approved signatory Due to magnification limitations inherent in PLM.asbestos fibers In dimensions below the resolution capability of PLM may not be detected Samples reported as<1%or none detected may require additional testing by TEM to confirm asbestos quantities The above test report relates only to the items tested and may not be reproduced in any form without the express written approval of LA Testing LA Testing's liability is limited to the cost of analysis LA Testmgbears no responsibility for sample collection activities or analytical method limitations Interpretation and use of test results are the responsibility of the client The test results contained within this report meet the requirements of NELAC unless otherwise noted.Samples received in good condition unless otherwise noted Samples received in good condition unless otherwise noted Samples analyzed by LA Testing South Pasadena.CA NVLAP Lab Code 200232-0.CA ELAP 2283 Test Report PLM-7.23.0 Printed:3/1/2011 1:45:54 PM THIS IS THE LAST PAGE OF THE REPORT. 1 226