HomeMy WebLinkAboutAGENDA REPORT 2011 0824 CC SPC ITEM 07CITEM 7.C.
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City Council Meeting
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MOORPARK CITY COUNCILACTION: YX
AGENDA REPORT .� /L-i
TO: Honorable City Council
FROM: John Brand, Senior Management Analyst
DATE: August 18, 2011 (CC Special Meeting of August 24, 2011)
SUBJECT: Consider Resolution Amending the Fiscal Year 2011 -12 Budget
Appropriating Funds from the General Fund to the Information
Systems /Cable Television General Fund Expenditure Budget for
Purchase of Replacement Equipment in the Video Control Room
BACKGROUND
In June it was determined that the old Character Generator device used for the MPTV 10
bulletin board and for meeting broadcasts was failing. Staff researched alternatives and
determined that a new product should be purchased as quickly as possible.
DISCUSSION
There were sufficient funds remaining in the Cable Television budget to cover the cost of
the replacement equipment and new software, and staff received City Manager approval to
purchase the equipment in FY 2010 -11. The equipment was ordered and received;
however, due to an oversight the invoice was not paid before the financial cut -off for year-
end purchases. Staff is requesting approval to amend the FY 2011 -12 budget to pay the
outstanding invoice for the received equipment.
FISCAL IMPACT
There will be an impact to the General Fund of $11,762.00.
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2011- , amending the Fiscal Year 2011/12 budget appropriating
funds from the General Fund Reserve to the Information Systems /Cable Television
expenditure budget.
Attachment: Resolution
S: \Community Services\John Brand \Special Projects \Telecommunications \Video Equipment\Digital Signage - Character i
Generator \SR 11 0824 Consider Budget Amendment for Character Generator.doc -A. 2
Honorable City Council
August 24, 2011
Page 2
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2011/12 BUDGET TO APPROPRIATE $11,762.00 FROM THE
GENERAL FUND (1000) FOR THE REPLACEMENT
EQUIPMENT IN THE VIDEO CONTROL ROOM
WHEREAS, on June 15, 2011, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year 2011/12; and
WHEREAS, a staff report has been presented to said Council requesting a budget
amendment allocating $11,762.00 from the General Fund (1000) for the purchase of
replacement equipment for the video control room; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and the resulting
impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $11,762.00 from the General Fund
(1000) to the Information Systems /Cable Television Expenditure budget, more particularly
described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 24th day of August, 2011.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A — Budget Amendment
A e
Honorable City Council
August 24, 2011
Page 3
EXHIBIT A
BUDGET AMENDMENT FROM GENERAL FUND TO INFORMATION
SYSTEMS /CABLE TELEVISION FUND FOR REPLACEMENT EQUIPMENT FOR THE
VIDEO CONTROL ROOM
FY 2011/12
FUND ALLOCATION FROM:
FUND TITLE
FUND ACCOUNT NUMBER
AMOUNT
General Fund
1000 -5500
$11,762.00
Total
$11,762.00
$11,762.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER
ADOPTED
REVISION
ADJUSTED
1000.3120.0000.9503
$0.00
$11,762.00
$11,762.00
Total
$0.00
$11,762.00
$11,762.00
Finance approval: �w
J. A4